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HomeMy WebLinkAboutItem 3.1 Approve 12-27-1982 Minutes REGULAR MEETING - DECEMBER 27, 1982 A regular meeting of the City Council of the City of Dublin was held on Monday, December 27 , 1982 in the meeting room, Dublin Library. The meeting was called to order at 7 : 30 p.m. by Mayor Peter Snyder. ROLL CALL PRESENT: Councilmembers Burton, Hegarty, Jeffery, Moffatt and Mayor Snyder PLEDGE OF ALLEGIANCE The Mayor led the Council, Staff and those present in the pledge of allegiance to the flag. CONSENT CALENDAR On motion of Cm. Hegarty, seconded by Cm. Jeffery, and by unanimous vote, the following were approved: Warrant Register dated December 27, 1982 in the amount of 115 , 876 . 08 ; RESOLUTION NO. 61 - 82 PRESCRIBING TIME AND METHOD OF PAYING SALARIES AND WAGES Denial of claim of Jack Pearson on behalf of Christopher Pearson. ORAL COMMUNICATIONS Beth Grant DeRoos and Richard Metzner addressed the Council with a request that Dublin withdraw its representative (Cm. Burton) from the Cable Television Advisory Committee and start a committee for Dublin only. Mrs . DeRoos felt concern that Dublin could possibly open itself up to lawsuits from filmmakers because of actions on the part of the committee. City Attorney, Michael Nave was unaware of any suits pending or any possible liability on the part of the City. Cm. Burton felt the group to be very worthwhile and the information that Dublin receives related to legislation that affects .local cable programming is very beneficial . He felt perhaps there was a misunderstanding on the parts of Mrs . DeRoos and Mr. Metzner, and suggested that they attend the upcoming Advisory Committee meetings . 1 i ITEM NO. CM-1-181 PUBLIC HEARING Naugles Appeal On October 7 , 1982 , the Zoning Administrator reviewed the proposed project, identified a potential traffic safety problem, and approved the project subject to conditions, one of which required the relocation of the drive-up window. The applicant appealed the action and requested approval as originally submitted. At its November 22 , 1982 meeting, the City Council heard and continued the Naugles appeal so that Staff and the applicant could determine whether or not it was feasible to relocate the driveway further south and move the proposed drive-up window away from the public right-of-way. Staff discussed project revisions with the applicant. The applicant submitted a revised plan. On motion of Cm. Burton, seconded by Cm. Hegarty and by unanimous vote, the Council denied the appeal and approved the revised project subject to the conditions that: 1) .The required parking stalls are provided and the parking layout design is modified. 2 ) Adequate vehicle stacking space is provided. 3 ) The entire site, including the parking lot and western area, is adequately landscaped. 4 ) The project is completed within one year. 5 ) The site and structure are developed according to standard development conditions and security requirements . CITY ENGINEERING SERVICES AGREEMENT At a special meeting held on December 7 , 1982 , the City Council selected Santina and Thompson to function as City Engineer and TJKM to function as a subconsultant for traffic engineering services . The City Manager has negotiated an agreement with Santina and Thompson in accordance with City -Council direction. As part of that agreement, the Consultant has agreed to hold office hours in the City Offices. ' At this time, it appears that the Consultant will be present in the City Offices about three days a week. Staff has met with the Alameda County Public Works Director and Staff in order, to effectuate a .smooth transition. Before the City can accomplish this transition, the City must provide the County with 30 days written notice that it wishes to terminate its contract agreement with the County for Examination of Tract Maps and Parcel Maps and also those portions of the Street Maintenance Agreement which provide engineering services . .'During that 30 day -period, Mr. Flertzheim` would continue to function as City Engineer for the City, and the County would attempt to complete all pending subdivision reviews . Any maps wh;ich the County did not complete prior to February 1, 1983 , would be signed off by Lee Thompson after the review had been completed by the County. All new work generated during the 30-day transition period would be handled by Santina and Thompson. Since the City cannot have two City Engineers concurrently, Mr. Thompson ' s designation as City Engineer would be effective on February 1, 1983 . CM-1-182 1 i On motion of Cm. Jeffery, seconded by Cm. Burton, and by unanimous vote, the Council : 1) Approved agreement with Santina and Thompson 2 ) Adopted resolution designating Lee Thompson as City Engineer effective 2/1/83 3 ) Directed City Manager to notify Alameda County of its intent to terminate its agreement for Examination of Tract Maps and Parcel Maps and the Maintenance Agreement. RESOLUTION NO. 62-82 DESIGNATING LEE THOMPSON AS CITY ENGINEER FOR THE CITY OF DUBLIN TRAFFIC SIGNAL AGREEMENT Hopyard/Dougherty Roads at I-580 At its meeting of September 13 , 1982 , the City Council approved in concept the installation of a traffic signal on Dougherty Road and I-580 along with related improvements . The City Council directed Staff to work out an agreement with the City of Pleasanton and proceed with the environmental review. The City Council ' s approval of this traffic signal was conditioned on the installation of a traffic signal ,on the south side of I-580 at the same time : Since that meeting, Staff and the City Attorney have developed an agreement with representatives from the City of Pleasanton, which is mutually acceptable to both Cities . The significant conditions of that agreement are as follows : 1 . All costs of installation, maintenance, operation and future modifications will be borne by the City of Pleasanton. 2 . The proposed traffic signal will not be made operational until the traffic signals at the intersection of Hopyard and the I-580 eastbound off ramp are installed and made operational. 3 . The proposed signal will be interconnected with the Dublin Dougherty signal subject to approval by the State of California Department of Transportation. 4 . Dublin retains the right of final review on the project plans, and the phasing of the proposed signal and the Dublin Boulevard Dougherty Road signals . In addition to the agreement, the Dublin Planning Director conducted an environmental review of the signal project and has prepared a Negative Declaration which finds that the project will not have a significant effect on the environment. Staff has published adequate notice regarding the Negative Declaration, and has received comments from the State of California Department of Transportation. Mr. Chris Kinzel, TJKM has responded to the comments of CalTrans . On motion of Cm. Burton, seconded by Cm. Hegarty, and by unanimous vote, the Council 1) made necessary finding and approved Negative Declaration; and 2 ) adopted resolution authorizing Mayor to execute traffic signal agreement with the City of Pleasanton. CM-1-183 RESOLUTION NO. 63-82 AUTHORIZING MAYOR TO EXECUTE AGREEMENT WITH THE CITY OF PLEASANTON FOR CONSTRUCTION, OPERATION AND MAINTENANCE OF TRAFFIC SIGNALS ON HOPYARD/DOUGHERTY ROAD AT I-580 WESTBOUND OFF-RAMP OTHER BUSINESS Mayor ' s Conference The .City Manager reminded everyone that the next Alameda •County .Mayor' s Conference is being .held in Dublin on January 12, 1983 .. Cm. .:Burton will be the only Councilmember unable to attend. Alameda County Sheriff ' s Posse The City .Manager has been contacted by the Alameda County Sheriff ' s Posse, who wished to find out whether or not the City would desire the .services of the Posse for its next parade, and if so, they needed to know when it was going to be held .and would appreciate a little advance notice . The paradesin -the past have .•been handled by volunteer groups according to Mayor Snyder. Traffic Study 2-Way Right Turn from Dublin Boulevard onto Dougherty Road . ; Cm. Burton stated he wished to pursue this situation, -but wasn' t sure of . the necessary process . Residents are very upset over the traffic buildup at this corner. On motion 'of Cm. Burton, seconded by Cm. Jeffery, and by unanimous vote, the Council directed that the City proceed with the study of the intersection .of Dublin ,Boulevard/Dougherty Road to evaluate how to properly relieve the situation. Clarification .was made that this study be added to the list, without prioritizing. Dublin Police Statistical Information Chief Shores provided the Council with statistical data related to arrests, citations, accidents, etc . Discussion was held related to the breakdown of these figures . Chief Shores indicated that in the future, the statistics will be broken down finer, thus providing more details . CM-1-184 i { Animal Control • f Cm. Burton mentioned a recent article he had read in the paper, and asked Chief Shores whether or not he felt we had enough manpower in Dublin. Chief Shores responded indicating they have very little interface with animal control. Animal Control takes their calls directly and are under separate contract. The City Manager advised that discussions have been held with Chief Mitchell, who is the individual in the Sheriff ' s Department responsible for overseeing the animal control program. There is no question in his mind that they . are undermanned and cannot provide the level of service we would like in this community. However, the City Manager advised that we had a vicious dog complaint last week, and Animal Control responded within a time period of 20 minutes. ADJOURNMENT There being no further business to come before the Council, the meeting was adjourned at 8 : 55 p.m. Mayor ATTEST: City Clerk CM-1-185 REGULAR MEETING - JANUARY 10, 1983 A regular meeting of the City Council of the City of Dublin was held on Monday, January 10 , 1983 in the meeting room, Dublin Library. The meeting was called to order at 7 : 30 p.m. by Mayor Peter Snyder. ROLL CALL PRESENT: Councilmembers Burton, Hegarty, Jeffery, Moffatt and Mayor Snyder. PLEDGE OF ALLEGIANCE The Mayor led the Council, Staff and those present in the pledge of allegiance to the flag. CONSENT CALENDAR On motion of Cm. Burton, seconded by Cm. Moffatt, and by unanimous vote, the following were approved: Minutes of special meeting of December 7th, regular meeting of December 13th, and adjourned regular meeting of Decem- ber 14th; Warrant Register in the amount of $121, 386 . 77 ; Treasurer' s Report and Financial Report for the period ending November 30, . 1982 ; Authorization for City Manager to execute agreement with Consultant to provide engineering services related to Dublin Boulevard/Silvergate Drive and approval for budget transfer of $4 , 400 from General Contingent Reserve to General- Fund Capital Improvement Account. ORAL COMMUNICATIONS Mayor Snyder asked that any delivery to the Council be limited to 5 minutes under Oral Communications . If more time is needed, the person or group should request a spot on the agenda. ANIMAL LICENSING & RABIES VACCINATIONS Dr. Evans, who runs the Parkway Veterinarian Hospital on Village Parkway, addressed the Council, stating his concerns related to rabies vaccines, and future animal licensing practices within Dublin. Dr. Evans stated that throughout the United States, rabies cases are on the rise, yet vaccines and licenses are on the decline. CM-2-1 j 1 I Cm. Burton suggested that Dr. Evans work together with Staff in order to study the situation and see what the options are related to costs and services . The findings will be presented to the City Council as an agenda item at a future meeting. CHAMBER OF COMMERCE REQUEST - CITY BEAUTIFICATION The Dublin Chamber of Commerce has requested that the City Council give top priority to the improvement of the San Ramon corridor by allocating funds with which to prepare a master plan and improvement program for this corridor. Len Magnani and Rodger Coupe were present in the audience, representing the Economic Development Committee of the Chamber. Mr. Magnani addressed the Council, explaining that they hear time and time again of the concerns related to improving this image. of Dublin. As a Committee, they looked at .ways to go about improving this image, in order to make the City more appealing to the market. The location of Dublin, with all the growth going on in the valley, is really a key location. The business community would really like to see priority given to improving the image projected on San Ramon Road between I-580 and Silvergate Drive. Realizing that the solution is not a simple one, Mr. Magnani stated they simply wished to spotlight this issue for Council consideration. Cm. Burton felt that due to the fact that no outside person is going to come in and solve our problems for us, this Committee should come up with several suggestions and ideas to present for consideration, with recommendations as to what they visualize for this corridor. Mayor Snyder explained that because several items related to this matter were on the agenda for later in the meeting, Mr. Magnani and Mr. Coupe were encouraged to stay for the discussion. The new City Engineer has requested direction with relation to priorities. CITY SEAL Copies of the revised conceptual drawings were presented to the Council for further direction. Consensus of the Council was that colors should be green and gold, the cow depicted in one of the four leafs should be changed to a plow, and the shamrock should be reshaped to more accurately depict a shamrock rather than a clover leaf. JOINT MEETING BETWEEN CITY/DSRSD DSRSD has provided Staff with several dates that a joint meeting could take place . Council consensus was that the date of February 8, 1983 would be best for the meeting. CM-2-2 Topics were discussed. City Council felt that it was imperative for the Council and Board of Directors to discuss how the communication and working relationship between each body could be improved. The Council also suggested as topics for possible discussion: 1) Annexation and Sphere of Influence, 2 ) Location of a City facility, 3 ) Sewage problems, 4 ) Parks & Recreation services, 5) Dial-A-Ride services, 6) Refuse collection on City streets . The City Manager was directed to contact Paul Ryan in order to identify any other items appropriate for discussion at this joint meeting. . TRAFFIC STUDIES Now that the City has selected a City Engineer, a list of those traffic study requests and projects involving traffic studies which were tabled are being presented for clarification with respect to priorities . Staff ' s recommendation was that the Council establish a priority .of either San Ramon Road or Dublin Boulevard. After discussion, consensus of Council was that San Ramon Road studies will take priority, specifically, San Ramon Road from I-580 to Contra Costa County line . Staff was directed to prepare engineering cost estimates, and present to the Council at a future date, the suggested parameters of the study area and estimated cost of conducting the study. FEDERAL AID URBAN PROGRAM The Federal Aid Urban (FAU) Program, as part of the Federal Highways Act, provides funds to States, Counties, and Cities for improvements to streets and highways which are on the FAU system of streets. Prior to Dublin' s incorporation, the County had designated certain FAU projects within the Dublin area and included those projects on the County' s Transportation Improvement Plan. The City Manager explained that the FAU funding system is a very complex system. The City of Dublin has an almost $280 , 000 allocation. The City can spend this on any project on the list that it wishes. The 1982/83 allocation, however, can only be applied for and spent on projects that are partially funded. This means that if Livermore or Pleasanton wanted to come in with a project that they had not completely funded, they could make application as well as Dublin for a project that we only have partially funded. A series of committees will then decide who would get the allocations or how the allocations might be split between the 3 Cities . On motion of Cm. Jeffery, seconded by Cm. Moffatt, and by unanimous vote, the Council adopted a resolution approving the Dublin Federal Aid Urban Program Project Priority List. CM-2-3 i I RESOLUTION NO. 1 -. 83 APPROVING THE DUBLIN FEDERAL AID URBAN PROGRAM PROJECT PRIORITY LIST OTHER BUSINESS Revenue & Taxation Committee Meeting Cm. Jeffery recently attended a meeting and informed the Council re draft of proposed constitutional amendment on special tax definition, property tax override for pension debt, and reimbursement for mandated costs . A committee is being asked to review this draft outline and recommend a League position to the Board of Directors, who will be meeting on January 21-22 . As far as cities are concerned, the outline proposes : ( 1 ) Stable source of local government funding. cities ' major state subvention (vehicle in lieu, cigarette tax, business inventory reimbursement, homeowners ' reimbursement) would be frozen into the Constitution at the level of funding for FY 1981-82 . city share of property tax revenues could not be shifted to schools, counties, or others without a two-thirds vote of Legislature in a bill which includes no other provisions . - no other change in local revenues for cities is proposed. (2 ) Locally-approved increases in revenue . - proposal would neither protect nor reverse current city authority to raise non-property tax revenue under San Francisco v. Farrell or property tax revenue under San Gabriel v. Carman (pension debt) . (3 ) Home Rule Powers. - general law cities would be granted the same home rule powers as charter cities . - constitutional protection against mandated costs would be strengthened in an unspecified way. (4 ) General Obligation Bonds . two-thirds for property tax rate to repay voted G.O. bond debt would be reinstated. Advantages : . This gives cities, counties and schools a definite and permanent funding source guaranteed by the State Constitution that the State Legislature cannot interfere with. It also gives cities the same home rule powers as charter cities and implies the cities power to exercise the Farrell decision. (This is a draft and will be refined and made more explicit in the final documents to be presented to the Legislature for enactment. Should the Legislature fail to enact this - it will be submitted as an initiative on the ballot. ) CM-2-4 Goldwater Bill #2172 Cm. Burton mentioned an article appearing on back of League Bulletin. Bill „ #2172 by Goldwater has really stirred up a lot of people. While it didn' t pass in the last session, it apparently will come up again and it has been suggested that we address and keep track of it. Basically what this bill will do is pre-empt the local franchise contracts, as far as revenues from franchise fees . Cable Television Advisory Committee Cm. Burton presented a draft copy of the methods of operation for this committee. A final copy will come to the City Manager for distribution to the City Council . It has been agreed that the Committee will have 3 representatives from Dublin, 3 from Livermore and 3 from Pleasanton. There will be one representative from each Council , Marshall Kamena from Livermore, Frank Brandes from Pleasanton, and Cm. Burton from Dublin, who are not voting members . Each City Council will select the 3 people to serve on this committee. The meetings are held the first Thursday of each month. The committee will. be dealing with franchising/refranchising agreements, federal and state legislation concerned with cablevision, public access and community service programming needs, state of the art technology, community information and promotional techniques, and other matters as may be directed by the City Councils Cm. Burton requested that this matter be an agenda item at the next City Council meeting. Bay Area Rapid Transit Bob Allen from BART wrote to the City and Cm. Burton commented on the concerns expressed related . to the LPX update proposal . Cm. Jeffery felt it very unfair that we have paid the BART tax for so long and have yet to see any service to our area. Mayor Snyder stated that at the recent BART anniversary celebration, they stated publicly that their commitment in the next 10 years is the extension to Livermore and the extension to Antioch. The Council directed the City Manager to send a letter to Mr. Allen congratulating him for watching out on our behalf and coming up with some good ideas. East Bay Division League of California Cities By-Laws Cm. Burton indicated a copy of the League ' s By-Laws had come to him and he requested that copies be made for the Council . CM-2-5 ADJOURNMENT There being no further business to come before the Council, the meeting was ' adjourned at 9 : 30 p.m. Mayor ATTEST: City Clerk CM-2-6