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HomeMy WebLinkAboutItem 8.6 Ten Year Strategic Plan Update FY 13-14 STAFF REPORT CITY CLERK File #330-10 CITY COUNCIL DATE:December 4, 2012 TO: Honorable Mayor and City Councilmembers FROM: Joni Pattillo, City Manager SUBJECT: Fiscal Year 2013-2014 Ten-Year Strategic Plan Update Prepared by Amy Cunningham, Assistant to the City Manager EXECUTIVE SUMMARY: The City Council will establish meeting dates for the Fiscal Year 2013-2014 Ten-Year Strategic Plan update. FINANCIAL IMPACT: None. RECOMMENDATION: Staff recommends that the City Council establish meeting dates in preparation for the Fiscal Year 2013-2014 Ten-Year Strategic Plan update. Submitted By Reviewed By Assistant to the City Manager/ Assistant City Manager DESCRIPTION: The City Council has reviewed and updated the Ten-Year Strategic Plan (Strategic Plan) on a biennial basis. This biennial review has provided the City Council with an opportunity to refine the adopted Mission, Vision, and Values and ensure that the Strategies are properly aligned to achieve the outcomes defined in the Strategic Plan. For reference, the most recently adopted Strategic Plan (Fiscal Year 2011-2012) is included with this report as Attachment 1. An effective Strategic Plan is a guide for the City’s current and future work. The City’s Mission describes the “why” or purpose of the organization; the Vision represents the future picture of the community; and the Values are the principles that guide the organization in attainment of the Vision. The Strategies are the overarching actions that the City will take in support of the ITEM NO. 8.6 Page 1 of 3 The Strategic Plan. The actions associated with the Strategies are the specific steps that must be taken to accomplish the Plan. Funding decisions for the identified Strategies are incorporated into the budget process. This approach ensures that the Strategic Plan is the primary driver of the budget and that funding allocations are ultimately aligned with the City Council’s overarching strategic priorities. The following chart demonstrates the steps in the City’s Strategic Plan. City of Dublin Ten-Year Strategic Plan City of Dublin Ten-Year Strategic Plan Mission Vision Values Strategies Strategic Goals Key Initiatives Operating and Capital Improvement Budgets Page 2 of 3 Proposed Meeting Dates In preparation of the City’s Strategic Plan update for Fiscal Year 2013-2014, Staff is asking the City Council to establish meeting dates for the activities as outlined below. Two meetings will be needed to complete the update process:  Meeting 1- the City Council will meet to discuss updates to the Strategic Plan;  Meeting 2 - the City Council will share the updated Strategic Plan with the Commissions and discuss how the Commissions can support the Strategic Plan. Establishment of these meeting dates will help Staff to secure time with the consultant and notify City Commissioners to save the future meeting date. Staff proposes the following options for meetings: Meeting Estimated Time / Proposed Dates Discussion Special Meeting 6 hours - Saturday, March 2, 2012 City Council Strategic Plan City Council updates 9:00 AM Workshop strategic plan. Joint Special Meeting 2.5 hours - Saturday, March 23, 2012 City Council and Commissions City Council shares 9:00 AM strategic plan update with Commissions. NOTICING REQUIREMENTS/PUBLIC OUTREACH: Not applicable. ATTACHMENTS: 1. Strategic Plan Update - Fiscal Year 2012-2013 & 2013-2014 Page 3 of 3 City of Dublin Ten-Year Strategic Plan Adopted Fiscal Year 2011…2012 MISSION The City of Dublin promotes and supports a high quality of life fosters new opportunities. VISION Dublin is a vibrant city committed to its citizens, natural reso balance history with progress, to sustain an enlightened, economically balanced and diverse community. Dublin is unified in its belief that an engaged and educated community encourages innovation in all aspects of City life, including programs to strengthen our economic vitality, and support environmental stewardship and sustainability through the preservation of our natural surroundings. Dublin is through the creation of first-class recreational opportunities, VALUES Our Values in Building Community Promote locations and events that bring people of all ages toget Provide more venues for family-based activities. Foster heritage and cultural development. Our Values in Ensuring a Safe Community Provide high quality police and fire services to insure the safe Provide education and training to residents and businesses that Our Values in Guiding Development Assure that development contributes positively to the Citys fis Support pedestrian-friendly development, transit-oriented develo responsiveness. Promote high quality design and architectural standards in priva Develop transportation systems that facilitate ease of movement 1 Our Values in Governing Commit to openness and responsiveness to the public and communit Operate at all times with honesty and integrity. Exercise fairness in consideration of issues. Provide a high level of customer service and responsiveness from City staff to citizens. Embrace technology to improve effectiveness and efficiency. Strive to build an informed community through communication. Our Values in Relating to Other Communities and Entities Encourage collaboration and communication with other communities STRATEGIES 1.Pursue economic development initiatives that attract new businesses while strengthening existing businesses. 2.Continue to strengthen the identity and aesthetic appeal of th 3.Create a community that supports environmental sustainability ensures environmental protection and provides public access wher 4.Develop dynamic and unique community recreational and cultural 5.Develop City-wide communication and outreach programs that pro businesses across several media outlets. 2 City of Dublin Ten Year Strategic Plan Adopted Fiscal Year 2011…2012 Update for Fiscal Year 2012-2013 & Fiscal Year 2013-2014 STRATEGIES STRATEGY #1: Pursue economic development initiatives that attract new businesses while strengthening existing businesses. STRATEGIC GOAL #1A: Develop programs that create and retain jobs, as well as increase sales tax revenue. #FISCAL YEARSTATUS PROPOSED INITIATIVE FOR ACCOMPLISHING STRATEGIC GOAL 1.2012-2013Facilitate roundtables with commercial brokers and the development community.New 2.2012-2013Develop business meetings / summits with property owners around key areas of interest.New 3.2011-2012Develop an Economic Development Strategy.Underway 4.2011-2012Continue to develop economic incentives for retail, office, restComplete 5.2011-2012Identify partnership opportunities with the Dublin Chamber of Commerce to assist small businesses.Complete 6.2011-2012Explore a Shop Local Holiday Campaign.Complete 7.2011-2012Update the Façade Improvement Program.Complete 8.2010-2011Execute Business Visitation Program. Complete 9.2010-2011Work with DSRSD to develop sewer incentive program. Complete STRATEGIC GOAL #1B: Create programs that support small business #FISCAL YEARSTATUS PROPOSED INITIATIVE FOR ACCOMPLISHING STRATEGIC GOAL 1.2013-2014Develop on-line inspection scheduling.New 2.2012-2013Facilitate roundtables with commercial brokers and the development community.New 3.2012-2013Develop business meetings / summits with property owners around key areas of interest.New 4.2012-2013Develop on-line posting of plan check comments.New 3 5.2011-2012Develop an Economic Development Strategy.Underway 6.2011-2012Develop a Design Awards Program to recognize new and remodeled pComplete 7.2011-2012Identify partnership opportunities with the Dublin Chamber of Commerce to assist small businesses.Complete 8.2011-2012Explore a Shop Local Holiday Campaign.Complete 9.2011-2012Update the Façade Improvement Program.Complete 10.2010-2011Explore the feasibility of an ordinance that would encourage existing and future commercial Complete locations, which have adequate enclosure space, to provide recycling services. 11.2010-2011Explore an environmental recognition program for targeted program practices for Dublin businesses. Complete 12.2010-2011Develop a Business Anniversary Awards Program. Complete 13.2010-2011Work with DSRSD to develop sewer incentive program. Complete 14.2010-2011Develop a template recycling plan to be shared with the commercial sector to increase recycling. Complete STRATEGY #2: Continue to strengthen the identity and aesthetic a STRATEGIC GOAL #2A: Facilitate and encourage continued investment in Downtown Dublin. #FISCAL YEARSTATUS PROPOSED INITIATIVE FOR ACCOMPLISHING STRATEGIC GOAL 1.2012-2013Facilitate roundtables with commercial brokers and the development community.New 2.2012-2013Develop business meetings / summits with property owners around key areas of interest.New 3.2011-2012Oversee construction of St. Patrick Way between Golden Gate Drive and Regional Street.Underway 4.2011-2012Institute Design Awards Program to recognize new and remodeled projects of special quality.Complete 5.2011-2012Continue to develop economic incentives for retail, office, restComplete 6.2011-2012Update the Façade Improvement Program.Complete 7.2010-2011Work with Chabot / Las Positas to find location for District OffComplete 8.2010-2011Develop a Downtown Business Attraction Plan. Complete 9.2010-2011Explore beautification programs (i.e. façade improvements, design assistance, etc.) for commercial Complete areas along Dublin Boulevard between Dougherty Road and San Ramo area. 10.2010-2011 Update Downtown West Dublin BART and San Ramon Specific Plans inComplete that addresses the entire Downtown Area. 11.2009-2010Develop Economic Incentive Program.Complete 12.2008-2009Facilitate the selection of public art for three (3) Private DevComplete 13.2008-2009 Prepare Community Design Element for General Plan. Complete 4 14.2007-2008 Work with Dublin Honda on development options for Amador Plaza sComplete 15.2006-2007Develop Historic District Master Plan for Dublin Blvd. / Donlon property and implement Specific Plan, Complete if required. 16.2006-2007Work with property owner of Ralphs Grocery store to identify replacement alternatives.Complete 17.2005-2006Complete Senior Housing Project. Complete 18.2005-2006Complete construction of new Senior Center and prepare for operation of new facility. Complete 19.2005-2006Work with Dolan Lumber owners to facilitate development opportunComplete 20.2005-2006Negotiate Lease Agreement and resolve funding for the West DubliComplete 21.2005-2006Install lighting at approaches to the I-680 Freeway Underpass Art Projects. Complete 22.2005-2006Develop and implement program to keep trucks out of shopping centers and overnight parking.Complete STRATEGIC GOAL #2B: Continue to work with private property owne #FISCAL YEARSTATUS PROPOSED INITIATIVE FOR ACCOMPLISHING STRATEGIC GOAL 1.2011-2012Institute Design Awards Program to recognize new and remodeled projects of special quality.Complete 2.2011-2012Continue to develop economic incentives for retail, office, restComplete 3.2011-2012Update the Façade Improvement Program.Complete 4.2010-2011Work with Chabot / Las Positas to find location for District OffComplete 5.2010-2011Develop a Downtown Business Attraction Plan. Complete 6.2010-2011Explore beautification programs (i.e. façade improvements, design assistance, etc.) for commercial Complete areas along Dublin Boulevard between Dougherty Road and San Ramo area. 7.2010-2011Update Downtown West Dublin BART and San Ramon Specific Plans inComplete that addresses the entire Downtown Area. 8.2009-2010Develop Economic Incentive Program.Complete 9.2009-2010Examine parking requirements to streamline development review anComplete locate within the City of Dublin. 10.2008-2009Prepare Community Design Element for General Plan. Complete 11.2007-2008 Work with Dublin Honda on development options for Amador Plaza sComplete 12.2006-2007Work with property owner of Ralphs Grocery store to identify replacement alternatives. Complete 13.2005-2006Work with Dolan Lumber owners to facilitate development opportunComplete 14.2005-2006Negotiate Lease Agreement and resolve funding for the West DubliComplete 15.2004-2005Investigate Options for Shamrock Village.Complete 5 16.2004-2005Work with Shamrock Village to facilitate improvement to the Center.Complete STRATEGY #3: Create a community that supports environmental sust network that ensures environmental protection and provides publi STRATEGIC GOAL #3A: Establish Open Space Area in western hills. #FISCAL YEARSTATUS PROPOSED INITIATIVE FOR ACCOMPLISHING STRATEGIC GOAL 1.2004-2005Work with East Bay Regional Parks District to complete negotiatiUnderway conservation easement to provide public access in the western hi 2.2004-2005Identify and secure sources of funding for land acquisition in tUnderway Area. 3.2004-2005Upon completion of land acquisition in the western hills, prepare an Open Space Master Plan and No appropriate CEQA documents.Progress STRATEGIC GOAL #3B: Create open space connections and trails where appropriate. #FISCAL YEARSTATUS PROPOSED INITIATIVE FOR ACCOMPLISHING STRATEGIC GOAL 1.2011-2012Oversee construction of the Alamo Canal Trail Under I-580.Underway 2.2001-2002Complete U.S. Army Reserve Camp Parks General Plan and Specific Underway 3.2007-2008Complete GPA Study on the Transportation Corridor Right-of-Way.Complete 4.2006-2007Work with EBRPD and the City of Pleasanton to conduct a preliminComplete funding sources to facilitate the connection of Alamo Canal Trail under I-580 to Pleasanton trails. 5.2006-2007Complete review of Moller Annexation and General Plan and SpecifComplete 6.2005-2006Complete General Plan and Specific Plan Amendments for Eastern DComplete Area. 7.2005-2006Complete Review of Mission Peak Annexation and General Plan and Complete STRATEGIC GOAL #3C: Implement open space policies of the Eastern Dublin GPA / Specific Plan. #FISCAL YEARSTATUS PROPOSED INITIATIVE FOR ACCOMPLISHING STRATEGIC GOAL 1.2001-2002Complete U.S. Army Reserve Camp Parks General Plan and Specific Underway 2.2005-2006Complete General Plan and Specific Plan Amendments for Eastern DComplete Area. 3.2005-2006Complete Review of Mission Peak Annexation and General Plan and Complete 4.2006-2007Complete review of Moller Annexation and General Plan and SpecifComplete 6 STRATEGIC GOAL #3D: Explore and implement strategies that enhance environmental sustainability. #FISCAL YEARSTATUS PROPOSED INITIATIVE FOR ACCOMPLISHING STRATEGIC GOAL 1.2012-2013Explore changes to City policy documents to implement One Bay ArNew Strategy. 2.2012-2013Complete Central Irrigation Control Upgrades.New 3.2012-2013Expand the Dublin Unified School District Recycling Contest to tNew 4.2012-2013Explore opportunities to provide a collection point for discardeNew 5.2012-2013Coordinate Energy Audit Outcomes.New 6.2012-2013Work with StopWaste to educate the community on the countywide bag ban.New 7.2012-2013Work with PG&E to promote energy savings programs.New 8.2012-2013Partner with California Youth Energy Services to provide energy savings to residents.New 9.2012-2013Explore a collaborative effort with Dublin San Ramon Services DiNew community about water conservation. 10.2012-2013Update the Climate Action Plan (CAP).New 11.2012-2013Coordinate implementation of the Citys Trash Reduction Plan.New 12.2012-2013Construct by-pass storm drain on San Ramon Road between Shannon Avenue and Silvergate Drive.New 13.2012-2013Establish storm drain capture project to assist with trash reduction.New 14.2011-2012Create new Energy Conservation and Generation Element of Dublin New 15.2011-2012Create new Water Conservation and Management Element of Dublin GNew 16.2011-2012Develop a tobacco retailer license system. Underway 17.2011-2012Develop zoning restrictions that would require a Conditional Use Permit for businesses to sell Underway tobacco products within 1,000 feet of schools, residential neigh 18.2010-2011Explore the feasibility of a streetlight energy efficiency improvement program along Dublin Underway Boulevard. 19.2010-2011Explore the feasibility of a mandatory requirement for the instaUnderway solar power building infrastructure for future installation, for new residential and non-residential development projects and look at possible incentives. 20.2011-2012Partner with schools to do outreach related to waste management with the students and teachers.Complete 21.2011-2012Explore greater e-waste recycling / disposal opportunities withiComplete 22.2010-2011Explore the feasibility of an ordinance that would encourage existing and future commercial Complete locations, which have adequate enclosure space, to provide recycling services. 23.2010-2011Conduct six (6) watershed awareness educational events. Complete 24.2010-2011Explore an environmental recognition program for targeted program practices for Dublin businesses. Complete 7 25.2010-2011Explore the feasibility of a green fleet plan for the City. Complete 26.2010-2011Implement recommended solutions for paperless City Council Meetings. Complete 27.2010-2011Conduct a volunteer clean-up day in the fall. Complete 28.2010-2011Develop a template recycling plan to be shared with the commercial sector to increase recycling.Complete 29.2010-2011Explore and present findings related to creation of food waste pComplete 30.2010-2011Discontinue use of City supplied individual plastic beverage botComplete etc.) at City hosted events. 31.2010-2011Implement a food-scrap, cash-incentive program for single familyComplete 32.2010-2011Create a Climate Action Plan.Complete STRATEGY #4: Develop dynamic and unique community recreational a STRATEGIC GOAL #4A: Expand and enhance Dublin Heritage Park and #FISCAL YEARSTATUS PROPOSED INITIATIVE FOR ACCOMPLISHING STRATEGIC GOAL 1.2012-2013Develop and implement Parks and Community Services marketing andNew 2.2012-2013Update Public Facility Impact Fee.New 3.2012-2013Update Parks and Community Services Strategic Plan.New 4.2011-2012Pursue a Museum Assessment Program Phase III Application processComplete 5.2011-2012Conduct monthly Saturday events at the Dublin Heritage Park and Complete 6.2011-2012Develop a Facility Use Policy for the Kolb Barn and Grounds and Complete facility. 7.2011-2012Establish an Art / Ceramic Studio in the Old Kolb House.Complete 8.2011-2012Assume ownership of the Camp Parks Collection and conduct an annual exhibit of the Collection Complete (pending approval by the US Army Center of Military History). 9.2010-2011Upon relocation of the Kolb properties to the Dublin Historic Park, complete furnishing of buildings Complete and catalogue / accessioning of the collections of the Kolb fami 10.2010-2011Conduct a park / facility dedication event for the Dublin HistorComplete 11.2010-2011Produce one exhibit and corresponding catalog each year that will focus on a significant Dublin Complete family or theme. 12.2009-2010Implement a self-study and peer review for the Phase II Museum Assessment Program (MAP) … Complete Public Dimension Assessment for the Dublin Heritage Center. 13.2008-2009Upon acquisition of the Dublin Square Shopping Center, undertake development of design and Complete construction documents for Phase I of the Dublin Historic Park. 14.2007-2008Establish a Visitor Center at St. Raymonds Church. Complete 8 15.2007-2008Assess the condition of the Kolb Family properties (house, barn,Complete for relocation of the properties as appropriate. 16.2006-2007Develop Historic District Master Plan for Dublin Blvd. / Donlon property and implement Specific Plan, Complete if required. 17.2006-2007Prepare an update to the Parks and Recreation Master Plan.Complete 18.2006-2007Undertake a site master plan, programming and financial feasibilComplete including DHPA land / cemetery feasibility study. 19.2006-2007Research and submit new application for Murray Schoolhouse to be placed on the National Register Complete of Historic Places. 20.2006-2007Submit application for California Cultural Historic Endowment grComplete 21.2005-2006Refurbish exhibit space within the Murray Schoolhouse to provide a fresh setting that will optimally Complete highlight Dublins history. STRATEGIC GOAL #4B: Develop a state-of-the-art recreation / aqu #FISCAL YEARSTATUS PROPOSED INITIATIVE FOR ACCOMPLISHING STRATEGIC GOAL 1.2012-2013Update Public Facility Impact Fee.New 2.2008-2009Undertake development of design and construction documents for Emerald Glen Recreation and Underway Aquatic Complex. 3.2007-2008Re-evaluate the Facilities Feasibility Study and update the concComplete Glen Recreation / Aquatic Center. STRATEGIC GOAL #4C: Identify opportunities for development of a unique passive park / recreation facility. #FISCAL YEARSTATUS PROPOSED INITIATIVE FOR ACCOMPLISHING STRATEGIC GOAL 1.2013-2014Complete Passatempo Neighborhood Park.New 2.2013-2014Complete Schaefer Ranch Park.New 3.2012-2013Update Public Facility Impact Fee.New 4.2012-2013Fallon Sports Park: Determine feasibility and cost of building rNew 5.2012-2013Complete Positano Hills Neighborhood Park.New 6.2001-2002Complete U.S. Army Reserve Camp Parks General Plan and Specific Underway 7.2007-2008Complete GPA Study on the Transportation Corridor Right-of-Way.Complete 8.2006-2007Closely monitor development projects Citywide to identify potentComplete recreation facility. 9.2005-2006Complete General Plan and Specific Plan Amendments for Eastern DComplete Area. 9 10.2005-2006Conduct research on various unique passive park / recreation facComplete components and site requirements. STRATEGY #5: Develop City-wide communication and outreach progra residents and businesses across several media outlets. STRATEGIC GOAL #5A: Identify new and / or enhanced opportunities for community promotion, marketing, engagement and outreach. #FISCAL YEARSTATUS PROPOSED INITIATIVE FOR ACCOMPLISHING STRATEGIC GOAL 1.2012-2013Continue to evaluate Social Media uses and options for general CNew 2.2012-2013Facilitate roundtables with commercial brokers and the development community.New 3.2012-2013Develop business meetings / summits with property owners around key areas of interest.New 4.2012-2013Identify new opportunities for Neighborhood Outreach and education programs.New 5.2012-2013Expand Crime Prevention Education and Outreach Materials on CityNew 6.2012-2013Establish Residential Fire Sprinkler Community Awareness ProgramNew 7.2012-2013Explore the feasibility of utilizing part-time volunteers to assist with City Emergency Management New Activities. 8.2012-2013Develop and Implement Parks and Community Services marketing andNew 9.2012-2013Expand options available as part of the Camp Connector program.New 10.2012-2013Expand Saturday programs to include use of existing preschool classrooms at Shannon Community New Center and Emerald Glen Park. 11.2011-2012Update Dublin General Plan to include new information, graphics Underway 12.2011-2012Develop and distribute an Annual Report on City Accomplishments.Complete 13.2011-2012Develop a Faith and Culture Based Network that will assist DubliComplete gaps between the Police and various faiths and cultures. 14.2011-2012Implement five Volunteer Projects.Complete 15.2011-2012Partner with schools to do outreach related to waste management Complete 16.2011-2012Develop a Design Awards Program to recognize new and remodeled pComplete 17.2011-2012Develop Social Media Policies.Complete 18.2010-2011Implement City Communication Plan. Complete 19.2010-2011Develop and distribute quarterly e-newsletter by market segment Complete Guide. 20.2010-2011Prepare and produce semi-annual Public Service Announcement via Complete prevention / safety tips and upcoming Police Services events. 21.2010-2011Update the Citys website and include an element of community involvement in the process.Complete 10 22.2010-2011Explore options for a listserv system to inform the community ofComplete 23.2009-2010Produce a Citywide Newsletter.Complete 24.2009-2010Explore the feasibility of acquiring or producing a crime prevention video for distribution to targeted Complete audiences within the community and determine the best means of d on minimizing risk of being a victim of property crimes. 11