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HomeMy WebLinkAboutItem 8.2MCEStrtMaintAgrmnt84-85 CITY OF DUBLIN AGENDA STATEMENT CITY COUNCIL MEETING DATE: June 11, 1984 SUBJECT : 1984-85 Street Maintenance Agreement EXHIBITS ATTACHED RECOMMENDATION : Background of MCE Corporation; Proposed Annual Maintenance Agreement : Consider Proposal Appropriate funding will be provided in the 1984-85 Budget DESCRIPTION : Since incorporation, street maintenance and related functions have been performed by the Alameda County Public Works Department. In addition, their efforts have been supplemented by direct contracts in specific areas where the County could not respond in a timely fashion. Overall, the County has basically provided services in response to specific requests from City Staff. The coordination of services and scheduling of work has been lacking under the current arrangements. An analysis of the situation indicates that the performance of these services could be improved if a single qualified individual were responsible for the coordination of the activities. The attached proposal provided by MCE Corporation would address this issue. MCE has proposed to have a Contract Manager who would complete the following: (1) inspections of the streets and related facilities to identify and record specific work needs, (2) contact residents on the City's behalf to discuss and resolve maintenance problems or respond to related concerns; (3) develop monthly work schedules and reports for review by City Staff; (4) scheduling, supervision and control of work performed by MCE employees and subcontractors, and (5) preparation and coordination of emergency call-out procedures. It is anticipated that by having a consistent individual providing this information to City Staff, an improved service level can be provided to the residents of Dublin. MCE has also made arrangements to either directly or through subcontractors provide services in the areas indicated in Section A: Scope of 'Work, shown in Attachment 1 of the proposed agreement. Where appropriate, MCE has provided unit costs. In other areas, the work will be provided on a time and materials basis. MCE has indicated that they will be able to provide many of the labor intensive tasks now provided by the County. The use of the Contract Manager will reduce City Staff time utilized to develop specifications and monitor performance in areas where the County has been unable to provide service. FINANCIAL STATEMENT: ITEM NO. COPIES TO: Relationship to County Contract Staff recommends a dual approach to the provision of street maintenance services in the 1984-85 fiscal year. MCE would be providing the day-to-day maintenance services in the areas noted in Attachment 1. The City would continue to have the master agreement with the County, which would be amended to specify when they were to respond to activities. The City would include a clause which specified that work by the County Road Department should only be conducted within the City of Dublin upon receipt of a written service request. It has been noted that in specific areas, the County is capable of responding in an effective manner. We would approach the County Contract in the following manner: (1) at the beginning of the contract year, a service request would be issued for those areas which the City desired to have the County operate. Staff anticipates that this would include traffic signal repair and maintenance, traffic sign installation and repair, and crossing guards. (2) the contract would state that any further services must be authorized by a written service request. (3) if the City determined a need to have other services provided by the County, this arrangement would provide flexibility. Staff has discussed this amendment with the Road Department Officials, and they did not foresee any difficulty in providing services under this arrangement. Cost The cost for the MCE proposal would be determined by the amount of services provided. City Staff has attempted to project the total costs for activities performed under the agreement. These estimates are based on historical information and unmet needs identified by Staff. This estimate represents the major portion of the street maintenance budget. The following breakdown indicates projected budget amounts for the 1984-85 fiscal year. Please note that these are only areas to be completed by MCE and Alameda County. In the case of traffic signal maintenance, the budget will also represent services provided by Contra Costa County and CalTrans. 1984-85 PUBLIC WORKS ACTIVITIES ESTIMATED COSTS Activity MCE Alameda County Traffic Signal Maintenance Street Repair Drainage Maintenance/Repair Storm Patrol & Cleanup Curb Gutter & Sidewalk Sign Repair & Installation Striping and Marking Guardrail Repair Weed Control Bike Path Maintenance Street Tree Maintenance Beautification Contract Manager -0- $ 75,000 25,000 14,000 1,800 2,000 20,500 1,500 5,600 10,000 24,750 32,000 34,000 $246,150 $ 20,800 --0-- --0-- --0-- --0-- 15,000 --0-- --0-- --0-- --0-- --0-- --0-- --0-- $ 35,800 Total Anticipated Maintenance Costs ='$251,950 Potential cost factors have been analyzed and a direct comparison with the County service is difficult to achieve. Influencing factors include the productivity of the individuals providing the service. City Staff has utilized MCE to conduct landscape maintenance on the medians and right-of- way in the central business district. MCE was the only contractor to submit an informal bid. The actual cost of the work performed was substantially below the estimate submitted. In addition, MCE Staff kept City representatives aware of progress and responded to specific requests. This type of arrangement has shown to be both cost effective and responsive to the City's needs. MCE Corporation has proposed a 3-year agreement with a 90 day cancellation clause. The length of this agreement is necessary to allow MCE to make necessary arrangements for equipment and personnel. Maynard Crowther, President of MCE, will be present at the meeting to answer any questions the Council may have. CITY OF DUBLIN AGENDA STATEMENT CITY COUNCIL MEETING DATE: June 11, 1984 SUBJECT Street Maintenance Agreement EXHIBITS ATTACHED : RECOMMENDATION : FINANCIAL STATEMENT: DESCRIPTION ~ Staff is finalizing a proposal and agreement from MCE Corporation to provide street maintenance services in 1984-85. The complete agenda statement and staff report will be delivered on Friday, June 8, 1984. COPIES Background Of MCE CORPORATION MCE has been incorporated in the State of California since 1983 with main offices located in San Ramon, California. MCE was established with the expressed purpose of providing quality and cost effective services in the following areas: MAINTENANCE: Annual Maintenance Programs for . · Municipalities · Public Utilities and Services · School Districts · Private Sector Facilities CONSTRUCTION: Open Shop Contracting Services in the areas of . · Streets and Highways · Drainage Facilities e Structures ENGINEERING: Architectural and Engineering Services in the areas of . · Construction Management · Project Control Systems e Specifications and Construction Agreements · Bid Evaluations · Claims Analysis Field Investigations Engineering Studies and Reports · Estimating TYPICAL PROJECTS The following listing is indicative of the types of projects and clients serviced by MCE Corporation. CLIENTS MCE FUNCTIONS OICC, Naval Public Works Center Oakland, California; Architectural and Engineering Services. · Field Investigations · Specification Preparation · Contract Preparation · Engineering Analysis · Estimating Matson Navigation Company San Francisco, California; Engineering Services Sohio Construction Company San Francisco, California; Engineering Services. P.G. & E., Peninsula and San Jose Central Districts; Concrete Sidewalk, Curb and Gutter Repair. · Fabrication Inspection Services · Project Report · Project Control Services · Estimating · Management Reporting Systems · Construction · Construction Management P.G. & E., Contra Costa and Eastern Alameda Counties; Concrete/Asphalt Repair/Replacement. Golden Rain Foundation Rossmoor- Walnut Creek, California; Street and Drainage Improvements. · Construction · Construction Management · Construction · Construction Management City of Palo Alto Palo Alto, California; Concrete Sidewalk, Curb and Gutter Repair/Replacement. · Construction · Construction Management PREVIOUS EXPERIENCE The following projects are indicative of the experience gained by HCE personnel prior to joining our firm. CLIENTS FUNCTIONS COMPANY · City of Lafayette, California; Public Works Management Program. City of Rancho Palos Verdes, California; Public Works Management Program. · City of Belvedere, California; Public Works Management Program. American President Lines; Facilities Maintenance Management Systems. U.S. Navy, Naval Facilities Engineering Command; Maintenance Management System Kings Bay, Georgia. Standard Oil Company of Ohio; Prudhoe Bay Oil Field, Systems Project. · Developed Program · Administered Program · Developed Program · Administered Program RJA RJA · Developed Program · Administered Program · Site Investigations · Developed Programs RJA RJA · Produced Study · Developed Program RJA · Project Mgt. Services Sohio · Project Control Systems · Computerized Reporting Systems Cleveland Cliffs Iron Co.; Tilden II Project, Project Control. Detroit Edison Co.; Belle River Power Project, Project Control Services. Freeport Indonesia Corp.; Irian Jaya Copper Project, Cost Engineering Services. Sea-Land Services Inc.; SL-7 Portainer Design Services. · Project Mgt. Services · Project Control Systems · Project Control Systems e Project Mgt. Reporting · Project Status Reporting · Tax Studies · Project Engineering · Fabrication Co-ordinator Bechtel Group Bechtel Group Bechtel Group Fruehauf Corp. HAYNARD A. CROWTHER PRESIDENT EDUCATION: REGISTRATION: PROFESSIONAL: · B.S. Degree in Civil Engineering · B.S. Degree in Business Management · Professional Engineer · General Engineering Contractor · American Public Works Association · American Society of Civil Engineers W~)RK EXPERIENCE: · 1983 - Present · 1969 - 1983 President - MCE Corporation Responsible for overall management of MCE to insure its dedication to high-quality and cost effectiveness. Division Director - Roy Jorgensen Associates, Inc. Responsible for directing projects and personnel assigned to the firm's Western Regional Office. In this position he held several sub-tier posts in directing the daily activities: - President, Roy Jorgensen Associates Maintenance Contractors - supervised contract management work through the project management staff. - Director of Public Works, Rancho Palos Verdes, CA - supervised the City's public works activities on a subcontract basis. - Engineering Manager, Lafayette, CA - supervised and implemented the City's annual services maintenance program. · 1966 - 1969 · 1965 - 1966 Public Works Administrative Officer- U.S. Navy~ Civil Engineerin~ Corps. Responsible for the preparation, control and supervision of the entire construction and maintenance programs at the naval facilities in Sasebo, Japan. Civil Engineer - Dept. of Water & Power~ City of Los Angeles Responsible for planning and designing water supply, distribution and water works facilities. ROBERT S. JOHANSEN VICE PRESIDENT, ENGINEERING EDUCATION: REGISTRATION: PROFESSIONAL: WORK EXPERIENCE: · 1984 - Present · 1980 - 1983 · 1974 - 1980 · 1964 -1974 · B.S. Degree in Architecture · (Minor: Engineering & Production) · Professional Engineer · Project Management Institute · American Association of Cost Engineers · National Society of Professional Engineers Vice President - MCE Corporation Responsible for the Management and Business Develop- ment functions concerning the Engineering Services provided by MCE. Project Control Supervisor - Sohio Construction Co. Responsible for developing and administering the project management services functions for the Systems Project, Prudhoe Bay, Alaska. This consisted of scheduling, cost engineering, budgeting, contract pre- paration, bid evaluation, computerized systems, and general administration. Project Controls Manager - Bechtel Group Held numerous supervisory and management positions culminating as the Project Controls Manager for Becon Construction Co. Responsible for establishing and managing the project control function for the corp- oration in support of numerous Power, Petro-chem, and Mining projects throughout the United States. Project Engineer - Fruehauf Corp. Responsible for the engineering and fabrication co- ordination of numerous projects for the PACECO Division throughout the world. PATRICK J. BYRNE PROJECT ENGINEER EDUCATION: B.S. Degree in Engineering Science M.S. Degree in International Management PROFESSIONAL: Society of Tulane Engineers National Society of Professional Engineers WORK EXPERIENCE: · 1984 - Present · 1982 - 1983 · 1978 - 1981 Project Engineer - MCE Corporation Responsible for the preparation of various maintenance and service contracts for the U.S. Navy including field investigations, document preparation, staff supervision and budget management. Served as Project Manager for several service contracts. Project Engineer - Roy Jorgensen~ Associates Responsible for implementation of maintenance management systems for the public works departments of various cities including Belvedere, Ca. This work consisted of budgeting, scheduling, reporting, training and supervising others in the program. Also prepared several maintenance and service contracts for the U.S. Navy. Project Engineer - Peace Corps Responsible for the design and construction of numerous water distribution systems in Guatemala, Central America.