HomeMy WebLinkAboutReso 167-15 Amend Classification Plan RESOLUTION NO. 167-15
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
RESOLUTION AMENDING THE CLASSIFICATION PLAN
WHEREAS, in accordance with the City's Personnel System Rules, the City Council
adopted Resolution No. 30-84 and subsequent resolutions which comprise the Classification
Plan; and
WHEREAS, it is necessary to periodically revise job descriptions in the Classification
Plan.
NOW, THEREFORE, BE IT RESOLVED that Resolution No. 30-84 and subsequent
resolutions shall be further amended to include the following revised job description:
Management Analyst I (Exhibit A)
Management Analyst II (Exhibit B)
Senior Management Analyst (Exhibit C)
BE IT FURTHER RESOLVED that these documents shall become a part of the official
Classification Plan for the City of Dublin; and that the changes contained herein shall be effective
October 20, 2015.
PASSED, APPROVED AND ADOPTED this 20th day of October, 2015, by the following
vote:
AYES: Councilmembers Biddle, Gupta, Hart, Wehrenberg, and Mayor Haubert
NOES: None
ABSENT: None
ABSTAIN: None
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Mayor
ATTEST:
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City Clerk
Reso No. 167-15,Adopted 10-20-15, Item 4.4 Page 1 of 2
EXHIBIT A
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Date Adopted: 6/27/1991
Date Revised: 10/20/2015
Title: Management Analyst I
FLSA: Non-Exempt
General Purpose:
The Management Analyst I is the entry level professional position. Under general direction, the
Management Analyst I performs responsible administrative and analytical assignments to support
the assigned department. In order to provide a broad exposure to City operations,the position will
be involved in programs and projects in a generalist capacity.
Distinguishing Characteristics:
This position receives direction from management personnel, and may receive technical and
functional supervision from other administrative, professional or technical personnel. After
gaining the experience and knowledge to perform the full range of journey level tanks of the
Management Analyst I and fulfilling any special requirements for the journey level,the employee
could reasonably expect to progress to Management Analyst II based upon the judgment of
management and requires approval by the City Manager.
Essential Duties and Responsibilities:
Conduct surveys and perform routine research and statistical analyses as requested;prepare related
reports.
Compile materials and assist in the preparation of reports, manuals, publications and
miscellaneous public information literature.
Provide professional and technical assistance in the analysis, implementation and monitoring of
City programs.
Assist in the development of new program elements and program modifications as necessary to
meet stated goals and objectives.
Monitor and coordinate the daily operation of assigned project or program area.
Perform administrative and professional detail work and maintain appropriate records and
statistics.
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EXHIBIT A
Represent a department or the City Manager's office on specific administrative matters in liaison
with other departments and agencies.
Attend conferences with department Staff, committees or community groups as required.
Minimum Qualifications:
Knowledae of:
Basic statistical and analytic techniques.
Methods and techniques of administrative analysis.
Local government organization and operations, and current trends in public administration.
Working knowledge of modern office methods, forms and equipment
Ability To:
Learn the operation,policies and procedures of assigned department.
Prepare clear and concise written reports.
Communicate clearly and concisely,both orally and in writing.
Exercise initiative in analyzing and completing assigned projects.
Perform a wide range of professional and administrative duties on behalf of management personnel
with little or minimal supervision.
Establish and maintain effective working relationships with those contacted in the course of work.
Physical Standards:
The physical standards described are representative of those that must be met by employees to
successfully perform the essential functions of this class. Reasonable accommodations may be
made to enable individuals with disabilities to perform the essential functions.
An employee is regularly required to, sit at desk and in meetings for long periods of time; talk or
hear, in person, in meetings and by telephone; use hands and fingers to handle, feel or operate
standard office equipment; and reach with hands and arms. Intermittently, twist to reach
equipment surrounding desk; walk to observe department activities; bend and squat to perform file
searches; perform simple grasping and fine manipulation; use telephone and write or use a
keyboard to communicate through written means;operate an automobile to attend various meetings
and workshops. While performing duties, the employee is regularly required to use written and
oral communication skills; analyze community service, budget and technical reports; interpret and
evaluate staff reports; know laws, regulations and codes; observe performance and evaluate staff;
problem solve community service issues; remember personnel rules, legal and code requirements; and
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EXHIBIT A
explain and interpret codes, policies and procedures; interact with City management, other
governmental officials,contractors,vendors, employees and the public.
Training and Experience:
Any combination equivalent to education and experience is likely to provide the required
knowledge and abilities. A typical way to obtain the knowledge and abilities would be
Education: A Bachelor's degree from an accredited college or university,majoring in Public or
Business Administration or in a closely related field is required. Graduate course
work or A Master's degree in Public Administration, Business Administration or
closely related field is desirable.
Experience: Some experience working for a municipal agency that would familiarize the
individual with administrative operation,i.e.,as an administrative intern or college
field work/class study program is desirable. No professional experience is
required.
Licenses; Certificates; Special Requirements:
Possession of a valid California Class C drivers' license and Certificate of Automobile Insurance
for Personal Liability to be secured prior to employment and maintained as a condition of
continued City employment.
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EXHIBIT B
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Date Adopted: 8/8/1995
Date Revised: 10/19/2015
Title: Management Analyst II
FLSA: Exempt
General Purpose:
The Management Analyst II serves under general supervision, providing experienced
professional assistance to the assigned Department.
Distinguishing Characteristics:
The Management Analyst II is expected to perform difficult analytical work, to exercise
considerable judgment and initiative when required, and to function effectively as a
member of the Department team.
Supervision Received/Exercised
Receives direction from the City Manager, Department Head or their designee. May
exercise technical and/or functional supervision over support staff.
Essential Duties and Responsibilities:
Assists in planning and coordinating assigned projects and programs (e.g., data
processing system, personnel support, waste management, risk management, Cable TV,
legislative activities, etc.).
Conducts research and analysis on assigned projects and programs; identifies alternatives,
formulates conclusions; and prepares and presents reports and recommendations.
Assists in evaluating and administering contract services.
Plans, organizes and conducts studies addressing municipal operational issues and
concerns.
Confers with City Staff, employees and others on a variety of issues in assigned program
and project areas.
Assists in planning and coordinating operations and activities of assigned program areas
(e.g., data processing,personnel,waste management, Cable TV, risk management, etc).
EXHIBIT B
Conducts research and analysis on a variety of issues, either independently or as
assigned.
Assists in administration and evaluation of contract services.
Prepares and presents clear and concise written and oral reports.
Attends on and off-site meetings during day and evening hours.
Provides assistance to the public and others on the phone and in person.
Performs other related duties as assigned.
Minimum Qualifications:
Knowledge of:
The scope and function of municipal government.
Principles and practices associated with public administration including personnel,
budgeting and information systems.
Research techniques, sources and availability of information, and methods of report
preparation and presentation.
Principles of effective public relations and communications with customers.
Knowledge of local, state and federal laws, policies,regulations and resources associated
with assigned program area (e.g., personnel, waste management, Cable TV, risk
management, etc.).
Ability To:
Analyze problems, identify alternative solutions and make recommendations.
Plan organize and conduct projects and studies as assigned.
Prepare and present reports and recommendations.
Communicate effectively both in writing and verbally.
Use a personal computer
Establish and maintain a cooperative working relationship with those contacted in the
course of work.
Work independently under minimal supervision.
EXHIBIT B
Physical Standards:
The physical standards described are representative of those that must be met by
employees to successfully perform the essential functions of this class. Reasonable
accommodations may be made to enable individuals with disabilities to perform the
essential functions.
An employee is regularly required to, sit at desk and in meetings for long periods of time;
talk or hear, in person, in meetings and by telephone; use hands and fingers to handle,
feel or operate standard office equipment; and reach with hands and arms. Intermittently,
twist to reach equipment surrounding desk; walk to observe department activities; bend
and squat to perform file searches; perform simple grasping and fine manipulation; use
telephone and write or use a keyboard to communicate through written means; operate an
automobile to attend various meetings and workshops. While performing duties, the
employee is regularly required to use written and oral communication skills; analyze
community service, budget and technical reports; interpret and evaluate staff reports;
know laws, regulations and codes; observe performance and evaluate staff;problem solve
community service issues; remember personnel rules, legal and code requirements; and
explain and interpret codes, policies and procedures; interact with City management,
other governmental officials, contractors,vendors, employees and the public.
Training and Experience:
Any combination equivalent to education and experience is likely to provide the required
knowledge and abilities. A typical way to obtain the knowledge and abilities would be:
Ed ucation: A Bachelor's degree from an accredited college or university, majoring in
Public or Business Administration or in a closely related field is required.
A Master's degree in Public or Business Administration or in a closely
related field is preferred.
Experience: A minimum of two years of full time professional experience in Public or
Business Administration is required.
Licenses; Certificates; Special Requirements:
Possession of a valid California Class C drivers' license and Certificate of Automobile
Insurance for Personal Liability.
EXHIBIT C
• I a.
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V'; Date Adopted: 11/8/2000
Date Revised: 10/20/2015
Title: Senior Management Analyst
FLSA: Exempt
General Purpose:
Under administrative direction performs highly responsible, specialized management in a variety of
program areas. To manage, coordinate and oversee assigned programs including the development and
implementation of program policies and procedures, the development and administration of program
budgets, the negotiation and administration of contracts, the preparation of grant proposals, and the
preparation of analytical studies of administrative and operational issues; demonstrates a full understanding
of all applicable policies, procedures, laws and work methods associated with assigned duties; trains and
supervises administrative and support positions as applicable. Act as the City's representative to internal
and external community advisory bodies involved with assigned program areas.
Distinguishing Characteristics:
This is the advanced journey level class of the Management Analyst series and is distinguished from the
Management Analyst II by the performance of more varied and complex assignments including
management of significant programs or department services as assigned. Incumbents are expected to
independently perform the full scope of assigned analytical duties. Positions assigned to this classification
may assume lead responsibilities within a work unit including assigning and monitoring the work of
assigned staff. As a generalist position, incumbents may be assigned to a variety of departmental settings
to conduct special projects and to expand their base of experience. Special assignments and projects
requiring independence in judgment and advanced technical, research capabilities and complex financial
functions are likewise assigned to positions at this level.
Supervision Received/Exercised
Receives direction from the City Manager, Department Head or their designee. May exercise direct and/or
technical supervision over staff.
Essential Duties and Responsibilities:
Plans and directs major departmental functions,programs or activities involving comprehensive specialized
administrative operations; may administer specific program areas. Provides staff support to departmental
management; facilitates and coordinates interdepartmental projects; provides analytical support for
financial,operational and organizational issues;coordinates or manages assigned special projects.
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EXHIBIT C
Assumes operational authority of areas of assigned responsibility including administrative operations;
trains and supervises assigned support staff;maintains financial and administrative processes and records;
develops policy and procedural recommendations; develops,implements and monitors assigned budgets;
monitors contracts;and performs customer service functions.
Conducts studies or organizational, administrative and operational issues; reviews and analyze processes,
procedures and work methods; analyzes legislation; develops funding proposals; policy alternatives and
strategies; prepares and presents reports and recommendations; demonstrates an understanding of
applicable policies,procedures and work methods of areas of assigned responsibility.
Evaluates Departmental activities and work programs, workload indications, budget trends and related
elements and recommends appropriate actions with respect to the budget of areas of assigned responsibility.
Monitors expenditure requests during the fiscal year for compliance with the adopted budget.
Assists Department Heads in determining priorities, methods, standards and work sequences necessary to
achieve objectives.
Establishes positive working relationships with representatives of community organizations, State/local
agencies and associations, City management, City staff and the public.
Performs other related duties as required.
The omission of specific statements of duties does not exclude them from the position if the work is similar,
related or a logical assignment to this class.
Minimum Qualifications:
Knowledge of:
Principles, practices and methods of administrative and organizational analysis; public administration
policies and procedures.
Principles and practices of supervision,training,management consultations and program analysis.
Principles and practices of budget development, implementation and analysis.
Applicable Federal, State and local laws,rules and regulations to assigned programs.
Financial forecasting,report preparation,research methods, statistical concepts and methods.
Modern office practices,procedures,methods and equipment.
Customer service skills.
Ability To:
Analyze administrative, operational and organizational problems, evaluate alternative and reach sound
conclusions.
Consult effectively with management and staff.
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EXHIBIT C
Administer major program budget including the preparation of complex financial reports and analyses.
Administer judicial proceedings as required by assignment.
Learn, interpret, and analyze Federal State, and local laws, rules and regulations pertaining to local
governmental operations and program areas of responsibility.
Analyze and monitor the fiscal impacts and fiscal conditions of Development Agreements as applicable to
assigned areas of responsibility.
Utilize computerized spreadsheets and a variety of office software applications.
Analyze and interpret complex financial problems and develop appropriate alternative solutions.
Negotiate and administer contracts.
Conceive and effectively propose or suggest solutions to budgetary needs and problems.
Communicate clearly and effectively,both orally and in writing.
Interpret appropriate rules,regulations,contracts,laws and ordinances.
Deal effectively with City staff and representatives of various public and private agencies.
Maintain confidential information.
Establish and maintain accurate records.
Operate modern office equipment including a computer and applicable software programs.
Work a flexible schedule including evening and weekend hours.
Physical Standards:
The physical standards described are representative of those that must be met by employees to successfully
perform the essential functions of this class. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions.
An employee is regularly required to sit for long periods of time;intermittently stand,walk,bend,and twist
to reach equipment around desk; perform simple grasping and fine manipulation; use telephone, hand
writing and use of keyboard to communicate; operate a calculator; see small text and numbers;
intermittently move equipment weighing 50 pounds or less.
Read and interpret complex data, information and documents; analyze and solve problems; interact with
City management, other governmental officials,contractors,vendors,employees and the public.
Education,Experience,and Training:
Any combination of education and experience equivalent to the following is likely to provide the required
knowledge and abilities. A typical way to obtain the knowledge and abilities would be:
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EXFIIBIT C
Education: Graduation from an accredited four-year college or university with a degree in public or
business administration, political science, finance, or a closely related field is required.
Possession of an advanced business or public administration degree is desirable.
Experience: Four years of progressive experience in municipal government; preferably administrative
experience involving the analysis of comprehensive administrative concerns, development
of policies and procedures and supervising an administrative activity including budget
preparation responsibilities.
Training: Any recent training, such as academic courses and certification programs, which are
relevant to this job classification.
Licenses,Certificates,Special Requirements:
Possession of a valid California Class C Drivers' License and Certificate of Automobile Insurance for
Personal Liability.
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