HomeMy WebLinkAboutItem 6.1 Sports Field Use Policy~~~~ Off' nU~~~
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STAFF REPORT
CITY COUNCIL
CITY CLERK
File #260-20/215-20/245-
20/290-20
DATE: March 6, 2012
TO: Honorable Mayor and City Councilmembers
FROM: Joni Pattillo, Cit Mana er °" ~ .
Y 9 ~~i
SUBJECT: Sports Field Use Policy Modifications
Prepared by Micki Cronin, Assistant Director of Parks and Community Services
and Rich Jochner, Recreation Supervisor
EXECUTIVE SUMMARY:
The City Council adopts Facility Use Policies for all public buildings and park areas that are
available for rental by the community. These Facility Use Policies establish the rules,
regulations, procedures and fees governing the use of the facilities.
The last update to the Sports Fields Use Policy was approved by the City Council on January
19, 2010. When considering the Policy, both the City Council and the Parks and Community
Services Commission suggested re-evaluating the Sports Fields Use Policy after one year of
use to review fees and determine if the Policy should be modified based on field usage in the
first year.
FINANCIAL IMPACT:
If approved by the City Council, the new fees would be effective for rentals occurring on July 1,
2012 or after. Rentals occurring prior to July 1 would be charged the existing rental rates. If the
proposed fees are adopted, it could result in an increase in rental revenue of approximately
$11,500 during Fiscal Year 2012-2013.
RECOMMENDATION:
Staff recommends that the City Council conduct public hearing, deliberate, and adopt Resolution
Establishing Facility Use Policy and Rental Fees for Use of the Sports Fields at Dublin Sports
Grounds, Emerald Glen Park, Fallon Sports Park and Ted Fairfield Park.
N ~~
Submitted B
Director of Park~and
Community Services
~~1~ ___,
Reviewed By
Assistant City Manager
Page 1 of 7 ITEM NO. 6.1
DESCRIPTION:
The City Council adopts Facility Use Policies for all public buildings and park areas that are
available for rental by the community. These Facility Use Policies establish the rules,
regulations, procedures and fees governing the use of the facilities.
The last update to the Sports Fields Use Policy was approved by the City Council on January
19, 2010 for the sports fields at the Dublin Sports Grounds, Emerald Glen Park, Fallon Sports
Park and Ted Fairfield Park. When considering the Policy, both the City Council and the Parks
and Community Services Commission suggested that the Sports Fields Use Policy be re-
evaluated after one year of use to review fees and determine if the Policy should be modified
based on usage after the first year. Therefore, issues related to sports fields were discussed
and revisions proposed at the January 2012 meeting of the Youth Sports Liaison Committee
with representation from Dublin Little League and Dublin United Soccer League. A draft policy
was distributed for a two week comment period to the local youth sports organizations, and one
letter was received with comments from Dublin United Soccer League.
The Parks and Community Services Commission considered the Sports Fields Use Policy
revisions at its February 13, 2012 meeting. Based on the recommendation of the Commission,
Staff proposes the following modifications to the Sports Field Use Policy for City Council
consideration.
HOW TO MAKE A RESERVATION
Currently, the City accepts rental applications for organized use at least 14 days prior to the
rental date. Organized use is defined as league games, practices, tournaments, clinics,
instruction, special events or other uses where: a fee is charged for participation; a rental
application contains more than three dates of use requested; or a rental application contains
more than one field requested.
The City accepts rental applications for casual use at least seven days prior to the rental date.
Casual use is a request for three dates or less and only one field.
Rental applications generally take three to five business days to process. Proper notification
must be given to maintenance staff, to set field lights (if required) and to generate an approved
permit to the renter. It also allows sufficient time to collect rental fees and insurance certificates
and endorsements, which can typically take well over a week to obtain the correct certificate
from the applicant's insurance carrier.
Staff proposes modifications to allow for consistency between casual use and organized use
requiring both uses to have the same amount of lead time. Specifically, increasing the amount
of time required for submitting a casual use rental application from seven days to 15 business
days and changing the amount of time required for submitting an organized use rental
application from 14 days to 15 business days.
However, in order to provide the rental groups flexibility when absolutely necessary, requests
received less than 15 business days before the requested date of use will require Department
approval. Additionally an administrative fee of $15 per booking will be added to prioritize the
application and compensate for the special handling required to assure such a quick turnaround.
Page 2 of 7
Staff initially proposed a lead time of ten business days for both casual and organized uses.
The Parks and Community Services Commission recommended revising the minimum amount
of days required from ten business days to 15 business days and increasing the administrative
fee from $5 to $15 per expedited booking. Staff concurs with the Commission recommendation
and has rewritten the proposed policy as follows:
"To reserve a sports field, a Sports Field Rental Application must be submitted
for approval a minimum of 15 business days prior to the rental date. Submitting
an application fewer than 15 business days prior to the rental date will only be
accepted with Department approval. In each case, an administrative fee of $15
for each rental application will apply."
PAYMENT SCHEDULE (for Organized Use)
Currently, the City requires that final payment of rental fees for organized use must be made no
later than one month after receipt of an approved rental contract/confirmation and invoice from
the City. This creates a scenario where the payment might be due after the rental has occurred.
Staff proposed, and the Parks and Community Services Commission concurred, that if the rental
application is submitted less than 30 days prior to the first rental date, then payment is due
immediately upon the receipt of an approved rental contract/confirmation from the City. The
proposed policy reads as follows:
"Final payment of rental fees must be made no later than 30 days after receipt of
an approved rental contract/confirmation. Payments not received by this
deadline may result in cancellation of the rental and forfeiture of the
deposit. If the application is received less than 30 days prior to the first date of
the rental, then payment is due immediately upon the receipt of an approved
rental contract/confirmation."
CANCELLATIONS AND REFUNDS
Currently, once a booking has been approved, no refunds will be issued for cancellations;
however a credit may be placed back on the renter's account with the City. In order to receive a
credit for cancelled bookings or reducing the hours of a booking, written notice must be given at
least ten business days prior to the rental booking. A high number of cancellations and change
requests occur close to and after this ten day mark. With this late notice of cancellation, and
three to five business days generally required to process new applications, Staff has minimal
time to try and re-book the fields to other interested rental parties.
In order to better serve the needs of the community and respond to the increased demand for
field space, Staff proposes requiring more time to attempt to re-book any unused fields.
Staff originally proposed increasing the penalty period for cancelling a booking from ten
business days to 30 calendar days. In addition, Staff had proposed allowing for refunds, instead
of credits only, for cancellations received earlier than 30 calendar days prior to the rental
booking date.
The Parks and Community Services Commission recommended revising the Staff proposed
timeline of 30 calendar days to 15 business days prior to the rental date to cancel rentals or a
portion of a rental without penalty. Staff concurs and has included the appropriate language in
the proposed policy as shown below.
Page 3 of 7
"No refund or credit will be issued for a cancellation or reduction of pre-booked
hours within 15 business days of the rental date.
BOOKING CHANGES AND ADMINISTRATIVE FEE
The City receives a lot of requests to change rental booking hours after they have been
approved. Usually those requests are received on short notice, and in some instances Staff has
to change bookings multiple times. As a result Staff originally proposed charging a $5
administrative fee for each booking change received less than 15 business days prior to the
rental booking date.
The Parks and Community Services Commission recommended revising the administrative fee
proposed by Staff from $5 to $15 per booking for requests to shift the scheduled booking hours
to a new time, within the same day, if received less than 15 business days prior to the rental
date. The Commission discussed that the fee was set too low at $5 and recommended that $15
would be more appropriate. This fee would also apply for each subsequent request to shift a
booking. Adding hours to an existing rental fewer than 15 business days prior to the rental would
be accepted with Department approval with an administrative fee of $15 to expedite the request.
The proposed policy on cancelations, changes and refunds reads as follows:
"No refund or credit will be issued for a cancellation or reduction of pre-booked
hours within 15 business days of the rental date.
If submitted less than 15 business days prior to the rental date, there will be an
administrative fee per booking of $15 on each request to shift scheduled booking
hours to a new scheduled time within the same day without any reductions. A
$15 fee will also apply for each subsequent request to shift the booking. A
change of date is considered a cancellation.
Adding hours fewer than 15 business days prior to the rental will only be
accepted with Department approval. In each case, an administrative fee of $15
will apply for each addition."
GENERAL RENTAL REGULATIONS
Staff proposed, and the Parks and Community Services Commission agreed, that clarification
be given that no equipment storage is permitted at the park sites without the approval of the
Parks and Community Services Director.
"No equipment storage is allowed at park sites without prior written approval from
the Parks and Community Services Director."
Staff is also proposing an option to evaluate applications requesting to use City property that are
in direct competition with existing classes, clinics and camps offered by the Parks and
Community Services Department. Staff proposed and the Parks and Community Services
Commission agreed that scheduled and promoted programs for the same target market and
activity at potentially the same location should not be duplicated.
"Programs that duplicate in any form programs offered by the Parks and
Community Services Department maybe denied."
Page 4 of 7
RENTAL FEES
Each year the costs to operate and maintain the City's sports fields increases. In addition, the
City continues to provide an enhanced service level of turf care by mowing sports fields two
times per week during the season, which is one more mowing per week than other agencies in
the Tri-Valley region.
Based on the ongoing cost increases for park operations and maintenance, Staff proposes
increasing rental fees over a three year period for the City's sports fields. During November
2011, Staff conducted a survey of the fees charged by cities, school districts and special
districts for use of sports fields in the Tri-Valley region. As noted in Attachment 4, the proposed
fees for Dublin based sports organizations would still be below the market average.
Following is a summary of the proposed fees which, if approved by the City Council, would be
effective for rentals occurring on or after July 1, 2012. Increases would be spread over a three
year period (2012-2014) to provide local sports organizations time to budget accordingly.
Instead of separate rental fees for softball lights and soccer lights, only one lighting fee for all
types of field lights is recommended by Staff as the total number of lights used per field is
comparable for the City's soccer and softball fields.
The Parks and Community Services Commission recommended approval of the fee
modifications proposed by Staff, with the exception of the non-resident fees for Group 4 and 5
rentals of synthetic turf fields. The Commission recommended increasing those non-resident
fees from the proposed $77.40 to $90.00 per hour effective July 1, 2012 with incremental
increases over athree-year period to reach $104.70; and increasing the non-resident fees for
Group 5 from $123.70 to $144.00 with incremental increases over athree-year period to reach
$250.00. This would make the proposed rates effective July 1, 2012, for use of synthetic turf
fields 67% higher for non-residents compared to residents. Staff concurs with the Commission
recommendation and proposes the following fees over the next three years.
GROUP 1-PUBLIC AGENCIES & GROUP 2A
Current Proposed Proposed Proposed
7/2012 7/2013 7/2014
DUBLIN YOUTH SPORTS LEAGUES
Turf Field per Hour $6.00 $6.30 $6.60 $7.00
Synthetic Turf Field per hour $20.00 $21.00 $23.00 $25.00
Lighting Charge per hour $24.00 $24.40 $24.80 $25.40
GROUP 2B -DUBLIN ADULT SPORTS
LEAGUES AND GROUP 3 -DUBLIN CHAMBER
OF COMMERCE AND DUBLIN-BASED
CHARITABLE & SOCIAL WELFARE GROUPS
Turf Field per Hour
Synthetic Turf Field per hour
Field Lighting Charge per hour
GROUP 4 -INDIVIDUALS /OTHER GROUPS
Turf Field per hour (Dublin Resident)
Turf Field per hour (Non-Resident)
Synthetic Turf Field per hour (Dublin Resident)
Synthetic Turf Field per hour (Non-Resident)
Field Lighting Charge per hour (Dublin Res.)
Field Lighting Charge per hour (Non-Resident)
$14.00
$40.00
$24.00
$14.85
$43.00
$25.00
$15.70
$46.00
$26.00
$16.80
$50.00
$27.20
$18.00 $18.90 $19.80 $21.00
$22.00 $23.00 $24.00 $25.20
$50.00 $53.75 $57.50 $62.50
$72.00 $90.00 $96.30 $104.70
$32.00 $32.60 $33.20 $34.00
$38.00 $39.10 $39.80 $40.80
Page 5 of 7
GROUP 5 -COMMERCIAL USES
Turf Field per hour (Dublin Resident) $29.00 $30.40 $31.80 $33.60
Turf Field per hour (Non-Resident) $35.00 $36.60 $38.20 $40.30
Synthetic Turf Field per hour (Dublin Resident) $80.00 $86.00 $92.00 $100.00
Synthetic Turf Field per hour (Non-Resident) $115.00 $144.00 $185.00 $250.00
Field Lighting Charge per hour (Dublin Res) $51.00 $52.00 $53.00 $54.40
Field Lighting Charge per hour (Non-Resident) $61.00 $62.30 $63.60 $65.30
TOURNAMENTS
Tournaments typically bring in more players and families than regular league play, and those in
attendance tend to spend most of the day at the park, rather than just one game. This requires
special considerations such as extra maintenance and trash removal, restocking of the
restrooms and handling other logistical issues. In order to provide a higher level of service that
will ensure these events are successful and enhance the image of the community, the City
provides an onsite Facility Attendant at each park used during the tournament, which is paid for
by the tournament rental applicant.
Staff proposed, and the Parks and Community Services Commission concurred, that a
tournament director or designee from the rental group remain onsite during the tournament and
that the rental applicant or tournament director meet with a City representative at least 30 days
prior to the tournament. At that meeting, the scope of the tournament will be discussed. Based
on the size of the tournament, the City representative will determine if any additional services
would be required such as added City staffing, outdoor toilet facilities, extra litter pick-up or
dumpsters. This will be added to the rental fees to be paid by the rental applicant. Staff would
bill the rental applicant for the direct cost of those additional resources.
"All tournaments must provide a tournament director or designee who shall remain
onsite at each location throughout the duration of the tournament. The rental applicant
or tournament director will meet with a City Representative at least 30 days prior to the
tournament to discuss logistics of the tournament. Based on the size of the tournament,
the rental group maybe required to rent outdoor toilet facilities and/or be charged for
extra litter pick-up or added staffing."
OUTREACH TO SPORTS ORGANIZATIONS
Staff has been proactively reaching out to the Dublin-based sports groups as part of the process
to update the Sports Field Use Policy. Issues related to sports fields were discussed at the
January 2012 Youth Sports Liaison Committee meeting with representation from Dublin Little
League and Dublin United Soccer. Input from the Liaison Committee was used to develop the
draft policy. The draft was distributed in January to the sports groups, asking them to discuss
the proposed changes with their Boards and provide the City with any feedback or comments.
The sports organizations were also supplied with a public meeting schedule of when this item
would be discussed by the Parks and Community Services Commission and City Council.
One letter with comments was received prior to the Commission meeting from Dublin United
Soccer regarding the proposed changes to the Policy (Attachment 3). Staff considered the
comments and modified several of the proposed changes based on the feedback received from
Dublin United Soccer, which were also considered by the Parks and Community Services
Commission.
Page 6 of 7
SUMMARY
Staff has taken the recommendations of the Parks and Community Services Commission and
incorporated the modifications into the proposed Sports Field Use Policy, which is included as
Exhibit A to Attachment 1 of the Staff Report.
The proposed policy modifications recommended by the field users, Parks and Community
Services Commission and Staff will increase the effectiveness of sharing available fields with all
user groups, provide for a gradual three year pricing adjustment, and will assist in timely
processing of all Sports Field Use applications.
Specifically, the Policy will continue to support Dublin sports organizations, and with advance
notification of modifications to bookings may allow for the City to re-rent any available fields, and
maximize revenue received from use of the sports fields. The additions and changes will assist
the City in maintaining the facilities in good condition while accommodating the growing
community demand for sports fields.
The proposed rental fees remain reasonably priced and are below the market average for public
facilities in the Tri-Valley.
If approved by the City Council, the new fees would be effective for rentals occurring on July 1,
2012 or after. Rentals occurring prior to July 1, 2012 will be charged the existing rental rates.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
A notice of this Public Hearing was published in the Valley Times and posted at several
locations throughout the City. One comment letter was received from Dublin United Soccer and
is included as Attachment 3. A copy of this Staff Report was provided to the Youth Sports
Liaison Committee, Parks and Community Services Commission, and the interested parties list
for fee notices.
ATTACHMENTS: 1. Resolution adopting the Draft Sports Fields Use Policy Modifications
with the proposed policy as Exhibit A to the Resolution.
2. Redlined version of the Draft Sports Fields Use Policy.
3. E-mail received from Dublin United Soccer League.
4. Rental survey of cities, school districts and special districts for use of
sports fields in the Tri-Valley region.
Page 7 of 7
RESOLUTION NO. XX - 12
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
***********
ESTABLISHING FACILITY USE POLICY AND RENTAL FEES FOR USE OF THE SPORTS
FIELDS AT DUBLIN SPORTS GROUNDS, EMERALD GLEN PARK,
FALCON SPORTS PARK AND TED FAIRFIELD PARK
WHEREAS, effective July 1, 1988, the title to the Dublin Sports Grounds was transferred from
the Dublin San Ramon Services District to the City of Dublin and the City assumed the responsibility
for operation of the Dublin Sports Grounds; and
WHEREAS, the City of Dublin has constructed sports fields at three new parks including
Emerald Glen Park, Fallon Sports Park and Ted Fairfield Park and the fields are available for use by
the public during such times that the City is not utilizing the field for City sponsored activities; and
WHEREAS, it is necessary to have established Facility Use Policies and Rental Fees for use
of City facilities; and
WHEREAS, a new Facility Use Policy and Rental Fees for Sports Fields was adopted by the
City Council on March 1, 2005 (Resolution 32-05); and
WHEREAS, a revised Facility Use Policy and Rental Fees for Sports Fields to include Fallon
Sports Park was adopted by the City Council on January 19, 2010 (Resolution 6-10); and
WHEREAS, the Facility Use Policy and Rental Fees for the City's Sports Fields have been
revised to reflect changes to the Rental Policies and Fees proposed by Staff and the Parks and
Community Services Commission.
NOW, THEREFORE, the City Council of the City of Dublin does RESOLVE to hereby
adopt the Facility Use Policy and Rental Fees contained in Exhibit A.
BE IT FURTHER RESOLVED that the provisions enacted in Resolution 6-10 be
superseded by this Resolution effective for rentals occurring on July 1, 2012 and after.
PASSED, APPROVED AND ADOPTED this 6t" day of March, 2012, by the following
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk
ATTACHMENT 1
~~" ~~~'~ City of Dublin
~ ~`~"~
~~ Sports Fields Use Policy
The City of Dublin has several sports fields available for use by the community on a permit basis. The Sports Field Use
Policy establishes rules, regulations, procedures and fees governing use of City sports fields. Fields available for rental
are at the following park locations.
Dublin Sports Grounds, located on Dublin Boulevard at Civic Plaza, includes:
• Five Baseball Fields (one lighted 90' and four 60' diamonds)
• Six soccer fields (two lighted)
• Two lighted softball fields
Emerald Glen Park, located on Tassajara Road between Central Parkway and Gleason Drive, includes:
• Four soccer fields
• Three baseball fields (one 80' and two 60' diamonds)
• One cricket field
Fallon Sports Park, located on Lockhart Street between Central Parkway and Gleason Drive, includes:
• Two 60' baseball fields
• Two lighted softball fields
• Two lighted synthetic turf soccer/lacrosse fields
Ted Fairfield Park, located at North Dublin Ranch Drive and Antone Way, includes:
• One 60' baseball field
• One soccer field
Definition of Use
Organized Use -meeting any of the following conditions: (A) league games, practices, tournaments, clinics, instruction,
special events; or other uses where a fee is charged for participation, (B) a rental application with more than three
dates of use requested, (C) a rental application with more than one field requested.
Casual Use -meeting the following conditions: three dates or less requested and only one field requested.
Classification of Users
Group 1. Public Agencies (Agencies serving the City of Dublin including Alameda County, Dublin-San Ramon Services
District, Dublin Unified School District, etc.)
Group 2. Dublin Sports League Organizations (Organized sports league groups with current IRS non-profit status,
whose membership is open to the public. The organization's membership must be as listed below:
aJ Youth Sports League Organizations - at least 75% Dublin residents.
bJ Adult Sports League Organizations - at least 51 % Dublin residents.
Group 3. Dublin Chamber of Commerce, Dublin Charitable and Social Welfare Organizations (Organized non-profit
groups with current 501(c)(3) or 501(c)(4) IRS status, whose membership is open to the public and whose
primary purpose is to serve the Dublin community. The organization's membership must be at least 51%
Dublin residents. An organizational file must be completed on an annual basis to receive the priority and fees
of this classification. Regional and National non-profit groups that do not meet the 51% resident membership
requirement may submit a letter addressed to the Parl<s & Community Services Department that
demonstrates the direct community benefit of the facility use. Such letters will require the approval of the
City Manager or their designee.)
Group 4. Individuals or Other Groups (Groups who do not meet the criteria listed above and/or activities such as games
or practices, etc.)
aJ Resident (Individuals must reside or own property within Dublin City Limits; Groups must have
membership made up of at least 51% Dublin residents; current roster must be submitted with application)
bJ Non-Resident
ADOPTED MARCH 6, 2012 SPORTS FIELD USE POLICY Page 1 of 5
EXHIBIT A
Group 5. Commercial Uses (Companies, groups or individuals whose practices, clinics, camps or games have an
admission fee or include the sales of goods or services, including those contracted by any field lessees,
regardless of classification)
aJ Resident (Organization or individual must be located within the Dublin City Limits and have current City of
Dublin Business License. If there is no company facility, person responsible for event must reside or own
property within the Dublin City Limits)
bJ Non-Resident
Priority of User Groups
The City reserves the right to reschedule use to accommodate Dublin Sports League Organizations requiring specified
use fields (cricket, 90' baseball, synthetic turf).
Group 1 and Group 2 -Reservations accepted up to six months in advance of requested dates of use. For use from
March 1-July 15, Dublin Little League will have priority for use of the baseball fields at Dublin Sports Grounds, Emerald
Glen Parl< and Fallon Sports Parl<. For use from July 16-December 15, Dublin United Soccer League will have priority for
use of the soccer fields at Dublin Sports Grounds, Emerald Glen Parl< and Fallon Sports Parl<.
Group 3 and Group 4 (Resident) -Reservations accepted four months in advance of requested dates of use.
Group 4 (Non-Resident) and Group S -Reservations accepted two months in advance of requested dates of use.
How to Make a Reservation
Please note that the City requires the applicant, not another party, to complete all transactions and provide the
insurance required for the rental.
1. To reserve a sports field, a Sports Field Rental Application must be submitted for approval a minimum of 15
business days prior to the rental date. Submitting an application fewer than 15 business days prior to the rental
date will only be accepted with Department approval. In each case, an administrative fee of $15 per rental will
apply.
Applications for organized use must include complete schedules including dates, times and fields requested for
practices and games. Approval takes three to five business days; notification of application status will be e-mailed.
2. Applications must be submitted in person at the Parl<s and Community Services Department Office at the Dublin
Civic Center, 100 Civic Plaza, Dublin. Applications are accepted between the hours of 8:00 A.M. and 5:00 P.M,
Monday through Friday, holidays excepted.
3. In order to receive a resident rate, the applicant (i.e. the person responsible for the activity, payment of fees and
provision of insurance) must live or own property within Dublin's City Limits. Verification of residence address will
be required (valid California driver's license or current utility bill).
4. Groups applying under the Group 2 or 3 classification must have an "Organization Verification Form" on file, or
submit one with the following: 1) Bylaws, and 2) Current I.R.S. Tax Exemption Letter. Groups claiming Dublin
residency must provide a current membership roster (Group 2a - 75% of membership must reside in Dublin, Group
2b - 51% of membership must reside in Dublin). Applications will not be accepted without these items.
5. The City reserves the right to book additional events before or after an applicant's confirmed rental time.
Hours of Rental Use
1. The City's sports fields are available for rental from 8:00 A.M. to 10:00 P.M. Turf fields are available March 1
through December 15; synthetic turf fields are available year round.2. A minimum of one hour will be required
per field rental application.
3. Hours of use must include the amount of time needed for the event, including setup and cleanup.
4. The field must be vacated by the time specified on the approved Sports Field Rental Application.
Payment Schedule INITIAL:
1. For casual use:
a) A security deposit and insurance are not required for casual use of City fields.
b) Rental fees are payable at the time the Sports Field Rental Application is submitted.
ADOPTED MARCH 6, 2012 SPORTS FIELD USE POLICY Page 2 of 5
2. For organized use:
a) At the time the application is submitted, a $250 refundable security deposit is required.
b) Final payment of rental fees must be made no later than 30 days after receipt of an approved rental
contract/confirmation. Payments not received by this deadline may result in cancellation of the rental and
forfeiture of the deposit. If the application is received less than 30 days prior to the first date of the rental,
then payment is due immediately upon receipt of a rental contract/confirmation.
c) Security deposits will be returned by mail within 30 days of the last date of the rental providing there are no
violations of the Sports Field Use Policy, the rental hours exceeded, excessive cleaning required, or damages
to the facility.
3. Payments may be made by Visa, MasterCard, Discover, American Express, check, or cash. Male checks payable to
City of Dublin. Checks and credit cards must be drawn on the account of the person or organization listed as the
applicant.
Cancellations, Changes and Refunds INITIAL:
1. No refund or credit will be issued for a cancellation or reduction of pre-booked hours within 15 business days of
the rental date.
2. If submitted less than 15 business days prior to the rental date, there will be an administrative per booking fee of
$15 on each request to shift scheduled booking hours to a new scheduled time within the same day without any
reductions. A $15 fee will also apply for each subsequent request to shift the booking. A change of date is
considered a cancellation.
3. Adding hours fewer than 15 business days prior to the rental will only be accepted with Department approval. In
each case, an administrative fee of $15 will apply for each addition.
4. In the event the field is not available due to rain or wet field conditions, a credit will be issued if the office is
notified in writing within four business days after the scheduled date of use.
5. All credits expire one year after the date of issue and can only be used for field or field light rentals.
6. Credits are not issued for unused hours.
7. Occasionally it may be necessary to reschedule, relocate or cancel a request previously approved. In this event,
the group or individual will be given as much advance notice as possible.
General Rental Information
1. A responsible adult from the rental group must supervise the premises for proper use during all rental hours.
2. Groups of minors must be supervised by two adults for each twenty minors at all times while using the field(s).
3. It is prohibited to paste, tack, glue or post any sign, placard, advertisement or inscription or erect any sign in the
park (per City Ordinance) without prior permission from the Parl<s and Community Services Director, or designee.
4. Smoking is prohibited within 100 feet of Children's Play Areas, Sports Fields, Sport Courts, Snacl< Bars and Picnic
Areas.
5. Parking is permitted in painted parking stalls only. Vehicles parked illegally will be cited.
6. Facility Use Permits cannot be transferred, assigned or sublet.
7. The consumption, serving and/or selling of alcoholic beverages is not permitted in the parks.
8. No use is permitted on turf fields if the rain indicator light is on. (Rain indicator lights are located at the Dublin
Sports Grounds restroom building near Soccer Field #4; Emerald Glen Parl< restroom building near the basketball
courts, and Fallon Sports Parl< on the baseball and softball outfield fences. There are no rain indicator lights at Ted
Fairfield Parl<.) Leagues are responsible for assuring that their teams observe this rule. Synthetic turf soccer fields
are all weather play.
9. Softballs must be rated "Restricted Flight."
10. Spectators are not permitted in dugouts or playing fields during event play.
11. Hitting or I<icl<ing balls into any fence or against any building is prohibited.
12. Bases, equipment and field preparation (drag, water, lines, etc.) are not provided.
13. Fields scheduled after dusk will require rental of field lights. All rentals must end by 10:00 p.m.
14. Fields are to be used for appropriate sports use. Events must be suitable and compatible to the field selected.
15. The 60' baseball diamonds are designated for youth use only.
16. Lining or marking of the field is not allowed without prior written approval from the City.
17. No equipment storage is allowed at park sites without prior written approval from the Parl<s and Community
Services Director.
18. Programs that duplicate in any form programs offered by the Parl<s and Community Services Department may be
denied.
ADOPTED MARCH 6, 2012 SPORTS FIELD USE POLICY Page 3 of 5
19. Requests for exception to the Sports Field Use Policy must be submitted in writing to the City Manager, or
designee, no later than 30 days prior to the date of use requested. Approval or denial of the request will be issued
in writing.
Synthetic Turf Fields at Fallon Sports Park INITIAL:
1. An approved rental permit is required to use the synthetic turf fields.
2. Food and beverages, including gum, seeds, nuts, candy or sports drinks are prohibited. Water only. Glass bottles
or containers are prohibited.
3. Any cleats that are used must be rubber; no metal spikes.
4. Chairs, umbrellas, tents, flags and other outdoor furniture are not allowed on the field. Spectator seating is only
allowed in designated areas off of the field.
5. No driving in of stakes.
6. Lining or marking of the field is not allowed without prior written approval from the City.
7. Smoking and tobacco products are prohibited.
8. Dogs or pets of any Kind are prohibited on the synthetic turf.
9. Barbecues are prohibited.
10. Bikes, roller blades, skateboards, strollers, motorized vehicles orhigh-heeled shoes are prohibited.
Insurance Requirements INITIAL:
All applicants for organized use shall provide the City of Dublin with a valid Certificate of Liability including the
endorsement page written through carriers acceptable to the City of Dublin. Such certificate shall provide Bodily Injury
and Property Damage Liability protection in the amount of $1,000,000 per occurrence. The applicant must be specified
as the insured. The Certificate shall name the City of Dublin as an "additional insured" in conformance with the hold
harmless agreement as outlined in the Sports Field Use Application and must specify that the applicant's insurance shall
be primary to any insurance carried by the City. The certificate shall be properly executed with the original signature of
the authorizing insurance agent. The Certificate is due at the time final payment is made. Note: Please contact your
insurance provider to check if your homeowner's policy maybe extended to cover your facility rental.
Security Deposit INITIAL:
A $250.00 Security Deposit is due when the application is submitted. The Security Deposit is refundable provided there
are no violations of the Sports Field Use Policy, the rental hours exceeded, excessive cleaning required, or damages to
the facility.
ADOPTED MARCH 6, 2012 SPORTS FIELD USE POLICY Page 4 of 5
Rental Fees INITIAL:
Effective Effective Effective
07/2012 07/2013 07/2014
GROUP 1 -PUBLIC AGENCIES AND GROUP 2A -
DUBLIN YOUTH SPORTS LEAGUES
Turf Field per Hour $6.30 $6.60 $7.00
Synthetic Turf Field per hour $21.00 $23.00 $25.00
Lighting Charge per hour $24.40 $24.80 $25.40
GROUP 28 -DUBLIN ADULT SPORTS LEAGUES AND
GROUP 3 -DUBLIN CHAMBER OF COMMERCE AND
DUBLIN-BASED
CHARITABLE AND SOCIAL WELFARE ORGANIZATIONS
Turf Field per Hour $14.85 $15.70 $16.80
Synthetic Turf Field per hour $43.00 $46.00 $50.00
Field Lighting Charge per hour $25.00 $26.00 $27.20
GROUP 4 -INDIVIDUALS/ OTHER GROUPS
Turf Field per hour (Dublin Resident) $18.90 $19.80 $21.00
Turf Field per hour (Non-Resident) $23.00 $24.00 $25.20
Synthetic Turf Field per hour (Dublin Resident) $53.75 $57.50 $62.50
Synthetic Turf Field per hour (Non-Resident) $90.00 $96.30 $104.70
Field Lighting Charge per hour (Dublin Resident) $32.60 $33.20 $34.00
Field Lighting Charge per hour (Non-Resident) $39.10 $39.80 $40.80
GROUP S -COMMERCIAL USES
Turf Field per hour (Dublin Resident) $30.40 $31.80 $33.60
Turf Field per hour (Non-Resident) $36.60 $38.20 $40.30
Synthetic Turf Field per hour (Dublin Resident) $86.00 $92.00 $100.00
Synthetic Turf Field per hour (Non-Resident) $144.00 $185.00 $250.00
Field Lighting Charge per hour (Dublin Resident) $52.00 $53.00 $54.40
Field Lighting Charge per hour (Non-Resident) $62.30 $63.60 $65.30
Tournaments
Tournaments will be charged a Facility Attendant fee of $15 per hour per park in addition to the rental fees.
All tournaments must provide a tournament director or designee who shall remain onsite at each location
throughout the duration of the tournament. The rental applicant or tournament director will meet with a City
Representative at least 30 days prior to the tournament to discuss logistics of the tournament. Based on the
size of the tournament, the rental group may be required to rent outdoor toilet facilities and/or be charged for
extra litter pick-up or added staffing.
The City of Dublin reserves the right to deny the use of City Sports Fields to any person or group if such use is deemed
to be contrary to the best interest of the City, the facility, and/or Dublin residents. Applicants should thoroughly
review the Facility Use Policy to become familiar with all rental fees, policies and procedures.
ADOPTED MARCH 6, 2012 SPORTS FIELD USE POLICY Page 5 of 5
~~~~~'~~~~ City of Dublin
-~r ,,~j~r ~Il
l9 ~- -~ ~?
~~~C~~!~ Sports Fields Use Policy -DRAFT
he City of Dublin has several sports fields available for use by the community on a permit basis {~~ "-~~~"^" ~~~~'~~+
.The Sports Field Use Policy establishes rules, regulations, procedures and fees ~overnin~
se of Cit sorts fields. Fields available for rental are at the following park locations.
Dublin Sports Grounds, located on Dublin Boulevard at Civic Plaza, includes:
• Five Baseball Fields (one lighted 90' and four 60' diamonds)
• Six soccer fields (two lighted)
• Two lighted softball fields
Emerald Glen Park, located on Tassajara Road between Central Parkway and Gleason Drive, includes:
Four soccer fields
Three baseball fields (one 80' and two 60' diamonds)
One cricket field
Fallon Sports Park, located on Lockhart Street between Central Parkway and Gleason Drive, includes:
• Two 60' baseball fields
• Two lighted softball fields
• Two lighted synthetic turf soccer/lacrosse fields
Ted Fairfield Park, located at North Dublin Ranch Drive and Antone Way, includes:
• One 60' baseball field
• One soccer field
Definition of Use
Organized Use -meeting any of the following conditions: (A) league games, practices, tournaments, clinics, instruction,
special events; or other uses where a fee is charged for participation, (B) a rental application with more than three
dates of use requested, (C) a rental application with more than one field requested.
Casual Use -meeting the following conditions: three dates or less requested and only one field requested.
Classification of Users
Group 1. Public Agencies (Agencies serving the City of Dublin including Alameda County, Dublin-San Ramon Services
District, Dublin Unified School District, etc.)
Group 2. Dublin Sports League Organizations (Organized sports league groups with current IRS non-profit status,
whose membership is open to the public. The organization's membership must be as listed below:
aJ Youth Sports League Organizations - at least 75% Dublin residents.
bJ Adult Sports League Organizations - at least 51 % Dublin residents.
Group 3. Dublin Chamber of Commerce, Dublin Charitable and Social Welfare Organizations (Organized non-profit
groups with current 501(c)(3) or 501(c)(4) IRS status, whose membership is open to the public and whose
primary purpose is to serve the Dublin community. The organization's membership must be at least 51%
Dublin residents. An organizational file must be completed on an annual basis to receive the priority and fees
of this classification. Regional and National non-profit groups that do not meet the 51% resident membership
requirement may submit a letter addressed to the Parks & Community Services Department that
demonstrates the direct community benefit of the facility use. Such letters will require the approval of the
City Manager or their designee.)
Group 4. Individuals or Other Groups (Groups who do not meet the criteria listed above and/or activities such as games
or practices, etc.)
aJ Resident (Individuals must reside or own property within Dublin City Limits; Groups must have
membership made up of at least 51 % Dublin residents; current roster must be submitted with application)
Page 1 of 6
bJ Non-Resident
Group 5. Commercial Uses (Companies, groups or individuals whose practices, clinics, camps or games have an
admission fee or include the sales of goods or services, including those contracted by any field lessees,
regardless of classification)
aJ Resident (Organization or individual must be located within the Dublin City Limits and have current City of
Dublin Business License. If there is no company facility, person responsible for event must reside or own
property within the Dublin City Limits)
bJ Non-Resident
Priority of User Groups
The City reserves the right to reschedule use to accommodate Dublin Sports League Organizations requiring specified
use fields (cricket, 90' baseball, synthetic turf).
Group 1 and Group 2 -Reservations accepted up to six months in advance of requested dates of use. For use from
March 1-July 15, Dublin Little League will have priority for use of the baseball fields at Dublin Sports Grounds, Emerald
Glen Park and Fallon Sports Parl<. For use from July 16-December 15, Dublin United Soccer League will have priority for
use of the soccer fields at Dublin Sports Grounds, Emerald Glen Parl< and Fallon Sports Parl<.
Group 3 and Group 4 (Resident) -Reservations accepted four months in advance of requested dates of use.
Group 4 (Non-Resident) and Group 5 -Reservations accepted two months in advance of requested dates of use.
How to Make a Reservation
Please note that the City requires the applicant, not another party, to complete all transactions and provide the
insurance required for the rental.
1. To reserve a sports field, a Sports Field klse-Rental Application must be submitted for approval a minimum of 15
business davs prior to the rental date. "~~'~~-~+~^~~ {~~ ^ ^~ ~ ^ r~,,,, ,~„~;r;+;,,r -,h,,.,,,~ ,-„hw,;++,,,~ ~,,,-,- +h.,., ~"
+^ +~„ r„n+-,~ ,~-,+„ ,.,;~~ n„+ h., -,~~.,n+,,,~. Submitting an application fewer than 15 business davs prior to the rental
date will only be accepted with Department approval. In each case, an administrative fee of $15 per rental will
apply.
Applications for organized use must include complete schedules including dates, times and fields requested for
practices and games. Approval takes three to five business days; notification of application status will be e-mailed.
2. Applications must be submitted in person at the Parl<s and Community Services Department Office at the Dublin
Civic Center, 100 Civic Plaza, Dublin. Applications are accepted between the hours of 8:00 A.M. and 5:00 P. M,
Monday through Friday, holidays excepted.
3. In order to receive a resident rate, the applicant (i.e. the person responsible for the activity, payment of fees and
provision of insurance) must live or own property within Dublin's City Limits. Verification of residence address will
be required (valid California driver's license or current utility bill).
4. Groups applying under the Group 2 or 3 classification must have an "Organization Verification Form" on file, or
submit one with the following: 1) Bylaws, and 2) Current I.R.S. Tax Exemption Letter. Groups claiming Dublin
residency must provide a current membership roster (Group 2a - 75% of membership must reside in Dublin, Group
2b - 51% of membership must reside in Dublin). Applications will not be accepted without these items.
5. The City reserves the right to book additional events before or after an applicant's confirmed rental time.
Hours of Rental Use
1. The City's sports fields are available for rental from 8:00 A.M. to 10:00 P.M. Turf fields are available March 1
through December 15; synthetic turf fields are available year round.
2. A minimum of one hour will be required per field rental application.
3. Hours of use must include the amount of time needed for the event, including setup and cleanup.
4. The field must be vacated by the time specified on the approved ~~~se "^~Sports Field Rental
Application.
INITIAL:
Page 2 of 6
Payment Schedule
For casual use:
a) A security deposit and insurance are not required for casual use of City fields.
b) Rental fees are payable at the time the ~~^'~~Sports Field Rental Application is submitted.
2. For organized use:
a) At the time the application is submitted, a $250 refundable security deposit is required.
b) Final payment of rental fees must be made no later than r30 days after receipt of an approved
rental contract/confirmation,. Payments not received by this deadline may result in
cancellation of the rental and forfeiture of the deposit. If the application is received less than 30 days prior to
the first date of the rental, then payment is due immediately upon receipt of a rental contract/confirmation.
c) Security deposits will be returned by mail within 30 days of the last date of the mental providing
there are no violations of the Sports Field Use Policy, the rental hours exceeded, excessive cleaning
required, or damages to the facility.
3. Payments may be made by Visa, MasterCard, Discover, American Express, check, w,~r~., ~~~'~~ or cash. Male
checks payable to City of Dublin. Checks and credit cards must be drawn on the account of the
person or organization listed as the applicant.
Cancellations, Changes and Refunds INITIAL:
1. No refund or credit will be issued for a cancellation or reduction of pre-booked hours within 15 business days of
the rental date.
2. If submitted less than 15 business days prior to the rental date, there will be an administrative per bool<in~ fee of
$15 on each request to shift scheduled booking hours to a new scheduled time within the same day without any
reductions. A $15 fee will also apply for each subsequent request to shift the booking. A change of date is
considered a cancellation.
3. Adding hours fewer than 15 business days prior to the rental will only be accepted with Department approval. In
each case, an administrative fee of $15 will apply for each addition.
~4. In the event the field is not available due to rain or wet field conditions, a credit will be issued if the office is
notified in writing within °~Tfour business days after the scheduled date of use.
5. All~#e credits expires one year after the date of issue and can only be used for field or field light rentals.
~6. Credits are not issued for unused hours.
47. Occasionally it may be necessary to reschedule, relocate or cancel a request previously approved. In this event,
the group or individual will be given as much advance notice as possible.
General Rental Information
1. A responsible adult from the rental group must supervise the premises for proper use during all rental hours.
2. Groups of minors must be supervised by two adults for each twenty minors at all times while using the field(s).
3. It is prohibited to paste, tack, glue or post any sign, placard, advertisement or inscription or erect any sign in the
park (per City Ordinance) without prior permission from the Parl<s and Community Services Director, or designee.
4. Smoking is prohibited within 100 feet of Children's Play Areas, Sports Fields, Sport Courts, Snack Bars and Picnic
Areas.
5. Parking is permitted in painted parking stalls only. Vehicles parked illegally will be cited.
6. Facility Use Permits cannot be transferred, assigned or sublet.
7. The consumption, serving and/or selling of alcoholic beverages is not permitted in the parks.
8. No use is permitted on turf fields if the rain indicator light is on. (Rain indicator lights are located at the Dublin
Sports Grounds restroom building near Soccer Field #4; Emerald Glen Park restroom building near the basketball
courts, and Fallon Sports Parl< on the baseball and softball outfield fences. There are no rain indicator lights at Ted
Fairfield Parl<.1 Leagues are responsible for assuring that their teams observe this rule. Synthetic turf soccer fields
are all weather play.
9. Softballs must be rated "Restricted Flight."
10. Spectators are not permitted in dugouts or playing fields during event play.
11. Hitting or I<icl<ing balls into any fence or against any building is prohibited.
Page 3 of 6
12. Bases, equipment and field preparation (drag, water, lines, etc.) are not provided.
13. Fields scheduled after dusk will require rental of field lights. All rentals must end by 10:00 p.m.
14. Fields are to be used for appropriate sports use. Events must be suitable and compatible to the field selected.
15. The 60' baseball c;~~~ f^^~* diamonds are designated for youth use only.
16. Lining or marking of the field is not allowed without prior written approval from the City.
17. No equipment storage is allowed at park sites without prior written approval from the Parks and Community
Services Director.
18. Programs that duplicate in any form programs offered by the Parl<s and Community Services Department may be
denied.
319. Requests for exception to the Sports Field Use Policy must be submitted in writing to the City Manager, or
~e+~designee, no later than n30 days prior to the date of use requested. Approval or denial of the
request will be issued in writing.
Synthetic Turf Fields at Fallon Sports Park INITIAL:
1. An approved rental permit is required to use the synthetic turf fields.
2. Food and beverages, including gum, seeds, nuts, candy or sports drinks are prohibited. Water only. Glass bottles
or containers are prohibited.
3. Any cleats that are used must be rubber; no metal spikes.
4. Chairs, umbrellas, tents, flags and other outdoor furniture are not allowed on the field. Spectator seating is only
allowed in designated areas off of the field.
5. No driving in of stakes.
6. Lining or marking of the field is not allowed without prior written approval from the City.
7. Smoking and tobacco products are prohibited.
8. Dogs or pets of any Kind are prohibited on the synthetic turf.
9. Barbecues are prohibited.
10. Bikes, roller blades, skateboards, strollers, motorized vehicles orhigh-heeled shoes are prohibited.
Insurance Requirements INITIAL:
All applicants for organized use shall provide the City of Dublin with a valid Certificate of Liability including the
endorsement pale written through carriers acceptable to the City of Dublin. Such certificate shall provide Bodily Injury
and Property Damage Liability protection in the amount of $1,000,000 per occurrence. The applicant must be specified
as the insured. The Certificate shall name the City of Dublin as an "additional insured" in conformance with the hold
harmless agreement as outlined in the Sports Field ~-Use Application and must specify that the applicant's
insurance shall be primary to any insurance carried by the City. The certificate shall be properly executed with the
original signature of the authorizing insurance agent. The Certificate is due at the time final payment is made. Note:
Please contact your insurance provider to check if your homeowner's policy may be extended to cover your facility
rental.
Security Deposit INITIAL:
A $250.00 Security Deposit is due when the application is submitted. The Security Deposit is refundable provided there
are no violations of the Sports Field Use Policyt ,~~'~~~ ~~~~~~~~~~~ ~'~^~~~rt ~~ ~'-,w,-,rt„~ *~ *"~ {~~'~'. the rental hours
exceeded, excessive cleaning required, or damages to the facility.
Page 4 of 6
Rental Fees INITIAL:
Current Effective E ective E ective
07/2012 07 2013 07 2014
GROUP 1 -PUBLIC AGENCIES AND GROUP 2A -
DUBLIN YOUTH SPORTS LEAGUES
Turf Field per Hour $6.00 6.30 6.60 7.00
Synthetic Turf Field per hour $20.00 21.00 23.00 25.00
Lighting Charge per hour $24.00 24.40 24.80 25.40
C.,f+h-,II C~.,I.J I ~.Th+~r.t rh-„-.t., ., r h.,~~r $12.00 ~-8
GROUP 28 -DUBLIN ADULT SPORTS LEAGUES AND
GROUP 3 -DUBLIN CHAMBER OF COMMERCE AND
DUBLIN-BASED
CHARITABLE AND SOCIAL WELFARE ORGANIZATIONS
Turf Field per Hour $14.00 14.85 15.70 16.80
Synthetic Turf Field per hour $40.00 43.00 46.00 50.00
~ec~e~Field Lighting Charge per hour $24.00 25.00 26.00 27.20
$12.00 ~-.9
GROUP 4 -INDIVIDUALS /OTHER GROUPS
Turf Field per hour (Dublin Resident) $18.00 18.90 19.80 21.00
Turf Field per hour (Non-Resident) $22.00 23.00 24.00 25.20
Synthetic Turf Field per hour (Dublin Resident) $50.00 53.75 57.50 62.50
Synthetic Turf Field per hour (Non-Resident) $72.00 90.00 96.30 104.70
~ec~e~Field Lighting Charge per hour (Dublin Resident) $32.00 32.60 33.20 34.00
~ecfe~Field Lighting Charge per hour (Non-Resident) $38.00 39.10 39.80 40.80
C.,f+h-,II C~.,I.J I ~.Th+~r.t ., r h.,~„-ln~~hl~n D.,~~.J.,r+1 $16.00
C~,f+h-,II C~.,I.J I ~.Th+~n.t ,-, r h.,~~.- /~l.,Y, D.,~~.J.,r+1 $1C~.QQ
GROUP 5 -COMMERCIAL USES
Turf Field per hour (Dublin Resident) $29.00 30.40 31.80 33.60
Turf Field per hour (Non-Resident) $35.00 36.60 38.20 40.30
Synthetic Turf Field per hour (Dublin Resident) $80.00 86.00 92.00 100.00
Synthetic Turf Field per hour (Non-Resident) $115.00 144.00 185.00 250.00
~ec~e~Field Lighting Charge per hour (Dublin Resident) $51.00 52.00 53.00 54.40
Field Lighting Charge per hour (Non-Resident) $61.00 62.30 63.60 65.30
C.,f+h-,II C~.,I.J I ~.Th+~r.t ., ,- h.,~„- /n~~hl~n Dr.~~.J.,n+l $16.00
C.,f+h-,II C~.,I.J I ~.Th+~r.t ,-, r h.,~„- /~1.,., D.,~~.J.,n+1 $1C~.QQ
~}9bFF
Tournaments
1. Tournaments will be charred a Facility Attendant fee of 515 per hour per park in addition to the rental fees.
2. All tournaments must provide a tournament director or designee who shall remain onsite at each location
throughout the duration of the tournament. The rental applicant or tournament director will meet with a City
Representative at least 30 days prior to the tournament to discuss logistics of the tournament. Based on the
size of the tournament. the rental group may be reauired to rent outdoor toilet facilities and/or be charred for
extra litter pick-up or added staffing.
Page 5 of 6
The City of Dublin reserves the right to deny the use of City Sports Fields to any person or group if such use is deemed
to be contrary to the best interest of the City, the facility, and/or Dublin residents. Applicants should thoroughly
review the Facility Use Policy to become familiar with all rental fees, policies and procedures.
Page 6 of 6
E-mail received from Todd Barnes, City Liaison for Dublin United Soccer League
Received oyl 1-?-l-1?
Rich,
Please see my comments below.
1. We would like to see some relaxed policy on the commercial uses designation to allow us to
nln camps internally at a reasonable cost.
2. The 2 hour minimum for fields and 1 hour nunimum for lights will be restrictive for us and
result in wasted $$. The 1 hour nunimum for lights will actually result in wasted electricity with
lights being on and no one using the field. No one wants to waste electricity these days even if it
is being paid for by anon-profit youth organization.
3. The cancellation, changes, refunds section is way too restrictive. As written, it could cost our
organization tens of thousands of dollars per year. No refunds or credit within 30 days of rental?
Then you say if it is within 30 days that there is a $15 fee. As anon-profit youth organization
with 1100 members, we need some flexibility here.
4. There is a statement 18 under general rental information that states programs that duplicate
city programs may be denied. I think we need to exclude local youth organizations from this
statement.
5. I do not think that the lighting fee should be increased above $24 for soccer fields. By
increasing the baseball fee from $12 to $24 you will be capturing much lost revenue already.
6. I would like to see some leeway on the tournament director being onsite. Many reservations
that we subnut as tournaments these days are no more that a busy day of games. Maybe we could
include a definition of a tournament to be teams playing multiple games in a day. I often reserve
as a tournament these days to ensure trash and restrooms are maintained.
7. We would love to see our youth sports fees stay the same and raise the non-resident fees as
much as practical to cover that cost.
Everything we do as an organization is about providing the highest level of service to our
membership at the lowest possible cost. Our membership is probably more than 90% Dublin
Residents. I think we spent $75,000 in 2010 renting fields and lights, maybe more. If no changes
are made to the proposed policy I suspect our budget would increase to $100,000 + in 2013
which would result in an additional cost of $20-$25 per player.
Thanks,
Todd Barnes
School Districts
Synthetic Turf Fields DUBLIN
(CURRENT) LIVERMORE PLEASANTON SAN RAMON DUBLIN LIVERMORE PLEASANTON SAN RAMON
GROUPI AND GROUP 2A
Synthetic Turf Field per hour $20.00 N/A N/A $40 $54.50 Waived $58.97 $28.91
GROUP 28 AND GROUP3
Synthetic Turf Field per hour $40.00 N/A N/A $40 $54.50 $30 $58.97 $58
GROUP 4 -INDIVIDUALS /OTHER GROUPS
Synthetic Turf Field per hour (Dublin Resident) $50.00 N/A N/A $40 $54.50 $30 $58.97 $58
Synthetic Turf Field per hour (Non-Resident) $72.00 N/A N/A $100 $54.50 $30 $58.97 $58
GROUP S -COMMERCIAL USES
Synthetic Turf Field per hour (Dublin Resident) $80.00 N/A N/A $50 $54.50 $75 $58.97 $232
Synthetic Turf Field per hour (Non-Resident) $115.00 N/A N/A $100 $54.50 $75 $58.97 $232
Turf Fields DUBLIN
(CURRENT)
LIVERMORE
PLEASANTON
SAN RAMON
GROUPI AND GROUP 2A
$10.00 (Y)
$6.00 $20.00 (A) waived $12.80
Turf Field per hour $25.00 (sand based)
GROUP 28 AND GROUP3
Turf Field per hour $14.00 Same $12 $12.80
GROUP 4 -INDIVIDUALS /OTHER GROUPS
Turf Field per hour (Dublin Resident) $18.00 Same $12 $12.80
Turf Field per hour (Non-Resident) $22.00 Same $22 $25
GROUP S -COMMERCIAL USES
Turf Field per hour (Dublin Resident) $29.00 Same $17 $18.30
Turf Field per hour (Non-Resident) $35.00 Same $22 $25
School Districts
Field Lights DUBLIN
(CURRENT) LIVERMORE PLEASANTON SAN RAMON DUBLIN LIVERMORE PLEASANTON SAN RAMON
GROUP 1 AND GROUP 2A Per Hour Per Hour Per Hour Per Hour Per Hour Per Rental Per Hour Per Hour
Softball Field per hour $12.00 $25 $27 $20 $21.75 N/A N/A N/A
Soccer Field per hour $24.00 $25 $27 $20 $21.75 $50 $23.60 $28.91
GROUP 28 AND GROUP 3
Softball Field per hour $12.00 $25 $32 $20 $21.75 N/A N/A N/A
Soccer Field per hour $24.00 $25 $32 $20 $21.75 $50 $23.60 $57
GROUP 4 -INDIVIDUALS /OTHER GROUPS
Softball Field per hour (Dublin Resident) $16.00 $25 $27 $20 $21.75 N/A N/A N/A
Soccer Field per hour (Dublin Resident) $32.00 $25 $27 $20 $21.75 $50 $23.60 $57
Softball Field per hour (Non Resident) $19.00 $25 $37 $40 $21.75 N/A N/A N/A
Soccer Field per hour (Non Resident) $38.00 $25 $37 $40 $21.75 $50 $23.60 $57
GROUP S -COMMERCIAL USES
Softball Field per hour (Dublin Resident) $16.00 $25 $32 $40 $21.75 N/A N/A N/A
Soccer Field per hour (Dublin Resident) $32.00 $25 $32 $40 $21.75 $50 $23.60 $392
Softball Field per hour (Non Resident) $19.00 $25 $37 $40 $21.75 N/A N/A N/A
Soccer Field per hour (Non Resident) $38.00 $25 $37 $40 $21.75 $50 $23.60 $392