HomeMy WebLinkAboutItem 4.07 Recycle Elect & Comp Equip
STAFF REPORT CITY CLERK
File #350-40
CITY COUNCIL
DATE:July 17, 2012
TO:
Honorable Mayor and City Councilmembers
FROM:
Joni Pattillo, City Manager
SUBJECT:
Request for Authorization to Use ECS Refining for the Recycling of City
Electronic Waste and Surplus Computer Equipment
Prepared by Steve Pappa, Information Systems Manager
EXECUTIVE SUMMARY:
The City generates electronic waste in the form of computers, monitors, printers and other items
that have reached the end of useful life. The City strives to dispose of these items in an
environmentally responsible manner. It is proposed to use ECS Refining for the recycling of
electronic waste identified as beyond the useful life.
FINANCIAL IMPACT:
There is no cost associated with the proper disposal of the computers and related electronic
equipment by ECS Refining.
RECOMMENDATION:
Staff recommends that the City Council adopt the resolution authorizing the use of ECS Refining
for the recycling of City electronic waste and surplus computer equipment.
Submitted By Reviewed By
Administrative Services Director Assistant City Manager
DESCRIPTION:
The City generates electronic waste as a result of its annual office equipment replacement
schedule. Electronic waste includes obsolete computers, monitors, printers, scanners and other
inoperable office equipment. California law requires that the City safely dispose of this electronic
waste.
Chapter 2.36 of the Municipal Code allows the Purchasing Agent to dispose of worn and
obsolete equipment. In the past, for inventory tracking purposes, Staff has provided the City
Council with a list of assets prior to disposal. At this time, the City will be disposing of obsolete
ITEM NO. 4.7
Page 1 of 2
City computers as well as unclaimed property in the form of computer equipment held by Dublin
Police Services.
Due to the age of the equipment, it was determined that the computers are beyond their useful
life and continued use would not be desirable. The City removes all files from the computer hard
drive including the operating system software. This assures the City has complied with software
licensing agreements and reduces the potential for City information to exist on the hard disk drive
before disposal. However current best practices recommend, as a security precaution, that a
professional recycler shred the hard disk drives and provide a certification of destruction for
computer hard disk drives.
ECS Refining of Santa Clara is a leader in electronics recycling and is at the forefront of
environmental compliance within the recycling industry. ECS Refining is an approved Recycler
for California’s Electronics Recycling Act (SB20) which governs the processing of materials in
laptop computers, and computer monitors. ECS Refining does not export electronic waste out of
California where environmental standards may be less strict. All materials are recycled and re-
enter the product manufacturing stream rather than being sent to a landfill for disposal. Incoming
materials are sorted, weighed, labeled and sent to a de-manufacturing line. Computer hard disk
drives are removed from computer cases and are shredded. ECS Refining will evaluate the
condition and age of the computer cases minus the hard disk drives for potential remarketing.
Based on the age of the City inventory remarketing is not likely.
The City’s computer equipment to be disposed of is inoperable without additional software and
based on the age may not operate at current expectations. Current disposal practice has the
recycler shred all hard drives. These factors limit the potential for seeking placement for re-use
with other organizations. Staff reviewed current practices among cities and most follow a similar
protocol of using a certified recycler. The City has also implemented a cost savings practice, in
which monitors are not replaced each time a desk-top computer is replaced. Staff experience is
that the monitors have a longer life.
The proposed resolution (Attachment 1) authorizes Staff to use ECS Refining for disposal of
electronic waste, and directs Staff to remove the disposed assets from the City’s fixed asset
records. A list of the equipment is attached to the resolution.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None
ATTACHMENTS: 1.
Resolution authorizing the use of ECS Refining for the recycling of
City electronic waste and surplus computer equipment
Page 2 of 2
RESOLUTION NO. xx - 12
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
* * * * * * * * *
AUTHORIZING THE USE OF ECS REFINING FOR THE RECYCLING
OF CITY ELECTRONIC WASTE AND SURPLUS COMPUTER EQUIPMENT
WHEREAS,
the City generates electronic waste as a result of its annual computer
replacement schedule; and
WHEREAS
, electronic waste includes computers, monitors, back-up power supplies, printers,
and other office equipment; and
WHEREAS
, Chapter 2.36 of the Municipal Code allows the Purchasing Agent t dispose of
worn and obsolete equipment; and
WHEREAS,
Staff has provided the City Council with a listing of worn and oelectronic
equipment to be disposed of; and
WHEREAS,
ters, and
other office equipment that is no longer used for City operation
WHEREAS
, California law requires that electronic waste be recycled and
environmentally responsible manner; and
WHEREAS,
ECS Refining is a State certified electronic waste recycler; and
WHEREAS,
ECS Refining will provide the City with certification that the electronic was
disposed of properly and in an environmentally responsible manner.
NOW, THEREFORE, BE IT RESOLVED
that the City Council of the City of Dublin hereby authorizes
the use of ECS Refining for the recycling of City electronic waste and surplus computer
described to the City Council on July 17, 2012 and listed on Exhibit A attached hereto.
BE IT FURTHER RESOLVED
that the City assets disposed of shall be removed from the fixed asset
records of the City.
th
PASSED, APPROVED AND ADOPTED
this 17 day of July, 2012, by the following vote:
AYES
:
NOES
:
ABSENT
:
ABSTAIN
:
______________________________________
Mayor
ATTEST
:
___________________________
City Clerk
CITY OF DUBLIN COMPUTER RECYCLING LISTING (July 17, 2012)
PREPARED BY ADMINISTRATIVE SERVICES DEPARTMENT
EXHIBIT A
APPROX.
PURCHASE
Description DATE Serial Number Manufacturer / Model
CITY OWNED EQUIPMENT
COMPUTER 5/3/2002 US21600187 Vectra VL800MT
COMPUTER 5/3/2002 US21706886 Vectra VL800MT
COMPUTER 5/3/2002 US21706871 Vectra VL800MT
COMPUTER 5/3/2002 US21706879 Vectra VL800MT
COMPUTER 4/1/2003 BJCMP31 Dell GX270
COMPUTER 7/1/2004 H9N9851 Dell GX270
COMPUTER 7/1/2004 49N9851 Dell GX270
COMPUTER 7/1/2004 JCN9851 Dell GX270
COMPUTER 8/6/2005 4078069-0001 MPC ClientPro 414
COMPUTER 10/2/2006 JW52TB1 Dell GX620
COMPUTER 10/2/2006 7W43YB1 Dell GX620
COMPUTER 10/2/2006 9X52TB1 Dell GX620
COMPUTER 10/2/2006 47NZZB1 Dell GX620
COMPUTER 10/2/2006 5X43YB1 Dell GX620
COMPUTER 10/2/2006 37NZZB1 Dell GX620
COMPUTER 10/2/2006 5X52TB1 Dell GX620
COMPUTER 11/22/2006 9XKJ6D1 Dell Optiplex745
COMPUTER 11/22/2006 602JZD1 Dell Optiplex745
COMPUTER 11/22/2006 6XKJ6D1 Dell Optiplex745
COMPUTER 11/22/2006 BWKJ6D1 Dell Optiplex745
COMPUTER 11/22/2006 4NZBCD1 Dell Optiplex745
COMPUTER 11/22/2006 7PZBCD1 Dell Optiplex745
COMPUTER 11/22/2006 6YBYXC1 Dell Optiplex745
COMPUTER 11/22/2006 C0HY6C1 Dell Optiplex745
COMPUTER 11/22/2006 21HY6C1 Dell Optiplex745
COMPUTER 4/18/2007 9WKLVC1 Dell Optiplex745
COMPUTER 4/18/2007 71XBFC1 Dell Optiplex745
COMPUTER 4/18/2007 41HYBC1 Dell Optiplex745
COMPUTER 5/4/2007 7YBYXC1 Dell Optiplex745
COMPUTER 7/5/2007 2XKJ6D1 Dell Optiplex745
COMPUTER 7/5/2007 GWKJ6D1 Dell Optiplex745
COMPUTER 7/5/2007 5XKJ6D1 Dell Optiplex745
COMPUTER 7/5/2007 JWKJ6D1 Dell Optiplex745
COMPUTER 7/5/2007 7XKJ6D1 Dell Optiplex745
COMPUTER 7/5/2007 HWKJ6D1 Dell Optiplex745
COMPUTER 7/20/2007 DMZBCD1 Dell Optiplex745
COMPUTER 7/20/2007 BPZBCD1 Dell Optiplex745
COMPUTER 7/20/2007 3PZBCD1 Dell Optiplex745
COMPUTER 7/20/2007 CNZBCD1 Dell Optiplex745
COMPUTER 7/20/2007 HNZBCD1 Dell Optiplex745
COMPUTER 7/20/2007 1NZBCD1 Dell Optiplex745
COMPUTER 7/20/2007 FPZBCD1 Dell Optiplex745
COMPUTER 11/21/2007 2X3F4F1 Dell Optiplex745
COMPUTER 11/21/2007 JW3F4F1 Dell Optiplex745
COMPUTER 11/21/2007 8F8P6D1 Dell Optiplex745
EXHIBIT A
APPROX.
PURCHASE
Description DATE Serial Number Manufacturer / Model
COMPUTER 2/7/2008 JMLYLF1 Dell Optiplex755
COMPUTER 4/23/2008 CGYR4G1 Dell Optiplex755
SERVER 3/2/2004 349200001 HP Proliant DL380
LAPTOP 6/30/2002 FTVWM11 Dell Inspiron 2650
LAPTOP 11/10/2004 8F03361 Dell Latitude D800
LAPTOP 12/21/2004 C7P5361 Dell Latitude D800
LAPTOP 7/25/2005 8CDTZ71 Dell Inspiron 9300
LAPTOP 7/1/2008 6G1GDD1 Dell Precision M90
MONITOR 3/1/2003 A28300108A Tote Vision/LCD-1330V
VIDEO PROJECTOR 2/9/1999 BCF08Z0175K Epson LCD Projector
VIDEO PROJECTOR 11/1/2002 AFUR23590268 InFocus LP530
SCANNER 4/1/2004 BDGX096838 ESPON Perfection 636U
SCANNER 1/17/2006 Q3051100078 Ricoh IS760D Color
PRINTER 4/20/1999 AN001932007 Ithica Turbo Series 50
PRINTER 6/30/2001 CYE1015401 Epson P120A
PRINTER 6/1/2002 FAYK36926 Canon S900
PRINTER 8/3/2002 D41NAZW74540N01 IBM InfoPrint 1140
PRINTER 7/20/2004 JPBLM44751 HP LaserJet 8150N
PRINTER 8/16/2005 JPDLR63461 HP LaserJet 8150N
PRINTER 12/6/2005 HP LaserJet 8150N
MISC 5/14/1996 Sharp ERA470 Cash Register
MISC VARIOUS Qty = 3 Box of Phone parts/cords
MISC VARIOUS Qty = 4 Box of Keyboard, Mouse
MISC VARIOUS Qty = 3 Box or Cords, Power supplies
MISC VARIOUS Qty = 6 APC 350 personal UPS
MISC VARIOUS APC RBC25 UPS Battery
MISC VARIOUS WS9945002059 APC SmartUPS 700XL
MISC VARIOUS XS0116000321 APC SmartUPS 700XL
MISC VARIOUS WS0118010588 APC SmartUPS 700XL
MISC VARIOUS XS0122000311 APC SmartUPS 700XL
MISC VARIOUS WS0118010674 APC SmartUPS 700XL
MISC VARIOUS XS0122000416 APC SmartUPS 700XL
MISC VARIOUS IBM LTO Ultrium 2 tape drive
MISC 7/1/1996 Digitizer Tablet
TRAFFIC OPERATION CENTER EQUIPMENT
Video Switch 3/13/2002 CCHA40642-C Rev A 114436 VTXA-128
Video Decoder 5/7/2002 CCHA40941-6 Rev A 114649 Cornet CDX150T
Video Decoder 5/7/2002 CCHA40941-6 Rev A 114657 Cornet CDX150T
Video Decoder 5/7/2002 CCHA40941-6 Rev A 114650 Cornet CDX150T
Video Decoder 5/9/2002 CCHA40941-1 Rev A 114645 CDX150R
Video Decoder 5/9/2002 CCHA40941-1 Rev A 114648 CDX150R
Video Decoder 5/9/2002 CCHA40941-1 Rev A 114643 CDX150R
APPROX.
PURCHASE
Description DATE Serial Number Manufacturer / Model
Video Decoder 5/9/2002 CCHA40941-1 Rev A 114637 CDX150R
Video Decoder 5/9/2002 CCHA40941-1 Rev A 114651 CDX150R
Communications Port
Server 6/28/2002 V22436790 Digi PortServer TS16
Digital Video Recorder 8/15/2002 V101-7-27053 DSR-2000P
VOTR Chassis 10/1/2002 CCHA41245-1 Rev A 115671 Cornet UTR-16
Fan Panel 11/4/2002 CCHA40300-2 Rev A 115766 FP 30
Video Switch 11/7/2002 CCHA41271-1 Rev A A115900 VOTR-1
Video Switch 11/7/2002 CCHA41271-1 Rev A A135907 VOTR-1
Video Server 10/8/2003 00408C61S7TA Axis 2401T
QuadVARIOUS 105A0219002985 MV87
QuadVARIOUS 105A0219003562 MV87
QuadVARIOUS 105A0219002996 MV87
Video Switch 12/7/2005 CCHA41271-1 Rev A A130875 VOTR-1
Video Switch 12/7/2005 CCHA41271-1 Rev A A130876 VOTR-1