HomeMy WebLinkAbout4.01 Approve Minutes 02-29-2000, 03-07-2000 ADJOURNED REGULAR MEETING — February 29, 2000
An adjourned regular meeting of the Dublin City Council was held on Tuesday, February 29, 2000, in
the Council Chambers of the Dublin Civic Center. The meeting was called to order at 6:11 p.m., by
Mayor Houston.
ROLL CALL
PRESENT: Councilmembers Howard, Lockhart, McCormick, Zika and Mayor Houston. •
ABSENT: None.
PLEDGE OF ALLEGIANCE
Mayor Houston led the Council, Staff and those present in the pledge of allegiance to the flag.
FISCAL YEAR 1999-2000 MID-YEAR BUDGET REPORT
6:12 p.m. 4.1 (0330-50)
On motion of Vice Mayor Lockhart, seconded by Cm. McCormick, and by unanimous vote,the
Council approved the Budget Changes and received the report.
Mayor Houston explained the process for the evening meeting and requested anyone present who
wished to address specific items related to the Goals & Objectives meeting would be allowed to address
the Council at this time.
No testimony was received.
STATUS REPORT ON 1999 GOALS & OBJECTIVES .
AND DEVELOPMENT OF 2000 GOALS & OBJECTIVES
6:13 p.m. 8.1 (0100-80)
- Richard Ambrose, City Manager presented the Staff Report.
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1999 Goals & Objectives Status Report -
The adopted Goals & Objectives Program for 1999 included a total of 123 objectives. Of those
objectives, 89 objectives were assigned a high priority, 28 objectives were assigned a medium priority,
and 6 objectives were assigned a low priority. Since the Council's adoption of the Goals & Objectives
Plan, a total of 27 additional major assignments were undertaken by Staff. Staff completed or nearly
completed 19 of these additional assignments.
TABLE I
SUMMARY OF 1999 OBJECTIVES
LEVEL OF ACCOMPLISHMENT
(3-1999 THROUGH 1-2000)
PRIORITY :_ TOTAL COMPLETE f NEARLY UNDERWAY ' NO NO ACTION
COMPLETE PROGRESS POSSIBLE
% °_s:. # % #..n % r # % #y < �o.._ # % # _. .%..-
r:. High' _ .72.3 89 100 ;48 53:9`:. 4 4.5 r, 34: ,;.38.2 3 3.4 ... 0._.„: z. 0
Med. 22.8: 28 100 ._ .6 x;:21:4. 3 10.7 p 10_; s•;35:7: 7 25.0 2- 'r.7.2.
4.9.; 6 100 ,_.M:U 0,, xsi. '0e 0 0 rD,e, '_w 0 3 50.0 , 3" 50
Subtotal; ;_.:100:0 123 100 ,V1:54 ,:;,43 9. 7 5-7 4t::7:44: -.---;35:8`i,H 13 10.6
Added; '..1+22:0;-, 27 100 ::;.'1406.2-1 :1,R89:3::, 3 11.1 w= ,t.7g 4125:g::_ 1 3.7 .4 > o 0 0
4'f..°.Total ... ...._._. 150 100 ,x;'7..0 'i,`.1:46.7.;= 10 6.7 ;3.._,5i ,.,�34:?: 14 9.3
The City's level of accomplishment to date has improved in 1999 as compared to 1998. In 1999, 80
(53.4%) of the 150 objectives were completed or nearly completed compared to 64 (47.5%) in 1998.
Of the 89 High Priority objectives, 52 (58.4%) were completed or nearly completed in 1999, compared
to 36 (47.4%) in 1998.
There was a total of 3 High Priority objectives for which there was no progress made during 1999.
They were (1) Report to Council on Countywide review of Library Services; (2) Prepare plan for
Downtown Physical Improvements; and (3) Study establishment of a Design Review Committee for
project areas identified by City Council.
Further progress on High Priority objectives has been impacted by 27 additional major assignments
during the year; significant resources allocated to growth; and turnover in key positions (Assistant City
Manager, 2 Senior Planners, and Economic Development Director).
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Capital Projects
The City Council approved a total of 61 Capital Projects to be undertaken during 1999-2000. Since the
adoption of the Budget, the Council added 1 more project. Of the 61 projects initially included in the
Budget,48 will be completed to the extent anticipated in the Budget.
2000 Goals & Objectives
The City Manager in conjunction with the City's Operating Departments prepared a preliminary list
of Goals & Objectives for 2000. A total of 105 objectives in sixteen different program areas have been
identified for the upcoming year (73 High Priority; 24 Medium Priority, 7 Low Priority, & 1 Deleted).
Of this 105 total, 47 objectives are new, 57 objectives are recommended to be carried over from last
year and 1 objective is recommended to be deleted from last year. Individual Councilmembers
identified a total of 19 additional goals for consideration by the entire Council.
Mayor Houston indicated the Council would address those items that had been added by different
Councilmembers on the Preliminary Goals & Objectives.
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ADMINISTRATIVE OBJECTIVE #6: "Investigate feasibility of expanding Sister City
Program to include other cities."
The Council felt # 6,#8 and #9 were similar so by consensus Objective #6 was
DELETED from the list. (See Council comments under Objective #8.)
ADMINISTRATIVE ADDITIONAL OBJECTIVE #7: "Increase level of funding for
`Computers for Our Schools' from $150,000 to $300,000 in 2000-2001."
Mayor Houston requested the above additional objective and gave it a High priority.
Mayor Houston announced he had received a check for$20,000 for the Computers for Our Schools
Program. He wanted to keep the program going and suggested accelerating the processing by increasing
the amount of money.
Cm. Zika indicated the High School was not spending their money. Their computers were not working so
teachers were going back to copying their materials. He wanted to wait until they were able to get the
system working. They only had two people to take care of all the computers. He wanted to assess how
well the program was operating before putting more money into it.
Mayor Houston indicated that the elementary schools have taken the lead while the high school hasn't
done anything.
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Vice Mayor Lockhart had a big concern that there would be 2000 computers in the schools, but they
would not be up and running before 2002. She felt the School District has not addressed the
infrastructure. They don't have the staff to handle the computers. There should be seven staff members,
not two. She did not want to put strings on the School District,but she,wanted to wait until budget time
to see which would be appropriate$150,000 or$300,000. She did not want the computers to sit in boxes.
The City should keep the money available and get the equipment when they can really use it.
Mayor H ouston agreed with the issues Vice Mayor Lockhart had brought up. He did not feel there was a
need to give a dollar amount tonight,but wait until budget time and examine the need.
Cm. McCormick asked if the original $150,000 has been spent?
Mr. Ambrose indicated a little over$80,000 has been used.
Cm. Zika wanted to hear from the schools,parents, and teachers. Do they have the resources to maintain
computers? He felt it was a great program.
Cm. McCormick felt the City was contributing a substantial amount in supporting the schools.
Mayor Houston didn't feel we were spending enough. He supported the schools and wanted our kids to
have the best facilities possible. Schools are#1 priority in Dublin,bar none.
Cm.Zika did not feel it was fiscally responsible to throw money at the schools when they were not set up
to use the equipment.
Vice Mayor Lockhart stated all feel a responsibility to support the schools. She wanted it to work for
them,but not by giving them 40 boxes of computers they can't hookup. Instead the City could support
them in other areas. Parents and teachers need to say what is working for them.
Mayor Houston asked about the objective concerning maintenance.
Mr. Ambrose stated it was on page 13, under Parks & Community Services Objective#13.
Mayor Houston indicated the School District does not have sales tax or property tax like the City.
Perhaps the City could take over the cost of maintenance for the School District to free up other money to
help in other areas.
Vice Mayor Lockhart wanted a plan or confirmation that the Schools are using the computers before the
City commits more equipment. She believes in the program and having one WORKING computer for
every three kids.
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Cm. Zika indicated he liked#18. The City had paid to upgrade the tennis courts and the principal locked
the tennis courts so the community couldn't use them. He supported the concept if the City maintained
the fields with City Staff and the City maintained fields open to the general public,not just for some kids
at the high school.
Mayor Houston stated who maintained it would have to be negotiated. But he felt it was a big step in
freeing up resources for the School District.
The wording for the objective was changed to "Provide level of funding for"Computers for Our Schools."
The wording for Additional Objective#18 under Parks & Community Services was also changed to read
"Update Use Agreement with Dublin Unified School District to maintain District Fields/Playgrounds and
use of School Facilities".
Cm. Howard, Cm. McCormick, Cm. Zika, and Vice Mayor Lockhart gave a High
ranking.
The collective City Council ranking was HIGH.
ADMINISTRATIVE ADDITIONAL OBJECTIVE #8: "Appoint Council Subcommittee to -
investigate expanding Sister City Program."
Vice Mayor Lockhart requested the above objective and gave it a High Priority.
Vice Mayor Lockhart felt Objective#9 was similar in thought. She suggested instead of using.Staff,two
Councilmembers could form a subcommittee and review different options. When the information became
more organized, Staff could be brought in.
Cm. McCormick stated her emphasis was on trade.
Mayor Houston indicated he was in favor of it. Already the City has international companies wanting to
come here.
Vice Mayor Lockhart wanted to investigate how other cities deal with Sister City Programs.
The wording of the objective was changed to "Appoint Council Subcommittee to investigate expanding
Sister City Program with trade opportunities."
Cm. Howard, Cm. McCormick, Cm. Zika, and Mayor Houston gave a High ranking.
The collective City Council ranking was HIGH.
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ADMINISTRATIVE ADDITIONAL OBJECTIVE #9: "Investigate opportunities for Trade with
Additional Sister City."
Cm. McCormick requested the above objective and gave it a Medium priority.
The Council felt#6, #8 	 were similar so by consensus the Council DELETED Objective#9 from the
list.
ADMINISTRATIVE ADDITIONAL OBJECTIVE #10: "Photographs of Mayor &.City Council
in City Offices."
Cm. McCormick requested the above objective and gave it a Medium priority.
Cm. McCormick felt this would be a good way to have citizens and Staff be able to recognize who the
Councilmembers were.
Mayor Houston agreed that lots of other cities have their Councilmember pictures displayed. The City of
San Ramon has a Wall of Honor which has pictures of retired Councilmembers.
Cm. Howard indicated Dublin San Ramon Services District has their Boardmembers pictures displayed.
Vice Mayor Lockhart felt it would serve to identify the Councilmembers.
Mayor Houston suggested putting the pictures on the City Website.
Mr.Ambrose indicated other cities use photos and biographies of their Council on their websites.
Cm. Zika suggested putting the Council's name,phone, and home address on the website.
Mayor Houston asked where the pictures would be displayed.
Vice Mayor Lockhart suggested in the Lobby on the wall.
Vice Mayor Lockhart, Cm. Howard, Cm. Zika, and Mayor Houston gave a High
ranking and Cm. McCormick changed her ranking to a High priority.
The collective City Council ranking was HIGH.
FINANCE OBJECTIVE #1: "Undertake formation of Dublin Ranch Infrastructure
Financing District and issue Bonds."
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Mr. Ambrose indicated the City has received a letter from the Lin Family indicating their desire to not
pursue the assessment district at this time. They would like to come back in 12 to 18 months.
Cm. Howard, Cm. McCormick, Cm. Zika, Vice Mayor Lockhart, and Mayor Houston
changed their ranking from high to medium.
The collective City Council ranking was MEDIUM.
Cm. McCormick requested a change on the agenda to include reports on committees. She never hears
about the other committees the other Councilmembers are on.
Mayor Houston suggested putting it at the end of the agenda as Committee Reports Update.
PUBLIC RELATIONS OBJECTIVE #4: "Expand City's Website Information."
Vice Mayor Lockhart asked if the City receives information on how many hits the City website gets? She
felt it would be good information to know how effective our website is. Perhaps the City could do
surveys through the website.
Fred Marsh,Finance Manager,responded that there are tools available to obtain such information. Staff
will look into it.
Vice Mayor Lockhart wanted to know if the community is using our website.
Mr.Ambrose indicated the City has received requests to expand the information to include Commission
Agendas and Commission Minutes.
Mayor Houston felt it is important to keep changing and evolving the website.
Vice Mayor Lockhart felt it is an important communication tool for the community.
Cm. McCormick changed her ranking from a Low to a High.
This changed the collective City Council ranking to a HIGH.
PLANNING OBJECTIVE #15: "Study establishment of a Redevelopment Design Review
Committee for project area identified by City Council."
Vice Mayor Lockhart indicated this objective had rankings from 0 to 3.
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Mayor Houston stated he gave it a 0 since the City was not going to have a redevelopment agency.
Cm. McCormick realized that the City would not be having a redevelopment agency, but there will be
redevelopment going on in the City. She felt it was a philosophical thing. Citizens have the right to voice
their opinions and participate in the leadership development.
Mayor Houston stated to date the.City has used task forces when there is a specific need. The Task Force
exists for a specific amount of time and creates a report that is given to the City Council.
PLANNING OBJECTIVE #16: "Study feasibility of developing a recreational vehicle
storage facility in Dublin."
Vice Mayor Lockhart indicated this would be her last effort for a recreational vehicle storage facility. She
is not going to fight it any more.
PLANNING ADDITIONAL OBJECTIVE # 17: "Identify & expand alternative funding
sources for purchase of Open Space and/or Development Rights."
Vice Mayor Lockhart requested the above objective and gave it a High priority.
Vice Mayor Lockhart indicated a study will identify what valid options are available as funding sources.
She felt we should keep our eyes and ears open. The future will be focusing on open space throughout the
Tri-Valley. She wanted to keep it as a priority this year
Cm. Howard, Cm. McCormick, and Mayor Houston gave a High ranking while Cm.
Zika gave a Medium ranking.
The collective City Council ranking was HIGH.
PLANNING ADDITIONAL OBJECTIVE # 18:-"Evaluate the desirability of detaching lands
west of Skyline Ridge (with the exception of Schaefer Ranch) from the City's Sphere of
Influence."
. Vice Mayor Lockhart requested the above objective and gave it a High priority.
Cm. Howard, Cm. McCormick and Mayor Houston gave a High ranking while Cm.
Zika gave a Medium ranking.
The collective City Council ranking was HIGH.
PLANNING ADDITIONAL OBJECTIVE #19: "Develop View & Solar Access Ordinance."
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Cm. McCormick requested the above objective and gave it a Medium priority.
Cm. McCormick indicated a resident had requested such an ordinance be developed as trees were
blocking their view. They had purchased the property as having a view lot. The trees are growing too
high.
Cm. Howard, Vice Mayor Lockhart, and Mayor Houston gave a Low ranking while
Cm. Zika gave a Medium ranking.
The collective City Council ranking was LOW.
BUILDING & SAFETY ADDITIONAL OBJECTIVE #4: "Develop program to encourage
homeowners to put house numbers on residence."
Cm.Zika requested the above objective and gave it a Medium priority.
Cm. Zika wanted the City to provide templates and paint or buy numbers and give to residents to put on
their houses or garages where safety officers can see them.
Mayor Houston thought it was valid and might be done through the Neighborhood Watch Program.
Vice Mayor Lockhart felt this was more an awareness issue and she did not want to buy numbers and tell
residents they have to put them on their houses.
The wording of the objective was changed to "Develop program to encourage homeowners to put house
numbers on residence through the Neighborhood Watch Program and Website."
Cm. Howard, Cm. McCormick, Vice Mayor Lockhart, and Mayor Houston gave a High
ranking while Cm:Zika changed from a Medium to a High ranking.
The collective City Council ranking was HIGH.
ENGINEERING OBJECTIVE #2: "Evaluate need for Traffic Signal Audio Warning
Devices."
Cm. Howard, Cm. McCormick, Cm. Zika, Vice Mayor Lockhart, and Mayor Houston all
changed their ranking to have the objective DELETED.
ECONOMIC DEVELOPMENT OBJECTIVE #8: "Locate & procure site for "Welcome to
Dublin" sign in western Dublin."
Vice Mayor Lockhart indicated there was no place to put the sign at this time.
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Cm. Howard, Cm. McCormick, Cm. Zika, Vice Mayor Lockhart, and Mayor Houston all
changed their ranking to have the objective DELETED.
PARKS & COMMUNITY SERVICES OBJECTIVE #10: "Evaluate the need for a youth/teen
center."
Cm.,McCormick asked if a teen center had not been tried before?
Mr. Ambrose indicated Dublin San Ramon Services District had a teen center many years ago. The
Youth Advisory Committee and Parks & Community Services Commission requested that the City
Council look at the possibility.
Vice Mayor Lockhart thought former Councilmember Valerie Barnes had done something concerning a
teen center.
Mr. Ambrose indicated a number of programs came out of the Teen Task Force but having a new building
was not addressed.
Melissa West,member of Youth Advisory Committee, indicated the need for a youth/teen center was on
every YAC agenda. A poll had been sent to the high school. They were not asking for a teen center this
year but for the future. It did not have to be a brand new building,but could be a building that was rented:
Cm.Zika asked if they were opposed to using the high school or a grammar school after hours?
Mr. Ambrose indicated they were not looking for funds but would like the Council's blessing to look at
the possibility and evaluate the options.
Diane Lowart,Parks&Community Services Director, stated this was not a high priority. They wanted to
expand programs to get more participation and continue to evaluate the possibility of a teen center in the
future.
Karen Seals, adult advisor to YAC, felt the afterschool program is different from having a teen center.
Vice Mayor Lockhart agreed it would be a drop-in center type program.
Cm. Zika suggested when the new Senior Center is built perhaps the teens could use the present Senior
Center on Larkdale Avenue.
Vice Mayor Lockhart changed to a High ranking.
The collective City Council ranking remained MEDIUM.
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PARKS & COMMUNITY SERVICES OBJECTIVE #13: "Update the Agreement between
City & Dublin Unified School District regarding use of school facilities."
The Council felt#13 and#18 were similar so by consensus Objective#13 was DELETED from the list.
PARKS & COMMUNITY SERVICES ADDITIONAL OBJECTIVE #18: "Update Use
Agreement with Dublin Unified School District to maintain District Fields/Playgrounds."
Mayor Houston requested the above objective and gave it a High priority.
The wording of the objective was changed to "Update Use Agreement with Dublin Unified School
District to maintain District Fields/Playgrounds and use of School Facilities."
Cm. Howard, Cm. McCormick, Cm. Zika, and Vice Mayor Lockhart gave a High
ranking.
The collective City Council ranking was HIGH.
PARKS & COMMUNITY SERVICES ADDITIONAL OBJECTIVE #19: "Evaluate adequacy of
Bicycle & Pedestrian Routes/Path/Facilities through central Dublin."
Vice Mayor Lockhart requested the above objective and gave it a Medium priority.
Vice Mayor Lockhart had a real concern that the City is adding a lot of traffic. She wanted bikes and
people to be able to go through the downtown safely. She suggested developing a map of how to get
around without cars. She wants to get people across town without using Dublin Boulevard.
Mayor Houston agreed with the concept,but there is a bike path on San Ramon Rd.that bikers do not use.
Vice Mayor Lockhart indicated it is used by a ton of walkers and the bike trail along Dougherty Road is
used all the time.
Mayor Houston felt it is really a planning issue rather than a Parks & Community Services issue.
Sidewalks are going to be widened in the Downtown area.
Mr. Ambrose indicated there is a circulation plan in the General Plan and the City is part of the County
Master Plan. There may be a need to get the information out to the community. A map showing the
existing trails and future trails could be produced. It would require printing costs and marketing it.
The wording of the objective was changed to "Develop Public Information Program for bicycle &
pedestrian routes/paths/facilities through out Dublin."
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Cm. Howard, Cm. McCormick, Cm. Zika, and Mayor Houston gave a High ranking
while Vice Mayor Lockhart changed her ranking from a Medium to a High ranking.
The collective City Council ranking was HIGH.
PARKS & COMMUNITY SERVICES ADDITIONAL OBJECTIVE #20: "Establish a
Community Garden (possibly along Iron Horse Trail)."
Cm. McCormick requested the above objective and gave it a High priority.
Cm. McCormick indicated this objective had been suggested by residents and she felt it would be an asset
to the trail.
Vice Mayor Lockhart responded that a staging area would be needed where people can park and unload
their tools.
Mr. Ambrose indicated that the need to get water to the garden would also need to be evaluated.
Vice Mayor Lockhart felt the community garden is a great idea. There are apartment dwellers near there.
Cm. McCormick replied this would be part of a school project, as well as having adults participate.
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Cm. Zika suggested evaluating a school site where excess land is not being used.
Mayor Houston stated it was an interesting idea and possibly there would be some land near the new
Library. He did not think the Iron Horse Trail was a great place to grow stuff due to the rocky land.
The wording of the objective was changed to "Evaluate locations for a Community Garden."
Cm. Howard, Cm. Zika, and Vice Mayor Lockhart gave a High ranking while Mayor
Houston gave a Medium ranking.
The collective City Council ranking was HIGH.
PARKS & COMMUNITY SERVICES ADDITIONAL OBJECTIVE #21: "Implement a
Community Wildflower Planting along Dougherty Road."
Cm. McCormick requested the above objective and gave it a High priority.
Cm.McCormick stated this idea came up last year when they were doing the creek cleaning. The flowers
could be planted on the berm that stretches along Dougherty Road.
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Vice Mayor Lockhart asked about the lack of trees along Dougherty Road just past Amador Valley
Boulevard. It looks so beautiful up to Amador Valley Boulevard. There is a need for more trees.
Mr. Thompson explained that the trees were planted as part of the Dublin Boulevard Widening Project
and were limited to the area covered by the project.
Vice Mayor Lockhart felt wildflowers,when they were not blooming, were not so pretty. She asked about
using rosemary?
Mr. Thompson responded that there was rosemary along San Ramon Road and north of Vomac Road.
Rosemary is expensive to irrigate. He stated wildflowers were planted along Dougherty Road, but they
had gotten choked out by nature grasses.
Vice Mayor Lockhart asked about ice plant?
Mr. Thompson replied that about every five years there is a big freeze that kills the ice plant.
Cm. McCormick stated she was looking for a more natural look with rain water watering the plants.
Cm. Howard, Cm. Zika and Mayor Houston gave a Low ranking while Vice Mayor
!.ockhart gave a Medium ranking.
The collective City Council ranking was LOW.
PARKS & COMMUNITY SERVICES ADDITIONAL OBJECTIVE #22: "Develop plan for
publicizing/marketing of Iron Horse Trail."
Cm. McCormick requested the above objective and gave it a High priority.
Cm. McCormick stated Iron Horse Trail is such a resource to our community for families to use.
The wording of Objective#19 was changed to include the concept of Objective#22.
By consensus of the Council, Objective#22 was DELETED from the list.
PARKS & COMMUNITY SERVICES ADDITIONAL OBJECTIVE #23: "Install second kiosk
along Iron Horse Trail."
Cm. McCormick requested the above objective and gave it a High priority.
Mr.Ambrose asked about the placement of the second kiosk.
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It was determined to be placed on the northwest side of Dougherty Road.
Cm. Howard, Cm. Zika, Vice Mayor Lockhart, and Mayor Houston gave a High
ranking.
The collective City Council ranking was HIGH.
HERITAGE & CULTURAL OBJECTIVE #7 " Establish a policy for acquisition/acceptance
of museum artifacts." & OBJECTIVE #8: "Develop plans for documentation, certification
and cataloging of City's collections (historical & art)."
Cm. McCormick stated she wanted the role of the Heritage& Cultural Arts Commission involved in these
objectives.
Mayor Houston indicated he looked to them to do it.
HERITAGE & CULTURAL OBJECTIVE #8: "Develop a maintenance program.for Public
Art owned or on-loan to the City."
- Vice Mayor Lockhart stated the Public Art needs to be cleaned and maintained. She asked what funding
mechanism the City uses to take care of it?
Mr. Ambrose responded General Fund monies are used.
Vice Mayor Lockhart would like something done about the"bird do"on the art in the courtyard.
Mr.Ambrose replied that the City has to make certain any cleaning done to art on loan meets instructions
from the artists.
Vice Mayor Lockhart asked if it is at the City's expense to remove any art on loan?
Ms. Lowart replied no,the artist pays to remove it.
Mr. Ambrose indicated the City has provided light maintenance on some of the Public Art.
Vice Mayor Lockhart and Mayor Houston changed their ranking from Medium to
High.
The collective City Council ranking was HIGH.
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HERITAGE & CULTURAL ADDITIONAL OBJECTIVE # 10: "Fund Freeway Underpass Art
at Dublin Blvd & Amador Valley Blvd."
Vice Mayor Lockhart requested the above objective and gave it a High priority.
Vice Mayor Lockhart stated funding a program to create art in the underpasses on Dublin Boulevard and
Amador Valley Boulevard has the potential to create something special in our community. She wanted to
use anti-graffiti materials and work with a consultant to design the art. It is a high traffic area with a lot of
foot traffic. There should be landscaping,more lighting, and widening of the sidewalks. She has spoken
with Lynne Baer, who felt this project does not have to be expensive.
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Mayor Houston responded that this is a great idea. He wanted to Iet the Heritage& Cultural Arts
Commission know about it right away so they could think about it and gather information to be u sed at
budget time in June.
Mr. Ambrose indicated Caltrans would need to give their approval so he suggested taking the concept to
them.
Mayor Houston agreed getting through the process was lengthy.
Cm. Howard, Cm. McCormick, Cm Zika, and_Mayor Houston gave a High ranking.
The collective.City Council ranking was HIGH. - -.
POLICE OBJECTIVE #3: "Develop a Police Officer Trading Card Program (ADOPT-A-
COP)."
Vice Mayor Lockhart asked if the businesses are accepting the concept? .
Gary Thuman,Police Chief,indicated the businesses in Dublin are sponsoring officers and pictures of the
officers have been taken. The project is near completion.
Cm.Zika asked what was meant by sworn officers and others?
Captain Thuman responded office staff as well as sworn officers were having cards developed.
POLICE OBJECTIVE #4: "Evalupte need for School Resource Officer."
The wording of the objective was changed to "Pursue funding for School Resource Officer."
No rankings were changed.
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The collective City Council ranking was HIGH.
POLICE ADDITIONAL OBJECTIVE #9: "Pursue School Resource Officer Grant."
Vice Mayor Lockhart requested the above objective and gave it a High priority.
The Council felt#4 	 were the same thing so by consensus the Council DELETED Objective#9 from
the list.:
DISASTER PREPAREDNESS ADDITIONAL OBJECTIVE #4: "Develop a Call List for
Emergency Professionals (i.e. Doctors, Nurses, Fire, Police, etc) living in Dublin."
Vice Mayor Lockhart requested the above objective and gave it a High priority. -
Vice Mayor Lockhart explained that this would be a voluntary program that would provide access to what
Emergency Professionals live in our community. The City could ask people to register through the City
Website and through the City Newsletter.
Mayor Houston also suggested the Neighborhood Watch Program.
Mr. Ambrose indicated this would be doable,but would take time.
Cm. Howard, Cm. McCormick, Cm. Zika, and Mayor Houston gave a High ranking.
The collective City Council ranking was HIGH.
WASTE MANAGEMENT ADDITIONAL OBJECTIVE #6: "Pursue project with Camp Parks
to implement recycling of Demolition Materials at Camp Parks."
Vice Mayor Lockhart requested the above objective and gave it a High priority. -
Mr. Ambrose indicated the City has not discussed this with Camp Parks. The City had been focusing on
completing the Construction&Demolition Ordinance.
Vice Mayor Lockhart wanted to encourage Waste Management Authority to work with Camp Parks to
establish a recycling program. This would take the responsibility off the City.
Mayor Houston indicated he had spoken with personnel at Camp Parks who thought it would benefit
Camp Parks,but there is a lot going on there with more buildings being planned to be built in the future.
The City needs to talk to them so he wanted to have a meeting set up with Camp Parks.
CITY COUNCIL MINUTES
VOLUME 19
ADJOURNED REGULAR MEETING.
February 29, 2000
PAGE 72
The wording of the objective was changed to: "Discuss a Project with Camp Parks & Waste Management
Authority to implement recycling of demolition materials at Camp Parks."
Cm. Howard, Cm. McCormick, Cm. Zika, and Mayor Houston gave a High ranking.
The collective City Council ranking was HIGH.
MAINTENANCE ADDITIONAL OBJECTIVE #3: "Investigate options to improve the overall
appearance of Arroyo Vista."
Cm. Howard requested the above objective and gave it a High priority.
Cm. Howard felt Arroyo Vista was really tacky and getting worse.
Mr. Ambrose indicated they did not have a good irrigation system which was put in under the Pleasanton
Housing Authority. It was deteriorating. An added problem is maintenance of the landscaping.
Vice Mayor Lockhart asked if the landscaping is handled by Dublin Housing Authority or the residents?
Mr. Ambrose responded that mowing is done under contract and there are only three people to maintain
the entire facility.
Vice Mayor Lockhart wondered if this is a City Council issue or a Dublin Housing Authority Commission
issue?
Mayor Houston indicated the Councilmembers wore both hats. A better appearance makes people feel
better.
Vice Mayor Lockhart stated the City already has a lot of funding going to that area through lighting and
roofs. -
Mayor Houston indicated since the irrigation keeps breaking, he did not want to put in a lot of money on
landscaping.
The wording of the objective was changed to "Work with Dublin Housing Authority to investigate options
to improve the overall appearance of Arroyo Vista."
Cm. Zika and Mayor Houston gave a High ranking while Cm. McCormick gave a
Medium ranking and Vice Mayor Lockhart gave a Low ranking.
The collective City Council ranking was HIGH.
CITY COUNCIL MINUTES
VOLUME 19
ADJOURNED REGULAR MEETING
February 29, 2000
PAGE 73
� k
TRANSPORTATION
Mayor Houston asked where the City was at regarding Foothill Road, San Ramon Road, and the ramps?
Mr. Thompson indicated the City has an agreement with Pleasanton and there will be a kick-off meeting
next week to discuss the project study report.
PARKS & COMMUNITY SERVICES ADDITIONAL OBJECTIVE: "Explore feasibility of
purchasing a 15 passenger van for the Senior Center."
Mr. Ambrose indicated the Senior Center Advisory Committee has requested the City Council add
exploring the feasibility of purchasing a 15 passenger van for the Senior Center.
Cm. Howard, Cm. McCormick, Vice Mayor Lockhart, and Mayor Houston gave a High
ranking while Cm. Zika gave a Medium ranking.
The collective City Council ranking was HIGH.
CITY COUNCIL MINUTES .-
VOLUME 19
ADJOURNED REGULAR MEETING
February 29, 2000
PAGE 74
CITY OF DUBLIN
ADOPTED GOALS & OBJECTIVES
2000
GENERAL GOVERNMENT -ADMINISTRATION
COUNCIL # YEAR PROPOSED OBJECTIVE
PRIORITY
High 1. 1998 Renegotiate Cable Television Franchise Agreement
High 2. 1998 Complete Civic Center Modifications to accommodate growth in City
High 3. 1999 Complete Schematic Design, Design Development and Construction
Documents for Civic Center Library
High 4. 1995 Update Performance Evaluation Process
High 5. 1999 Develop a Geographic Information System (GIS) including the
integration of existing City information systems
High 6. 2000 Provide level of funding for"Computers for Our Schools".
High 7. 2000 Appoint Council Subcommittee to Investigate Expanding Sister City
Program with trade opportunities
High 8. 2000 Photographs of Mayor.& City Council in City Offices
FINANCE
COUNCIL . # YEAR PROPOSED OBJECTIVE
PRIORITY
High 1. 2000 Negotiate Tax Sharing Agreement with BART and City of Pleasanton to
facilitate development of Western Dublin/Pleasanton BART Station
High 2. 2000 Initiate an on-going audit program for the Transient Occupancy Tax to
- ensure proper collection and compliance with the tax
edium 3. 1996 Report on cost effective alternatives for processing small purchases.
(Cal Card Program-Sponsored by the State of California)
Medium 4. 1999 Undertake Formation of Dublin Ranch Infrastructure Financing District
and issue Bonds
• . INTERGOVERNMENTAL RELATIONS
COUNCIL # YEAR PROPOSED OBJECTIVE
PRIORITY,
High 1. 2000 Participate in Tri-Valley Vision Project
Medium 2. 1999 Work with Zone 7 Flood Control and other cities to update and fund
major Valley storm facility improvements
PUBLIC RELATIONS
COUNCIL # YEAR PROPOSED OBJECTIVE
PRIORITY
High 1. 2000 Produce Video newsletter
High 2. 1999 Support Sponsorship of Teacher Participation in League of CA Cities
"Participating in Local Government Program"
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CITY COUNCIL MINUTES
VOLUME 19
ADOPTED GOALS & OBJECTIVES
February 29, 2000
Page 75 '
High 3. 2000 Publish a City Newsletter
High 4. 2000 Expand City's Website Information
Medium 5. 1999 Develop a plan to implement "Know Your City Week"
CONTRACT ADMINISTRATION
COUNCIL # YEAR PROPOSED OBJECTIVE
PRIORITY
High 2000 Perform Contract Evaluation on the following services:
1. Crossing Guards
2. Building & Safety
3. Animal Shelter Services
4. Police Services
Medium 5. 1996 Report to Council on Countywide review of Library Services
COMMUNITY DEVELOPMENT - PLANNING
COUNCIL # YEAR PROPOSED OBJECTIVE
PRIORITY
High 1. 2000. Process $175 million in new building valuation
High 2. 1999 Village Parkway Specific Plan
High 3. 1999 Western Bart Station Specific Plan
High 4. 1999 Downtown Core Shopping Area Specific Plan (Montgomery Wards
Shopping Center)
High 5. 1999 Downtown Physical Improvements Plan
High 6. 1999 Implementation Program for lnclusionary Housing Ordinance (include
review of Senior.Housing) .
High 7. .. 1998 . .. Street.Landscape.Master Plan for eastern Dublin
High 8. . 2000 Update Housing Element
High 9. - 2000 Identify & Expand Alternative Funding Sources for Purchase of Open
Space and/or Development Rights
High 10. 2000 Evaluate the desirability of detaching lands West of Skyline Ridge (with
the exception of Schaefer Ranch) from the City's Sphere of Influence
High 11. 1999 General Plan Study of proposed western Dublin Urban Limit Line
High 12. 2000 . Complete annexation request for Tassajara Road properties (Quarry
School, etal)_. .
High 13. 1996 Develop City Telecommunication Policy beyond Zoning Ordinance
amendments for wireless communication
Medium 14. 1999 Undertake General Plan Amendment for eastern Dublin Transit Center
Medium 15. 1997 Update & conduct 5 year review of Dublin's General Plan
Medium 16. 1999 Revise General Plan and Zoning Maps and create new City maps
Low 17.. 2000 Develop View & Solar Access Ordinance
Low 18. 1999 Study establishment of a Redevelopment Design Review Committee
for project areas identified by City Council
Low 19. 1998 Study feasibility of developing a recreational vehicle storage facility in
Dublin
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VOLUME 19
ADOPTED GOALS & OBJECTIVES
February 29, 2000
Page 76
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BUILDING & SAFETY
COUNCIL # YEAR PROPOSED OBJECTIVE
PRIORITY
"igh 1. 2000 Provide three building code seminars for the counter Staff and
Inspectors
High 2. 2000 Complete ADA Evaluation of City buildings
High 3. 2000 Develop Program to Encourage Homeowners to Put House Numbers
on Residence through Neighborhood Watch Program &Website
Medium 4. 2000 - Develop Curb Address Painting Program
ENGINEERING
COUNCIL # YEAR PROPOSED OBJECTIVE
PRIORITY
High 1. 1996 Update and expand standard street improvement details (street lights,
decorative paving, median landscaping)
ECONOMIC DEVELOPMENT
COUNCIL # YEAR PROPOSED OBJECTIVE
PRIORITY
High 1. 2000 Make 400 business recruitment and retention contacts for the City of
Dublin
High 2. 2000 Target 200 mailings to attract businesses to Dublin
High 3. 2000. Prepare and distribute Space Available report 3 times per year
High 4. 2000 . Implement 2000 Farmers' Market`- .
5. . 1999 : = Complete City Promotional Video
_- gh 6. 2000 Prepare Comprehensive Economic Development Marketing Program
for the City
Medium 7. 2000 _ Participate in selected Trade Shows to market properties in Dublin
CULTURE & LEISURE — PARKS & COMMUNITY SERVICES
COUNCIL: . # YEAR _= PROPOSED OBJECTIVE-
PRIORITY
High 1. - 1999 - Complete Open Space Study as directed by City Council for land
outside the Urban Limit Line in Western Dublin
High 2. 1992 Complete development of Iron Horse Trail
High 3. 1995 Develop a Parks Implementation Plan for eastern Dublin
High 4. 1997 Work with U.S Army to secure conveyance/lease for additional park
land at Camp Parks
High 5. 2000 Conduct a dedication/grand opening celebration for Emerald Glen Park
High 6. 2000 Investigate feasibility of expanding afterschool recreation program to
Dougherty Elementary School if space permits
High 7. ' 2000 Undertake an evaluation of park play areas to determine compliance
with state and federal safety criteria and ADA accessibility
High 8. 2000 - Develop an enhanced park security program for Emerald Glen Park
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VOLUME 19
ADOPTED GOALS & OBJECTIVES
February 29, 2000.
Page 77- --
High 9. 2000 Update Use Agreement with Dublin Unified School District to maintain
District Fields/Playgrounds and use of School Facilities
High 10. 2000 Develop Public Information Program for bicycle & pedestrian
routes/paths/facilities through out Dublin
High 11. 2000 Install Second Kiosk along Iron Horse Trail -
High 12. 2000 Expand teen programming to include summer camp/excursion
programs for middle school teens
High 13. 2000 Expand programming to include monthly special events for middle and
high school teens
High 14. 2000 Expand summer playground program to Emerald Glen Park in Summer
2001
High 15. 2000 Evaluate locations for a Community Garden
High 16. 2000 Explore feasibility of purchasing a 15 passenger van for the Senior
Center
Medium 17. 2000 Evaluate the need for a youth/teen center
Medium 18. 1999 Report to Council on a "kick-off" concert to the summer concert series
Medium 19. 1999 Undertake feasibility study for BMX park
Low 20. 2000 Implement a Community.Wildflower Planting along Dougherty Road
Low 21. 2000 Identify potential income generating activities using City facilities
Low 22. 2000 Undertake feasibility study for dog park
HERITAGE & CULTURE
COUNCIL # YEAR PROPOSED OBJECTIVE
PRIORITY
High 1. 1999 . Pursue construction of a storage unit on the Dublin Heritage Center
grounds .
High . 2. 1999 Undertake an assessment of community interest in arts and heritage
programming . . -
High 3. 2000 Develop a long-range plan for heritage and cultural arts
High - 4. . - 1999•. Work with Dublin Fine Arts Foundation to complete Art in the Park
projects for Mape Memorial and Kolb Parks
High 5. 1999 Evaluate what hours the Heritage Center should be open to maximize
public visits and increase open hours
High 6. 1999 Revise/amend Public Art Policy to identify alternate funding sources
and approval process for Public Art
High 7. 2000. Fund Freeway Underpass Art at Dublin Blvd &Amador Valley Blvd
High 8. 2000 Develop a maintenance program for Public Art owned or on-loan to the
City
Medium 9. 2000 Establish a policy for acquisition/acceptance of museum artifacts
Medium 10. 2000 Develop plans for documentation, certification and cataloging of City's
collections (historical and art)
PUBLIC SAFETY - POLICE
COUNCIL # YEAR . PROPOSED OBJECTIVE
PRIORITY
High : 1. 2000 Increase Neighborhood Watch participation at the Arroyo Vista
development by at least 20 participating units
CITY COUNCIL MINUTES
VOLUME 19
ADOPTED GOALS & OBJECTIVES
February 29, 2000
Page 78
High 2. 2000 Reduce vehicular accidents by 10% at major intersections in the City
Hight" "° 3. 2000 Pursue funding for School Resource Officer
High 4. 2000 Develop and implement a Citizen Volunteer Academy
High 5. 1997 Develop a Police Officer Trading Card Program (ADOPT-A-COP)
Medium 6. 1999 Report to Council on Police Dispatch Service alternatives
Vledium 7. 1999 Revisions to Parking Citation Program to comply with current law
_ow 8. 1999 Complete Evaluation of Smart Kids/SafeKids Program
FIRE SERVICES
•
COUNCIL # YEAR PROPOSED OBJECTIVE
PRIORITY
High 1. 1998 Finalize future locations for fire stations in eastern Dublin
High 2. 1999. Establish financing time line for new fire station construction
High 3. 1999 Complete joint fire station prototype design process with Alameda
County and the City of San Leandro
DISASTER PREPAREDNESS
COUNCIL # YEAR PROPOSED OBJECTIVE
PRIORITY
High 1. 2000 Undertake multi-functional disaster training
High 2. 2000 Develop a Call List of Emergency Professionals (i.e. Doctors, Nurses,
Fire, Police, etc) living in Dublin
High 3. 2000 - Conduct City Council Standardized Emergency Management System
(SEMS) and EOC Training
Low 4. 1997 Develop a formal Disaster Service Worker Program
WASTE MANAGEMENT
COUNCIL # YEAR PROPOSED OBJECTIVE
PRIORITY
High 1. 1999 Monitor and evaluate effectiveness of the expanded Commercial
Recycling Program
High 2. 2000 Implement the Construction & Demolition Ordinance
High 3. 2000 Monitor City Diversion rate and conduct a new Diversion Study
High 4. 2000 Discuss a Project with Camp Parks &Waste Management Authority to
Implement Recycling of Demolition Materials at Camp Parks
Medium 5. 2000 Develop administrative guidelines for implementing the new recycled
content procurement policy
Medium 6. 2000 Evaluate effectiveness of purchasing 64-gallon recycling carts
TRANSPORTATION - MAINTENANCE
COUNCIL # YEAR PROPOSED OBJECTIVE
PRIORITY
High 1. 2000 Implement 5 new community volunteer projects
High 2. 2000 Work with Dublin Housing Authority to investigate options to improve
the overall appearance of Arroyo Vista
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CITY COUNCIL MINUTES
VOLUME 19
ADOPTED GOALS & OBJECTIVES
February 29, 2000
Page 79
Medium 3. 1992 Identify potential locations for new City maintenance yard facility
TRANSPORTATION
COUNCIL # YEAR PROPOSED OBJECTIVE
PRIORITY
High 1. 1997 Work with Caltrans &ACTA to open downtown hook ramps
High 2. 1997 Complete negotiations with Contra Costa County to pay for needed
roadway improvements in Dublin
High 3. 1995 Complete alignment studies for eastern Dublin major arterials (Fallon
. Road)
High 4. 1999 Participate in development of Measure 'B' Reauthorization Program
High 5. 1988 Report to City Council on Downtown Traffic Impact Fee
Medium 6. 2000 Develop a policy with respect to allowing street-naming through non-
profit organizations
G:1 CC-MTGS\2000gtr11FEBRUARY\2-29-00 g&o12-29#2.doc
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CITY COUNCIL MINUTES
VOLUME 19
ADOPTED GOALS & OBJECTIVES
February 29, 2000.
Page 80
fa
RECESS
At 8:40 p.m., Mayor Houston called for a short recess. All Councilmembers were present when the
meeting reconvened.
Vice Mayor Lockhart asked about the sound system in the Council Chamber.
Mr. Ambrose indicated the contractor would be starting tomorrow and has requested that the
Councilmembers meet ten minutes before the March 7h Council meeting to learn how to use the new
equipment.
2000-2001 BUDGET STUDY SESSION
8:53 p.m. 8.2 (330-20)
City Manager Richard Ambrose presented the Staff Report.
He indicated that the City's Annual Budget Study Session provided the City Council with an
opportunity to identify those programs, services, and projects the Council would like Staff to analyze
as part of the development of the City's Annual Operating Budget and Five-Year Capital Improvement
Program for the upcoming year. The Budget Study Session also serves as a means of providing the
Council with early information regarding those items that may have a significant impact (positive or
negative) on the.City's expenditures and revenues in 2000-2001.
REVENUES
During Calendar Year 1999, the City processed approximately $210 million in building permit
valuation so that the City anticipates a modest growth in property tax for the upcoming fiscal year.
With th e-completion of the Hacienda Crossings Shopping Center and the addition of new businesses in - - -
central Dublin, there will be a modest growth again in the City's sales tax base in FY 2000-2001.
Additional revenue from Transient Occupancy Tax will result due to the opening of the new Extended
Stay Hotel.
Interest Income will grow moderately as a result of increased interest rates and an increase in the City's
Year-End Reserves from FY 1998-1999 and FY 1999-2000.
Nearly every proposal currently being discussed in relationship to State/Local Government Finance
impacts the distribution of property tax and sales tax to cities. Therefore, any revenue growth could
be affected by the final outcome of any State/Local Government Finance Agreement adopted in
Sacramento either for FY 2000-2001 or beyond.
CITY COUNCIL MINUTES
VOLUME 19
ADJOURNED REGULAR MEETING
February 29, 2000
PAGE 81
X
OPERATING EXPENDITURES
•
The following are items anticipated to impact the City's Operating Expenditures for FY 2000-2001. (1)
Additional operating costs associated with the Civic Center as a result of occupation of the Civic
Center Renovation Project. (2) Additional Police Services to keep pace with the growth of the
community. (3) Additional street maintenance, sweeping, signal maintenance, weed control, and
services associated with new roads being completed in the eastern portion of the City. (4) Maintenance
and utility costs for the three new parks- Emerald Glen Park, Martin Canyon Creek Trail Park, and
the neighborhood park in Dublin Ranch, Phase I.
Council gave Staff the following direction regarding Operating Expenditures, Capital Expenditures,
and Contract Services.
Operating Expenditures
1A. Should the 1999-2000 level of service adopted by the City Council as part of the 1999-2000
Adopted Budget for each program area be used as the base level of service in developing the,Fiscal Year
2000-2001 Budget?
Yes - by a consensus.
•
1B. . To the extent that the City Council's 2000 objectives require additional resources not available
in the current budget, should the cost of funding only high priority objectives be identified as an
additional budget increment?
Yes - by a consensus.
1C.. If there is an additional service/program which was not identified in the 2000 Goals &
Objectives Study Session;which you:would like evaluated during the development.of the 2000-2001
budget,please identify. -
Cm. McCormick requested extended hours for the Library be added.
1D. During Fiscal Year 1999-2000, the City Council funded a number of community groups. For
each community group identified, please identify whether the community groups funding request
should be included in the base level or in a higher level of service in Fiscal Year 2000-2001.
The Council determined that Community Television Operational Subsidy was the
only community group from last year that would be included in the base level.
All other community groups would have to make a new request for funding for
the Fiscal Year 2000-2001. The community groups included Childcare Links
CITY COUNCIL MINUTES
VOLUME 19
ADJOURNED REGULAR MEETING
February 29, 2000
PAGE 82
J i
Childcare Support, Dublin Fine Arts Foundation Organizational Subsidy, Dublin
Partners in Education, Dublin Substance Abuse Council for Red Ribbon Week and
Dry Grad Night, Dublin Unified Schools/Parent Education Program, Tri-Valley
Conventions &Visitors Bureau, and Tri-Valley One Stop Career Center.
Cm. McCormick requested a progress report on Tri-Valley One Stop Career Center.
CAPITAL EXPENDITURES
2A. Are there additional Capital Projects which are not included in the adopted Five-Year Capital
Improvement Program which you would like to see Staff evaluate?
Vice Mayor Lockhart requested Doughery Road Landscaping be added.
2B. Of those projects currently identified in the Five-Year Capital Improvement Program, which
projects would you like to see evaluated for funding in Fiscal Year 2000-2001?
Cm. Zika requested funding for the Senior Center be put back in.
Mr. Ambrose indicated this would be funding in Fiscal Year 2000-2001. The
architect selection would occur in 2001.
Mayor_Houston requested art work for the Dublin Boulevard and Amador Valley
Boulevard underpasses.
2C. In the 1999-2000 Budget (as adjusted), a total of$2,883,472 was allocated from the General Fund
for Capital Projects. If funding is necessary for Operating Expenditures in 1999-2000,three
alternatives (1) defer 2000-2001 Capital Projects to a later year; (2) utilize Unallocated Reserves; or (3)
utilize Debt Financing were given to the Council as options for funding Capital Projects in 2000-2001.
Mayor Houston indicated his first choice was#1 to defer projects.
By consensus, the Council chose to defer 1999-2000 Capital Projects to a later year
with Cm. Zika and Cm. McCormick also supporting utilizing Unallocated Reserves if
necessary.
RESERVES
Currently funds are not reserved for future costs associated with (a) retiree medical; (b) future
renovation of existing buildings (with the exception of Fire Station#16); (c) catastrophic losses such as
CITY COUNCIL MINUTES
VOLUME 19
ADJOURNED REGULAR MEETING
February 29, 2000
PAGE 83 •
L
property damage protection due to earthquake; (d) unfunded future Capital Projects; and (e) on-going
liability for Dougherty Regional Fire Authority.
3A. Should the City consider reserving funds for any of the above items?
Mayor Houston stated number 1 is number one. He felt.the City had to get started reserving funds for
Retiree Medical.
By consensus, the Council requested reserving funds for Retiree Medical.
3B. Should the City Council policy on Reserves be modified?
No — by consensus. •
3C. Should use of Reserves be limited to Capital or other one-time expenditures?
Yes — by a consensus.
CONTRACT SERVICES
Building& Safety (Linhart Petersen Powers &Associates); Animal Shelter Services (Alameda County);
Crossing Guards (All.City Management); and Police Services (Alameda County Sheriff) are due to be
evaluated this Fiscal Year.
Cm McCormick asked about Building & Safety.
Mr.Ambrose explained that the City now has a new City Building Official and contracts with Linhart
Petersen Powers&Associates for inspectors and plan checkers. .
•
Vice Mayor Lockhart indicated feedback from the community approved the job the Building & Safety
Department was doing.
Cm. Howard stated she would like to see a study on Contract Police Services versus having our own
Police Department. She has received lots of comments from residents asking why we don't have our
own Police Department like Pleasanton and concern about the turnover rate of officers.
Cm. Zika felt the turnover rate was a valid issue. He has the perception that there has been a 100%
turnover rate.
CITY COUNCIL MINUTES
VOLUME 19
ADJOURNED REGULAR MEETING
February 29, 2000
PAGE 84 •
Mr. Ambrose acknowledged that there has been a lot of turnover but it has been due to promotions
and retirement. The City is now getting a lot younger Police personnel so it should be more stable in
the future.
Mayor Houston stated it would cost over$1 million more to go on our own. He understood Dublin
would need to have a population of 50,000 people before the costs could be effective.
Cm. Howard felt it was good to discuss all this so the public would understand why we have Police
contract services.
Cm. Zika indicated Dublin is also protected from discrimination suits that other nearby cities with
their own Police Departments have had to deal with. He wanted to have the dispatch costs evaluated.
Cm. Howard withdrew her request for a study on having our own Police Department.
By consensus, the Council requested Staff to evaluate the cost of providing the
service only for Fiscal Year 2000-2001 for the four contract services.
BUDGET CALENDAR
The City Council chose June 21, 2000 at 6 p.m. for the Annual Budget and Five-Year Capital
Improvement Program public hearing and reserved June 22,2000 if a second evening is necessary.
Mayors Conference
Mayor Houston indicated he would not be able to attend the Mayors'Conference in Newark next
week.
Vice Mayor Lockhart stated all the Council had been invited.
Mr. Ambrose requested Councilmembers contact Fawn Holman if they plan to attend.
CITY COUNCIL MINUTES
VOLUME 19
ADJOURNED REGULAR MEETING
February 29, 2000
PAGE 85
Cable TV Ad Hoc Meeting
Mr. Ambrose announced there would be a Cable TV Ad Hoc meeting on Thursday, March 2, 2000 at
6 p.m. which Vice Mayor Lockhart and he would be attending.
Proposition 14- Library Bond
Cm. McCormick urged support for Proposition 14- the Library Bond.
Transit Enhancement Package Correspondence (1060-90)
Vice Mayor Lockhart indicated she had received a copy of a letter sent to Mayor Houston from
Assemblyman Tom Torlakson requesting endorsement of a transit enhancement package in the
amount of$14.5 million to provide improvements for Vasco Road. She would like to have this placed
on the next agenda to discuss.
BART Extension to Livermore (1060-30)
Mr. Ambrose indicated the City has received a letter from the City of Livermore requesting support of
Livermore's request to the BART Board to agendize a discussion of the BART Extension to
Livermore.. He asked the Council if this item should be added to the next Council agenda?
-
CLOSED SESSION
9:35 p.m. 10.1 (640-30)
The Council recessed to a closed session to confer on Public Employee Performance Evaluation
pursuant to Government Code Section 54957, Title: City Manager.
CITY COUNCIL MINUTES
VOLUME 19
ADJOURNED REGULAR MEETING
February 29, 2000
PAGE 86
_,' ,: -t,
Y REPORT ON CLOSED SESSION ACTION
•At 9:59 p.m., the Council meeting reconvened with all Councilmembers
P g present.
Mayor Houston announced that no action was taken.
ADJOURNMENT
11.1
There being no further business to come before the Council, the meeting was adjourned at 10:00 p.m.
Minutes prepared by Sandie Hart, Secretary.
Mayor
A.1-1 EST:
City Clerk_ -
CITY COUNCIL MINUTES
VOLUME 19
ADJOURNED REGULAR MEETING
February 29, 2000
PAGE 87
5
REGULAR MEETING - March 7. 2000
A regular meeting of the Dublin City Council was held on Tuesday, March 7, 2000, in
the Council Chambers of the Dublin Civic Center. The meeting was called to order at
7:09 p.m., by Mayor Houston.
ROLL CALL
PRESENT: Councilmembers Howard,McCormick, Zika, Vice Mayor Lockhart and
Mayor Houston.
ABSENT: None.
PLEDGE OF ALLEGIANCE
Mayor Houston led the Council, Staff and those present in the pledge of allegiance to the
flag.
NTRODUCTION OF NEW EMPLOYEE
7:10 p.m. 3.1 (700-10)
The City's new Information Systems Manager, Steven Pappa was introduced.
PROCLAMATION
7:11 p.m. 3.2 (610-50)
Mayor Houston read a proclamation in memory of Virginia Smith Bennett who passed
away in January. Virginia was a long-time friend to Dublin and many years ago, became
known as Dublin's Historian, after she completed her Masters' Degree thesis on the
history of Dublin; which later became a published a book, Dublin Reflections. She also
wrote a weekly newspaper column,Around Dublin.
The proclamation was presented to Virginia's daughter, Kathleen Volpe of Livermore.
CITY COUNCIL MINUTES
VOLUME 19
REGULAR MEETING
March 7, 2000
PAGE 87
4 T.
ORGANIZATION OF THE YEAR
7:15 p.m. 3.3 (610-50)
Mayor Houston explained the process used for selecting the winners of the Citizen and
Organization of the Year and advised that the applications were judged by 3 business
men in Pleasanton.
Nominees for Organization of the Year include: Homeowners of Cranford Lane; Knights
of Columbus - St. Raymond's Church; and Soroptimist International of Pleasanton/
Dublin.
Mayor Houston announced that the winner of the 1999 Organization of the Year is the
Cranford Lane Residents and presented a Proclamation to Tony Pagan and many of the
residents of Cranford Lane.
CITIZEN OF THE YEAR
7:22 p.m. 3.4 (610-50)
Nominees include: Eric Dettenrieder; Sue Farr; Denis King; Cindy Leung; Ron Perrzzo;
Tim Sbranti; Cindy Young; and Ken Young.
Mayor Houston announced that the winner was Denis King. Mr. King is President of the
Parent Faculty Club and organized the efforts at Frederiksen School to complete the
computer lab and technology enhancements on campus and he is an advocate, fundraiser
and champion of schools and technology. A Proclamation was presented to Mr. King.
-0-
REQUEST FOR CITY SUPPORT OF COMMUNITY HERO PROGRAM
7:28 p.m. 3.5 (150-85)
Rick Pickering, new CEO of the Alameda County Fair organization made a presentation
and stated the Alameda County Fair organization is proposing a new program this year,
"Celebrating the California Dream" Community Heroes Program. Their goal is to
showcase community heroes and to enhance civic pride in the various communities by
recognizing achievements during the year 2000, including recognition at the Alameda
County Fair and Parade in June. A donation of$2,000 is being requested.
CITY COUNCIL MI's U TE S
VOLUME 19
REGULAR MEETIN G
March 7, 2000
PAGE 88
Mir. Pickering offered all the residents of Cranford Lane and Mr. King free passes to the
fair this year. They are just the types of heroes that would be recognized under this
program. They are celebrating 150 years of the fair this year.
Cm. Zika asked what they will use the money for.
Mr. Pickering responded that the selected heroes will be given coupons, have head shots
taken, and a number of things. The money will be used primarily for promotion of this
program.
On motion of Cm.McCormick, seconded by Cm. Howard, and by unanimous vote, the
Council determined that the City would participate in the program and approved the
Budget change.
CONSENT CALENDAR
7:44 p.m. Items 4.1 through 4.5
On motion of Cm. Howard, seconded by Vice Mayor Lockhart, and by unanimous vote,
the Council took the following actions:
Approved (4.1) Minutes of Regular Meeting of February 15, 2000;
Adopted (4.2 600-35)
RESOLUTION NO. 28 — 00
AWARDING CONTRACT NO. 00-03
DUBLIN SWIM CENTER MECHANICAL BUILDING RENOVATION PROJECT
TO ZOVICH CONSTRUCTION ($220,000)
and approved the Budget change to appropriate $43,075 from reserves to Capital
Improvement Project No. 95071; -
Adopted (4.3 350-20)
RESOLUTION NO. 29 — 00
AWARDING BID FOR FORENSIC EVIDENCE SAFETY CABINET ($12,931)
TO MISONIX, INC., AND REJECTING BID SUBMITTED
BY SIRCHIE FINGERPRINT LABS
CITY COUNCIL MINUTES
VOLUME 19
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•
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PAGE 89
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Approved (4.4 600-30) the addition of a Capital Improvement Program project for the
Undergrounding of Utilities, on Dublin Boulevard between Village Parkway and Sierra
Court, and approved a Budget change for the expenditure revenue of$600,000 for
the expense and offsetting Rule 20A revenue, and adopted
RESOLUTION NO. 30 — 00
APPROVING AGREEMENT WITH PRECISION PLANNING FOR
CONSULTING SERVICES FOR JOINT UTILITY TRENCH AND
STREET LIGHTING SERVICES FOR UNDERGROUND UTILITY DISTRICT 99-1
and authorized the Mayor to execute the agreement;
Approved (4.5 300-40) the Warrant Register in the amount of $1,820,709.03.
Items 5.1, 5.2 and 5.3 were moved to the end of the City Council meeting.
REQUEST FROM DUBLIN SISTER CITY ASSOCIATION
9:49 p.m. 5.1 (295-30)
Recreation Supervisor Bonnie Leonard presented the Staff Report and advised that the
Dublin Sister City Association has made a request to plant a commemorative tree at the
Dublin Heritage Center in memory of Joe Loughman of Bray, Ireland. They would like to
plant an English Hawthorne tree along the line of Hawthornes planted by the Dougherty
family. DSCA proposes attaching a small plaque at the base of the tree in memoriam.
Ms. Leonard stated the Heritage& Cultural Arts Commission reviewed the request and
recommends acceptance of the commemorative tree and plaque.
DSCA proposes wording for the plaque to be: "In Memory Joe Loughman Bray, Ireland
Dublin Sister City Association, 1999".
Cm. McCormick stated she and Janet knew Joe and he was like their own personal
Leprechaun.
Vice Mayor Lockhart stated he was the first visitor from Bray to get lost in Dublin.
CITY COUNCIL MINUTES
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March 7, 2000 •
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i
On motion of Mayor Houston, seconded by Vice Mayor. Lockhart, and by unanimous
vote, the Council accepted the gift of a commemorative tree by DSCA and approved the
type of plaque and proposed wording.
-.-.
REQUEST BY CITY OF LIVERMORE
TO SUPPORT BART EXTENSION TO LIVERMORE
9:52 p.m. 5.2 (1060-30)
Economic Development Director Chris Foss presented the Staff Report and advised that
the City of Dublin has received a request from the City of Livermore for a letter of
support for their request that the BART Board agendize.a discussion of the BART
extension to Livermore and the proposed East Bay Interregional Transit Hub.
Cm. Zika stated he thought we sent a letter a month ago supporting the extension and did
not understand why they need another response.
Mr. Ambrose stated there is a difference between the requests. The Livermore transit hub
was discussed at the Tri=Valley Council meeting.
-='Cm. Zika stated he felt that was a bunch of generalities. There was not a commitment to
high density housing.
Cm. McCormick stated at Livermore's last City Council meeting, there was an agreement
to support this by their entire Council.
Vice Mayor Lockhart stated she wholeheartedly supports putting the inline station out on
Greenville Road and putting in an entire transit center. This is a great idea.
Mayor Houston stated he felt it is important that BART start discussing getting BART to
Livermore. Most of the ideas will require a lot more massaging and a lot of money.
On motion of Vice Mayor Lockhart, seconded by Cm. McCormick, and by unanimous
vote, the Council directed that a letter be drafted asking BART to agendize the action that
Livermore is taking, and indicate Dublin's support for a transit hub.
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VOLUME 19
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March 7, 2000
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ENDORSEMENT OF TRANSIT ENHANCEMENT PACKAGE
PROPOSED BY ASSEMBLY MEMBER TOM TORLAKSON, CHAIR,
ASSEMBLY COMMITTEE ON TRANSPORTATION, CALIFORNIA LEGISLATURE
9:57 p.m. 5.3 (1060-90)
Public Works Director Lee Thompson presented the Staff Report and advised that the
proposed Tri-Valley $14.5 million Transit enhancement includes $10 million for
alignment and safety improvements on Vasco Road in Alameda County, $3 million for
commuter parking improvements at the Altamont Commuter Express (ACE) station, and
$1.5 million for a portion of a parking structure in downtown Livermore.
Mr. Thompson stated Staff believes that the transit enhancement package being proposed
by Assembly Member Tom Torlakson will help relieve traffic congestion in the Tri-Valley
area. Staff drafted a letter endorsing the transit enhancement package he is advocating
for inclusion in the state budget. Staff recommended approval of the letter of support
and authorization for the Mayor to sign the letter.
Vice Mayor Lockhart commented she thinks the Vasco Road thing is vitally important,
and putting commute buses on the freeway. It's important that we look at this. With
regard to improvements at the ACE station,we are committing big dollars to getting this
train running to San Jose. All three of these things will alleviate problems faced in the
valley. This is just another step in the right direction.
Cm. Zika stated he felt the $10 million for Vasco Road realignment is very nice, but it's
not in the top 10 or 20 or even in the top 50 projects. He would rather put the money
toward planning for BART to Livermore. The parking structure project has been turned
down twice by ACTA as not being a transportation project. If this project supports a
parking structure in downtown Livermore with a lot of uses, it looks like some of the
money will go toward their redevelopment center. He will not support this as it is totally
inappropriate. They're using our garbage money for a performing arts center and now
this will buy them a parking lot. This is a boondoggle.
Mayor Houston stated because of other projects on the list decided by all the elected
officials in the Valley, he would like to see everyone stay focused on the list we already
have. Taking BART out to Livermore is already on the list. We've already established a
list and we should focus on the list.
Mayor Houston suggested that a letter be written requesting all monies go to projects
already on the list.
CITY COUNCIL MINUTES
VOLUME 19
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March 7, 2000
PAGE 92
Vice Mayor Lockhart made a motion, which was seconded by Cm. McCormick to send
the letter as drafted, supporting the transit enhancement package.
Mayor Houston made a substitute motion, which was seconded by Cm. Howard, and
passed by majority vote, to send a letter to Assembly Member Torlakson requesting
support of projects already on the priority list.
Vice Mayor Lockhart and Cm. McCormick voted in opposition to the substitute motion.
PUBLIC HEARING - PA 98-062 GREENBRIAR LAND COMPANY
(YARRA YARRA RANCH) GENERAL PLAN AMENDMENT,
SPECIFIC PLAN AMENDMENT AND PLANNED DEVELOPMENT REZONE
Mayor Houston moved the public hearing items to right after the Consent Calendar.
7:44 p.m. 6.1 (420-30)
Mayor Houston opened the public hearing.
Senior Planner Dennis Carrington presented the Staff Report and advised that the
__- Greenbriar Land Company Tassajara Creek development project is located on the Yarra
Yarra Ranch within the Eastern Dublin Specific Plan area on the west side of Tassajara
Road, north of the Casterson Development.
This request for a General Plan Amendment, Specific Plan Amendment and Planned
Development Rezone is a Stage 1 Development Plan (for the entire project) and a Stage 1
and Stage 2 Development Plan (for the first phase of the project). A total of 445 dwelling
units (and four accessory dwellings for ranch workers) will be provided on 64.39 acres.
Mike Porto presented the architectural elements of the project.
Mr. Carrington stated in its first phase on the east side'of the creek, the project will
provide 126 small-lot detached single-family units on an 18.85 acre site. Four
subsequent phases will provide 319 dwelling units on the remaining 45.54 acres of the
project site. The relatively level property is divided by Tassajara Creek that flows north-
south through the middle of the project. A regional trail and stream corridor buffer are
proposed along the east shore of the creek for Phase 1 of the project.
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Mr. Carrington advised that the project is proposed to have an average setback of 137
feet from the original top of bank of the creek. The developer will dedicate and construct
the portion of the regional public trail system along the Tassajara Creek corridor that
crosses the site as part of Phase 1. A total of 10.88 acres, including the creek and
adjacent slopes, will be dedicated as open space.
A Vesting Tentative Map and Site Development Review for this project were approved by
the Planning Commission on February 22nd. A Development Agreement is also required
prior to approval of the Final Map.
Mr. Carrington gave an analysis of Stage 1 and 2 Development Plan and discussed:
Statement of compatibility with Stage 1 Development Plan; Statement of proposed uses;
Stage 1 and 2 Site.Plan; Site area, proposed densities and phasing plan, Development
Regulations; Architectural Standards; Preliminary Landscaping Plan; Dublin Zoning
Ordinance; School Mitigation Agreement; Creek Improvements; and Compliance with
PUD Plans.
Mr. Carrington discussed environmental issues, including the Stream Restoration Plan
and the Red-Legged Frog, as well as comment letters and response letters.
Mr. Carrington stated, in conclusion, the applicable City Departments and agencies have
reviewed'this application, and their comments have been incorporated into the
Development Plan standards and Conditions of Approval. The proposed project is
consistent (as amended) with the Dublin General Plan, Eastern Dublin Specific Plan and
the Zoning Ordinance. The project is a well-designed community that will provide
attractive housing in a livable setting.
Cm. Zika asked if one area is still going to be a horse ranch.
Mr. Carrington stated yes, in phase 4
Cm. Zika requested that buyers be required to sign acknowledgments that a horse ranch
will be there, because they will be down wind.
Vice Mayor Lockhart questioned the statement that the red-legged frog was not found in
the upland areas.
Mr. Carrington responded that the applicants will address this.
Cm. McCormick questioned who will pay for the maintenance district.
CITY COUNCIL MINUTES
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Mr. Carrington advised that it will be funded by all homes in the district; two different
groups.
Vice Mayor Lockhart asked why the City would not be responsible for it.
Mr. Ambrose stated this is an option which could be done.
Mayor Houston clarified that our approved plan requires 100' and they are proposing
137'. He also asked why 2 biologists reviewed this.
Mr. Carrington stated we wanted to make sure we explored all avenues and the City
checked the consultant's work.
Katie Kamangar, representing the applicant,thanked Staff for working very hard on this
project. It has been a long process. They are excited by the architecture and this project
will provide for a very eclectic street scene and will be of benefit to the entire
community. Their original plan called for 100' setbacks from the creek. LSA
recommended that they come up with a redesigned plan to add appropriate mitigation
measures to the Negative Declaration. She discussed the credentials of both biologists.
This plan calls for 137' and incorporates input from these very two highly credentialed
biologists. 18 acres will be designated permanent open space.
John Zentner, Biologist, and principal of Zentner and Zentner discussed the studies that
were done. 36% of the site will be open space. There will be a 137' buffer calculated
from the creek.
Cm. Zika asked about the pond they built in Alamo and how the frogs have done.
Mr. Zentner stated they build 5 ponds and some were within 15' of the roadway. Frogs
have done very well in these ponds. They typically live 5 to 7 years. They've tripled in
number.
Vice Mayor Lockhart asked if, since one frog was found, has there been a search for
others.
Mr. Zentner stated they have surveyed the uplands for frogs and they do not think there
are frogs in the uplands. There are a number of structures adjacent to the creek, a horse
ranch and a number of frog predators,cats, dogs, etc. The creek there is steep and
heavily wooded with native trees.
Cm. McCormick asked what the differences are with Fish & Game.
CITY COUNCIL MINUTES
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Mr. Zentner stated they would like to see a 300' buffer; and they have no objections to
construction of the ponds. They also have concerns about the mitigated Negative '..`_-
Declaration, storm water flows, and water quality of the creek flows being impacted by
development.
Richard Guariente, 8279 Rhoda Avenue, asked about what the minimum distance
actually is.
Mr. Carrington responded that it is 59' at the bridge crossing and there are other areas
where it is several hundred feet. The Stream Restoration Program says it must be an
average of 100' and can't go below 50'.
Mr. Guariente stated another endangered species is us. We have a park right across from
the area. He would like to see the corridor be as wide as possible and not be as close as
50'. Somewhere there has to be a compromise here. Maybe 300' is too much, but he
stated he would not like to see 50'. He felt homeowners who will eventually be there
would appreciate as wide an area as possible. We should look at all the options.
Pat Adams, 5378 Tassajara Road, stated he and his wife live on Lot 129 of the project.
His wife and Mrs. Koeller are owners of the property. They are just a few feet away from
the creek. They have an intimate knowledge of the creek. They really haven't seen
evidence of this type of amphibious life. They plan to stay there. They did disclose when
Dublin Ranch developed with regard to the horse ranch. Greenbriar's mitigation
measures are excellent. He felt the buffer is more than adequate. He stated he is not a
biologist; he is just out there all the time.
Marjorie Koeller, owner of Yarra Yarra Equestrian Center, stated she has lived there some
40 years, even though she is only 37. She thanked City Staff for guiding a wonderful
project through to success. She stated she has never seen a red-legged frog, but has
heard the bullfrogs. The bullfrogs gobble up the red-legged frogs.
Malcolm Sproul confirmed that there are bullfrogs that have been introduced there.
They will eat red-legged frogs. They were brought in for frog legs.
Mayor Houston closed the public hearing.
Vice Mayor Lockhart stated she appreciated all the information that had been presented.
She stated her front gate is 40' from Alamo Creek and they seem to coexist with the
wildlife in the area. There are a lot of facilities that exist within 100' of the creek. The
wildlife out there is amazing. The buffer between the nice manicured lawn area and
cement sidewalk and the creek bank has low growing vines and shrubs and if something
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like that is planned, she stated she would have less concern. This provides a nice natural
buffer.
Mayor Houston stated it's important to note that we had'2 biologists on this project. They
worked together to come up with a plan that makes a lot of sense.
Cm. Zika stated he is disappointed with U. S. Fish & Wildlife. They have no data to
support the 300' buffer and no courage to come down and justify why they want this.
He stated he felt the developer has done an excellent job.
Cm. McCormick stated she is still not comfortable with the mitigations. She doesn't see
Fish & Game as adversarial. She stated she hopes all the regulatory agencies do their job.
She will support the project, but hopes the regulatory agencies will step up and do what's
right.
Mayor Houston stated he wanted to echo Cm. McCormick comments about the other
agencies involved.
On motion of Cm. Zika, seconded by Cm. Howard, and by unanimous vote, the Council
adopted
RESOLUTION NO. 31 - 00
- ADOPTION OF A MITIGATED NEGATIVE DECLARATION FOR PA 98-062,
GREENBRIAR LAND COMPANY TASSAJARA CREEK
RESIDENTIAL PROJECT - GENERAL PLAN/SPECIFIC PLAN AMENDMENT,
PD REZONING, VESTING TENTATIVE MAP, SITE DEVELOPMENT REVIEW
AND DEVELOPMENT AGREEMENT
and
RESOLUTION NO. 32 — 00
APPROVING THE GENERAL PLAN-AMENDMENT AND
SPECIFIC PLAN AMENDMENT, FOR PA 98-062 THE GREENBRIAR LAND
COMPANY TASSAJARA CREEK RESIDENTIAL DEVELOPMENT
and waived the reading and INTRODUCED the Ordinance; and continued the item to the
March 21st City Council meeting for second reading.
CITY COUNCIL MINUTES
VOLUME 19
REGULAR MEETING
March 7, 2000
PAGE 97
,
PUBLIC HEARING - PA 99-010
CORRIE CENTER PHASE II OFFICE DEVELOPMENT,
GENERAL PLAN AMENDMENT AND
PLANNED DEVELOPMENT REZONE/DEVELOPMENT PLAN
8:31 p.m. 6.2 (420-30)
Mayor Houston opened the public hearing.
Assistant Planner Anne Kinney presented the Staff Report and advised that this
application includes an amendment to the General Plan, a Planned Development (PD)
Rezone/Development Plan for a new 46,110 square foot office building with.a sub-grade
parking level and a two-level (one sub-grade) parking structure at 7950 Dublin
Boulevard, on the southwest corner of Dublin Boulevard and San Ramon Road.
A model of the proposed development was presented.
Ms. Kinney discussed the Site Plan, Architecture, Landscaping and Pedestrian Access.
The project also includes applications for a CUP and SDR. At a public hearing on
February 22, 2000, the Planning Commission adopted a Resolution approving the CUP
and SDR, subject to City Council approval of the-CPA and PD.
Ms. Kinney advised that a Negative Declaration has been prepared for the project
pursuant to the California Environmental Quality Act (CEQA), State CEQA guidelines and
the City of Dublin Environmental Guidelines. A Negative Declaration has been prepared
because the project will not have a significant effect on the environment. To date, no
comment letters have been received on the project.
No testimony was entered by any member of the public relative to this issue.
Mayor Houston closed the public hearing.
Vice Mayor Lockhart asked when St. Patrick Way will be completed.
City Manager Ambrose stated it is identified in our CIF as an unfunded project. We will
look closely at completing it with the LaSalle/BART project. We will be looking at a
traffic impact study for downtown specific plan and west Dublin BART project.
Vice Mayor Lockhart asked how this affects parking at the building.
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Ms. Kinney stated they are providing adequate parking; 17 additional spaces will be
provided off-site at an adjacent parcel.
Cm. McCormick asked how high the current building is.
Ms. Kinney stated it is approximately 45' and the proposed building will be about 53';
almost a story height difference.
Mayor Houston asked that Staff discuss the reason for the delay until June.
Ms. Kinney responded that under State Law, the City can make 4.changes to the General
Plan per year. We currently have two other GPA studies under consideration, and this is
an accommodation to the City.
Mr. Ambrose stated we anticipate we will have others and want to reserve at least one.
On motion of Vice Mayor Lockhart, seconded by Cm. Howard, and by unanimous vote,
the Council adopted
RESOLUTION NO. 33 — 00
ADOPTING A NEGATIVE DECLARATION FOR PA 99-010,
CORRIE CENTER PHASE II OFFICE DEVELOPMENT
and indicated Council intent to approve the proposed GPA at the City Council meeting on
June 20, 2000; waived the reading and INTRODUCED the Ordinance; and scheduled the
second reading of the Ordinance for June 20th
PUBLIC HEARING- DUBLIN. RANCH AREAS F, G & H (PREVIOUSLY KNOWN AS
THE PAO LIN PROPERTY); GENERAL PLAN/EASTERN DUBLIN SPECIFIC PLAN •
AMENDMENT; STAGE I PLANNED DEVELOPMENT REZONE FOR AREAS F AND H;
STAGE I AND STAGE II PLANNED DEVELOPMENT REZONE FOR AREA G
AND INDIVIDUAL MITIGATED NEGATIVE DECLARATIONS FOR AREAS F, G & H
8:40 p.m. 6.3 (450-30)
Mayor Houston opened the public hearing.
CITY COUNCIL MINUTES
VOLUME 19
REGULAR MEETING
March 7, 2000
PAGE 99
Assistant Planner Anne Kinney stated the Council received a full Staff presentation at the
last meeting and because of the volume of materials distributed related to this project,
continued the item in order to thoroughly review the information.
The Staff Report was prepared by Assistant Planner Anne Kinney and Consulting Planner
Mike Porto.
This request for a General Plan and Eastern Dublin Specific Plan Amendment and
Planned Development Rezone is to relocate various land uses and acreages within Areas
F, G & H of Dublin Ranch on approximately 304 acres of land. The Pao Lin holdings
were recently acquired by Jennifer Lin and are now the subject of this application. The
land area was divided into three planning areas for ease of project processing: Areas F, G
& H. Area F is the northern most portion of the project site and directly abuts Dublin
Ranch Phase I to the north and Central Parkway to the south. Area G, the central portion
of the site, is bounded by Dublin Boulevard to the south and Central Parkway to the
north. Area H, the southern most planning area, is bounded by I-580 to the south and
Dublin Boulevard to the north. All three Planning Areas are bounded on the west by the
DiManto Property (Dublin Land Company) and on the east by Areas B & C of Dublin
Ranch.
The Staff Report included information on the Environmental Review and Project
Overview. The proposed GP and Eastern Dublin SP Amendments primarily consist of
relocating various land uses and acreages within Areas F, G & H and eliminating portions
of the document that are no longer applicable. A summary chart of the proposed
changes in land use designations, acreages and potential square footage was presented.
The Staff Report detailed the Planned Development Rezoning and the GP Amendment/SP
Amendment Issues, including a Fiscal Analysis and the Transit Spine.
It is the applicant's intention to move forward with the residential component of Area G
as soon as possible. To facilitate this development, it will be necessary to construct Phase
I roadway improvements for Central Parkway, the northerly boundary of Area G, Dublin
Boulevard which is the southerly boundary of Area G and Collector "B", the easterly
boundary of Area G.
The application has been reviewed by the applicable City Departments and agencies.
Extensive work with the applicant has taken place to define the various points of the
project and to provide the maximum direction and clarity to those individuals and
departments who will utilize these documents and the amended GP and SP.
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In conclusion, the GP/EDSP amendments proposed are necessary to implement the goals
of the SP due to factors that have occurred since the approval of the original EDSP. The
Stage II Development Plan for Area G will create an architecturally significant Village
Center that will enhance and provide focus for Dublin Ranch and Eastern Dublin. The
proposed project is consistent with the purpose, intent and requirements of the City's
Zoning Ordinance, the approved PD Rezone and the Development Plans, the Dublin GP
and the EDSP.
Martin Inderbitzen stated he also made a presentation at the last meeting, so he as well as
some of their key consultants, were present to answer questions.
Vice Mayor Lockhart stated she found the letters very interesting regarding the different
mitigations. One of the things she was curious about is with the Corps of Engineers, on
page 19, the January 2000 letters reference to north Livermore site mitigating biological
impacts. Why this area?
Mr. Inderbitzen stated in the north Livermore area there is land owned by the Lin Family
and it is generally in the same watershed area. They have put together a very
comprehensive mitigation plan for impacts with this project.
Vice Mayor Lockhart stated in reference to the wetlands issue, she felt there is probably
still a lot of negotiations that will go on. This is not yet resolved.
Mr. Inderbitzen stated this is correct. The project before the Council is in three phases.
There are a lot of issues that still need to be resolved.
Cm. Zika suggested that the words Ted Fairfield be changed to reference Martin
Inderbitzen in the various documents.
Vice Mayor Lockhart questioned the public/semi-public uses.
Mr. Inderbitzen stated these uses have been slightly relocated. These sites are held
available when the need develops for public/semi-public uses.
Dave Chadborn with McKay & Somps stated the differences being questioned are really
subtle. He pointed out the area north of Gleason leading up to the first phase of the
project. The stream corridor extends all the way down to Gleason and there is a slight
change in the street dimension. Trail width and sidewalk area characteristics vary
slightly.
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Vice Mayor Lockhart asked about the Inclusionary Zoning Ordinance and payment of in-
lieu fee or dedicating land. She asked if they had any idea of what might occur?
Mr. Inderbitzen stated they have discussed this issue with Staff and note that this issue
has become important to the Council in recent months. They will work with Staff once a
better menu of options is available. They are flexible.
Cm. Zika stated he would be very interested in seeing how we can get units instead of in-
lieu fees. People with moderate incomes of $60,000 per year can't afford to buy homes.
Mr. Inderbitzen stated senior housing would be very attractive in the area There is some
great opportunity for affordable housing there.
Vice Mayor Lockhart asked about office and ground floor retail with upper residential
and what their concept is.
Mr. Inderbitzen stated they have not yet discussed concepts. Different builders have
different concepts with regard to how compatible these two uses are to one another. As
they get closer to construction phase, they will have a better feel for this.
Ms. Kinney clarified that the school sites and park sites are zoned.
Vice Mayor Lockhart asked how long a site is protected at a certain size. The Council
discussed the need for a middle school versus a high school site.
Mr. Inderbitzen stated he thought it unlikely that the School District will need a 50 acre
school site. He understands the School District is getting close to making a commitment
to a middle school site in eastern Dublin. John Sugiyama wants to build schools that
have a multiple use.
City Attorney Silver commented that in looking at schools, the City can reserve land for
future schools based on population and designate areas.
Vice Mayor Lockhart stated her concern is because they may need it in the future.
Vice Mayor Lockhart asked, with regard to street identification signage, if the signs will
have shamrocks on them in the corner.
The response was yes, they will.
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Vice Mayor Lockhart asked about the ERA review and stated she read the comments and
wanted feedback on two points related to office space is highly speculative at $80/square
foot in retail sales with Internet. She stated she couldn't get a good foundation with
regard to what we are expecting.
Steve Spickler with ERA stated he wasn't clear on Vice Mayor Lockhart's question, but
they did a sensitivity analysis. We don't have to depend on the $80/square foot, but it is
really hard to tell what revenue we will get in the future because of what's going on with
taxation for Internet sales. They came in and reviewed the fiscal analysis for the
applicant. They tried to be as critical as possible. Most issues had been addressed and
hashed out through the process. They did a good outsider review of the project. They
were looking at the methodologies to make sure they were ones used today. All seemed to
be fine in this case.
Mayor Houston closed the public hearing.
Cm. Zika stated he would support the project, but wanted some caveats. We are giving
16% increase in units and more square footage. Those are maximums with no
guarantee. Some of this is high density residential. He will look very carefully at the
types of structures and how this lays out. He is also very interested in getting some
affordable units rather than in-lieu fees. We've got to do something for seniors,
moderate and low income people.
Cm. McCormick stated some of the environmental issues were disturbing and again she
hopes the various regulatory agencies can work together. She read in the Town Center
about the mix and the designs and how it will be a real plus for Dublin. She also hopes
the type of housing Cm. Zika discussed can be incorporated. A lot of work went into the
design. She stated she appreciates the inclusion of public art. This is a good example to
voluntarily propose public art into their design.
Vice Mayor Lockhart stated she was also very impressed with the futuristic thinking and
planning that went into this and it will attract residents to Dublin. This will serve as a
good role model and will help central Dublin. She too has the natural concerns about
reconforming natural space and trying to accommodate wildlife at the same time. She
hopes they will be diligent with this.
Cm. Zika stated he felt all 3 public hearing items will enhance Dublin.
On motion of Vice Mayor Lockhart,seconded by Cm. Zika, and by unanimous vote, the
Council adopted
CITY COUNCIL MINUTES
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PAGE 103
6, 7:
RESOLUTION NO. 34 — 00 r�
ADOPTING INDIVIDUAL MITIGATED NEGATIVE DECLARATIONS
AND MITIGATION MONITORING PROGRAMS FOR EACH OF THE THREE
DUBLIN RANCH PROJECT APPLICATIONS
AREA F(PA 98-068), AREA G (PA 98-069), AND AREA H (PA 98-070)
GENERAL PLAN/EASTERN DUBLIN SPECIFIC PLAN AMENDMENTS
AND PLANNED DEVELOPMENT (PD) REZONINGS
and
RESOLUTION NO. 35 — 00
APPROVING A GENERAL PLAN AMENDMENT AND AN AMENDMENT
TO THE EASTERN DUBLIN SPECIFIC PLAN FOR DUBLIN RANCH
AREA F (PA 98-068), AREA G (PA 98-069, AND AREA H (PA 98-070)
and waived the reading and INTRODUCED the Ordinance, and scheduled the second
reading of the Ordinance for the March 21St City Council meeting.
;-
RECESS
At 9:18 p.m., Mayor Houston called for a short recess. All Councilmembers were present
when the meeting reconvened.
REQUEST FOR POLICY DIRECTION FOR DUBLIN FARMERS' MARKET
9:25 p.m. 7.1 (470-50)
Economic Development Director Chris Foss presented the Staff Report and gave an
overview of Dublin's 1999 Market. In January, the City Council directed Staff to
distribute an RFP to interested operators. The City received only one proposal by the
February deadline from Pacific Coast Farmers' Market Association (PCFMA). PCFMA is
currently the largest Farmers' Market operator in Northern California with 18 markets,
including Danville, Livermore and Pleasanton. They are well aware of the market
dynamics in the Tri-Valley area and the history of the Dublin Farmers' Market.
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Mr. Foss discussed the two budget proposals submitted by PCFMA. 1) Under this budget,
PCFMA assumed a seasonal Sunday morning market at a site to be determined by the City
which would require a $30,000 subsidy in year one and a $20,000 subsidy in year two.
PCFMA anticipates self-sufficiency (no City financial support) by year three. 2) Under
this budget, PCFMA assumed that the market would operate at a day, time and location
determined by the City (not Sunday morning) and would require a $40,000 subsidy in
year one and a $30,000 subsidy in year two. The increased expenses in this budget
would be due to increased market research and additional marketing costs.
Mr. Foss stated the Farmers' Market survey was made available at the Dublin Library, the
Dublin Senior Center, and was on the City's Website for over 5 weeks. The City received
a total of 27 responses. Fourteen of those responding preferred the Market on Saturday,
and 8 preferred Sunday. Eighteen of the respondents would prefer a year-round Market
to a seasonal Market, and 15 said they would attend the market on a weekly basis.
Mr. Foss stated if the City Council decides to move forward with a Farmers' Market for
2000 and provides direction regarding date, time, and location, Staff would recommend
that a contract be negotiated with PCFMA. Their references are impeccable and they are
excited about the potential opportunity to develop an ongoing successful market for the
Dublin community.
,Cm. McCormick stated she was surprised at the lack of response to the survey. She read
the proposal and is really excited. They are right, Dublin has to have its own theme and
time to attract customers. However, due to the cost of doing this, she wasn't sure we are
ready. She stated she would like to see us sit this out for a couple of years.
Vice Mayor Lockhart felt the competition with neighboring markets is great. She did not
feel we can be in this competition right now. We have major things going on at almost
every center in Dublin. She stated she was glad we tried it, but we are way below what
our neighbors are doing. We didn't have adequate produce and selections. There are
markets close by for our residents. She can't see putting $40,000 into a program at this
time. We could look at it again in a couple of years. There are too many others things
the money could go for to benefit the community. . -
Cm. Zika concurred. It may be an idea ahead of its time. Maybe as we expand we can
find someplace in the east to put it.
Mayor Houston asked if anyone was aware of any known markets in or around BART
stations.
Mr. Foss stated he did not, but could look into it.
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Mayor Houston stated he felt a BART station would provide a good venue for this type of
use.
Vice Mayor Lockhart stated she felt this is a big investment for the number of people
served; particularly when you consider it will most likely have to move again next year.
Mayor Houston suggested we write a letter to BART and make the inquiry down the road.
We could look at the options in the parking lot or some pedestrian plaza area.
The Council agreed that they don't want it to go away forever.
The Council direction was to table the issue of a Farmers' Market until it has a permanent
location and to review it annually.
IRON HORSE TRAIL AMENITIES: BENCHES, KIOSKS AND WASTE RECEPTACLE
9:39 p.m. 8.1 (930-30)
Public Works Director Lee Thompson presented the Staff Report and advised that the City
intends to enhance the Iron Horse Trail entrance at Amador Valley Boulevard by
installing a kiosk, benches, and a waste receptacle. The Council received color photos of
3 choices for the kiosk, as well as photos of Staffs choice of designs for two and
one waste receptacle.
Mayor Houston, Cm. McCormick and Vice Mayor Lockhart all indicated they liked
Option B the best.
Vice Mayor Lockhart stated she felt locking doors would defeat the purpose of maybe
someone posting notice of lost dog, etc.
Mr. Thompson stated we can look into having some doors locking and some not.
On motion of Cm. McCormick, seconded by Vice Mayor Lockhart, and by unanimous
vote, the Council selected Option B for the Kiosk, confirmed Staffs choice of designs for
two benches and one waste receptacle, and approved the appropriate Budget change.
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DUBLIN HERITAGE CENTER STORAGE BUILDING
9:43 p.m. 8.2 (295-30)
Recreation Supervisor Bonnie Leonard presented the Staff Report and advised that to
- pursue construction of a storage unit on the Dublin Heritage Center grounds was rated as
a high priority goal in 1999 by the City Council. Staff research indicates that a pre-
fabricated building will meet the needs of the museum. Staff requested that the Council
approve the design and direct Staff to finalize the Plans & Specifications and advertise the
project for bids. The estimated cost of the project is $81,775.
On motion of Vice Mayor Lockhart, seconded by Cm. McCormick, and by unanimous
vote, the Council approved the design and directed Staff to finalize the Plans &
Specifications and advertise the project for bids.
LETTER OF UNDERSTANDING (LOU)
BETWEEN THE CITY OF DUBLIN AND
THE ALAMEDA COUNTY FIRE DISTRICT (ACFD)
REGARDING PROVISION OF EMERGENCY MEDICAL SERVICES
9:45 p.m. 8.3 (600-40)
Economic Development Director Chris Foss presented the Staff Report and advised that
the City of Dublin's emergency medical services are provided by the Alameda County Fire
District (ACFD). The proposed Letter of Understanding between the City and ACFD
requires ACFD to satisfy the City's advanced life support requirements as outlined by the
recently approved First Responder Advanced Life Support (FRALS) agreement and allows
the City to receive the $90,000 annual financial subsidy from the FRALS agreement.
Vice Mayor Lockhart stated her daughter called 911 with a little emergency and she
questioned why so many people responded.
Deputy Fire Chief Gilbert explained the process and stated,normally there will be 5 that
respond.
On motion of Cm. McCormick, seconded by Vice Mayor Lockhart, and by unanimous
vote, the Council adopted
CITY COUNCIL MINUTES
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RESOLUTION NO. 36 — 00
APPROVING A LETTER OF UNDERSTANDING BETWEEN
ALAMEDA COUNTY FIRE DISTRICT AND CITY OF DUBLIN
REGARDING PROVISION OF EMERGENCY MEDICAL SERVICES
OTHER BUSINESS
10:07 p.m. 9.1 Committee Reports
No Committee Reports were given.
10:07 p.m. 9.2 Informational Reports
School.District Liaison Meeting (610-05)_
Mr. Ambrose advised of potential dates for a School District/City liaison meeting: March
23rd or 27th. They're usually held around 5 p.m.
Mayor Houston stated he couldn't make it on March 23rd.
Vice Mayor Lockhart advised that she has a 3:30 p.m. meeting on March 27th and this
meeting usually lasts about 2 hours, so she probably wouldn't be back in town until
about 6 p.m.
Mr. Ambrose was asked to check with the School District to determine if March 28th,
29th, or 30th would work.
St. Patrick's Day. Events (950-40)
Mr. Ambrose reminded everyone of the St. Patrick's Day events coming up. For the
parade, three golf carts have been lined up with drivers for the Councilmembers.
Vice Mayor Lockhart reminded everyone of the Chamber of Commerce's St. Patrick's day
luncheon on March 15th.
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Altamont Landfill (810-50)
Mr. Ambrose advised that on March 9th, the Board of Supervisors will hear the Altamont
Landfill issue at 10:00 a.m. The City sent a letter and sometimes it helps to have personal
representation.
Alameda County Mayors' Conference (140-15)
Mr. Ambrose reminded the Council of the Alameda County Mayors' Conference being
held in Newark on Wednesday evening,March 8th.
Village Parkway Specific Plan Task Force Meeting (420-10)
Mr. Ambrose advised that the Village Parkway Specific Plan Task Force will meet
Thursday morning at 8:30 a.m.
CTV30 Call-In Shows (1050-50)
Mr. Ambrose stated CTV30 is trying to schedule two live Council call-in shows. The
Council should get back to Kay Keck with their available dates.
Dublin Pride Week (150-80)
Cm. McCormick. McCormick alerted everyone that Dublin Pride Week is coming up
March 18th - 24th and also within that is "Make a Difference" day. Residents should pick
a day and do something to clean up your neighborhood or somewhere in Dublin.
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Proclamation (610-50)
Cm. McCormick. McCormick stated she would like to have us do a Proclamation for
Earth Day on April 22nd.
Exchange Club (140-40)
Vice Mayor Lockhart announced that she will be attending the Exchange Club's public
service awards on Friday and welcoming everyone. This should be a nice program.
Mayor's Trip to Ireland (610-05)
Mayor Houston announced that he will be leaving in about 10 hours for Ireland and
representing us in Bray and Dublin. He stated he will bring back some signs for Mr.
Thompson to name some streets.
- -'
CLOSED SESSION
10:14 p.m. 10.1 (640-30)
Conference with Legal Counsel regarding status of Existing Litigation - Government Code
Section 54956.9(a)
Name of cases: 1) Baptista v. City of Dublin, Alameda Superior Court #V-016887-4, and
2) City of Dublin v. Dublin Land Co.,Alameda Superior Court No. #V-018100-2.
•
10.2 (600-30) -
Public Employee Performance Evaluation,Title: City Attorney, in accordance with
Government Code Section 54957.
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10.3 (700-20)
Personnel - Government Code Section 54957.6(a) - Conference with Agency Labor
Negotiator Richard Ambrose - Unrepresented City Employees:
Administrative Aide Administrative Assistant Administrative Secretary
Assistant Civil Engineer Assistant Planner Information Systems Technician
Associate Civil Engineer Associate Planner Assistant to the City Manager
Building Official City Clerk Community Safety Assistant
Computer Systems Specialist Engineer Technician Engineering Technician II
Finance Technician I Finance Technician II Information Systems Manager
Management Assistant Finance Manager Heritage Center Director
Office Assistant I Office Assistant II Preschool Instructor
Public Works Inspector Recreation Coordinator Senior Planner
Recreation Supervisor Recreation Technician Secretary
Senior Civil Engineer Administrative Services Director
Economic Development Director Parks &Community Services Director
Parks&Facilities Project Manager Public Works Director/City Engineer
Community Development Director
REPORT ON CLOSED SESSION ACTION
No action reported.
ADJOURNMENT
11.1
There being no further business to come before the Council, the meeting was adjourned
at 11:20 p.m.
Mayor
A TEST:
City Clerk
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