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HomeMy WebLinkAbout4.01 Approve Minutes 4/4/00 REGULAR MEETING - April 4. 2000 CLOSED SESSION 6:00 p.m. 10.1 (600-30) Public Employee Performance Evaluation pursuant to Government Code Section 54957, Title: City Manager. REPORT ON CLOSED SESSION ACTION Mayor Houston reported that no action was taken in the closed session. A regular meeting of the Dublin City Council was held on Tuesday, April 4, 2000, in the Council Chambers of the Dublin Civic Center. The meeting was called to order at 7:14 p.m., by Mayor Houston. ROLL CALL PRESENT: Councilmembers Howard, McCormick, Zika, Vice.Mayor Lockhart and Mayor Houston. ABSENT: None. PLEDGE OF ALLEGIANCE • Mayor Houston led the Council, Staff and those present in the pledge of allegiance to the flag. PROCLAMATION 7:15 p.m. 3.1 (610-50) Mayor Houston read a proclamation declaring April 22, 2000 as Earth Day and urged businesses and institutions to celebrate the Earth and commit to building a sustainable society. CITY COUNCIL MINUTES VOLUME 19 REGULAR R MEETING April 4, 2000 PAGE 134 J The proclamation was presented to Cm. McCormick. PROCLAMATION 7:17 p.m. 3.2 (610-50) Mayor Houston read a proclamation recognizing the Dublin High School Band and Colorguard and the Dublin High Band Boosters Club who worked diligently for the past four years to raise funds to represent Dublin, California in the St. Patrick's Day Festival 2000 in Dublin, Ireland. The Proclamation was presented to Band Director Lee Carpenter and individual certificates and City key pins were presented to each member of the Band and Colorguard. Mr. Carpenter thanked the City Council for the proclamation on behalf of everyone. While in Killarney they had a group photo taken, and a copy was presented to the Mayor. INTRODUCTION OF NEW EMPLOYEE 7:24 p.m. 3.3 (700-10) New Community Development Department Secretary Renuka Dhadwal was introduced to the Council. PUBLIC ART SELECTION COMMITTEE - CIVIC CENTER LIBRARY 7:25 p.m. 3.4 (110-30) Parks & Community Services Director Diane thwart advised that in February of 2000, the City Council approved 2% of the preliminary construction budget for public art for the Civic Center Library. The Council also approved the formation of a Selection Committee for the public art and authorized Staff to solicit representatives. Ms. thwart stated the recommended community appointments to the Selection Committee are: CITY COUNCIL MINUTES VOLUME 19 LEG-U1- A :. MEETING Apr r f 4, 2000 PAGE 135 Diane Stein, Community member at large `(anet Fasulkey, Heritage & Cultural Arts Commission Sally White, Heritage & Cultural Arts Commission • Connie Spence, Friends of the Dublin Library Janey Schewerin, Friends of the Dublin Library The library architect and landscape architect will also participate on the Selection Committee. On motion of Vice Mayor Lockhart, seconded by Cm. Howard, and by unanimous vote, the Council confirmed the Mayors appointments to the Public Arts Selection Committee for the Civic Center Library. RECOGNITION • 7:27 p.m. 3.5 (610-50) Mayor Houston presented certificates recognizing 3 groups for community service projects throughout the City as part of the Dublin Pride Week Make a Difference in Dublin Project. Recognized were: The Lions Club for organizing and participating in a painting project.at Dublin High School. The group, which included many students, helped to improve the appearance of the High School and the image of the community. Cindy Raymond is President. Cm. Zika accepted the certificate. The Soroptimist International of Dublin/Pleasanton spent several hours on a Saturday cleaning and restoring the historic headstones at the Dublin Heritage Center. Leslie Roe is President. Cm. McCormick accepted the proclamation. The Women's Club of Dublin organized a Citywide student art contest. The art contest encourages students to participate in the arts and to gain an appreciation for their community. Jan Schwesser and Jeanne de la Montanya, Co-Chairwomen, accepted the proclamation. CITY COUNCIL MINUTES . VOLUME 19 REGULAR MEETING April 4, 2000 PAGE 136 DIRECTION ON REGAL CINEMAS' PROPOSED GRAND OPENING EVENT 7:31 p.m. 3.6 (470-50) Regal Cinemas is planning to open the long-awaited Hacienda 20 and IMAX at the Hacienda Crossings Shopping Center on Friday,May 5, 2000. The City has been approached by officials of Regal Cinemas about Regal Cinemas hosting a community fundraising event prior to the theatre's opening. They have offered the use of the theatre complex for the evening of May 3, 2000 for the fundraising event. Economic Development Director Chris Foss advised that since posting of the agenda, they have also offered use of the theatres on May 2nd and if the City Council accepts, then the City Council meeting would need to be rescheduled. Staff recommended May 1St if the Council desired to reschedule. Jeff Jenkins, General Manager of the Hacienda 20 and IMAX stated he just relocated here 3 months ago. On Tuesday May 2nd, they offer the entire complex for an event to be hosted by Regal and the Tri-Valley Convention & Visitors Bureau. 100% of the sales proceeds will go to PIE, Partners In Education. On Wednesday,May 3rd, they would like to offer the complex to the schools and let them raise funds for the school of their choice. They also offered theatres to Councilmembers to go toward a designated charity of their choice. Myra Ailsworth, IMAX Group Sales Manager, stated she is pleased to be part of this project and this community. The IMAX theatre seats 380 guests. They consider their relationship with the community, and particularly with the schools, to be the utmost of importance. "Jordan to the Max" will be shown on one screen and in addition they will be screening the Cirque du Soleil production of "Journey of Man". Cm. Zika asked about opening the theatres for the groups and requested that she leave her name and phone number. Ms. Ailsworth gave her phone number, 925 803-2700 and stated she will be happy to talk to everyone about this. Each Councilmember can designate their choice of group. Cm. McCormick asked why they can't do this on May 3rd and 4th. Ms. Ailsworth stated she did not have an answer. Mr.Jenkins responded that they have commitments with the Tri-Valley Herald and ANG Newspapers on the 4th and this was worked out months ago. CITY COUNCIL MINUTES VOLUME 19 REGULAR MEETING April 4, 2000 PAGE 137 Vice Mayor Lockhart stated she appreciated the offer, but could not support changing a Council meeting for this. The business of the City should come first for the Council. Mayor Houston asked when they will actually be open to the public. Mr.Jenkins stated they are committed to May 5th. The total number of seats is 4,674. The red tower is a $2 million piece of artwork and they anticipate that this will probably win national awards. They have 12 1,000 watt halogen lamps that light this up. This will be a tribute to this community. Mayor Houston thanked the representatives for the presentation. State Legislation for Transportation Funding SB 1426 (660-40) 7:42 p.m. Senator Richard Rainey spoke about one of the most important problems we have in CA today— transportation. We have built 66 miles of highways in CA in the last 25 years. This is outrageous. Last year gridlock cost 836 hours daily, or $7.8 million per day. We had a 30% population increase last year, or 542,000 residents. We have eclipsed 34 million people in CA. We have to plan for that kind of growth. We have to start putting money in our infrastructure. The Governor just announced $2.8 billion to be put in transportation. This is certainly a move in the right direction. He is fully supportive of the West Dublin BART Station and it is a perfect example of a private/public partnership. He also supports extension of BART to Livermore. SB 1426, a bill that he will put forward, will take 4.75% of the sales tax and direct it directly towards transportation. This equates to $760 million annually. We need to start attacking the gridlock that we have. CONSENT CALENDAR 7:48 p.m. Items 4.1 through 4.11 On motion of Vice Mayor Lockhart, seconded by Cm. McCormick, and by unanimous vote, the Council took the following actions: Approved (4.1) Minutes of Regular Meeting of March 21, 2000 (Cm. Zika abstained as he was not present at the meeting); CITY COUNCIL MINUTES VOLUME 19 REGULAR MEETING April 4, 2000 PAGE 138 Adopted (4.2 360-50) RESOLUTION NO. 41 — 00 DIRECTING PREPARATION OF ANNUAL REPORT FOR STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT 83-1 Adopted (4.3 360-20) RESOLUTION NO. 42 — 00 DIRECTING PREPARATION OF ANNUAL REPORT FOR LANDSCAPING & LIGHTING MAINTENANCE ASSESSMENT DISTRICT 83-2 Adopted (4.4 360-20) RESOLUTION NO. 43 — 00 DIRECTING PREPARATION OF ANNUAL REPORT FOR LANDSCAPING & LIGHTING MAINTENANCE ASSESSMENT DISTRICT 86-1 Adopted (4.5 360-20) RESOLUTION NO. 44 — 00 DIRECTING PREPARATION OF ANNUAL REPORT FOR LANDSCAPING & LIGHTING MAINTENANCE ASSESSMENT DISTRICT 99-1 Adopted (4.6 360-20) RESOLUTION NO. 45 — 00 DIRECTING PREPARATION OF ANNUAL REPORT FOR LANDSCAPING & LIGHTING MAINTENANCE ASSESSMENT DISTRICT 97-1 Approved (4.7 600-30) Consultant Services Agreement ($26,085) with Lynne Baer for Civic Center Library Public Art and authorized the Mayor to execute the Agreement; CITY COUNCIL MINUTES VOLUME 19 REGULAR MEETING April 4, 2000 PAGE 139 Authorized (4.8 600-35) Staff to advertise Contract 00-05, Dublin Swim Center Fence Replacement, for bids; Adopted (4.9 700-20) RESOLUTION NO. 46 — 00 ESTABLISHING A SALARY PLAN FOR FULL-TIME PERSONNEL IN ACCORDANCE WITH THE PERSONNEL RULES and RESOLUTION NO. 47 — 00 AMENDING THE CLASSIFICATION PLAN FOR FULL-TIME EMPLOYEES (Delete Assistant City Manager/Administrative Services Director Change Title Administrative Assistant to Administrative Analyst II & Management Assistant to Administrative Analyst I) and RESOLUTION NO. 48 — 00 AMENDING THE BENEFIT PLAN (Medical Insurance - Up to 3-Party Kaiser Premium) and RESOLUTION NO. 49 — 00 FIXING THE EMPLOYER'S CONTRIBUTION UNDER THE PUBLIC EMPLOYEES' MEDICAL AND HOSPITAL CARE ACT (Medical Insurance - Up to 3-Party Kaiser Premium) Authorized (4.10 600-30) Staff to advertise the Request for Proposal for the management of the Dublin Pasta Festival and negotiate an agreement for consideration by the City Council at a future meeting; Approved (4.11 300-40) the Warrant Register in the amount of $646,824.08. CITY COUNCIL MINUTES VOLUME 19 REGULAR. MEETING April 4, 2000 PAGE 140 • PUBLIC HEARING - ENFORCEMENT OF VEHICLE CODE WITHIN HACIENDA CROSSINGS SHOPPING CENTER • 7:48 p.m. 6.1 (590-30) Mayor Houston opened the public hearing. Public Works Director Lee Thompson presented the Staff Report and advised that this proposed Ordinance would allow enforcement of the California Vehicle Code within the Hacienda Crossings Shopping Center. State Law allows enforcement of all provisions of the CVC on main roadways within the shopping center and enforcement of regulations pertaining to speeding, reckless driving, and off-Road vehicles within the parking areas. Mayor Houston stated he was out there the other evening and there is a need for this. Vice Mayor Lockhart felt people are looking all around when they get into it and it is a bit of a challenge. It's fairly confusing. No testimony was entered by any member of the public relative to this issue. Mayor Houston closed the public hearing. On motion of Vice Mayor Lockhart, seconded by Cm. Howard, and by unanimous vote, the Council waived the reading and INTRODUCED the Ordinance. PUBLIC HEARING - DUBLIN RANCH TOWN CENTER SUPPLEMENTAL DEVELOPMENT AGREEMENT AREA F - PA 98-068; AREA G - PA 98-069; AND AREA H - PA 98-070 7:51 p.m. 6.2 (600-60) Mayor Houston opened the public hearing. Community Development Director Eddie Peabody presented the Staff Report and advised that this is the first reading of an Ordinance approving a Supplemental Development Agreement between the City of Dublin and the Lin Family for the Dublin Ranch Town Center project. The Supplemental DA is required by the Eastern Dublin Specific Plan. This Agreement will vest the project approvals recently granted by the City Council and CITY COUNCIL MINUTES VOLUME 19 REGULAR MEETING April 4, 2000 PAGE 141 provide for additional DA's at the time of the development of the individual parcels the project area. No testimony was entered by any member of the public relative to this issue. Mayor Houston closed the public hearing. On motion of Cm. McCormick, seconded by Vice Mayor Lockhart, and by unanimous vote, the Council waived the reading and INTRODUCED the Ordinance. PUBLIC HEARING SPEED LIMIT CHANGES AND ADDITIONS FOR ARNOLD ROAD, DOUGHERTY ROAD (PARK SIERRA TO MONTEREY), GLEASON Drive (ARNOLD ROAD TO HACIENDA DRIVE), HACIENDA DRIVE, ST. PATRICK WAY AND AMADOR VALLEY BOULEVARD (AMADOR PLAZA TO VILLAGE PARKWAY) 7:54 p.m. 6.3 (590-20) Mayor Houston opened the public.hearing. Public Works Director Lee Thompson presented the Staff Report and advised that this proposed Ordinance will revise existing speed limits and adopt limits for new streets. The proposed speed limits are: Amador Valley Boulevard (Amador Plaza to Village Parkway) - 30 mph; Arnold Road - 40 mph; Dougherty Road (Park Sierra entrance to Monterey) - 40 mph; Gleason Drive (Arnold to Hacienda) - 40 mph; Hacienda Drive - 35 mph; and St. Patrick Way - 25 mph. Mr. Thompson stated the California Vehicle Code Section 40802 specifies that engineering and traffic surveys (speed surveys) must be conducted every 5 years for certain types of roadways in order to allow speed limit enforcement by use of radar. Mr. Thompson discussed the 85th percentile and determinations made from this. He advised that it is proposed to re-survey.Dublin Boulevard east of Hacienda Drive after the construction between the creek and Tassajara Road has been completed. Cm. Zika asked if on Dougherty Road from Park Sierra to Monterey, since it will be 40 mph, will people from Arroyo Vista be able to get out in the morning or will they have a problem. CITY COUNCIL MINUTES VOLUME 19 REGULAR MEETING April 4, 2000 PAGE 142 Mr. Thompson stated there is a stop light and people will have to stop. We moved the lanes out about 5 feet when we redid the lanes. No testimony was entered by any member of the public relative to this issue. Mayor Houston closed the public hearing. On motion of Vice Mayor Lockhart, seconded by Cm. McCormick, and by unanimous vote, the Council waived the reading and INTRODUCED the Ordinance. DUBLIN HERITAGE & CULTURAL ARTS ASSESSMENT 7:58 p.m. 7.1 (910-80) Recreation Supervisor Bonnie Leonard presented the Staff Report and advised that a Random Digital Dial Sample Survey had been prepared to be conducted using 400 randomly selected Dublin households. Data produced from five focus groups was used as a basis for creating the survey, which is the second phase of assessment in order to develop a long-term plan for heritage and cultural arts programming. Robert Bailey distributed a brief memo and stated they have implemented all the changes recommended by the Commission. Interested City people can call an 800 number and = listen in on the telephone survey. They are looking forward to getting the results of the survey. As a confirmation, they will ask the zip code at the end of the conversation. Vice Mayor Lockhart asked if the number 400 was completed interviews or calls. Mr. Bailey stated it will be 400 completed interviews. Vice Mayor Lockhart asked about the use of questions that deal with the school district and where we are going with this? Mr. Bailey responded he thought the Commission is involved with the schools in encouraging art programs in the schools. Ms. Leonard stated the City will certainly share the information with the school district. CITY COUNCIL MINUTES UTES VOLUME 19 REGULAR t ME F TIN G April 4, 2000 PAGE 143 • Mr. Ambrose stated we have had programs through DFA that did involve the schools, and ' ;ince DFA has changed their focus to more of fundraising, we can look to see if there is an interest. Lynn Baer stated this is an overview to get input related to the overall idea. This is just knowledge of the entire community. We're looking at people's attitudes. Vice Mayor Lockhart stated she felt we could rephrase the question as we don't want to create the impression that they're not doing enough art in schools. Cm. McCormick asked if we could add private schools and just say Dublin schools, not Dublin School District. Vice Mayor Lockhart asked about using the phrase street medians. This could be changed to transportation corridors. We don't want people to picture it in the middle of the street. Cm. Zika asked why they wouldn't ask for the zip code up front and thereby save their staff 15 minutes. Cm. McCormick stated her concern is we are not asking for a specific person in the household; we are doing random households. They could get the cleaning service. Mr. Bailey stated the surveys are generally conducted in the evening after dinner hours. Cm. McCormick commented they didn't ask if they had been to the schools to see the artwork in the schools. Do we want to know this? Ms. Baer stated DFA put permanent artwork in each of the schools. Mr. Bailey stated this could be added as part of question 7. Cm. McCormick stated on question #18 she would be interested in a sculpture park. She would really like to see if there is interest in a fine arts museum which people would like to see at some point. Ms. Baer stated they tried to stay away from facilities, but rather how they view things now. They will report back in 5 or 6 weeks. CITY COUNCIL MINUTES VOLUME 19 REGULAR MEE TING Agri( 4, 2000 PAGE 144 RECESS At 8:21 p.m., Mayor Houston called for a short recess. The meeting reconvened at 8:30 p.m., with all Councilmembers present. APPROVAL OF FINAL SCRIPT FOR PROMOTIONAL MARKETING VIDEO 8:30 p.m. 7.2 (150-35) Economic Development Director Chris Foss presented the Staff Report and advised that in December of 1999, the City Council approved a contract with Goal Line productions to produce a promotional marketing video. The Council is being asked to review and comment on the final draft script prior to production of the 7 to 10 minute video. It is anticipated that the video will be completed by mid-May, 2000. Mr. Foss stated Eric James was present to answer any questions. Cm. Zika stated he likes the script. On page 3 the word aggressive was used twice. This is a negative word. We need another word. Cm. McCormick stated she thought it feels really masculine. She asked if there will be women executives interviewed as well? She noted most of the filming is in East Dublin. Mr. Foss stated they will shoot things that are visually attractive. Cm. McCormick stated the Chamber of Commerce seems to be missing. This is directed toward businesses. Mr. Foss stated it is structured as an image piece to market to new companies considering moving into town. It will tell the real story of yesterday, today and tomorrow, all in 7 to 10 minutes. Vice Mayor Lockhart agreed that because it is such a short piece, this was why we didn't go into any of the service clubs. Mr. Foss stated we can make arrangements with the Chamber if this is the Council's direction. Cm. McCormick asked how they will do affordable housing here. CITY COUNCIL MINUTES VOLUME 19 REGULAR Pt. MEETING April 4, 2000 PAGE 145 Mr. Foss stated he wasn't sure every word in the script will have a visual image. Mayor Houston stated he felt we need to really focus on who we are marketing to. It is not to the local insurance agent. It is the Sybase's, Franklin Templeton and the corporate people. This tape will go out to the greater Bay Area to companies that may not even know where Dublin is. We are affordable when you look at the south bay and San Francisco. Mr. Foss stated as we produce this and have extra copies, we can distribute them to local brokers. We are trying to visually represent the best that the community has to offer. Vice Mayor Lockhart stated she thought there were conceptual pictures of the BART station that we might use. Mayor Houston talked about increasing the shelf life of this as new buildings are built and new visuals can be spliced in. There will also be changes occurring. Eric Tames stated Chris represented what they are going to do very well. He looks forward to the opportunity. This is a working document and part of a puzzle. As they edit, things really seem to come together. They will show a rough cut before it is finalized. What they want to show is that Dublin is an undiscovered gem of the Bay Area and perfect for companies. They will conduct interviews and a lot of information will come from these. Cm. Zika asked if we could maybe get someone to interview from Sybase. Vice Mayor Lockhart stated she felt it is very subtle, but depicting Dublin as a City that is growing. When we talk about diverse shopping opportunities, she asked if we could reverse the order and say central district in downtown first and then Hacienda. Mr.James stated they will continually edit this to make it flow. Mr. Foss commented that we will strive for gender balance in our interviews. He asked if the Council prefers a male or female narrator. Cm. Zika stated he would be happy with whatever works. Mayor Houston stated they are the directors and it should be executives of the companies. They should have latitude to make it work. CITY COUNCIL MINUTES VOLUME 19 REGULAR MEETING April 4, 2000 PAGE 146 Mr.James pointed out that not everybody is particularly effective in front of the camera. These are all pieces of the puzzle. They have not yet secured any interviews. None are written in stone, including with John Madden who has not officially agreed to do this. He needs to pick his best moment to discuss this with him. Mr. Madden is very fond of the City of Dublin. On motion of Cm. McCormick, seconded by Vice Mayor Lockhart, and by unanimous vote, the Council approved the final draft of the script and authorized Staff to proceed with the production of the promotional marketing video. CABLE TELEVISION FRANCHISE RENEWAL PROGRESS REPORT 8:46 p.m. 8.1 (1050-30) Assistant to the City Manager Julie Carter presented the Staff Report and advised that the City's current cable television franchise agreement with AT&T Cable Services (formerly TCI) will expire on December 31, 2000. The City Council is being asked to review progress of the franchise renewal process and discuss franchise renewal issues and objectives related to upcoming negotiations. Ms. Carter discussed the various tasks as outlined in the Staff Report. Task 1 - Update the Cities' Cable Television Ordinance. Task 2 - Assessment of Community Needs. Task 3 - • An Audit of Franchise Fees. Task 4 - Technical Analysis and Recommendations of Franchise Renewal Objectives. Task 5 - Participation in Franchise Renewal Negotiations. Michael Friedman was introduced and made a presentation. He stated he was present on behalf of Telecommunications Management. A new chart was distributed with updated information. Vice Mayor Lockhart stated she felt it was important to discuss the limitations of the law. There is not a clear understanding on the part of the public of how the laws have changed and what we can and can't expect. Cm. Zika asked if we can ask for access for the senior center and schools. Mr. Friedman stated yes we can, and they can negotiate for City Hall and for other facilities. The senior center can be added to the list. CITY COUNCIL MINUTES VOLUME 19 REGULAR MEETING April 4. 2000 PAGE 147 Cm. McCormick commented on the PEG aspect, primarily CTV that has provided the EG part for the last 20 years. They have a shoestring budget, old equipment, and cramped quarters. It is time that we start addressing really significant support for EG. She stated she would like to see this as one of the major negotiating items. Mayor Houston stated we can negotiate for anything. Cm. Zika asked about the concerns expressed with Excite at Home. The main issues of concern was the system slowing down. When it didn't work, they had significant problems getting through to customer service and getting timely responses to their questions. Cm. Zika stated he has been on the phone with service for as long as 2 hours. Vice Mayor Lockhart asked if we have made any effort to contact our school districts to get feedback from them. Ms. Carter advised that we have contacted the DUSD Information Systems Manager directly and spoken with the Superintendent through the liaison meetings. Mr. Ambrose stated the Superintendent is interested in an educational channel and free drops to all schools. We didn't get response to our letters. Our current agreement is for 15 years. Mr. Friedman stated they recommend that the term be the last thing negotiated. The PEG access is a hot ticket item. We do need to have a sensitivity that what we negotiate will have a separate line item on the bill. Some people will complain that the rates are going up. Mr. Friedman stated ideas can be given to Julie Carter who will communicate the ideas to them. They hope to come back before the end of the year renewing the franchise. Vice Mayor Lockhart asked if we have had contact with the Chamber of Commerce. Ms. Carter stated several local Chambers came to the meetings, but not the Dublin Chamber. Vice Mayor Lockhart stated she would like to see us take the extra step and go out and look for the answers. CITY COUNCIL MINUTES VOLUME 19 REGULAR MEETING April 4, 2000 PAGE 148 • Ms. Carter stated we can send a secondary letter to agencies. AFFORDABLE HOUSING IMPLEMENTATION PROGRAM - WORKSHOP ONE 9:07 p.m. 8.2 (430-80) Senior Planner Carol Cirelli presented the Staff Report and advised that this workshop is to solicit comments from the Council and public related to affordable housing policies and programs. Planning Consultants Lucena Vernazza and Marion Wolfe discussed the agenda for this workshop, which included: 1) The current status of the City's affordable housing policies and programs; 2) A comparative review of other cities' affordable housing options and programs; 3) Options for implementing the programs; options for changing the Inclusionary Zoning Ordinance; options for spending in-lieu fees; and cost effectiveness of options; 4) The City Council's recommendations for meeting the State's affordable housing mandates. Ms. Cirelli advised that a second workshop will be held sometime in late April or early May for the Council to provide final direction to Staff regarding changes to the City's affordable housing policies and programs. Ms. Wolfe stated the current program was adopted in 1996. Since that time, only 15 units have been built and there is about $3 million in the in-lieu fund. Other groups can leverage monies on the City's behalf. The City is the catalyst. First time homebuyers are generally high on the list. Seniors will always be with us and this group is growing. The Council generally agreed that the order should be work force first, followed by seniors and then first-time homebuyers, low-income renters and persons with disabilities. Cm. Zika asked how Pleasanton and Livermore's fees equate to what Dublin charges. CITY COUNCIL MINUTES VOLUME 19 REGULAR MEETING April 4, 2000 PAGE 149 • Ms. Cirelli discussed Dublin's fees, roughly about $2,000 per house. Livermore is going to make it a lot harder for developers to pay the in-lieu fee. The Council discussed the various options for spending the money already collected. Ms. Wolfe stated anything that provides new construction is going to be the most expensive. The City Council can decide what programs they want to get started, even though the $3 million won't go far. Mayor Houston asked if there are projections on how soon the money will be coming in. Ms. Cirelli stated Staff can assess this by looking at our near term projections. It might be accelerated because of the growth in east Dublin. Mr. Ambrose stated it is a finite number. Mr. Peabody stated on the short term, in the next 3 to 5 years, Staff can put together information pretty well and make good assumptions. 13,000 units that are proposed, we haven't done anything on the ultimate numbers. Ms. Wolfe stated we may want to look at a fee on commercial development. Communities are now adding this in to their inclusionary ordinance. Mayor Houston summarized that so far, the Council says working people and seniors. We should look at the goals that ABAG has set before us. First should be public service employees, school teachers, police officers, people in the service industries earning between $40,000 to $60,000. Cm. Zika stated he felt $3 million will not even be a drop in the bucket. We have to change our inclusionary housing program and put something in there to encourage people to build the units. If the State passes laws they are talking about, we will be punished severely. He did not feel we will be able to do anything for the very low income people. We can do something for the medium and 80% group. Our current fees are not going to encourage any developer to do anything, so we have to have some kind of a program to address ABAG's numbers. Their numbers are ridiculous. What we have now is not working. We have to look at reality. We need units; we don't need money. Mayor Houston stated he felt we have a lot more money than the $3 million. Cm. McCormick stated she felt it is still not an incentive to get developers to build units. CITY CO UN CIL, MINUTES VOLUME 19 R EOUIA R MEETING April 4, 2000 PAGE 150 • Cm. Zika stated he felt if we wait too long, it is too late. We have some opportunities in the West Dublin BART station area. We can leverage the money with tax dollars and low income credits. Mayor Houston stated Livermore has had their program since 1978 and they've come up with about 422 units in 22 years. Cm. McCormick pointed out that Livermore had a slow growth policy for many years. There is a federal program and the state supplements. The Shea situation was discussed. Ms. Cirelli stated Staff has been approached by quite a few non-profit groups. Land costs are so high, this is an obstacle. Vice Mayor Lockhart asked if the City has the ability to go into an area that would qualify for redevelopment and use any kind of persuasion to purchase the land or work with a non-profit? Ms. Cirelli stated she thought there are ways. ViceMayor Lockhart asked if it could include mixed use, commercial with residential. Mayor Houston stated the City Council needs to determine what avenues they will use. They should shorten the list. Vice Mayor Lockhart and Cm. McCormick both stated they felt the Inclusionary Zoning Ordinance should be modified to make it an even more effective mechanism to develop affordable housing. This is crucial. • Cm. Zika suggested asking consultant to lay out for them how alternatives to spend the $3 million and how we can meet our commitment and how it can be leveraged. Then, we put some kind of leverage in. We need data to show how inadequate our money is to meet the demand. Ms. Wolfe requested direction on ways of how the City would like to see the money spent and then what some options may look like. Some options toward making good faith effort could be developed. Vice Mayor Lockhart stated she felt assisting affordable developers to build new housing and have some type of mortgage tax credits and then silent second for first time CITY COUNCIL MINUTES , VOLUME 19 REGULAR MEETING April 4, 2000 PAGE 151 • homebuyers. This is a revolving loan pool. Realtors can promote it when buyers come n. Cm. McCormick added to assist non-profit organizations to acquire/rehabilitate existing rental housing through special programs, such as HOME. Cm. Zika stated he felt the good thing about this is we can avoid sewer fees and other new product related fees. The Council does not want to get into the land business; and land banking. Mayor Houston stated he felt with land going for $1 million per acre, this is not feasible. One of the best avenues is working with the non-profit organizations because of the leveraging. We obviously get more for our dollars. Keep purchase affordability covenants on existing rental housing on the list. It was clarified that preserve at-risk housing is basically like at The Springs. With regard to cost effectiveness of the options, Mayor Houston asked if they will be seeing this later on. The Council felt it would be good to see a range on a per unit basis as a framework. Also, ook at a 5% down based on the average cost of home in the City and 20% down to avoid PMI. This will tell us what kinds of incomes versus payment are needed to qualify for a loan. Cm. McCormick stated she felt they were getting too finite. Ms. Cirelli stated we get a lot of calls from people asking if we have a first time homebuyers program. ABAG numbers are new units. With this program, we won't receive credit toward meeting our regional housing needs; only if the unit is constructed for a low or very low or moderate household, would it count. If you assist a family to get into a market rate home, it doesn't count. With regard to options for changing the Inclusionary Zoning Ordinance, we could look at ways to make it more difficult for developers to pay a fee. We could change the project threshold size and increase the percentage of units that should be BMR units. Cm. Zika stated he felt we won't see projects below 20 units. CITY COUNCIL MINUTES VOLUME 19 EGL) -a MEETING April 4, 2000 PAGE 152 Cm. Zika,'Vice Mayor Lockhart, and Cm. McCormick supported a commercial linkage fee. Mayor Houston and Cm. Howard were opposed. • Mayor Houston stated we will raise a lot more money with our program versus a city that is pretty much built out. The best idea is working with non-profit organizations with our existing monies. Our situation is completely different from Pleasanton's. Vice Mayor Lockhart stated she felt we have to realistically look at making sure we can do it. We need to see some projections and know where we are. We have to find a way to make it work. Mayor Houston stated he felt it is not right that we put the whole responsibility on new developments. We need a program to come up with the units and we look to the consultant to tell them how to do this. Look at all the different options. Ms. Cirelli discussed incentives in the Inclusionary Zoning Ordinance that have not been used and a fee deferral feature. Mayor Houston summarized that there are lots of options. Ms. Wolfe stated based on the Council's input, she felt it will take a little longer than 4 weeks to come back to'the City Council. It's a big job. She will talk to Ms. Cirelli to see when they can come back. Mayor Houston suggested that maybe they could also work with Mr. Foss on identifying land parcels in the City where he can assist. STATUS REPORT ON DOWNTOWN SPECIFIC PLANS DEVELOPMENT (INCLUDING DOWNTOWN CORE, WEST DUBLIN BART STATION AND VILLAGE PARKWAY) 10:30 p.m. 8.3 (410-55) Community Development Director Eddie Peabody introduced the item and started out with a PowerPoint presentation. Senior Planner Janet Harbin advised that as part of the 1999-2000 budget, the City Council provided funding to prepare three Specific Plans for downtown planning areas, including: Village Parkway, West Dublin BART area, and the Downtown Core area. The Council directed Staff to prepare the Specific Plans and in January of 2000, authorized CITY COI;N CIL MINUTES VOLUME 19 REGULAR MEETING April 4, 2000 PAGE 153 • the hiring of three consultants to provide background information for the development of he plans and asked that Staff return with a progress report so that the Council could provide some comments regarding the development of the Specific Plans. This presentation will allow the Council to provide direction on various aspects of the Downtown Specific Plans. lVls. Harbin reviewed progress on the Specific Plans and discussed the schedule. It is anticipated that the Design Standards and Guidelines for the SP's will be completed for the Downtown Core and West Dublin BART in early June. The two draft SP's, along with goals, objectives and policies will be completed in early July. Also, the environmental analysis and documentation will be prepared and distributed for public review during this period. The Planning Commission hearing date on the draft SF's is expected to be in early September, with a recommendation to the City Council on the draft SP's in late September. Ms. Harbin stated Staff is requesting that the City Council: 1) review existing conditions in the three SP areas; 2) review future short-term concept land use ideas for the Downtown Core and West Dublin BART SP areas as shown in the colored land use maps; and 3) given the fact that the detailed specific economic and traffic analysis may affect the appropriateness of specific ideas that have been presented, provide direction regarding the uses presented in the concept land plans as follows: a) are the concept uses Lnd locations of possible roadways realistic in the short-term 5-year future period; b) _toes the suggested directions, assumptions and issues give a clear picture of possible changes in the Downtown Core and West Dublin Specific Plan areas; and c) presentation of the Village Parkway issues that have been generated by the committee to date. West Dublin BART area: Mayor Houston commented when we say a certain area is retail or office— what about retaining some flexibility. We don't really know what's going to happen. We want to have more of a mix. Ms. Harbin stated a mix with flexibility could be provided. Once you get a combination use, it is difficult to go to one pure use in the future. It does work well in areas that are very transit oriented. Mayor Houston stated he liked retail uses with housing above. It is important to have an overlay with flexibility. Mr. Peabody asked if it is appropriate to put office right next to BART and perhaps put in a substantial amount of office development. Retail could be at the lower levels. CITY COUNCIL MINUTES VOLUME 19 MEETING A r11 4, 2000 PAGE 154 Mr. Ambrose stated we will need to run the traffic numbers to see what works. The street system there is pretty limited. It is important to have a target with regard to primary uses. Cm. Zika discussed and questioned the impacts of the residential units being isolated in a sea of retail. Vice Mayor Lockhart asked how many stories the BART station will be above ground. Mr. Peabody stated it will be on the freeway just the way our existing station is. It's about 25 or 35 feet (maybe 3 stories) above the elevation of the parking lot. The proposal for the hotel will be 6 to 8 stories. Mayor Houston discussed the Crown Chevrolet location. This may never change so he questioned if it is wise to have an overlay. Mr. Peabody stated they are looking at 5 to 10 year plans. Staff took an approach to look at what might be realistic in the short term and then additional changes could be made downroad. Vice Mayor Lockhart commented she would like to see us keep the housing mix as this is an important component west of the BART site. Mr. Thompson stated St. Patrick Way will be tied into some development and we need traffic funds. Mr. Ambrose clarified that Staff should look at all 3 types of uses near the BART site. Downtown Core area: Cm. McCormick stated she recalled from the previous task force, that they came back with a report that talked about pedestrians and a plaza area in the vicinity of Amador Plaza between Amador Valley Boulevard and Dublin Boulevard. Mr. Peabody stated no, this is a 5 to 10 year plan with some possible senior housing and a roadway connection into the center of the project. Other projects can be looked at. We currently have very viable big box retailers there and their parking has to remain. There is an option to reconfigure the road going into the center from Dublin Boulevard. Mayor Houston asked about what the road would look like. CITY COUNCIL MINUTES REGULAR VOLUME 19 h (('''''� LE�li L AR. MEETING April 4, 2000 PAGE 155 • • Mr. Peabody stated pedestrian linkages would have to be established. Cm. McCormick commented that this did not appear to be pedestrian friendly. It looks grim to her. Mr. Peabody agreed it is not right now because of the need for parking for the big box retailers. A quarter of a mile is about the most people will walk for retail. Vice Mayor Lockhart asked if there are opportunities to work with plaza areas in the part where senior housing might be proposed next to the senior center. Mayor Houston pointed out the fact that the City or someone would have to buy the property. Mr. Peabody stated we have contacted the property owners and they are interested in sitting down and talking about programs that may affect their property. Mr. Ambrose asked about the goal of the plaza area. Vice Mayor Lockhart felt it would be not just for the residents, but for shoppers also. It would also benefit the center. Mayor Houston stated he liked straightening the circulation route. This would provide an exit point that we haven't had before. Mr. Ambrose pointed out a difficulty we face is with multiple property owners. We have been working with the Home Expo Design Center to straighten out the hammerhead entrance. Cm. Zika stated he liked the residential senior concept. Vice Mayor Lockhart stated she felt we should look at incentives to improve what they have. Mayor Houston stated he felt the large piece of land between Target, Montgomery Ward and Ralph's could be better utilized. In Walnut Creek they've put in a parking lot that is very attractive. The parking lot south of Wards is only filled during the holidays and the rest of the time it is vacant. CITY COUNCIL MIN:JTES VOLUME 19 REGI L zR MEETING April 4, 2000 PAGE 156 Mr. Peabody stated Staff will discuss this and if we can get them to participate we'll present the ideas. Staff will come back with some alternatives for Village Parkway. We hope to pull these plans together by early July. Vice Mayor Lockhart stated she felt there have been some good ideas talked about for a long time on Village Parkway, as properties might be coming up for sale. At the LOCC redevelopment conference, Kit Faubion gave a very nice talk about creative uses of land. There are opportunities on Village Parkway for some creativity. One of the main discussions by the task force was removing the median down the middle of the street. There isn't enough parking. A parking structure behind the businesses was also discussed and could be looked at. Improvements in the streetscape, widening the sidewalks, and street furniture are definitely needed. Maybe we should add Village Parkway to the list of areas that need to have the wiring undergrounded. - APPROVAL OF CONTRACT NO. 00-02, ARTERIAL LANDSCAPING IMPROVEMENTS CHANGE ORDER NO. 2 FOR STAGECOACH ROAD LANDSCAPING 11:22 p.m. 8.4 (600-35) Public Works Director Lee Thompson presented the Staff Report and advised that this item would combine the Stagecoach Road Landscaping Improvement capital project with the Street Arterial Landscaping Improvements capital project by change order and increase the construction budget for the Stagecoach project to expand the scope of work. These projects were incorporated into one contract to reduce construction and administration costs. The total cost for Change Order No. 2 is $27,972 to improve the landscaping on the east side of Stagecoach Road between Jade Circle and Quartz Circle. Cm. McCormick asked if there will be trees. Ms. Lichtenstein stated the homeowners requested no trees, but they did do some very large shrubs, so they don't lose their view from the top. Mr. Thompson stated we've had several disasters there over the years. On motion of Vice Mayor Lockhart, seconded by Cm. Howard, and by unanimous vote, the Council approved Contract No. 00-02,Arterial Landscaping Improvements - Change Order No. 2 to include Stagecoach Road Landscaping Improvements, and approved CITY COUNCIL MINUTES VOLUME 19 REGULAR LAR MEN TING April 4, 2000 PAGE 157 budget change to increase the Stagecoach Road Landscaping Improvements by $9,272 from unappropriated Reserves in Fund 711. fir' OTHER BUSINESS 11:26 p.m. Informational & Committee Reports & Upcoming Meetings Mr. Ambrose advised of a tentative DSRSD liaison meeting on April 17th at 5:00 p.m. The location is to be determined. Cm. McCormick stated she attended a Tri Valley CTV Foundation Board policy committee meeting. They are adopting new and revised policies and these will be on next meeting agenda. Cm. McCormick reported that she attended a Tri Valley Vision committee meeting and the City Council has been invited to participate in the Alameda County fair parade on Saturday,June 24th. Cm. Zika advised that at the CMA meeting last week, they decided not to support the senator's report on the bridge or to update the 1990 study. It would cost close to $3 billion and tolls would have to be $9 per car. There is no support in San Mateo County for this, so they didn't understand why the senator is supporting this. Vice Mayor Lockhart thanked Mr. Thompson for his help with a citizen in the community having a problem with trees and streets. Vice Mayor Lockhart stated in talking about ABAG figures, the executive board is asking their methodology committee to meet one more time. Maybe this is a time where you say it enough and somebody listens. They will look at their weighting ratio and burdens placed on those who create housing. They will also look at why redistribution is not happening. They are looking at unincorporated county areas. They will go back and take one more look at this. CITY COUNCIL MIN U TES VOLUME 19 REGULAR MEETING April 4, 2000 PAGE 158 Vice Mayor Lockhart asked about the Board of Supervisors meeting Thursday morning. They will be discussing the ECAP and she asked if the Council as a group wanted to provide input. • Mayor Houston stated he was contacted by Lorraine Dettrich and she asked him to send a letter expressing support for the Vision 2010 project. He would like to work with Staff to get a letter supporting this. The general plans of all the cities should be respected. He would like to write a letter and have them hand carry it to the meeting. Vice Mayor Lockhart advised that she and Cm. McCormick will both attend the meeting. Vice Mayor Lockhart reported that she and Cm. McCormick are registered for the Stretching Community Dollars conference in Sacramento. This should be interesting. Vice Mayor Lockhart stated she has also registered to attend the Sister Cities International conference in Denver, so we can find out how we will use our new membership and affiliation. Mayor Houston stated at the WHEELS subcommittee meeting SB 2017 was discussed. Senator Perata has put forward carrots and sticks for local government. If we do not follow the guidelines, they can take away any number of revenue sources we have. A letter will be written in,opposition to this bill. He would like to see the Council write a letter as well. Do we want to have local control over our land planning? He would like Staff to put an item on the next agenda related to SB 2017. • • Mayor Houston stated another discussion at WHEELS was the fact that the State will have a $6 to 9 billion surplus this year and yet there is no effort to have the State return the ERAF monies. He requested that Staff put on the next agenda a letter to legislators about this return of funding. He stated he would also like to plan a trip to Sacramento and get support from Tri-Valley cities to go and present these letters. On both sides of the aisle, there is not a lot of interest in returning our money. We should put this on the next agenda and notify all the other Tri-Valley Councilmembers and ask them to do the same thing. CITY COUNCIL MINUTES VOLUME 19 REGULAR MEETING April 4, 2000 PAGE 159 ADJOURNMENT 11.1 There being no further business to come before the Council, the meeting was adjourned at 11:35 p.m. Mayor ATTEST: City Clerk • CITY COUNCIL MINUTES VOLUME 19 REGULAR MEETING April 4, 2000 PAGE 160