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HomeMy WebLinkAboutItem 3.1 Approve 03-28-1983 & 04-11-1983 Minutes REGULAR MEETING - MARCH 28, 1983 A regular meeting of the City Council of the City of Dublin was held on Monday, March 28 , 1983 in the meeting room, Dublin Library. The meeting was called to order at 7 : 34 p.m. by Mayor Peter Snyder. ROLL CALL PRESENT: Councilmembers Burton, Hegarty, Jeffery, Moffatt and Mayor Snyder. PLEDGE OF ALLEGIANCE The Mayor led the Council , Staff and those present in the pledge of allegiance to the flag. J. J, CONSENT CALENDAR On motion of Cm. Hegarty, seconded by Cm. Jeffery, and by unanimous vote , the following were approved: Minutes of regular meeting of February 28 , 1983 and adjourned regular meeting of March 8, 1983 ; Warrant Register in the amount of $38 , 996 . 36 ; Financial Report for Period Ending February 28 , 1983 . J. J, VALLEY COMMUNITY HEALTH CENTER Joan Stenger, Project Director of the Senior Support Program addressed the Council to inform them of the services which are being provided free to the elderly and to ask assistance in sharing this information with members of the community. The program was developed as a direct response to the communities ' request for in-home support services for the valley' s frail elderly. Trained and supervised volunteers provide socialization, friendship and respite care on a one-to-one basis . Regular visits , special luncheons and outings and frequent telephone calls provided by the volunteer begin to break down the isolation and form a needed link to the community. PUBLIC HEARING PA82-013 ALBERTSON' s Albertson' s desire to expand their store by enclosing the front arcade and extending their building into the northerly side yard. This would increase the store ' s size by 8 ,208 sq. ft . Two major concerns were addressed re this proposal : 1 ) the entire shopping center , in which Albertsons is located, March 28, 1983 �-�✓ p , 0 CM-2-41 was built to its maximum size with no extra parking spaces available . A parking variance of 105 spaces would be necessary for the proposed expansion; and 2 ) when the shopping center was constructed, a building code variance was granted, in part , to permit a larger floor area than typically allowed. A 60 ft sideyard was a condition of approval . The proposed expansion would require a modification of the previous building code variance . An in-depth Staff Analysis was presented to Council for review. The Council requested that the site development review application for the proposed addition be brought to the City Council for review and action, and further, that this be added as a condition in the resolution granting the building code variance . Also, the wording on page 2 , #3 of the building code variance should be ,clarified. The City Attorney felt this clarifica- tion could be accomplished by ending the sentence after the word "code" . Dennis .Sheehan, property manager for northern California was present representing Albertson' s , and stated they were very willing to work with Staff, to come back and show Council their plans , architectural theme , landscaping plans , etc. They did not feel that the requirements , as spelled out by Staff , would be an unnecessary burden on them. Most of their new _ stores have trash enclosures as standard. He explained that the expansion would include a deli , bakery and flower shop areas . On motion of Cm. Burton, seconded by Cm. Jeffery, and by unanimous vote , the following resolution was adopted : RESOLUTION NO. 12 - 83 GRANTING BUILDING CODE VARIANCE TO ALBERTSON' S STORE AT REGIONAL STREET & AMADOR VALLEY BOULEVARD On motion of Cm. Burton, seconded by Cm. Jeffery, and by unanimous vote , the following resolution was adopted : RESOLUTION NO. 13 - 83 GRANTING PARKING VARIANCE TO .ALBERTSON' S STORE AT REGIONAL STREET & AMADOR VALLEY BOULEVARD PUBLIC HEARING PA83-002 MOTOR LODGE ASSOCIATES REZONING Motor Lodge Associates is requesting that a 0. 9 acre portion of the former Liberty House property be combined with the existing Howard Johnson Motor Lodge site . The application would reclassify the 0. 9 acre portion from Light Industrial (M-1 ) , and the existing Motor Lodge site from Highway Frontage (H-1 ) to Retail Business (C-1 ) . The applicant has indicated a desire to add approximately 80 rooms and would use the added property for Regular Meeting CM-2-42 March 28, 1983 parking and possibly recreational use . Other retail and business uses could occur on the property. Staff felt the proposed rezoning to be appropriate for the site and that it would be beneficial to the City. Johnson Clark, one of the managing partners , was present representing the applicant . He indicated they were very conscious of what is happening across the highway in the Pleasanton area, and the fact that 2 or 3 motels are rumored to be coming in, and they want to be ready .for the competition when it arrives . They are working on plans to enlarge their lobby , and also meeting rooms . On motion of Cm. Burton, seconded by Cm. Hegarty, and by unanimous vote , the Council adopted the negative declaration. On motion of Cm. Hegarty, seconded by Cm. Jeffery, and by unanimous vote , the Council made the 6 findings indicated on page 4 of the Pre-Hearing Staff Analysis . On motion of Cm. Moffatt , seconded by Cm. Jeffery, and by unanimous vote , the City Engineer was directed to prepare a lotline adjustment . _ On motion of Cm. Jeffery, seconded by Cm. Hegarty, and by unanimous vote , an ordinance amending zoning ordinance to permit the rezoning of real property within the City of Dublin was introduced and the reading waived. CITIZEN' s CABLE TELEVISION ADVISORY COMMITTEE APPOINTMENTS Letters were received from seven individuals who are interested in representing Dublin on the Committee . On March 21 , 1983 , a letter was received from one of the applicants , Beth Grant DeRoos , asking that her name be withdrawn from consideration. Following a secret ballot vote by the Council , on motion of Cm. Burton, seconded by Cm. Jeffery, and by unanimous vote , the following individuals were appointed as Dublin' s representatives to the Committee : Claudia McCormick, Ray Rand and John Tumminelli . RECESS A short recess was called. The meeting reconvened at 8: 50 p.m. with all Councilmembers present . Regular Meeting March 28, 1983 CM-2-43 SPHERE OF INFLUENCE; GENERAL PLAN PLANNING AREA At the joint meeting of the City Council and Planning Commission, the City Council directed Staff to prepare the appropriate resolutions establishing the planning area boundary and also requesting LAFCO to adopt a sphere of influence for the City. Limits were established as follows : Eastern Limit : The ridge east of Collier Canyon Road, from Highway 580 to the Contra Costa County Line. Western Limit : The ridge west of Eden Canyon Road and Palomares Canyon Road from the Contra Costa County Line to the Hayward City Limit , then following the Hayward City Limit on the south and,-' on the east , following the Pleasanton City Limit . On motion of Cm. Hegarty, seconded by Cm. Mof-fact , and 'by unanimous vote , the Council adopted: RESOLUTION NO. 14 - 83 ESTABLISHING A PLANNING AREA BOUNDARY On motion of Cm. Jeffery, seconded by Cm. Moffatt , and by unanimous vote , the Council adopted: RESOLUTION NO. 15 - .83 REQUESTING THE LOCAL AGENCY FORMATION COMMISSION OF THE COUNTY OF ALAMEDA TO DEVELOP, DETERMINE AND ADOPT A SPHERE OF INFLUENCE FOR THE CITY OF DUBLIN AND TO REVISE TO THE EXTENT NECESSARY THE SPHERE OF INFLUENCE OF THE CITY OF PLEASANTON STREET LIGHTING LEVEL UPGRADE The City Engineer, at the direction of the City Council at a previous meeting, has reviewed the street lighting additions as proposed by PG&E and the County of Alameda, approximately 1 year ago. Modifications are being recommended to those additions . The additions would amount to approximately 230 lights ; 176 of which would primarily be in residential areas and 54 would be in some of the arterial areas . The additional lighting would improve pedestrian and vehicular safety, provide greater security lighting for private property, and provide lighting to those property owners which are presently paying their assessment for street lighting, but do not presently have any lighting. The estimated cost of the additional lights is approximately $31 ,000/year. If the local street lighting assessment district is formed, this amount could be added to the total budget of the district . PG&E has indicated that the installation of these lights could begin within 4 to 6 months , and could be completed in about 18 months . Regular Meeting March 28, 1983 CM-2-44 On motion of Cm. Jeffery, seconded by Cm. Burton, and by unanimous vote , the Council authorized PG&E to install approximately 230 residential and commercial street lights . BUILDING INSPECTION SERVICES The building inspection services are presently being provided-by the County of Alameda . Local people must go to Hayward to obtain permits . The City Manager explained that a goal is to provide this service to residents out of the City office, thereby establishing a one-stop permit process within the community. Typically, this is accomplished by hiring building inspectors as City employees . The problem encountered here , however, is that the building activity workload always fluctuates . You either have a -great deal of activity or very little activity. A contract situation is more ideal in this respect . On motion of Cm. Burton, seconded by Cm. Moffatt , and by unanimous vote , the Council authorized Staff to solicit proposals for contract building inspection services . GRANT - STATE OFFICE OF TRAFFIC SAFETY - Each year the State Office of Traffic Safety approves grants to aid cities and counties to start up safety programs . These programs , if approved, will aid Staff in the identification of traffic problems and allow preventative safety measures to be taken. Approval by the Office of Traffic Safety does not commit the City to go through with the program nor preclude amendments to the program, if deemed necessary. The program timing begins with April lst application submittals for the following October funding. On motion of Cm. Moffatt , seconded by Cm. Jeffery, and by unanimous vote , the Council authorized Staff to submit grant application. STREET VACATION - EXTENSION OF HANSEN DRIVE A 60 ft roadway easement was offered for dedication as a part of a Parcel Map filed in 1973. An eight lot subdivision is now proposed over one of the two lots in the original Final Parcel Map and the alignment and width of the street has been changed. The City ' s vacation of the original right-of-way will allow the new street alignment to be platted as the ultimated layout . This vacation shall be effective concurent with the filing of the Final Map, thus maintaining access to the adjacent property. After discussion, on motion of Cm. Moffatt , seconded by Cm. Burton, and by unanimous vote , the Council agreed to table this item until the next meeting , and requested Staff to come back with maps . Regular Meeting March 28, 1983 CM-2-45 SOLID WASTE RATE REVIEW COORDINATION COMMITTEE STUDY The Alameda County Solid Waste Management Authority has requested that each of its members respond to the Rate Review Coordination Committee survey which is directed to the City Councils and governing boards of each member. After discussion, Council consensus was that an adjourned regular meeting be held to complete the survey. The meeting was set for 6 : 30 p.m. on April 11 , 1983 ; just prior to the next regular meeting. Cm. Moffatt indicated he would not be able to arrive until after 7 : 00 p.m. OTHER BUSINESS Hospital Presentations Since the City Council had recently heard a presentation by Valley Memorial Hospital , in the interest of fairness , Cm. Jeffery requested that Staff contact other hospital facilities in the area in order to request a presentation with relation to their future growth plans . AB-696 Cm. Jeffery requested that Staff write a letter supporting Assembly Bill #696. It is related to the counties referral of land use proposal to cities . Conflict of Interest - Parks & Recreation Committee Cm. Jeffery questioned possible conflict due to the fact that individuals had been appointed to the City ' s committee and currently serve on committee with another governmental body, specifically the DSRSD parks & recreation committee . The City Attorney indicated it certainly presents an appearance of a conflict , but stated he would like to come back to the Council at a future time with regard to whether or not a conflict does exist . AB-647 Assembly Bill 647 deals with attorney fees and Council directed Staff to write letter in support . Regular Meeting March 28, 1983 CM-2-46 Coro Foundation The City Manager mentioned that the Staff is cooperating with the Coro Foundation. They have selected Dublin to do an indepth study and presentation to the community. ADJOURNMENT There being no further busines to come before the Council , at 10 : 20 p.m. , the meeting was adjourned to an adjourned regular meeting at 6 : 30 p.m. on April 11 , 1983 at the Dublin .Library meeting room. Mayor _ ATTEST: City Clerk Regular Meeting March 28, 1983 CM-2-47 ADJOURNED REGULAR MEETING - APRIL 11, 1983 An adjourned regular meeting and study session of the City Council of the City of Dublin was held on Monday, April 11 , 1983 at the Dublin Library meeting room. The meeting was called to order at 6 :40 p.m. by Mayor Peter Snyder. ROLL CALL PRESENT: Councilmembers Burton, Hegarty, Jeffery, and Mayor Snyder. Councilmember Moffatt arrived at 7 : 28 p.m. SOLID WASTE RATE REVIEW COORDINATING COMMITTEE SURVEY In January, 1983, the County Solid Waste Management Authority formed a Rate Review Coordination Committee to examine and make recommendations regarding the relationship between the Authority and the Refuse Rate Review Committee (RRRC) . In particular, the Authority Committee is to make recommendations concerning the collection and disbursal of surcharge monies from importation of San Francisco solid waste . The Authority committee has requested that City Councils and Boards complete a survey related to issues of mutual concern. Following discussion and consensus of the Council , the 13 question survey was completed. Staff was directed to forward completed survey to William H: Fraley, Secretary of the Alameda County Solid Waste Management Authority. ADJOURNMENT After completion of discussion, at 7 :42 p.m. the meeting was adjourned to a regular meeting. Mayor ATTEST: City Clerk CM-2-48 Adjourned- Regular Meeting April 11, 1983