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HomeMy WebLinkAboutItem 3.1 Approve March 14 & 15, 1983 Minutes REGULAR MEETING - MARCH 14, 1983 A regular meeting of the City Council of the City of Dublin was held on Monday, March 14, 1983 in the meeting room, Dublin Library. The meeting was called to order at 7 : 35 p.m. by Mayor Peter Snyder. ROLL CALL PRESENT: Councilmembers Burton, Hegarty, Jeffery, Moffatt and Mayor Snyder. PLEDGE OF ALLEGIANCE The Mayor led the Council , Staff and those present in the pledge of allegiance to the flag. CONSENT CALENDAR On motion of Cm. Jeffery, seconded by Cm. Burton, and by unanimous vote , the following were approved: Minutes of regular meeting of February 14, 1983 ; Warrant Register in the amount of $162 , 129 . 92 ; RESOLUTION NO. 11 - 83 ACCEPTANCE OF WORK - TRACT 4236 SUBSTITUTION OF PERFORMANCE BOND Thomas J. Andrews VALLEY MEMORIAL HOSPITAL Mr . Andrews, Chief Executive Officer of Valley Memorial Hospital addressed the Council , and made a brief presentation regarding the expansion plans of the hospital . Mr. Andrews indicated they are in the final stages of preparing a certificate of need to be filed with the Health Service Agency which is the Federal Regulatory Agency, to construct a full service , 115 bed facility on the site owned at Santa Rita Road and West Los Positas in Pleasanton. Bob Woolverton CROWN CHEVROLET Mr . Bob Woolverton addressed the Council in order to seek help in publicizing and gathering public support for a campaign to aid flood victims Regular Meeting March 14, 1983 ITEM CM-2-32 in the nearby community of Alviso. Mr . Woolverton indicated plans were to try to gather $50 ,000 worth of aid for these people . Donations of clothing, furniture , food, appliances , etc . , should be brought to his auto dealership - for transport on to Alviso. Mr . Woolverton further requested that the City prepare a proclamation declaring the time period of March 18 thru 31 as "Aid to Alviso" time . On motion of Cm. Moffatt , seconded by Cm. Burton, and by unanimous vote , the Council voted to support this very worthwhile community project . CITIZEN' S CABLE TELEVISION ADVISORY COMMITTEE APPOINTMENTS In response to publicity, letters have been received from seven individuals interested in representing Dublin on the Citizen' s Cable Television Advisory Committee. Three openings exist for appointments from Dublin. On motion of Cm. Jeffery, seconded by Cm. Moffatt , and by unanimous vote , this item was tabled until the next Council meeting in order to give the Council time to contact each applicant . VILLAGE PARKWAY MEDIAN DRAINAGE PROBLEM The City Engineer has reviewed the drainage problem which exists along the Village. Parkway median between Amador Valley Boulevard and Kimball Avenue . There are a number of locations where ponding occurs and presents a potential hazard to motorists traveling in the lane adjacent to the median. The solution is to provide an additional catch basin in the median at each low point and modify the median so that both sides of the median would drain to the center of the median. The City Engineer has identified eight locations where modification would be required, and several minor low points which could be handled through the. City ' s overlay program. The preliminary cost estimate for the work identified is estimated at approximately $19 ,000 ; $15 ,000 for construction and $4,000 for design, preparation of plans and specifications to bid, and inspection. The time frame to complete project would be approximately four to five months . On motion of Cm. Jeffery, seconded by Cm. Burton, and by unanimous vote, the Council authorized 1 ) City Engineer to proceed with the design and preparation of plans and specifications ; and 2 ) A budget transfer from Street Maintenance Account to Capital Projects Account in the amount of $19 ,000. Regular Meeting March 14, 1983 CM-2-33 - PARATRANSIT SERVICE The Paratransit Program is one in which the City has been involved .for almost a year . Last year, there was some concern as to the level of service being provided. There was a lot of support garnered for the program to maintain that level of service . The Council at that time , directed Staff to look at any alternatives for providing service to Dublin riders . One of the alternatives identified was to contract with the City of Pleasanton. The City Manager explained that the Transportation Development Act funds .that the City receives are allocated on a County by County basis and, therefore , the City, this year, will need to make application for those funds directly with MTC. Last year, because the City was new, the County made that application on Dublin' s behalf . Should we contract with the City of Pleasanton, they would claim the money on our behalf . If we continue with the same provider , the City would directly have to claim those funds , and then, pass .the funds to the San Ramon Valley Community Center for providing service . The City Manager covered the various differences between the two proposals . On motion of Cm. Jeffery, seconded by Cm. Hegarty, and by unanimous vote , the Council 1 ) authorized Staff to submit a claim to MTC for TDA Allocation and 2 ) . approved continued participation in paratransit program with current operator . The Council further directed Staff to pursue the possibility of the concept of Dublin, San Ramon and Pleasanton working together to provide service. COMMUNITY TELEVISION CITY HALL PROGRAMMING The City has been contacted by Darla Stevens of Community Television regarding the development of" a new community television program entitled "City Hall Summaries" . They are interested in presenting a one-half hour program each month which gives an overview of those items which the City deals with on a monthly basis . . The Cities of Dublin, Livermore , Pleasanton and San Ramon will each be responsible for a 6-7 minute presentation. After discussion, consensus of Council was that the City Manager would coordinate this program, working with Darla Stevens . GENERAL PLAN CONSULTANT SELECTION At its meeting of October 25 , 1982 , the City Council approved the General Plan Work Program recommended by the Planning Commission and the City Staff and authorized Staff to proceed with the consultant selection process for the General Plan. As a part of that process , Staff identified 8 reputable firms in the Bay Area which had experience in General Plan preparation. The proposals ranged in price from $61 ,000 to $110 ,000 ., Regular Meeting March 14, 1983 CM-2-34 Staff screened the firms , presenting 3 firms for interview by the Planning Commission. That firm that best met the needs of the City in preparation of its General Plan was felt to be Blayney-Dyett . An agreement was presented to the Council . The total cost is not to exceed $96 ,600 , except as provided in agreement . After lengthy discussion, on motion of Cm. Burton, seconded by Cm. Moffatt , and by unanimous vote , the Council 1 ) authorized the City Manager to execute agreement with Blayney-Dyett for General Plan Consulting Services and 2 ) authorized an additional appropriation from the Street Improvement Reserve to the Planning Account in the amount of $40,000. RECESS A short recess was called. The meeting reconvened at 9 : 55 p.m. with all Councilmembers present . CITY WIDE MAPPING As part of the start up cost of a new City, City wide mapping is essential to facilitate the establishment of programs for maintenance , improvements and monitoring of existing facilities ; the most immediate need being for the City ' s General. Plan. study. Staff proposed that as a first step in this process , maps be prepared at 1" = 200 ' as follows : 1 ) aerial photographs with contours , 2 ) photo of the City to be mounted and displayed in the library, and 3 ) a base map indicating lot lines . and street rights of way. The total cost of the project through Phase 3 would be $52 , 350 . Staff has written a letter to Miles Ferris , DSRSD, requesting the District share the cost of these base maps . On motion of Cm. Jeffery , seconded by Cm. Hegarty, and by unanimous vote the Council 1) approved contract for Santina & Thompson on a time and material .basis not to exceed $52 , 350 for preparing City base mapping through Phase 3 , and 2 ) authorized additional appropriation from Street Improvement Reserve to Capital Projects Account in the amount of $52 ,350. CIVIC CENTER STUDY At the February joint City Council/DSRSD Directors meeting, both agencies agreed to form a committee for the purpose of ascertaining the feasibility of locating the Dublin City Offices on the vacant land adjacent to the DSRSD Offices . Staff from both agencies recently met to identify potential issues in locating the City Offices at the DSRSD site . Those issues identified included : 1 ) Accessibility to Dublin Boulevard for police vehicles , 2 ) Construction of portable vs . permanent facility and 3) Purchase vs . lease of land from DSRSD. Regular Meeting March 14, 1983 CM-2-35 Staff recommended that the City Council authorize the City ' s Traffic Engineer to investigate the accessibility issue at a cost of $425 . If the access issue for police vehicles cannot be resolved, it would seem .prudent that such information be known before a great deal of time is spent investigating other issues related to this location. Cm. Burton asked that other sites be considered in this overall study; namely, Shannon Center. Cm. Jeffery felt that the Fallon elementary school site , which is being closed after this school year should be considered. The possibilities of utilizing this site are limitless , and would seem a logical solution in several regards . On motion of Cm. Burton, seconded by Cm. Moffatt , and by unanimous vote , the Council authorized the City Traffic Engineer, at a cost of $425, to investigate access problems for City office location at DSRSD site , to determine whether this site should be included in further considerations . STREET SIDE TRASH RECEPTACLES In accordance with the 1982-83 Goals & Objectives Implementation Plan, Staff has investigated the placement of decorative trash receptacles on City streets where litter problems presently exist . Staff identified six locations adjacent to bus stops which appear to experience consistent litter problems . Staff identified a manufacturer who makes heavy duty decorative trash receptacles built of concrete aggregate , weighing approximately 430 lbs each. In addition, the manufacturer will install a plaque bearing the City seal . The total cost of six receptacles delivered is $2 , 150 . The City ' s street sweeping contractor has indicated that he would be willing to perform the service on an as needed basis for $1 . 15 per can per pickup. On motion of Cm. Burton, seconded by Cm. Jeffery, and by unanimous vote , the Council l ) authorized the City Manager to purchase receptacles and 2 ) authorized the City Manager to amend agreement with Marc Sweeping Service . ESTABLISH TRAFFIC REGULATIONS NO PARKING ZONE VALLEY HIGH SCHOOL - DUBLIN BOULEVARD Amador Valley Joint Union High School District has requested 45 ft of red curb approaching driveway on Dublin Boulevard to increase the sight distances for vehicles leaving the driveway. The City Engineer has reviewed this problem at the site and concurs with the request . On motion of Cm. Burton, seconded by Cm. Hegarty, and by unanimous vote , an ordinance was introduced and the reading waived. Regular Meeting March 14, 1983 CM-2-36 On motion by Cm. Burton, seconded by Cm. Hegarty, and by unanimous vote , the ordinance was adopted on an urgency basis . ORDINANCE NO. 2 - 83 ESTABLISHING TRAFFIC REGULATIONS PATROL VEHICLE PURCHASE This item was removed from agenda because Staff was unable to obtain all necessary information to make presentation on the purchase of patrol vehicles . The item will be placed on future agenda. LETTER FROM TERRY CULLEY RESIDENT OF AMADOR VALLEY BOULEVARD RE SPEEDING Mr. Terry Culley, 7029 Amador Valley Boulevard has written a letter to the City Council regarding his concern related to vehicles speeding on the residential portion of Amador Valley Boulevard. Council discussed the situation and directed Staff to look into the pros and cons .of various alternatives for solving the speeding problem. In the meantime , Dublin Police Services will provide as much enforcement as possible . OTHER BUSINESS Jail Facilities - Santa Rita Cm. Burton had delivered to the Council a letter from Supervisor Excell and letter from RCF re the jail proposal . Supervisor Excell indicated to Cm. Burton that a letter from Dublin would be very helpful in asking that all alternatives for jail construction be considered, including possibility of a modular ,jail facility. On motion of Cm. Burton, seconded by Cm. Moffatt , and by majority vote , the Council directed Staff to send letter supporting the concept that Supervisor Excell presented to the Board of Supervisors in his letter of February 14th. Suggestion was to hold off on study for 60 days in order to carefully consider all proposals . Cm. Jeffery abstained. Valley Community Health Care Center Staff was directed to invite Valley Community Health Care Center to make presentation to the City Council at a future meeting. J_ J_ Regular Meeting March 14, 1983 CM-2-37 SB 142 - Sign Ordinance Cm. Jeffery requested that Staff check the status of this Senate Bill . The- City Manager felt it might be appropriate for the Council to contact the Chamber of Commerce and Historical Association to see if they would oppose this bill . Zone 7 The Planning Director advised the City Council that a letter had been received from Zone 7 requesting a finding, general plan conformity in terms .of the proposed Dougherty Reservoir and pipeline . This is the 4 million gallon water tank that is being proposed on the ridgeline of the Dougherty hills . It was initially part of the Kremco project and since this project has not been finalized in terms of filing of the Final Map , and since the possibility exists that they won' t finalize , Zone 7 and the DSRSD would like to have a finding of general plan conformity. Also a Draft EIR has been prepared for this project . The Zoning Ordinance allows water tanks as an outright permitted use in various districts of the City. The state planning laws require the special districts to have a finding of general plan consistency from the planning agency of the City. At the last Planning Commission meeting, the proposal was reviewed and in essence , the Commission made the findings that the proposed project would have little possibility of having any adverse impact in terms of our future General Plan. ADJOURNMENT There being no further business to come before the Council , at 11 : 20 p.m. the meeting was adjourned to an adjourned regular meeting on Tuesday, March 15 , 1983 at 7 : 30 p.m. for joint work session with the Planning Commission. Mayor ATTEST: City Clerk J, ,V Regular Meeting CM-2-38 March 14, 1983 ADJOURNED REGULAR MEETING - MARCH 15, 1983 An adjourned regular meeting of the City Council of the City of Dublin was held on Tuesday, March 15 , 1983 in the meeting room, Dublin Library. The joing study session meeting with the Planning Commission was called to order at 7 : 37 p.m. by Mayor Peter Snyder. ROLL CALL PRESENT: Councilmembers Burton, Hegarty, Jeffery, Moffatt and Mayor Snyder. Planning Commissioners Vonheeder, Mack, Woy, Alexander and Chairman Tenery. PLEDGE OF ALLEGIANCE The Mayor led the Council , Planning Commission, Staff and those present in the pledge of allegiance to the flag. DEVELOPMENT OF GENERAL PLAN PLANNING AREA The City Manager briefly discussed the purpose of the joint meeting. The Planning Director discussed the concepts of sphere of influence and planning area boundary. The City Council and Planning Commission members questioned Staff regarding alternatives available to the City. The City Council and Planning Commission discussed various boundaries for consideration as the City' s planning area boundary. On motion of Cm. Moffatt , seconded by Cm. Hegarty, and by unanimous vote , the Council approved the establishment of planning area boundary with an eastern limit at the ridge east of Collier Canyon Road, from Highway 580 to Contra Costa County Line . On motion of Cm. Burton, seconded by Cm. Moffatt , and by unanimous vote , the Council approved the establishment of planning area boundary with western limit at ridge west of Eden Canyon/Palomares Canyon Road from the Contra Costa County line to the Hayward City limit , then following the Hayward City limit on the south and, on the east , following the Pleasanton City limit . The City Council directed Staff to prepare a resolution for its next meeting which would request LAFCO to establish a sphere of influence contiguous with the City ' s planning area. Adjourned Regular Meeting March '15, 1983 CM-2-39 ADJOURNMENT There being no further business to come before the Council , the meeting was adjourned at 9 : 50 p.m. Mayor ATTEST: City Clerk Adjourned Regular Meeting March 15, 1983 CM-2-40