HomeMy WebLinkAboutItem 4.06 Street Resurfaceor
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DATE:
TO:
FROM:
SUBJECT
STAFF REPORT
CITY COUNCIL
June 5, 2012
Honorable Mayor and City Councilmembers
Joni Pattillo City Manager""'
CITY CLERK
File #600 -35
Award of Bid — Contract No. 12 -01, Dublin Citywide Street Resurfacing Project
Prepared by Steven Yee, Public Works Manager
EXECUTIVE SUMMARY:
The Annual Street Overlay Program (CIP No. 969103) provides for the resurfacing of Silvergate
Drive and Clark Avenue by placing 1'/2" asphalt concrete overlay on top of existing pavement.
FINANCIAL IMPACT:
The adopted Fiscal Year 2011 -2012 total appropriations for this project were $1,007,300,
including design and inspection. Of this amount, $92,430 has been allocated for design and
inspection and $914,870 for improvements. The project was proposed to be funded by a
combination of Federal Transportation Funds (Surface Transportation Program (STP) and
Congestion Mitigation and Air Quality (CMAQ)); Local Alameda County Transportation
Commission — Measure B Funds; and State Gas Tax. The final scope of work will exclude
$297,000 for the pavement rehabilitation of Dublin Boulevard between Dougherty Road and
Scarlett Drive, which was part of the original project Budget. This work will be included in a
future overlay program and therefore, the revenue and expense for this portion of the project will
need to be reduced by a Budget Adjustment. With this reduction, the total budget for
Improvements is $617,870.
The low bid of $636,621.36 was submitted by G. Bortolotto & Co., Inc. Accounting for a 10%
contingency creates a total cost of Improvement of $700,283. An additional appropriation of
Measure B funds from reserves, in the amount of $82,413, will be required to fully fund the cost
of improvements. The following Table shows the recommended changes in funding.
Page 1 of 2 ITEM NO. 4.6
Improvement
Law Bid With
Budget
Total
Fund
Budget
10%
Adjustment
Adjusted
Contingency
Required
Budget
Federal Transportation
$547,000*
$547,000
Funds ( #2202)
*As adjusted for work excluded
State Gas Tax ( #2201)
$70,870
$70,870
Measure B Local Streets &
None
+$ 82,413
$82,413
Roads Fund ( #2204)
TOTAL IMPROVEMENTS
$ 617,870
$700,283
$ 82,413
$ 700,283
Page 1 of 2 ITEM NO. 4.6
RECOMMENDATION:
Staff recommends that the City Council: 1) Adopt the Resolution awarding Contract No. 12 -01,
Dublin Citywide Street Resurfacing Project, to G. Bortolotto & Co., Inc.; and 2) Approve the
Budget Change in the amount of $82,413 from Measure B Local Streets & Roads fund.
Submitted By
Director of Public Works
DESCRIPTION:
Reviewed By
Assistant City Manager
The Dublin Citywide Street Resurfacing Project consists of removing and replacing failed
asphalt concrete (AC) pavement to a minimum depth of 4 inches on residential streets and 6
inches on collector /arterial streets, resurfacing the street with a minimum 1 -1/2 -inch overlay of
AC, and re- striping pavement markings. Major cracks will be sealed prior to resurfacing in order
to prevent the cracks from reflecting through the new AC overlay. In addition, 44 pedestrian
curb ramps will be rehabilitated to current American with Disabilities Act (ADA) design
guidelines along Silvergate Drive between Dublin Boulevard and San Ramon Road.
The Dublin Citywide Street Resurfacing Project will repair and overlay Silvergate Drive and
Clark Avenue, as shown on the Location Map (Attachment 1).
A total of five (5) bids were received on May 1, 2012 (Attachment 2), with the low bid of
$636,621.36 submitted by G. Bortolotto & Co., Inc. Staff has reviewed the bid results, checked
references, necessary licenses, and recommends that the City Council adopt the Resolution
(Attachment 3) awarding Contract No, 12 -01, Dublin Citywide Street Resurfacing Project, to G.
Bortolotto & Co., Inc., as the lowest responsive bidder.
As described in the Financial Impact Section of this report, a Budget Change is required to
address two modifications: 1) A reduction in the Federal Grant Revenue and Expenditure for
work that has not been included in this project; and 2) An increase in the amount of Measure B
— Local Streets appropriated for this project.
NOTICING REQUIREMENTS /PUBLIC OUTREACH:
1) The City mailed notices to affected residents and businesses of the upcoming street overlay
improvements.
2) As required by the specification, the Contractor will distribute a notice one week in advance of
the overlay improvements to all affected residents and businesses.
ATTACHMENTS: 1. Location Map
2. Bid Results
3. Resolution awarding Contract No. 12 -01, Dublin Citywide Street
Resurfacing Project to G. Bortolotto & Co., Inc.
4. Budget Change
SUMMARY OF BID RESULTS - May 1, 2012
CONTRACT 12 -01, DUBLIN CITYWIDE STREET
RESURFACING
Page 1.
G. BORTOLOTTO
O'GRADY
PAVING
BID
ITEM
ITEM DESCRIPTION
UNIT
MEAS.
QTY
UNIT PRICE
TOTAL PRICE
UNIT PRICE
TOTAL PRICE
1
Striping & Marking Removal
LS
1
$ 11,111.11
$ 11,111.11
$ 137000.00
$ 137000.00
2
Crack Sealing
LS
1
$ 117235.00
$ 117235.00
$ 207000.00
$ 207000.00
3
Grind Asphalt (1.5" x 6 ft)
SF
1967890
$ 0.17
$ 337471.30
$ 0.15
$ 297533.50
4
Pavement Failure Repairs - 4"
SF
217115
$ 3.01
$ 637556.15
$ 4.00
$ 847460.00
5
Asphalt Concrete (1.5" Overlay)
TON
47157
$ 90.00
$ 3747130.00
$ 86.00
$ 3577502.00
6
Curb Ramp Reconstruction
EA
35
$ 27123.00
$ 747305.00
$ 27100.00
$ 737500.00
7
Install Truncated Dome
EA
9
$ 500.000
$ 47500.00
$ 700.00
$ 67300.00
8
Sidewalk Reconstruction
SF
17000
$ 10.00
$ 107000.00
$ 10.00
$ 107000.00
9
Replace Detector Loops
EA
23
$ 373.00
$ 87579.00
$ 400.00
$ 97200.00
10
Striping (Caltrans Detail 9)
LF
17375
$ 0.74
$ 17017.50
$ 0.70
$ 962.50
11
Striping (Caltrans Detail 22)
LF
830
$ 1.48
$ 17228.40
$ 1.40
$ 17162.00
12
Striping (Caltrans Detail 2713)
LF
97000
$ 0.48
$ 47320.00
$ 0.50
$ 47500.00
13
Striping (Caltrans Detail 28)
LF
120
$ 2.14
$ 256.80
$ 2.00
$ 240.00
14
Striping (Caltrans Detail 29)
LF
770
$ 2.99
$ 27302.30
$ 3.00
$ 27310.00
15
Striping (Caltrans Detail 32)
LF
17950
$ 2.14
$ 47173.00
$ 2.00
$ 37900.00
16
Striping (Caltrans Detail 38)
LF
27840
$ 1.07
$ 37038.80
$ 1.00
$ 27840.00
17
Striping (Caltrans Detail 38A)
LF
100
$ 0.96
$ 96.00
$ 1.00
$ 100.00
18
Striping (Caltrans Detail 39)
LF
77025
$ 0.64
$ 47496.00
$ 0.60
$ 47215.00
19
Striping (Caltrans Detail 39A)
LF
17970
$ 0.58
$ 17142.60
$ 0.60
$ 17182.00
20
Striping (Caltrans Limit Line)
LF
27260
$ 3.04
$ 67870.40
$ 3.00
$ 67780.00
21
Marking "Stop Ahead (A24D)
EA
7
$ 240.00
$ 17680.00
$ 240.00
$ 17680.00
22
Marking "Stop" (A24D)
EA
20
$ 90.00
$ 17800.00
$ 90.00
$ 17800.00
23
Marking "Bike Lane" w /Bike Lane Arrow
EA
37
$ 60.00
$ 27220.00
$ 60.00
$ 27220.00
24
Marking "25" (A24C)
EA
7
$ 75.00
$ 525.00
$ 72.00
$ 504.00
25
Marking - Type IV Arrow (A24A)
EA
49
$ 63.00
$ 37087.00
$ 60.00
$ 27940.00
26
Marking - Type III Arrow (A2413)
EA
6
$ 170.00
$ 17020.00
$ 170.00
$ 17020.00
27
Marking - Type II Arrow (A2413)
EA
2
$ 195.00
$ 390.00
$ 190.00
$ 380.00
28
Adjust Storm Drain Manhole Covers
EA
10
$ 301.00
$ 37010.00
$ 500.00
$ 57000.00
29
Adjust Monument Covers
EA
17
$ 180.00
$ 37060.00
$ 350.00
$ 57950.00
TOTAL:
$ 636,621.36
$ 653,181.00
SUMMARY OF BID RESULTS - May 1, 2012
CONTRACT 12 -01, DUBLIN CITYWIDE STREET
RESURFACING
Page 2.
MCK SERVICES
GRANITE
CONSTR.
J. A. GONSALVES
BID
ITEM
ITEM DESCRIPTION
UNIT
MEAS.
QTY
UNIT PRICE
TOTAL PRICE
UNIT PRICE
TOTAL PRICE
UNIT PRICE
TOTAL PRICE
1
Striping & Marking Removal
LS
1
$
5,000.00
$
57000.00
$
147220.00
$
147220.00
$
157000.00
$
157000.00
2
Crack Sealing
LS
1
$
87000.00
$
87000.00
$
107500.00
$
107500.00
$
107000.00
$
107000.00
3
Grind Asphalt (1.5" x 6 ft)
SF
1967890
$
0.28
$
557129.20
$
0.19
$
377409.10
$
0.49
$
967476.10
4
Pavement Failure Repairs - 4"
SF
217115
$
3.30
$
697679.50
$
3.45
$
727846.75
$
5.00
$
1057575.00
5
Asphalt Concrete (1.5" Overlay)
TON
47157
$
93.75
$
3897718.75
$
107.12
$
4457297.84
$
107.00
$
4447799.00
6
Curb Ramp Reconstruction
EA
35
$
17925.00
$
677375.00
$
17985.00
$
697475.00
$
67500.00
$
2277500.00
7
Install Truncated Dome
EA
9
$
600.00
$
57400.00
$
700.00
$
67300.00
$
17500.00
$
137500.00
8
Sidewalk Reconstruction
SF
17000
$
10.00
$
107000.00
$
10.00
$
107000.00
$
12.00
$
127000.00
9
Replace Detector Loops
EA
23
$
295.00
$
67785.00
$
350.00
$
87050.00
$
500.00
$
117500.00
10
Striping (Caltrans Detail 9)
LF
17375
$
0.70
$
962.50
$
0.70
$
962.50
$
1.00
$
17375.00
11
Striping (Caltrans Detail 22)
LF
830
$
1.40
$
17162.00
$
1.40
$
17162.00
$
1.00
$
830.00
12
Striping (Caltrans Detail 2713)
LF
97000
$
0.45
$
47050.00
$
0.45
$
47050.00
$
0.50
$
47500.00
13
Striping (Caltrans Detail 28)
LF
120
$
2.00
$
240.00
$
2.00
$
240.00
$
2.00
$
240.00
14
Striping (Caltrans Detail 29)
LF
770
$
2.80
$
27156.00
$
2.80
$
27156.00
$
3.00
$
27310.00
15
Striping (Caltrans Detail 32)
LF
17950
$
2.00
$
37900.00
$
2.00
$
37900.00
$
2.00
$
37900.00
16
Striping (Caltrans Detail 38)
LF
27840
$
1.00
$
27840.00
$
1.00
$
27840.00
$
1.00
$
27840.00
17
Striping (Caltrans Detail 38A)
LF
100
$
0.90
$
90.00
$
0.90
$
90.00
$
1.00
$
100.00
18
Striping (Caltrans Detail 39)
LF
77025
$
0.60
$
47215.00
$
0.60
$
47215.00
$
0.50
$
37512.50
19
Striping (Caltrans Detail 39A)
LF
17970
$
0.55
$
17083.50
$
0.55
$
17083.50
$
0.50
$
985.00
20
Striping (Caltrans Limit Line)
LF
27260
$
2.85
$
67441.00
$
2.85
$
67441.00
$
3.00
$
67780.00
21
Marking "Stop Ahead (A24D)
EA
7
$
240.00
$
17680.00
$
240.00
$
17680.00
$
200.00
$
17400.00
22
Marking "Stop" (A24D)
EA
20
$
90.00
$
17800.00
$
90.00
$
17800.00
$
100.00
$
27000.00
23
Marking "Bike Lane" w /Bike Lane Arrow
EA
37
$
55.00
$
27035.00
$
55.00
$
27035.00
$
55.00
$
27035.00
24
Marking "25" (A24C)
EA
7
$
72.00
$
504.00
$
72.00
$
504.00
$
100.00
$
700.00
25
Marking - Type IV Arrow (A24A)
EA
49
$
60.00
$
27940.00
$
60.00
$
27940.00
$
60.00
$
27940.00
26
Marking - Type III Arrow (A2413)
EA
6
$
168.00
$
17008.00
$
168.00
$
17008.00
$
200.00
$
17200.00
27
Marking - Type II Arrow (A2413)
EA
2
$
188.00
$
376.00
$
188.00
$
376.00
$
200.00
$
400.00
28
Adjust Storm Drain Manhole Covers
EA
10
$
485.00
$
47850.00
$
400.00
$
47000.00
$
700.00
$
77000.00
29
Adjust Monument Covers
EA
17
$
245.00
$
47165.00
$
200.00
$
37400.00
$
700.00
$
117900.00
TOTAL:
$
663,585.45
$
718,981.69
$
993,297.60
*
amount adjusted
after verification
of calculation
RESOLUTION NO. - 12
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
AWARDING CONTRACT NO. 12 -01,
DUBLIN CITYWIDE STREET RESURFACING PROJECT TO
G. BORTOLOTTO & CO., INC.
WHEREAS, the City of Dublin did on May 1, 2012, publicly open, examine, and declare
all sealed bids for doing the work described in the approved Plans, Specifications, and
Modifications for Contract No. 12 -01, Dublin Citywide Street Resurfacing Project, which Plans,
Specifications, and Modifications are hereby expressly referred to for a description of said work
and for all particulars relative to the proceedings under the request for bids; and
WHEREAS, said bids were submitted to the Public Works Director, who has reviewed
the bids to determine the lowest bid which was responsive to the requirements of the bid
documents;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby award Contract No. 12 -01, Dublin Citywide Street Resurfacing Project, to the lowest
responsible bidder therefore, to wit, G. Bortolotto & Co., Inc., at a bid of Six Hundred Thirty -Six
Thousand, Six Hundred Twenty -One Dollars, and Thirty -Six Cents ($636,621.36), the
particulars of which bid are on file in the office of the Public Works Director.
BE IT FURTHER RESOLVED that the City Manager is authorized to execute the
Agreement.
PASSED, APPROVED AND ADOPTED this 5th day of June, 2012, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
City Clerk
Mayor
CITY OF DUBLIN
BUDGET CHANGE FORM FISCAL YEAR 2011/2012
CHANGE FORM #
New Appropriations (City Council Approval Required)
X From Un- Appropriated Reserves
(Measure B # 2204)
From New Revenues
Budget Transfers:
From Budgeted Contingent Reserve (Approval Req'd)
Within Same Department Activity
Between Departments (City Council Approval Req'd)
Other:
DECREASE BUDGET ACCOUNT AMOUNT INCREASE BUDGET ACCOUNT AMOUNT
Name: Streets CIP Projects — Streets
Name: Streets CIP Projects —
CIP Projects — Improvements not
Streets CIP Projects —
Building
($297,000)
Improvements not Building
$82,413
Proj Acct #: 969103.9400.9401.2202
Proj Acct #: 969103.9400.9401.2204
GL Account #: 3600.9601.73103
GL Account #: 3600.9601.73103
Name: Federal Transportation Fund
Name: SAFETEA -LU — Streets CIP
— Federal Grant
($297,000)
Projects — Transfer Out
$82,413
GL Account #: 2202.0000.47101
GL Account #: 2204.9601.89101
Name: Federal Transportation Fund
Name: Streets CIP Projects -
- Streets CIP Projects — Transfer
Streets CIP Projects — Transfer In
Out
($297,000)
$82,413
Proj Acct #: 969103.9605
GL Account #: 2202.9601.89101
GL Account #: 3600.9601.49999
Name: Streets CIP Projects — Streets
CIP Projects — Transfer In
($297,000)
Proj Acct #: 969103.9614
GL Account #: 3600.9601.49999
REASON FOR BUDGET CHANGE ENTRY:
As presented at the June 5, 2012 City Council meeting, the project cost and federal transportation revenue
are being reduced to account for a reduction in the project scope. Based on the low bid plus
contingencies, the work to be completed requires additional funding which will be provided by Measure B
reserves.
As Presented at the City Council Meeting on:
################ #(Finance Use Only) ###################
Posted By:
City Council Minutes Excerpt Attached Reviewed By
Date: 6/5/2012
Date:
ATTACHMENT 4