HomeMy WebLinkAbout7.5 MCE AmendExtendAgrmnt CITY OF DUBLIN
AGENDA STATEMENT
SUBJECT:
City Council Meeting Date: June 27, 1989
Public Works Maintenance Contract Review (MCE)
Report prepared by Public Works Director Lee Thompson
EXHIBITS ATTACHED:
6)
1) Table of Workload Measures
2) Comparison of Equipment Rental Rates
3) Proposed ~endment Extending Agreement
4) Current Maintenance Agreement with MCE
5) Service Request Form, Final Service Request Summary for
Fiscal Year 1987-88 and Summary for ~f 1988-89 through
May
MCE Self-Evaluation
Discuss maintenance issues as part of evaluation process.
Approve amendment to current agreement extending
Agreement for one year and authorize Ma]for to execute.
FINANCIAL STATEMENT: See below.
DESCRIPTION:
PiCE has provided maintenance services to the City of Dublin since July 1, 1984.
Those services which are provided by MCE are as follows:
Spill Cleanup
Street Repair
Drainage Maintenance
Storm Patrol/Cleanup
Curb, Gutter, and Sidewalk
(temporary or emergency repair)
Sign Installation, Repair, and Maintenance
Striping and Marking
Guardrai! Repair
Weed Abatement
Bike Path Maintenance
Street /tee Haintenance
Stree5 Landscaping Maintenance
Park Maintenance
On July 1, 1987, the City entered into a one-year agreement with MCE Corporation,
which provided for extensions for two successive one-year terms, subject to the
satisfactory performance by the Contractor as determined by the City. July 1,
1989, will begin the final year provided for in the current agreement.
Shown below is a comparison of the contract costs authorized by the City for Fiscal
Year 1988-89 with the estimated costs which will be incurred for Fiscal Year 1988-
89 by activity.
TABLE I
Activity
Spills
Street Repair
Drainage Haintenance
Storm Patrol
Curb, Gutter, & Sidewalk
Sign Repair/Installation
Striping & Harking
Cuardrail Repair
Weed Abatement
Bike Path Maintenance
Street Tree Maintenance
Landscape Haintenance
Park Haintenance
Maintenance Supervisor
Miscellaneous Work
Budget* Estimated Over/Under
1988-89 1989-90 1988-89 BudgeI
5,300
76 700
10 !00
8 600
15 900
21 200
45 000
1 300
5 800
6 200
90 900
184 300
319 500
73 800
10 000
$ 3 300
45 000
17 000
6 600
15 900
21 000
44 255
1 300
5,800
2,000
71,900
173,900
308,360
73,800
6,000
(2,ooo)
(Sl,7OO)
6,900
(2,000)
0
(200)
(745)
0
0
(4,200)
(19,ooo)
(~0,400)
(ll,i40)
0
(4,000)
$ 874,600 $ 746,115 $ (78,485)
* As adopted by City Council in June 1988.
ITEM NO. / t: .' COPIES TO' Maynard Crowther, MCE
Stat Smalley, MCE
As indicated above, it is anticipated that MCE will spend $78,485 less than the7
were authorized to spend in Fiscal Year 1988-89. This is primarily attributable
to the following factors:
1) Much of the street repair was done under the overlay/street repair contract
because of the much lower cost of using a pavement grinder for production
street repair work ($~1,700).
2) Because of the size of many of the street trees, the frequency of maintenance
pruning was reduced ($19,000).
3) The San Ramon Road Phase III landscape maintenance and Villages assessment
district came on line much later than estimated ($10,400).
4) Park maintenance is lower due primarily to taking over Alamo Creek Park later
than anticipated ($11,140).
The computerized reporting methods that MCE uses allows cost review and control
on a monthly basis so that the various maintenance activities to be monitored may
be easily revised when necessary.
Work Performed
MCE staff has developed a performance based budget in which a very detailed
inventory of improvements is monitored. Exhibit 1 lists a sample of the workload
measures which helps City Staff to keep up on changes in maintenance needs.
These workload measures include a full time maintenance supervisor who oversees
the budget categories of park maintenance, street tree maintenance, street
maintenance, and street landscape maintenance. The listed workload measures are
definable tasks which make up these budget categories. Labor is measured in
manhours; materials are quantified by weight, measurement, or item.
~uality of Service Provided
Attached (Exhibit 5) are the Final Se~ice Request Summary for street maintenance
(including sweeping, landscaping, signs, and so forth) for Fiscal Year 1987-88
and the summary for the first 11 monnhs of Fiscal Year 1988-89. As indicated in
the s~mnary, the City handled a total of 46 street maintenance service requests
for the first 11 months of this fiscal year. Of those service requests that were
handled, the City received 13 responses to the Se~;ice Request questionnaire.
The job evaluation score increased from 4.30 in Fiscal Year 1987-88 to 4.50 in
1988-89 (the ratings being defined as ~4 "somewhat pleased" and #5 "very
pleased). For the most part, those residents that responded had very favorable
comments regarding the quality of service provided by MCE.
Fl' 1988-89 is the first year that MCE has handled park maintenance se~ices for
the City. The Service Request Summary for park maintenance is computed
separately from the street maintenance report and is also attached. Through biay
of 1989, a total of 70 requests for park maintenance were received, including
service to the Senior Center and Shannon Center buildings. The City received 16
responses to the questionnaire, with an average evaluation score of 4.3. (It
should be noted that approximately half of the park se~ice requests were Staff-
generated and that the response rate from residents is actually about 50%.)
Again, most co~nents were favorable regarding the quality of service.
~iCE's emergency response has been very good. In general, they have responded
within 20 to 30 minutes. Several of MCE's staff live in close proximity to the
City of Dublin, enabling a quick response time during non-working hours.
In addition to the normal contract work, MCE has provided personnel and equipment
for special events such as the St. Patrick's Day parade and the Shamrock Festival
and for miscellaneous banner installations. The traffic control planning and
execution has been professional and timely for these events.
Contract Comoliance
As was indicated in last year's report, MCE's performance has continued to
improve. MCE has strived to find different ways to reduce costs to the City and
has exercised consistent initiative in identifying problem areas as well as
keeping the Public Works Director's office informed of the status of public works
maintenance activities. MCE has also gone to great lengths to doc~tment and
inventory all of the various public works items throughout the City in order to
more accurately project maintenance costs and identify service levels. This
information has been invaluable in preparing the P'i$cal Year ].989-90 maintenance
budgets in that Staff was able to easily pinpoint areas where cost savings might
be realized.
Additionally, the Maintenance Superintendent participates in both the Traffic
Safety Committee and regular Public Works staff meetings. These activities have
proven invaluable from the standpoint of communication within and among
departments and have hastened the resolution of real and potential problems that
come to light.
Cost Effectiveness
In past years, it has appeared that the only viable alternative to providing .
public works maintenance services at this time would be to provide the service in
a combination of contract and City employees or with solely City employees. As
noted in prior reviews, the City's existing Corporation Yard facility would be
inadequate for the equipment and personnel that would be necessary if this
function was provided in-house. The cost of relocating and constructing a ne~
facility would far outweigh any difference between the contract and in-house
provision of public works services at this time.
Proposed Services for Fiscal Year 1989-90
The proposed schedule of work for Fiscal Year 1989-90 is sho,~n in Attachment 1 of
the Addendum to Public Works Maintenance Agreement. As always, the scheduled
work is tentative and will not be finalized until the City Council approves the
Budget. As indicated in Attachment 1, Schedule of Work, the estimated contract
costs for maintenance services provided by MCE for Fiscal Year 1989-90 total
$993,050. This exceeds by $193,690 the estimated maintenance costs of $799,360
for Fiscal Year 1988-89. This increase is primarily attributable to the
following factors'
I) The assumption of the Villages landscape maintenance assessment district for
a full year ($75,400).
2) Increase in the first few years' costs of using thermoplastic striping
instead of paint which will see long-term cost savings ($20,500). This was
implemented in May of 1989 with the annual overlay program.
3) Landscape maintenance, including the addition of 2.89 acres of new
landscaping in the San Ramon Road Phase III project ($25,600).
4) The ass~ption of Alamo Creek Park for a full year ($42,590).
5) ~[aintenance of the new landscaping on the Civic Center grounds ($37,000).
Proposed Contract Amendment
Exhibit 2 provides a table of proposed labor and equipment rental rate revisions.
Note that while labor rates are generally increasing in the 5 to 7 percent range,
there are substantial decreases (up to 50%) for equipment charges. These
decreases are possible because of the high hourly usage for much of the
equipment. The labor charges are in line with Staff's knowledge of the rise in
labor market. It is to MCE's credit that they are volunteering to substantially
reduce most of their equipment rates based on their analysis of the usage of this
equipment.
Re commendat ion
It is Staff's recommendation that the City Council approve the Addendum to the
Agreement for Fiscal Year 1989-90 as shown in Attachment 1, Schedule of Work,
including the revisions to the labor and equipment rates.
- 3
(SAMPLE)
COMPARISON OF WORKLOAD MEASURES
ACTIVITY
SPILLS
TEMPORARY PATCHING
POTHOLE PATCHING
REMOVE AND REPLACE ASPHALT
DRAINAGE INSPECTION
CATCH BASINS CLEANED
DITCH CLEANING
STORM PATROL INSPECTION/
REMOVAL
REPLACE SIDEWALK
CURB & GUTTER REPLACEMENT
INSTALL NEW SIGNS
SIGNS REPAIRED
STRIPING-LANE LINES
STRIPING-LETTERS/SYMBOLS
STRIPING-CROSSWALKS
CURB PAINTING
INSTALL PAVEMENT MARKERS
ROADSIDE SPRAYING
BIKE PATH MAINTENANCE
TREE/BUSH CUTTING
TREE TRIMMING SUBCONTRACTOR
TREE REMOVAL
TREE WATERING
TREE REPLACEMENT
LITTER PICKUP
PRUNE/TRIM BEDDINGS
MOW MEDIAN TURF
EDGE MEDIAN TURF (ANNUAL TTL
IRRIGATION INSPECTION/
PROGRAM
IRRIGATION REPAIRS (HEADS ONLY)
REPAIR PAVER STONES
MAINTENANCE SUPERVISION
PARK TURF (ACRES)
OPEN SPACE (ACRES)
BUDGET
ACTUAL ACTUAL 1988-89
1986-87 1987-88 REVISED
PROPOSED
1989-90
204 HRS 182 HRS 133 HRS 179 HR
70 HRS 46 HRS 64 HRS 64 HR
0 TON 6 TONS 0 TON 0 TN
20592 SF 15645 SF 7000 SF 6390 SF
792 EA 718 EA 883 EA 934 EA
546 EA 374 EA 353 EA 373 EA
4210 LF 3030 LF 5850 LF 5850 LF
44 HRS 157 HRS 200 HRS
3407,SF 2503 SF 1532 SF
265, LF 221 LF 178 LF
180 EA 71 EA 71 EA
191 EA 271 LF 300 EA
79159 LF 47924 EA 114712 LF
1425 EA 1549 LF 1700 EA
17219 LF 14993 LF 13510 LF
3514 LF 6337 LF 21490 LF
956 EA 773 EA 911 EA
16 AC 15 AC 15 AC
155 HRS 112 HRS 120 HRS
665 HRS 1223 h-RS 1015 HRS
263 EA 92 EA 225 EA
0 EA 0 EA 2 EA
8174 EA 7021 EA 6408 EA
50 EA 66 EA 83 EA
842 HRS 1787 HRS 2700 HRS
1176 HRS 500 HRS 400 HRS
315 HRS 896 HRS 700 HRS
27610 LF 211614 LF 280000 LF
185 EA 7176 EA 8000 EA
162 HRS 291 HRS 190 HRS
248 HRS 242 HRS 160 HRS
1869 HRS 1908 HRS 1864 HRS
N/A N/A 32.44AC
91.84AC 91.84AC 91~84AC
468 HR
1590 SF
187 LF
75 EA
300 EA
127512 LF
2536 EA
21030 LF
21540 LF
911 EA
43 AC
160 HR
1052 HR
250 EA
5 EA
6408 EA
114 EA
2944 HR
408 HR
790 HR
280350 LF
12760 EA
190 HR
160 HR
1856 HR
40.17AC
91.84AC
PROPOSED LA_ ~R AND EQUIPMENT RENTAL RA%_S
1989-90
1988-89 PROPOSED
RATES RATES
CHANGE
PERCENT
CHANGE
LABOR RATES
DUBLIN CREW
MAINTENANCE SUPERINTENDENT
LANDSCAPE FOREMAN
LANDSCAPE LABORER I
LANDSCAPE LABORER II
LANDSCAPE LABORER III
$26.00 HR $28.00 HR $ 2.00 HR
18.80 HR 20.20 HR 1.40 HR
16.00 HR 17.00 HR 1.00 HR
13.60 HR 14.40 HR 0.80 HR
10.80 HR 11.40 HR 0.60 HR
7.7%
7.4%
6.2%
5.8%
5.6%
MCE CREW
SUPERINTENDENT
LOADER/BACKHOE OPERATOR
ASPHALT PAVER OPERATOR
ROLLER OPERATOR
TRACTOR OPERATOR
TRUCK DRIVER 8-12 C.Y.
TRUCK DRIVER 4-5 C.Y.
TRUCK DRIVER 3 C.T. TRANSIT
CEMENT FINISHER
LABOR FOREMAN
LABORER I
LABORER II
LABORER III
$42.50 HR $44.75 HR $ 2.25 HR
41.50 HR 43.75 HR 2.25 HR
40.25 HR 42.30 HR 2.05 HR
40.25 HR 42.30 HR 2.05 HR
37.75 HR 40.15 HR 2.40 HR
34.50 HR 36.75 HR 2.25 HR
34.00 HR 36.25 HR 2.25 HR
34.00 HR 36.25 HR 2.25 HR
33.00 HR 35.10 HR 2.10 HR
31.75 HR 33.65 HR 1.90 HR
30.75 HR 32.65 HR 1.90 HR
30.60 HR 32.45 HR 1.80 HR
30.50 HR 32.30 HR 1.80 HR
5.3%
5.4%
5.1%
5.1%
6.4%
6.5%
6.6%
6.6%
6.4%
6.0%
6.2%
6.O%
5.9%
EQUIPMENT RATES
ASPHALT PAVER
LOADER/BACKHOE
TRACTOR
ROLLER-VIBRATORY 3-5 TON
ROLLER-VIBRATORY 1-3 TON
DUMPTRUCK 8-12 C.Y.
DUMPTRUCK 4-6 C.Y.
TRANSIT TRUCK 3 C.Y.
FLATBED DUMP W/R & HT
PICKUP CREW CAB
PICKUP W/R & HT
CONCRETE SAW-SELF PROP.
CONCRETE SAW-SMALL
AIR COMPRESSOR
$37.50 HR $37.50 HR N/C
27.50 HR 27.50 HR N/C
22.50 HR 22.50 HR N/C
15.00 HR 15.00 HR N/C
12.00 HR 12.00 HR N/C
20.00 HR 22.50 HR 2.50 HR
18.00 HR 20.00 HR 2.00 HR
18.00 HR 20.00 HR 2.00 HR
9.00 HR 7.00 HR -2.00 HR
7.00 HR 7.00 HR N/C
7.00 HR 5.00 HR -2.00 HR
12.50 HR 12.50 HR N/C
8.00 HR 8.00 HR N/C
10.00 HR 10.00 HR N/C
12.5%
11.1%
11.1%
-22.2%
-28.5%
1988-89
RATES
1989-9~
PROPOSED
RATES
CHANGE
EQUIPMENT RATES (CONTINUED)
BITUMAL POT
VIBRA PLATE
WACKER
POWER BERM MACHINE
MOWER (21")
MOWER (36")
MOWER (72")
CHAIN SAW
BRUSH CUTTER
POWER BLOWER
POWER EDGER
SPRAY TANK W/TRAILER
POWER HEDGE TRIMMER
POWER VACUUM (30")
TRAILER LARGE (18')
TRAILER SMALL (8')
HAND TOOLS (PER TRUCK)
TWO-WAY RADIO
$ 6.00 HR $ 6.00 HR N/C
5.00 HR 6.00 HR $ 1.00 HR
6.00 HR 6.00 HR N/C
10.00 HR 10.00 HR N/C
2.00 HR 3.00 HR 1.00 HR
5.00 HR 4.00 HR -1.00 HR
14.00 HR 10.00 HR -4.00 HR
5.00 HR 4.00 HR -1.00 HR
4.00 HR 3.00 HR -1o00 HR
3.00 HR 2.00 HR -1.00 HR
1.50 HR 2.00 HR .50 HR
2.50 HR N/A N/A
2.50 HR 2.00 HR - .50 HR
5.00 HR 7.00 HR 2.00 HR
5.00 HR 4.00 HR -1.00 HR
3.00 HR 2.00 HR -1.00 HR
1.00 HR .50 HR - .50 HR
1.00 HR .50 HR - .50 HR
PERCENT
CHA~GE
20.0%
5O.O%
-2O.O%
-28.5%
-2O.O%
-25.O%
-33.3%
33.3%
-20. O%
4O.0%
-20.O%
-33.3%
-5O.O%
-5O. O%
UNIT PRICES
REMOVE/REPLACE ASPHALT
REMOVE/REPLACE ADD. DEPTH
ASPHALT LEVELING/OVERLAY
REPLACE SIDEWALK
REPLACE DRIVEWAY
REPLACE CURB & GUTTER
3.30 SF 3.90 SF .60 SF
.4O SF .40 SF N/C
90.00 T 95.00 T 5.00 T
6.60 SF 6~90 SF .30 SF
7.60 SF 8.00 SF .40 SF
18.00 LF 18.90 LF .90 LF
SAW CUTTING 1.75 LF 1.85 LF .10 LF
CHEMICAL WEED CONTROL MEDIANS 143.00 AC 111.10 AC -31.90 AC
CHEMICAL WEED CONTROL R.O.W. 115.50 AC 114.70 AC -.80 AC
TREE TRIMMING UNDER 30'
TREE TRIMMING OVER 30'
TREE WATERING
FERTILIZE TURF
AERATION TURF
PRUNE PARK TREES OVER 20'
FUNGUS SPRAYING-TREES
4" SKIP CENTERLINE
4" SOLID EDGELINE
4" SOLID CENTERLINE
6" SOLID BIKE LANE
8" SOLID TURN LANE
12" CONTINUOUS TURN LANE
(ONE SIDE)
49.50 EA 40.70 EA -8.80 EA
82.50 EA 74.80 EA -7.70 EA
.83 EA .83 EA N/C
110.00 AC 105.00 AC -5.00 AC
200.00 AC 333.30 AC 133.30 AC
53.35 EA 52.80 EA
4.40 EA 4.12 EA
.037 LF .039 LF
.055 LF .057 LF
.061 LF .064 LF
.128 LF .133 LF
.157 LF .165 LF
.169 LF .178 LF
-.55 EA
-.28 EA
18.2%
5.6%
4.5%
5.3%
5.0%
5.7%
-22.3%
-O.7%
-17.8%
-9.3%
-4.5%
66.6%
-1.0%
-6.4%
5.O%
5.0%
5.0%
5.O%
5.O%
5.0%
1989-~.~
1988-89 PROPOSED
RATES RATES
CHANGE
PERCENT
CHANGE
UNIT PRICES (CONTINUED)
12" DOUBLE CENTERLINE
8' LETTER
12" CROSSWALK
12" LIMIT BAR
8' DIRECTIONAL ARROW
24' DIRECTIONAL ARROW
20' DIAGONAL PARKING LINE
PARKING "T"
HANDICAP LEGEND
(W/BACKGROUND)
CURB PAINTING
BIKE LANE ARROW
BIKE LANE LEGEND 4'
PAINT REMOVAL
RAISED PAVEMENT MARKERS
(REFLECTIVE)
RAISED PAVEMENT MARKERS
(NON-REFLECTIVE)
$ .182 LF $ .190 LF
3.930 LF 4.125 LF
.424 LF .444 LF
.484 LF .508 LF
9.680 LF 10.164 LF
22.330 LF 23.441 LF
3.630 EA 3.812 EA
2.420 EA 2.541 EA
22.180 LF 22.233 LF
.484 LF .508 LF
3.630 EA 3.812 EA
2.420 EA 2.541 EA
3.630 SF 3.812 SF
4.240 EA 4.446 EA
2.420 EA 2.541 EA
5.0%
5.O%
5.0%
5.O%
5.O%
5.0%
5.0%
5.O%
5.O%
5.0%
5.O%
5.O%
5.O%
5.O%
5.0%
AMENDMENT TO AGREEMENT BETWEEN
CITY OF DUBLIN AND MCE CORPORATION
FOR ANNUAL PUBLIC WORKS/MAINTENANCE SERVICES
WHEREAS, on September 14, 1987 the City of Dublin (hereinafter referred to as
"CITY") , MCE Corporation (hereinafter referred to as "CONTRACTOR") , entered
into an Agreement to provide Public Works/Maintenance Services to the City of
Dubl in; and
WHEREAS, that Agreement provided for the extension of the term of the
Agreement for two consecutive one-year terms subject to the satisfactory
performance by the CONTRACTOR as determined by the CITY; and
WHEREAS, the CITY has reviewed the performance of the CONTRACTOR and has
determined that the CONTRACTOR has performed satisfactorily; and
WHEREAS, an adjustment of fees for services is desired by both the CITY and
the CONTRACTOR.
NOW, THEREFORE, the parties hereto agree as follows:
Section !: Extension of Contract The City of Dublin extends the Annual
Public Works/Maintenance Contract with CONTRACTOR for a period of one year
commencing on July 1, 1989 and ending on June 30, 1990.
Section 2: Schedule o_~fWorkandAdjustment of Rates The CONTRACTOR will
perform the Schedule of Work as identified in Attachment 1 and as modified by
the CITY for Fiscal Year 1989-90. The CITY also authorizes a change in the
rates charged by CONTRACTOR to the CITY as indicated in Attachment 1.
CITY OF DUBLIN
ATTEST:
Mayor
City Clerk
MCE CORPORATION
ATTEST:
President
Secretary
AT'
~HMENT i - SCHEDULE OF ~
PRELIMINARY CITY BUDGET
FISCAL YEAR 1989-90
K
A. SCOPE OF WORK
The following breakdown identifies tasks which are anticipated to be
conducted as part of the Annual Public Works Maintenance Agreement for
the Fiscal Year 1989-90. Annual estimated costs include management fees
as provided in Section C. Contractor shall schedule work to adhere to
these expenditure levels as provided for in this Agreement.
1989-90 ESTIMATED
ACTIVITY/SUB-ACTIVITY ANNUAL EXPENDITURE
SPILL CLEAN UP $ 4,500--
STREET MAINTENANCE
o Street Repair
o Drainage Maintenance
o Storm Patrol/Clean Up
o Curb & Gutter/Sidewalks
o sign Repair Maintenance
o Striping/Marking
o Guardrail Repair
o Chemical Weed Abatement
o Bike Path Maintenance
29,000
21,100
12,900
17,200
16,700
35,000
1,200
13,800
6,300
Activity Total
$ 153,200
MAINTENANCE SUPERVISION
STREET TREE MAIt~TENANCE
o In-House Tree Maintenance
o Contract Tree Watering
o Contract Tree Trimming
o Contract Tree Removal
o Stagecoach Assessment District
o Dougherty Assessment District
$ 73,500
$56,700
5,300
15,600
2,200
7,200
10,600
Activity Total
NEIGHBORHOOD WATCH SIGNS
STREET LANDSCAPE MAINTENANCE (BEAUTIFICATION)
o Existing Streets Including San Ramon
Road Phase III
o Stagecoach Assessment District
o Dougherty Assessment District
$
$
97,600
1,600
171,500
21,700
76,900
Activity Total
270,100
MISCELLANEOUS WORK $ 10,000
PARKS MAINTENANCE
o Stagecoach Park
o Kolb Park
o Dolan Park
o Alamo Creek Park
o Dougherty Hills
o Mape Park
o Shannon Park (6 Months)
o Dublin Sports Ground
o Valley Swim Center
o civic Center (9 Months)
14,800
38,500
41,900
39,300
10,600
15,600
26,700
106,400
20,150
37,000
Activity Total
$ 350,950
Total 1989-90 Estimated Annual Expenditure
$ 961,4-50
B. UNIT PRICES
The following activities shall be completed at the Unit Prices
indicated. The unit prices are inclusive of all labor, materials,
equipment, overhead and management fees.
ACTIVITY
STREET REPAIR
o Remove/Replace Asphalt (4" Depth)
0 - 30 S.F. per patch
30 - 150 S.F. per patch
150 - 300 S.F. per patch
Over 300 S.F. per patch
o Remove/Replace Additional Depths
o Asphalt Leveling/Overlay
CURB~ GUTTER AND SIDEWALK
o Replace Sidewalk
o Replace Driveway
o Replace Curb & Gutter
o Saw Cutting
1989-90 UNIT PRICE
$ 6.10 per S.F.
5.00 per S.F.
3.90 per S.F.
2.80 per S.F.
.40 per S.F.
per inch
95.00 per ton
$ 6.90 per S.F.
8.00 per S.F.
18.90 per S.F.
1.85 per L.F.
RESTRIPING AND REM' KING
o
o
o
o
o
4" Skip Centerline
4" Solid Edgeline
4" Solid Centerline
6" Solid Bike Lane
8" Solid Turn Lane
.039 per L.F.
.057 per L.F.
· 064 per L.F.
· 133 per L.F.
· 165 per L.F.
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
12" Continuous Turn Lane (One Side)
12" Double Centerline
8' Letter
12" Crosswalk
12" Limit Bar
8' Directional Arrow
24' Directional Arrow
20' Diagonal Parking Line
Parking "T"
Handicap Legend (w/Background)
Curb Paining
Bike Lane Arrow
Bike Lane Legend 4'
Paint Removal
Raised Pavement Markers (Reflective)
.178 per L.F.
.190 per L.F.
4.125 Each
.444 per L.F.
.508 per L.F.
10.164 Each
23.441 Each
3.812 Each
2.541 Each
22.233 Each
.508 per L.F.
3.812 Each
2.541 Each
3.812 per S.F.
4.446 Each
Raised Pavement Markers (Non-Reflective) 2.541 Each
Note:
(1) Restriping unit prices require a minimum of $ 1,000 of
work. Less than the above will require a $ 250.00
move-in charge.
(2) For small jobs, priority striping or new striping, unit
prices may be determined by local subcontractor rates.
RIGHT OF WAY MAINTENANCE
o Chemical Weed Control
114.70 per Acre
TURF MAINTENANCE
o Fertilize/Weed Control
o Aeration
105.00 per Acre
333.30 per Acre
BEDDING MAINTENANCE
o Fertilization
o Chemical Weed Control
109.50 per Acre
111.10 per Acre
TREE MAINTENANCE
Street Trees
o Trim for Clearance Only (Under 30')
o Trim for Clearance & Balance
(Under 30')
o Trim for Clearance Only (Over 30')
o Trim for Clearance & Balance
(Over 30')
o Fungus Spraying
o Tree Watering
20.35 per Tree
40.70 per Tree
37.40 per Tree
74.80 per Tree
4.12 per Tree
0.83 per Tree
Park Trees
o Prune and Shape (Over 20')
o Fungus Spraying
52.80 per Tree
4.12 per Tree
Ce
TIME AND MATEI IL RATES
The following rates shall be applied to work performed by the Contractor
which is not specified in Section B (Unit Prices). At all times the
Contractor shall strive to utilize the most cost effective elements
possible to complete a project. Appropriate overhead and management
fees will be applied as indicated.
DESCRIPTION
(8 HOURS) OVERTIME HOLIDAY
HOURLY HOURLY HOURLY HOURLY
RATES RATES RATES RATES
LABOR RATES
Dublin Crew
Maintenance Superintendent 28.00 224.00 42.00 56.00
Landscape Foreman 20.20 161.60 30.30 40.40
Landscape Laborer I 17.00 136.00 25.50 34.00
Landscape Laborer II 14.40 115.20 21.60 28.80
Landscape Laborer III 11.40 91.20 17.10 22.80
MCE Crew
Superintendent 44.75
Loader/Backhoe Operator 43.75
Asphalt Paver Operator 42.30
Roller Operator 42.30
Tractor Operator 40.15
Truck Driver 8-12 C.Y. 36.75
Truck Driver 4-6 C.Y. 36.25
Truck Driver 3 C.Y. Transit 36.25
Cement Finisher 35.10
Laborer Foreman 33.65
Laborer 1 32.65
Laborer 2 32.45
Laborer 3 32.30
358.00 67.12 89.50
350.00 65.62 87.50
338.40 63.45 84.60
338.40 63.45 84.60
321.20 60.22 80.30
294.00 55.12 73.50
290.00 54.38 72.50
290.00 54.38 72.50
280.80 52.65 70.20
269.20 50.48 67.30
261120 48.98 65.30
259.60 48.68 64.90
258.40 48.45 64.60
DESCRIPTION
EQUIP.
COST
HOURLY
RATE
WAGES TOTAL OPERATED
INC. COST
FRINGE PER PER
BENEFITS HOUR DAY
EQUIPMENT RATES
Dublin Crew
* Flatbed Dump
* Pickup
Mower (21")
Mower (36")
Mower (72")
Chain Saw
Brush Cutter
7.00
5.00
3.00
4.00
10.00
4.00
3.00
56.00
40.00
24.00
32.00
80.00
32.00
24.00
Power Blower
Power Edger
Spray Tank w/Trailer
Power Hedge Trimmer
Power Vacuum (30")
Trailer - Large (18')
Trailer - Small (8')
Hand Tools (per truck)
Two Way Radio
2.00
2.00
2.50
2.00
7.00
4.00
2.00
.50
.50
16.00
16.00
20.00
16.00
56.00
32.00
16.00
4.00
4.00
MCE Crew
Asphalt Paver 37.50
Loader/Backhoe 27.50
Tractor 22.50
Roller - Vibratory 3-5 Tons 15.00
Roller - Vibratory 1-3 Tons 12.00
Dump Truck 8-12 Yd.
Dump 4-6 Yd.
Transit Truck 3 Yd.
Flatbed Dump
Pickup Crew Cab
Pickup
22.50
20.00
20.00.
8.50~
7.00
6.50
Concrete Saw-Self Propelled 12.50
Concrete Saw - Small
Compressor
Bitumal Pot
Vibra Plate
Wacker
Power Berm Machine
Hand Tools (per Truck)
Two Way Radio
8.00
10.00
6.00
6.00
6.00
10.00
.50
.50
42.34 79.80
43.75 71.25
40.15 62.65
42.30 57.30
42.30 54.30
36.75 59.25
36.25 56.25
36.25 56.25
638.40
570.00
501.20
458.40
434.40
474.00
450.00
450.00
68.00
56.00
52.00
100.00
64.00
80.00
48.00
48.00
48.00
80.00
4.00
4.00
OVERHEAD AND MANAGEMENT FEES
Applied to MCE Operations
Applied to Subcontract Work
* NOTE:
20 percent to Street Maintenance
15 percent to all Park Maintenance
10 percent
Dublin Flatbed and Pickup rates include cost of two way
radios and hand tools.
ANNUAL PUBLIC WORKS MAINTENANCE AGREEMENT
Between
CITY DF DUBLI~
and
MCE CORPORATION
TITLE
1
2
3
4
5
6
7
8
9
10.
11.
12.
13
14.
15.
16.
17.
18
19
2O
21
22
23
TABLE OF CONTENTS
ANNUAL PUBLIC WORKS MAINTENANCE AGREEMENT
PAGE
Scope of Work 1
Duration of Contract and Date of Commencement 1
Adjustments to Contract Prices and Work Quantity 2
Scheduled Work 2
Additional Work 2
Emergency Work 2
Contract Amount and Prices 3
Maintenance Supervision 3
Work Scheduling Procedures 3
Work Reporting Procedures 3
Additional Contractor Responsibilities 4
Protection of Work and Public 4
Compensation and Billing
Public Works Headquarters
Insurance and Indemnify
Independent Contractor
Licenses and Permits
Assignment
Maintenance of Records
Equal Employment Opportunity
Attorney Fees
Miscellaneous
Notices
4
4
4-6
6
6
6
6
6
6
7
7
AGREEMENT
ANNUAL PUBLIC WORKS HAINTENANCE
This Agreement is made this~PT-~.~_ ./~_, 1987 between THE CITY OF
DUBLIN, a municipal corpo-rat~05 ("City"), and HCE CORPORATION, a
California corporation, ("Contractor").
The City has elected to perform its public works maintenance and
related activities as set forth in Attachment 1 of this document, using
private contractors.
The Contractor has agreed to arrange for and supervise the performance
of the work and the City has agreed to retain the Contractor for such
purposes, in accordance with the terms and provisions of this Agreement.
The City and the Contractor agree as follows:
1. Scope of Work: The City retains Contractor to arrange for,
supervise and-manage the performance of the work described in the Schedule
for Work (Attachment 1) (q,nd as otherwise specified in this Agreement; and
for additional work, Additional Work") as is called for in this
Agreement. Notwithstanding the foregoing, the City may at any time revise
the schedule of work identified in Attachment I for budgeting or other
reasons as deemed necessary by the City and the estimated annual
expenditure for Fiscal Year 1987-88 shall be revised accordingly.
The Contractor specifically agrees to (a) undertake the direct
responsibility for the performance of the work in accordance with this
Agreement; (b) provide directly, or through subcontractors or as otherwise
permitted by this Agreement all labor, materials and supervision necessary
for the proper performance of the work in accordance with this Agreement;
(c) furnish a Haintenance Superintendent to provide the necessary liaison
with the City staff and the required coordination of workmen and materials
in the performance of the Work; {d) comply with all laws, ordinances,
rules, regulations, and requirements of governmental authorities,
pertaining to the performance of the work; (e) perform the work, contract
for its performance and supervise its performance in a good and
workmanlike manner and in the most expeditious cost effective manner
consistent with first-class quality; (f) perform all activities necessary
and incidental to the orderly performance of the work.
2. Duration of Contract and Date of Commencement: The term of the
Agreement ~'~a~l be one (1) year commencing July 1, 1~87, with provision
for an extension of term for two successive one-year terms, subject to
satisfactory performance during the prior year, as determined by and in
the sole discretion of the City. The City has the option to renew the
Agreement, subject to the price modifications that may be agreed upon by
City and Contractor.
1
Notwithstanding the foregoing paragraph, the services of the
Contractor may be terminated by the City by giving ninety (90) days
written notice with or without cause. If the City terminates the
Agreement the Contractor shall be compensated for such services up to the
point of termination. Compensation for work in progress will be prorated
as to the percentage of progress completed at the date of termination.
Contractor may also terminate its services to the City, but must
first provide the City with written notice at least ninety (90) days in
advance of termination.
3. Adjustments to Contract Prices and Work Quantit)~.' No later than
Harch lst,-~h'e Contractor w~l~ submit to the City for the coming contract
year a proposed revised Schedule of Work which will set forth a Work Plan
in terms of types and quantities of work to be performed as well as unit
prices and/or estimated annual expenditure amounts as appropriate. Upon
written approval of both parties, the Contract shall be extended for one
(1) year effective July I as provided above.
4. Scheduled Work: All of the work set forth in Attachment i is
considered scheduled work, except as provided in Section 1. Contractor
shall perform no work in addition to scheduled work, unless (a) additional
work is approved in advance by the City Hanager or (b) an emergency
situation exists. An emergency situation is one which endangers the
public safety or public or private property and occurs under circumstances
making it either impossible or impractical to obtain City approval before
proceeding with the work. In such cases, the Contractor will proceed with
the work to the extent necessary to relieve said danger and shall
specifically inform the City Manager of all emergency work accomplished.
All scheduled work shall be provided according to a monthly schedule
prepared by the Maintenance Superintendent and approved by the City
Hanager.
5. Additional Work: City may require Contractor to provide
additional Lwo~k 'no~sp~~ally described herein at rates and quantities
negotiated by the City and Contractor. The City Hanager at his discretion
may recommend that projects of a large scope be approved by the City
Council for competitive bid. Contractor shall be entitled to participate
in the bid process.
No additional work will be undertaken by the Contractor without the
approval of the City Manager. The Contractor will bill the City for
additional work in the manner as provided in Attachment 1.
6. Emergency Work: Emergency call-out procedures wilt be maintained
to provi-~--~6r emergency response on nights, weekends and holidays. The
procedure will be reviewed and updated periodically to ensure its
effectiveness. In the event emergency work dictates that work be
accomplished outside the normal working hours, such as night time, week-
ends, and holidays, appropriate overtime rates shall be used as set forth
in Attachment 1.
2
7. Contract Amount and Prices: Except as provided in Section 1,
the total annua~t-lm'at'e'd ~'dget shall be the sum of the planned
expenditure amounts listed in Attachment 1. The actual amount paid to the
Contractor shall be based on the amount of work performed according to the
costs outlined in Attachment 1 and any subsequent "Additional Work"
approved by the City. Work items listed in Attachment 1 shall be billed
on a unit price basis or otherwise as set forth in the schedule. Unit
Pricing is expressed in terms of Dollars per Work Heasurement Unit for
each item of work.
For work listed as "Time and Materials" (T&M), Contractor shall bill
the City on the basis of actual costs to the Contractor plus a percentage
as stated on Attachment 1, Section C, to cover management costs.
Contractor shall bill Additional Work on the basis mutually agreed to
by the Contractor and the City at the time the work is incorporated into
the annual maintenance program.
8. Haintenance.~.upervision: The Contractor shall furnish a
Maintenance Superint6ndent to assume full'responsibility for day-to-day
maintenance operations, insuring that resources required to successfully
complete the project are applied in a timely manner. In addition to
providing the necessary liaison with the City, the Haintenance
Superintendent is responsible for: (a) making recommendations to the City
Manager of work that should be performed but which is not set forth on the
Schedule of Work, (b) identifying work programs, (c) scheduling (d)
assisting and supervising work crews, (e) responding to citizen calls, (f)
assisting in contract administration, (g) maintaining activity reports, and
(h) generally administering public works maintenance functions.
9. Work Schedul~pg Procedures: To the extent possible, it is the
intent of {~is Agreement that the Work be performed on a scheduled, orderly
basis. The Contractor will prepare monthly work schedules and review them
with the City Manager. These schedules will represent specific work needs
identified as the result of the Contractor's recommendations and requests
from the City Manager or his designee. Emphasis will be placed on
identifying needs to insure proper timing of work (for example, ditches
should be scheduled for cleaning before winter rains). The Contractor will
comply with reasonable requests of the City Hanager as to preferred
locations for various types of work.
The Contractor will use, a service request form to insure that
complete information is obtained on work needs and requests for service.
10. Work Repo[~ing Procedures: The Contractor shall submit a
Monthly Work Summary Report to the City Manager on or before the lOth day
of the month summarizing work completed in the previous month. These
reports shall include a listing of work activities and work units
completed, including any additional or emergency work performed; status of
current and completed service requests; and, comparisons of annual work
quantities and expenditures planned versus actual.
3
11. Additional Contractor Responsibilities: HCE workers will be
alert for observable maintenance deficiencies in public facilities as they
travel within the City's boundaries in the course of their maintenance
activities. They will report maintenance deficiencies to designated HCE,
City staff members, or appropriate agency.
12. Protection of Work and Public: The Contractor shall take all
necessary measures to protect the work and prevent accidents during any and
all phases of work. He shall provide and maintain all necessary barriers,
flagmen, and/or signs during maintenance procedures.
The Contractor will provide at his own expense, alt the advance
signing and barricading and also signs, barricades, flashers, and other
necessary facilities for the protection of the public within the limits of
the maintenance area while maintenance activities are proceeding.
13. Compensation and Billing: For work performed and services
rendered, Contractor shall submit monthly bills to the City by the lOth day
of the month following the month in which the work was performed. The
Contractor shall be compensated by the city as follows:
A monthly payment for time and materials or unit price work
will be provided, with payment to be made within twenty (20)
days of receipt of invoice bx City.
For additional work for which no unit prices have been agreed
upon, compensation shall be agreed upon between the City
Hanager and Contractor in writing before work is performed.
For emergency work when prior approval is not possible and when
unit prices have not been agreed upon, the City and Contractor
shall agree as soon as possible after the work is performed on
the amount of compensation based on costs, for related jobs.
14. Public Works Headquarters: City shall provide an office for
the Haintenance Superintendent. City shall provide a corporation yard
facility from which routine maintenance may be dispatched. Work days
shall begin at such time of dispatch from a Dublin corporation yard or as
mutually agreed upon by City and Contractor.
15. Insurance and Indemnity:
a. HCE warrants that Scheduled Work, Additional Work and Emergency
Work as defined in paragraphs 4, 5 and 6 will be performed and completed in
a safe manner without causing personal injury or property damage. HCE will
indemnify, hold City harmless and defend City from claims involving HCE
Scheduled, Additional and Emergency Work. City will indemnify and hold HCE
harmless and defend HCE from claims other than Scheduled, Additional and
Emergency Work.
4
b. Insurance. Contractor shall obtain and maintain insurance and
shall require each subcontractor to obtain and maintain insurance as
provided in this paragraph.
(1) Compensation Insurance. Contractor shall maintain during
the life of this Agreement, workers' compensation insurance for all
Contractor's employees employed at the site of the work, and in case any
work is sublet, Contractor shall require any subcontractor similarly to
provide workers' compensation insurance for all subcontractor's employees,
unless such employees are covered by the protection afforded by Contractor.
In case a class of employees engaged in work under this Agreement is not
protected under the workers' compensation law, Contractor shall provide and
shall cause each subcontractor to provide adequate insurance for the
protection of employees not otherwise protected. Contractor indemnifies
City for any damage resulting to it from failure of either Contractor or
any subcontractor to take out or maintain such insurance.
(2) Public Liability and Property Damage Insurance.
Contractor shall take out and maintain during the life of this Agreement
such public liability and property damage insurance as shall insure City,
its elective and appointive officers, agents and employees, Contractor and
any subcontractor performing work covered by this Agreement from claims
for damages for personal injury, including death, as well as from claims
for property damage which may arise from Contractor's or any
subcontractor's operations hereunder, whether such operations by
Contractors operations hereunder, whether such operations by Contractor or
a subcontractor or be anyone directly or indirectly employed by either
Contractor or subcontractor. The amounts of insurance shall be as
follows:
a. Automobile Insurance. Vehicular public liability insurance with
minimum coverages of $500,000.00 for property damage
$t,000,000.00 for injury to one person/any one occurrence and
$1,000,000.00 for injury to more than one person/any one
occurrence.
b. Public Liability Insurance. In an amount not less than
$1,000,000.00 for injuries, including, but not limited to death,
to any one person and, subject to the same limits for each
person, in an amount not less than $1,000,000 on account of any
one occurrence.
c. Property Damage Insurance. In an amount of not less than
$500,000.00 for damage to the property of each person on account
of any one occurrence.
(3) Contractual Liability Insurance. Contractor shall take out and
maintain during the life of this Agreement, a policy of Contractual
Liability Insurance in the amount of at least $500,000.00 each occurrence,
$500,000.00 aggregate insuring City, its elective and appointive officers,
agents and employees, Contractor and any subcontractor performing work
covered by this Agreement against damages sustained by reason of any
action or demand by reason of breach or alleged breach of any contract, or
by reason of any contractual liability or alleged contractual liability on
any contract for the performance of work covered by this Agreement entered
into by Contractor or a subcontractor, agent or employee.
(4) Evidence of Insurance. Contractor shall furnish City with
satisfactory evidence of the insurance required and evidence that each
carrier is required to give City at least 3 days prior notice of the
cancellation or reduction in coverage of the policy during the effective
period of this Agreement. All Certificates of Insurance which are a part
of this Agreement shall be approved by the City Hanager and Citx Attorney
as to form and content.
16. Independent Contractor: Contractor is an independent Contractor
and shall not be considered an employee of the City. It is understood
that in the performance of services under this ^greement, Contractor is
operating independent of the control of the City (other than normal
contract monitoring) and possesses no authority to act as an agent or
representative of the City. As such, Contractor is not a public official
as defined in the California Fair Political Practices Act and is not
subject to the city's local conflict of interest code.
17. Licenses and Permits: Contractor represents and warrants to
City that it shall maintain in effect all licenses, permits,
qualifications and approvals that are legallx required for Contractor to
perform under this Agreement.
18. Assignment: This Agreement max not be assigned or subcontracted
unless C~ty consents in advance in writing. An assignment or
subcontracting in violation of this provision is void.
19. Maintenance of Records Contractor shall maintain all books,
documents, papers, employee timesheets, accounting records and such other
evidence pertaining to costs incurred and shall make these materials
available at reasonable times during the contract period and for one year
from the date of final payment under this Agreement for inspection by
City.
20. Equal Employment Opportunity: Contractor is an equal
opportunitx employer and agrees to comply with applicable regulations
governing equal employment opportunity.
6
21. Attorney Fees: If either party brings an action against the
other party arising out of or in connection with this Agreement entered
into between City and Contractor, the prevailing party is entitled to have
and recover from the losing party reasonable attorneys fees and costs of
suit.
22. Miscellaneous:
Ao
Contractor shall inform City of private clients within the
corporate boundaries or sphere of influence of the City
during the term of this Agreement. Contractor agrees not
to accept other employment which is or may be in conflict
with its duties under this Agreement or which may adversely
affect the interests of the City.
B o
Contractor will endeavor to secure mat'erials from the
lowest cost source reasonably available.
23. Notices: Any notice given under this Agreement shall be served
by depositing it in the mail, postage prepaid, to the addresses set forth
below:
A. Notices to the Contractor shall be addressed to:
HCE Corporation
7 Crow Canyon Court, Suite 200
San Ramon, California 94583
B. Notices to the City shall be addressed to:
City of Dublin
P.O. Box 2340
Dublin, California
94568
7
IN WITNESS WHEREOF, the parties have e×ecuted this Agreement on
the day and year first above written.
CITY OF DUBLIN
ATTEST:
Cler'k L, _]
HCE CORPORA~I~C' ~ /
By: '"~,,~ ~'.~/~'pr e s.i'"i' 'e n~t
ATTE ST:
AI-FACHMENT i SCHEDULE OF WORK
FINAL APPROVED CITY BUDGET
FISCAL YEAR 1987/88
Au
SCOPE OF WORK
The following breakdown identifies tasks which are anticipated to be
conducted as part of the Annual Public Works Haintenance Agreement for
the Fiscal Year 1987-88. Annual estimated costs include management
fees as provided in Section C. Contractor shall schedule work to
adhere to these expenditure levels as provided for in this Agreement.
1987-88 ESTIMATED
AClIVITY/SUB ACTIVITY ANNUAL EXPENDITURE
SPILL CLEAN-UP $ 3,500.
STREET MAINTENANCE
Street Repair
Drainage Haintenance
Storm Patrol/Clean-up
Curb & Gutter/Sidewalks
Sign Repair Haintenance
Striping/Harking
Guardrail Repair
Chemical Weed Abatement
Bike Path Haintenance
85,100.
18,500.
13,200.
22,800.
21,400.
38,700.
1,200.
5,300.
6,200.
Activity Total
$ 212,400.
MAINTENANCE SUPERVISION
$ 66,000.
STREET TREE MAINTENANCE
o Tree/Brush Cutting
o Tree Watering
o Tree Trimming
o Tree Removal
48,750.
5,320.
11,230.
2,200.
Activity Total $ 67,500.
NEIGHBORHOOD WATCH SIGNS
$ 1,000.
STREET LANDSCAPE MAINTENANCE (BEAUTIFICATION)
$ 208,400.
ASSESSMENT DISTRICT LANDSCAPE HAINTENANCE
$ 22,500.
MISCELLANEOUS WORK
$ 3,300.
PARKS HAINTENANCE
o Stagecoach Park $ 6,4G0.
o Kolb Park 16,200.
o Dolan Park - 16,100.
o East Dougherty Hills 23,500.
o Dougherty Hills 4,000.
Activity Total $ 66,200.
Total 1987-88 Estimated Annual Expenditure $ 650,800.
UNIT PRICES
The following activities shall be completed at the Unit Prices
indicated. The unit prices are inclusive of all labor, materials,
equipment, overhead and. management fees.
ACTIVITY
1987-88 UNIT-PRICE
STREET REPAIR
o Pothole Patching
o Remove/Replace Asphalt (4" depth)
o Remove/Replace Additional Depths
o Asphalt Leveling/Overlay
300.00 per Ton
3.00 per S.F.
.40 per S.F.per In.
90.00 per Ton
CURB, GUTTER, AND SIDEWALK
o Replace Sidewalk
o Replace Driveway
o Replace Curb & Gutter
o Saw Cutting
6.00 per S.F.
7.00 per S.F.
18.00 per L.F.
2.00 per L.F.
DRAINAGE MAINTENANCE
o Mechanical Culvert Flushing
- Regular Time (2 1/2 hour Minimum)
- Overtime
- Overtime - Sundays/Holidays
o Mechanical Catchbasin Cleaning
137.50 per Hour
154.50 per Hour
170.50 per Hour
44.00 per C.B.
STRIPING AND MARKING
4" Skip Centerline
4" Solid Edgeline
4" Solid Centerline
6" Solid Bike Lane
8" Solid Turn Lane
12" Continuous Turn Lane (One Side)
12" Double Centerline
Pre-line Layout/Survey
8' Letter
12" Crosswalk
12" Limit Bar
8' Directional Arrow
24' Directional Arrow
20' Diagonal Parking Line
Parking "T"
Handicap Legend (w/background)
Curb Painting
Bike Lane Arrow/Legend
Paint Removal
Raised Pavement Markers (Reflective)
Raised Pavement Markers (Non-Reflective)
R/R Crossing (Two directions)
.033 per L.F.
.050 per L.F.
.055 per L.F.
.116 per L.F.
.143 per L.F.
.154 per L.F.
.165 per L.F.
.055 per L.F.
3.575 EA.
.385 per L.F.
.440 per L.F.
8.80 EA.
20.30 EA.
3.30 EA.
2.20 EA.
19.25 EA.
.44 per L.F.
13.20 EA.
3.30 per S.F.
3.85 EA.
2.20 EA.
77.00 EA.
Note:
(1)
Striping unit prices require a minimum of $1,000. of work.
Less than the above will require a $250.00 move-in charge.
(2)
For small jobs or priority striping, unit prices may be
determined by local subcontractor rates.
10
CHEMICAL WEED CONTROL
o Weed Spraying Hedians
o Weed Spraxing Right of Ways
100,00 per Acre
105,00 per Acre
STREET TREE MAINTENANCE
o Tree Trimming Under 30'
o Tree Trimming Over 30'
o Tree Watering
34,10 EA.
45.10 EA.
0,83 EA,
PARK MAINTENANCE
o Thatching - Turf
o Aerate - Turf
o Fertilize - Turf/Bedding
o Pre-Emergent Spraying-Bedding
o Prune Trees (over 20')
o Fungus Spraying - Trees
330,00 per Acre
198,00 per Acre
88,00 per Acre
220,00 per Acre
53,35 per Tree
4.40 per Tree
C. TIME AND MATERIAL RATES
The following rates shall be applied to work performed by the
Contractor which is not specified in section B (Unit Prices), At all
times the Contractor shall strive to utilize the most cost effective
elements possible to complete a project. Appropriate overhead and
management fees will be applied as indicated,
(8 HOURS) OVERTIME HOLIDAY
HOURLY DAILY HOURLY HOURLY
DESCRIPTION RATES RATES RATES RATES
LABOR RATES
Dublin Crew
Maintenance Superintendent
Landscape Foreman
Landscape Laborer I
Landscape Laborer II
Landscape Laborer III
Landscape Laborer (Temp)
MCE Crew
Superintendent
Backhoe Operator
Roller Operator
Truck Driver 8-12 C.Y,
Truck Driver 4-6 C,Y.
Truck Driver 3 C,Y, Transit
Cement Finisher
Labor Foreman
Laborer 1
Laborer 2
Laborer 3
23,50 188,00 34,50 45,40
17,60 140.80 24.75 31.90
15.20 121,60 21,38 27,55
12,80 102,40 18,00 23.20
10.40 83,20 14,63 18,85
8,10 64,80 12,15 16.20
40,00
39,00
38,00
32.50
32,00
32.00
31,00
30,00
29,00
28.75
28,50
320,00
312.00
304.00
260.00
256,00
256,00
248 O0
240 O0
232 O0
230.00
228,00
60.00 80,00
58,50 78,00
57,00 76,00
48.75 65,00
48.00 64,00
48,00 64,00
46,50 62.00
45,00 60,00
43,50 58,00
43,12 57,50
42.75 57,00
DESCRIPTION
EQUIP.
COST
HOURLY
RATE
WAGES TOTAL OPERATED
INC. COST
FRINGE PER PER
BENEFITS HOUR DAY
EQUIPMENT RATES
Asphalt Paver 35.00
Loader/Backhoe 30.00
Tractor 20.00
Roller - Walk Behind 8.00
Roller - Vibratory 12.00
lO-wheel Dump Truck 8-12 YD 18.00
Bobtail Dump 5-6 YD 16.00
Ready Mix Truck 3 YD 16.00
Flatbed Dump 7.00
Pick-up Crew Cab 6.00
Pick-up 5'00~
Concrete Saw 8.00
Compressor 8.00
Bitumal Pot 5.00
Vibra Plate 4.00
Wacker 5.00
Berm Machine 5.00
Mower Large 13' 15.00
Mower - Large 8' 10.00
Trailer - Large (18') 5.00
Trailer - Small (8') 3..00
Tractor Attachments 8.00
Brush Chipper 8.00
Chain Saw 6.00
Portable Generator 5.00
Brush Cutter 4.00
Power Blower 3.00
Power Mower (21") 2.00
Power Edger 1.50
Hand Tools (per crew) 1.50
Two-way Radio 1.00
OVERHEAD AND MANAGEMENT FEES
Applied to MCE Operations
Applied to Subcontract Work
20 per cent
10 per cent
38.00 73.00
39.00 69.00
35.50 55.50
29.00 37.00
38.00 50.00
32.50 50.50
32.00 48.00
32.00 48.00
584.00
552.00
444.00
296.00
400.00
404.00
384.00
384.00
56.00
48.00
40.00
64.00
64.00
40.00
32.00
40.00
40.00
120.00
80.00
40.00
24.00
64.00
64.00
48.00
40.00
32.00
24.00
16.00
12.00
12.00
8.00
Note:
Hourly rates for equipment used which are not listed above shall be
charged at rates listed in the most current edition of the Labor
Surcharge and Equipment Rental Rates as published by the State of
California Department of Transportation. If not listed in the
aforementioned publication, equipment rates shall be agreed upon
between the City Manager and Contractor in writing.
12 ·
AMENDMENT TO AGREEMENT BETWEEN ~{.
CITY OF DUBLIN AND MCE CORPORATION ' ~
FOR ANNUAL PUBLIC WORKS/MAINTENANCE SERVICES ~9,(6~ ~ z,p~&
WHEREAS, on September 14, 1987 the City of Dublin (hereinafter
referred to as "CITY"), MCE Corporation (hereinafter referred to
as "CONTRACTOR"), entered into an Agreement to provide Public
Works/Maintenance Services to the City of Dublin; and
WHEREAS, that Agreement provided for the extension of the term of
the Agreement for two consecutive one-year terms subject to the
satisfactory performance by the CONTRACTOR as determined by the
CITY; and
WHEREAS, the CITY has reviewed the performance of the CONTRACTOR
and has determined that the CONTRACTOR has performed
satisfactorily; and
WHEREAS, an adjustment of fees for services is desired by both the
CITY and the CONTRACTOR.
NOW, THEREFORE, the parties hereto agree as follows:
Section 1: Extension of Contract The City of Dublin extends the
Annual Public Works/Maintenance Contract with CONTRACTOR for a
period of one year commencing on July 1, 1988 and ending on June
30, 1989, with the provision of an extension of term for one year,
subject to satisfactory performance during that year, as
determined by and to the sole discretion of the CITY.
Section 2: Schedule of Work and Adjustment of Rates The
CONTRACTOR will perform the Schedule of Work as identified in
Attachment 1 and as modified by the CITY for Fiscal Year 1988-89.
The CITY also authorizes a change in the rates charged by
CONTRACTOR to the CITY as indicated in Attachment 1.
CITY OF DUBLIN
ATTEST; [ ./ . _
City Clef'k)
ACTIVITY/SUB-ACIIVITY
SPILL CLEAN UP
FINAL APPROVED CITY BUDGET FISCAL YEAR 1988/89
SCOPE OF WORK
The following breakdown identifies tasks which are anticipated to
be conducted as part of the Annual Public Works Maintenance
Agreement for the Fiscal Year 1988-89. Annual estimated costs
include management fees as provided in Section C. Contractor shall
schedule work to adhere to these expenditure levels as provided for
in this Agreement.
1988-89 ESTIMATED
ANNUAL EXPENDITURE
$ 5,300
STREET MAINTENANCE $ 76,700
o Street Repair 22,100
o Drainage Maintenance 12,600
o Storn Patrol/Clean Up 15,900
o Curb & Gutter/Sidewalks 19,600
o Sign Repair Maintenance 45,000
o Striping/Marking 1,300
o Guardrail Repair
o Chemical Weed Abatement 5,800
o Bike Path Maintenance 6,200
Activity Total $ 205,200
MAINTENANCE SUPERVISION $ 73,800
STREET TREE MAINTENANCE
o Tree/Bush Cutting
o Tree Watering
o Tree Trimming
o Tree Removal
Activity Total
NEIGHBORHOOD WATCH SIGNS
STREET LANDSCAPE HAINTENANCE (BEAUTIFICATION)
o Existing Streets
o San Ramon Road Phase III (3 months)
o Stagecoach Assessment District
o Dougherty Assessment District
Activity Total
$
$
$
$
$
67,700
5,300
15,700
2,200
90,900
1,600
127,700
9,700
19,300
27,600
184,300
MISCELLANEOUS WORK $ 10,000
PARKS MAINTENANCE
o Stagecoach Park
o Kolb Park (11Honths)
o Dolan Park (11Honths)
o Alamo Creek Park (10 Honths)
o Dougherty Hills
o Hape Park
o Shannon Park
o Dublin Sports Ground
o Valley Swim Center
o Civic Center (3 Months)
o Senior Center
Activity Total
Total 1988-89 Estimated Annual Expenditure
11,400
31,500
36,600
31,500
4,000
16,000
40,200
119,300
20,000
7,500
1,500
319,500
890,600
UNIT PRICES
The following activities shall be completed at the Unit Proces
indicated. The unit prices are inclusive of all labor, materials,
equipment, overhead and management fees.
ACTIVITY 1988-89 UNIT PRICE
STREET REPAIR
o Pothole Patching
o Remove/Replace Asphalt (4" depth)
o Remove/Replace Additional Depths
o Asphalt Leveling/Overlay
$ 300.00 per ton
3.30 per S.F.
.40 per S.F.
per inch
90.00 per ton
CURB, GUTTER AND SIDEWALK
o Replace Sidewalk
o Replace Driveway
o Replace Curb & Gutter
o Saw Cutting
6.60 per S.F.
7.60 per S.F.
18.00 per S.F.
1.75 per L.F.
STRIPING AND MARKING
o 4' Skip Centerline
0
0
0
0
0
0
0
0
0
0
0
0
4" Solid Edgeline
4" Solid Centerline
6" Solid Bike Lane
8" Solid Turn Lane
12" Continuous Turn Lane (One Side)
12" Double Centerline
8' letter
12" Crosswalk
12" Limit Bar
8' Directional Arrow
24' Directional Arrow
20' Diagonal Parking Line
.037 per L.F.
.055 per L.F.
.061 per L.F.
.128 per L.F.
.157 per L.F.
.169 per L.F.
.182 per L.F.
3.93 Each
.424 per L.F.
.484 per L.F.
9.68 Each
22.33 Each
3.63 Each
0
0
0
0
0
0
0
0
Note:
Parking "T"
Handicap Legend (w/background)
Curb Painting
Bike Lane Arrow
Bike Lane Legend 4'
Paint Removal
Raised Pavemnet Markers (Reflective)
Raised Pavement Markers (Non-Reflective)
2.42 Each
21.18 Each
.484 per L.F.
3.63 Each
2.42 Each
3.63 Per S.F.
4.24 Each
2.42 Each
(1) Striping unit prices require a minimum of $1,000 of work.
Less than the above will require a $250.00 move-in charge.
(2) For small jobs or priority striping, unit prices may be
determined by local subcontractor rates.
CHEMICAL WEED CONTROL
o Weed Spraying Medians
o Weed Spraying Right of Ways
143.00 per Acre
115.50 per Acre
STREET TREE MAINTENANCE
o Tree Trimming Under 30'
o Tree Trimming Over 30'
o Tree Watering
o Fungus Spraying
PARK MAINTENANCE
o Fertilizing - Turf/Bedding
o Pre-Emergent Spraying-Bedding
o Prune Trees (Over 20')
o Fungus Spraying - Trees
DESCRIPTION
49.50 Ea.
82.50 Ea.
.83 Ea.
4.40 Ea.
110.00 per Acre
220.00 per Acre
53.35 per Tree
4.40 per Tree
TIME AND MATERIAL RATES
The following rates shall be applied to work performed by the
Contractor which is not specified in Section B (Unit Prices). At all
times the Contractor shall strive to utilize the most cost effective
elements possible to complete a project. Appropriate overhead and
management fees will be applied as indicated.
(8 HOURS) OVERTIME HOLIDAY
HOURLY HOURLY HOURLY HOURLY
RATES RATES RATES RATES
LABOR RATES
Dublin Crew
Maintenance Superintendent 26.00
Landscape Foreman 18.80
Landscape Laborer I 16.00
Landscape Laborer II 13.60
Landscape Laborer III 10.80
208.00 39.00 52.00
150.40 28.20 37.60
128.00 24.00 32.00
108.80 20.40 27.20
86.40 16.20 21.60
MCE Crew
Superintendent
Loader/Backhoe Operator
Asphalt Paver Operator
Roller Operator
Tractor Operator
Truck Driver 8-12 C.Y.
Truck Driver 4-6 C.Y.
Truck Driver 3 C.Y. Transit
Cement Finisher
Labor Foreman
Laborer 1
Laborer 2
Laborer 3
DESCRIPTION
42.50
41.50
40.25
40.25
37.75
34.5O
34.00
34.00
33.00
31.75
30.75
30.60
30.50
EQUIP.
COST
HOURLY
RATE
340.00
332.00
322.00
322.00
302.00
276.00
272.00
272.00
264.00
254.O0
246.00
244.80
244.00
63.75
62.25
60.38
60.38
56.62
51.75
51.00
51.00
49.50
47.62
46.12
45.90
45.75
85.00
83.00
80.50
80.50
75.50
69.00
68.00
68.00
66.00
63.50
61.50
61.20
61.00
EQUIPMENT RATES
Asphalt Paver
Loader/Backhoe
Tractor
Roller - Vibratory 3-5 Tons
Roller - Vibratory 1-3 Tons
Dump Truck 8-12 Yd.
Dump 4-6 Yd.
Transit Truck 3 Yd.
*Flatbed Dump
w/Radio & Hand Tools
*Pickup Crew Cab
w/Radio & Hand Tools
*Pickup w/Radio or Hand Tools
Propelled
- Self
- Small
Concrete Saw
Concrete Saw
Compressor
Bitumal Pot
Vibra Plate
Wacker
Power Berm Machine
Mower (21")
Mower (36")
Mower (72")
Chain Saw
Brush Cutter
Power Blower
Power Edger
Spray Tank w/Trailer
Power Hedge Trimmer
Power Vacuum (30")
WAGES TOTAL OPERATED
INC. COST
FRINGE PER PER
BENEFITS HOUR DAY
37.50 40.25 77.75 622.00
27.50 41.50 69.00 552.00
22.50 37.75 60.25 482.00
15.00 40.25 55.25 442.00
12.00 40.25 52.25 418.00
20.00 34.50 54.50 436.00
18.00 34.00 52.00 416.00
18.00 34.00 52.00 416.00
10.00 80.00
9.00 72.00
7.00
12.50
8.00
10.00
6.00
5.00
6.00
10.00
2.00
5.00
14.00
5.00
4.00
3.00
1.50
2.50
2.50
5.00
56.00
100.00
64.00
80.00
48.00
40.00
48.00
80. O0
16.00
40.00
112.08
40.00
32.00
24.00
12.00
20.00
20.00
40.00
Trailer - Large (18')
Trailer - Small (8')
Hand Tools (per Truck)
Two Way Radio
5.00
3.00
1.00
1.00
40.00
24.00
8.00
8.00
OVERHEAD AND MANAGEMENT FEES
Applied to MCE Operations 20 per cent to Street Maintenance
15 per cent to all Park Maintenance
Applied to Subcontract Work 10 per cent
* Note:
1.
Flatbed rate and Pickup Crew Cab includes cost of two way radio
and hand tools.
Pick up rate includes cost of two-way radio o__[r hand tools.
SAMPLE
SERVICE REQUEST FORM
USE BALL POINT PEN
PRESS FIRMLY -- YOU ARE MAKING 4 COPIES
CITY OF DUBLIN
Service Request No.
2158
Received from:
Dublin, CA 94568
Daylime
Phone #
Location: Same as above
__ 1. Storm Drain
__ 2. Slreet S;gn
__ 3. S/reef Sweeping
__ 4. PotholelStreet Repa!r __
__ 5. S/feet Light
__ 6. Traffic Signal
__ 7. Sidewalk
Recei,~ed
By
Ctrler
Date Time
__ 8. CurblGutter Repair __ t4. Building & Safety
__ g. Striping/Marking Complaint
__ 10. Landscape -- 15. information Reques,'
11. T~ee Trimming __ I6. Other
__ 12. Rodentl[nsect
ProbLem
__ 13. ,7.chin9 Complaint
Description of problem:
Action:
Employee:
Date:
Job Assignment:
2158
SERVICE REQUEST SU~9,Z4RY
MAY 51, 1989
TOTAL NO. OF SERVICE REQUESTS:
TOTAL NO. OF RESPONSES RECD.: 13
TOTAL NO. OF IN-HOUSE SERVICE REQUESTS: 4
TOTAL NO.
TOTAL NO.
NOT RESPONDING AFTER 2 MONTHS: 18
R~INING OPEN: 11
RESPONSE BREAKDOWN:
Job Evaluation: 1 2 $ 4
Total response 0 I 1 1 10
Average score 4.54
Previous average 4.50
City Evaluation: I 2 3 4
Total response 0 0 0 5 5
Average score 4.50
Previous average 4.56
Note: Three residents did not give a response in the City evaluation section;
number of responses shown is 10 instead of 13.
BREAKDOWN BY TYPE OF PROBLEM:
Ttl. SR's Ttl. Resp. Job Eval. City Eval.
(Avg.) (Aug.
Type:
#1 Storm drain 3 2 5.00 5.00
#2 Sign 11 4 5.00 4.75
#3 Sweeping 9 I 4.00 4.00
#4 St. Repair 7 0 0.00 0.00
#5 St. Light 0 0 0.00 0.00
#7 Sidewalk I I 2.00 4.00
#8 Curb & Gutter 0 0 0.00 0.00
#9 striping/Marking I 1 3.00 0.00
#10 Landscape 5 3 5.00 4.00
#11 Tree Trim 4 0 0.00 0.00
#16 Other 5 I 5.00 0.00
total
SERVICE REQUEST COMMENTS
FY 1988-89
Month of May
[[o new co,~n, ents received.
Month of April
7542 2~arillo Road: Very distressed at the mess and dangerous c~itions left on
Amador Valley Boulevard this past weekend 4/14 thru present. ~ne cuts in pavement
were not marked and hitting them at posted s~eed was so,rye Very worried about
front end alignment and.tire distress. Some were patche4 - some still not 4/22/89.
Month of March
No new comments received.
Month of February
7500 L~arilio Road: Never complained ~out flare burns, it was gr~ffiVi. ~t
really looked into properly first time but was eventu~l!u taken c~re of.
Month of January
87~8 Davona Drive: The last street swee=er A-! was on i?~/89. Was hopeful for
more frequent sweeping. During the ~asv few years i~ w~s don~ weekly, it appears
they swepv tod~y 1/25/89. Looks like you are on a 21-~ay schedule, is that
correct ? (Resident was contacted and advised about the twice-a~.,,onth schedule,
which h~s been in effect for a n~ber of ye=rs.)
~nth of December
~o new cements received in December.
Month of ~W~ember
$~49 Lon~ford Way: I feel it is so im-_ortant for person~-i convict and i
a?preciated Vhe phon~ c~ii.
~!onth of October
new co;:',~-.,ents received in October.
693~~ S'~e?_~-~ Court: Veru helpful w'l:;: bu'l!d'lng permivs c. nd infc?!ation.
75~1 Z.~'::a~_~ack Dri~,e: ! j:~st mot, eS. ;:ere 2 :.,',onths a~to s: Z c~:ntt answer #2
e,~,aI~uat[o?:.! u~:t. HowevJr i xn v~_'[,' :~'.e~:sef. with t;t~ ;:~:7 i For fz?m t',:e Civy w::t.;:
p?,ob['c:.'~ i /:ad. -
Month of August
11721 Bloomington Way (graffiti removal request .from r~altor selling the house):
Don't like your sign ordinance.
7676 Burnham Way: Driver has slowed down; appears to ~e some water being used
(albeit very little), and speaking of water . doesn't it se~m very odd that in
a time of drought, Dublin is planting gr~ss down the middle of the streets in the
center dividers? Carmel by the Sea?
Month of July
7835 Canterbury Lane: ~e City needs to be more firm about old junk autos and also
unattended lawns. The City needs to crack down on the rental owners. All they
c~re about is their rent money. They don~t have to live around these d~nps like us
homeowners do. It shouldn't be left u~ to the people to c~ll in about slummy
property. ~e slumlords are ruining the City af Dublin. Very soon we can rename
Dublin Slw~ City, CA or City Dump, CA. ~origin~i red, est was for sidewalk
repair).
REPORT DATED: May 3I, 1989
DEPT. SRN PR DESC
CD NO
CITY Ol; I)UBI, IN
SI';Ii'VICI'; h'l','(]Ul','S'J' LOG
I,'Y 1968-8<2
FROBLBTI DESCRiPI'.tON
PI~,I 2083 3 I0 Feels im,~gat~on w~suf]~.~-~ent on Stgco 7992 Agate Way
F~/DSR 2097 3 4 t~othol, o~ (1 wad water oa~o~) Amado~ VaLLeU ~ Stamoard
DSRSD 2099 1 16 Ice hagard from ~m,~iU. ~ I)SRSL~ p~np sra. A,ladof VaLLey at Stgco.
Fh~ 209~ 3 9 GeofJ'~it~: on st~,cet ~t cvossw~k 7500 Amaeitto Road
Ph~ 2~47 3 ~ Catch b~is~in 9~,ato ~u~Ua~, 7542 Amm,~:tto
P~f 2147 3 2 Speed ttngt sign m~ss~;ng bolt 7542 /ltuar~t~o Road
Fh~l 2145 3 2 l~cpl.(w(~/rcpa~e NWb' 07~7 Uandon
F~t 2097 ,~ ~ I',',t Ahc,~d s/:m l.(',ln[~l~l ltt,[~iJtbul~ (ti;
P~3t 2070 3 7 S/W has been e~npcd bt~t ~eve~, re~aircd 7~J6 6~nterbue~ Lane
'WP 2088 3 3 G~,auet Left J'~,om sttem,y not swept .up 7685 Candigan Court
.'851 2074 3 16 Ne[.ghbor's bushes growing DUet s/w 7607 Ca~tow Way
Fh~l 2156 3 10 Im'[gdttlon bPa~ik 7638 Coral
~9t 2162 3 2 lnstot~ NWS (5) 80U4 t'~'ou~;Pidfle Road
SWP 2095 3 d ,%~,ct)e~, hosn't been by ~;n months 8748 lla~ona
Ph31 2097 ,~ 4 l~ot;ho~t?s Uotq/hauty Ifil. W
DSRSD 2099 ] 16 Leak ~n backJ'tow/[ce ~n pkU ~ot on~!/ Dot~tjhc?t'by h'd. at b'[erra
SRHX 2i00 3 4 PothoLe (wds Sau l?~,wn's) l)ou~lhertU h'd.
Ph3I 2082 3 i0 Tree stake needs ~,eptaced 7499 Uublin Btud.
PiOI 2096 3 4 Forbore D~btin Bt. at Eeg~onal
SWP 2143 3 3 chatter not swept 11897 Dabtin Green
Pk?4 2144 3 4 PothoLe 8652 l,'enwSck Way
Fhg~ 2057 ,; 11 Ne[~?hbo~,'s teac needs trDumguj 8J/fl l;'ernutiJ'J'
SWP 209i 5 5 Sweepea, Left pgLe Dj' Leaves 8378 l;'ernctgJ'J' Ct.
LOOITION
DA TE STAT DA TE Ol" DA TE
REC 'D CODE INIT R£',FP # DA YS COMPLTD
8/9/88 4 8/9/88 I 8/9/88
216/89
2/7/89 2
2/7/89 4 2/7/89 I 2/13/89
4/I]/~W 4 4/20/SU 9
4/11/80 4 4/11/80 1 4/11/89
Z/]4/~U 4 3/16/~9 2 Z/1G/~U
5/11/BU 4 5/15/HU 4 l,/Ib/H9
U/~/H8 4 8/H/88 J
2/6/0S
011/68 4
7/11~8 4 71510~ 4 71~1~
10/18/~8 2 10/18/88 1
7/19/88 4 7/27/88 8 7/27/88
4/.19/89 ] 4/19/89 ]
5130189
11/~0/~8 4 12/1/88 ] 12/l/88
2161~
2/7/U2 2 2/7/82 ] 2/7/H2
3/2~/80
819188 4 819188 I 819/99
1/20/89 4 1/20/89 1 1/20/89
3/2/8~ 4 3/6/~ 4 $/10/89
;~/8/89
8/7/88 I 9/8/88 ] 11/21/88
11/8/88
# DAYS
1
1
6
1
2
4
I
1
4
1
1
1
8
73
JOB CITY
EVAL EVAL
+
~ +
5 5
5 4
4 4
5 4
4- +
PRIORITY CODE STATUS CODE Db'PT. CODE
- 1 L~.::¢rgency C,~LLout - i in£~a[-E¢st)onse Nade--Work Fending PWM - PubLic Works
- 2 b:rned[at~ E~,sVonsa - 2 Ecquast Raj'sm,cd to Or:hen Rest)ohs[bLs t'a~,by I)WI - PubLic Wo~,ks Inspection
-3 Routine Eo~?,,use - 5 A'o Act:iota Nccc;;sa~,y dWI) -Street Uwaw;inw ConbPactoP
- 4 On Hol. d 4 kbek Comutcted b'(;l~' - t-'acij'~e (las &
O2'IIR- Other Agency
fn-hous~ toque, st
~ Xo n:~:ber circled on response caud - or - no ~,esponsa 2 mo. aJ'ten cavd was mailed.
DEFT. 5i{N t'1¢ DE, SC I'I?Ol;LEM DU6CI;I l'2'1 ON LOCA TJ UN DA TI2 I;:I'A T DA T/t,' 01" I)A'/'L' ,/OL' ,'.'l 7'7
CD NO I?EC'I) CODE INiT Ilk',';l' 2 DAY,'; COMPL']'D 2 DA;".3' EVAL L'VAL
SWP 2089 $ 3 Sw'eepep left pile of leaves 7625 Ironwood Or£ve
Ph~,! 2060 $ 4 Fothol. es 6421 K~n~] Way
P~I 1727 3 2 Jnstatt NW$ 7072 Lancastel' Road
t~tOf 2090 5 2 8'top sign tean~ug/at n~vue sign od'd' 8449 LonuJ'o~'d Way
p~ 2073 S I0 Cttt:y im'[~? teaks b~to hep yd. G7,12 OnU:c I'tacc
~,M 2080 3 10 C~ity ~:m'~9 j'l. oodiu9 he~' yd. 6763 Onyx FL.de
SWP 2077 3 3 Sw,~epop not do[u9 adequate job 7853 acbot,,
SWP 2076 3 3 Wwccpe~' doesn't come 11697 l;otL/u~l ID~LLu
OTHR 2099 ] 16 .lc~? h,~mu,d o,I b~ke path al. ~k)wn/CounL~'u &in I~'anlot~ h'oad b~l(e uaLh
OTHR 2072 3 1 Sl:l'on9 dlno~l. J'l,OUl dl,al]n t;g;iH
Phil 2154 3 .l ~k~tllote oll I)uh, BI,. /','/0 Ildn:3ml 1~470 b'l]Lor~'tlctte
Fk~] 209~ 3 11 2'1'~'~' tl'i~rnt:n9 not sat~sJ'actol'U 11503 Uitodl'flat~ Dr,Joe
SWP 2146 3 & Jnfo~,nat~onat calf re sweep~ng 7779 Sunwood Drive
~7,I 2086 3 2 Doesn't want SI'. Ct1,. sign i,~ Uq~]d. 7841 T~napaak D~ive
~4 2079 3 11 Tree next dooi. needs tPimming 7933 T~narack Dr~ve
ph~f 2094 3 11 Tl,ee tPDnm[ng not adequate 7933 Tama~.ack Dpive
SWP 2092 3 3 Adjust swc'~'Utb19 t[ut~ to aool~d cam; 7U5~1 Ut~aa C'oul,t
FhS~ 2071 5 2 Fed Ahcdd Sl'9~1 blew off uotc 8285 Woutau h'oad
10/25/88 2 10/26/88 1 10/26/88
~/Z0/89
11129/88 4 12/5/88 6 12/5/88 6
11/1/88 4 11/2/88 I 11/2/88
71181~8 4 711~1~ I ~1A1/88 44
81~188 4 813188 l ~/~188
813/88 2 8/3188 I 8/4/88 2
?/2G/88 ~ 7/27/8~ I 8/U/89 12
217183 4 217/83 I 217183
~/24/88 4 #/24/l~n I #/24/88 1
7/12/q8 q 7/I.1/8fl 2 7/14/88 2
h/17/8~
11/28/88 4 ll/2~/#U I 11/2~/88
4/14/89 ~ ~/1~/8~ 4 4/1~/89 4
~114/89 4 ~/14189 I ~123183
9/1/88 4 9/1/88 1 9/1/88
8/8/88 4 8/15/~8 7 8/15/88 7
11/30/88 4 12/2/88 2 12/2/88 2
I1/1#/H~ 4 12/1/~U I I/2~/B3 ;57
7/6/88 ,1 7/13/88 7 ?/l,5/UU 7
5
5 +
5 4
4-
+
+ +
+ +
-2-
.+ No response c~rcied on card -or- no res?onse received 2 tnonths after card wau mailed.
CITY OF DUBLIN
MEMORANDUM
Date:
To:
From:
Subject:
July 7, 1988
City Manager
Public Works Department
Service Request Summary
Three Year Statistics
Attached is the final service request report for FY 1987-88. Following
is & summary of the number of requests by category and evaluation percentag&s
for the past three fiscal years: ~
1987-88 1986-87 1985-86
~1 Storm Drain 11 13 26
#2 Street Sign 6 21 24
#3 Sweeping 24 12 25
#4 Street Repair 2 8 15
#5 Street Light 5 6 27
#7 Sidewalk 4 8 9
#8 Curb & Gutter 0 1 1
#9 Striping 0 2 3
#10 Landscape 4 5 3
#11 Tree Trimming 7 9 29
#12 Rodent/Insect 0 0 2*
#13 Zoning 0 0 3*
#14 Building 0 0 1'
#16 Other 5 6 13
TOTALS: 68 91 181
(*These items have been referred to outside agencies or other departments for
the past two years.)
Mailback Responses Rec'd 37
% Responding 54.4%
23 64
25.3% 35.4%
Evaluation Ratings:
Job 4.51 4.43 4.20
City 4.03 3.63 3.78
All categories of request showed a lower number this year than last
year with the exception of street sweeping. The largest number of sweeping
requests occurred during the month of December, which is anticipated due to
falling leaves, and the month of June, during which the sweeper experienced a
personnel problem which has since been corrected. Steadily decreasing
Service Request Summary
Three Year Statistics
July 7, 1988
Page 2
numbers of service requests in other categories are attributable to (1) the
annual repair programs and CiP projects and (2) ongoing and/or preventive
maintenance programs. It should be noted that the evaluation rating
percentage has also increased. '~
Service requests for park maintenance items are being taken by the
Recreation Department and will be reported separately from the Public Works
Maintenance items, at least for the time being. The Recreation Department
will be developing a report which addresse~ slightly different statistics
than the Public Works report.
Please advise if you have any questions.
SERVICE REQUEST SUMMARY
FY 1987-88 FINAL REPORT
JUNE 30~ 1988
TOTAL NO. OF SERVICE REQUESTS: 68
TOTAL NO. OF RESPONSES RECD.: 37
TOTAL NO. OF IN-HOUSE SERVICE REQUESTS: 4.
TOTAL NO. NOT RESPONDING AFTER 2 MONTHS: 16
TO%AL NO. REMAINING OPEN:
RESPONSE BREAKDOWN:
Job Evaluation: 1 2 3
~ 4 5
Total response 1 2 4 0 30
Average score 4.51
Previous average 4.44
City Evaluation: 1 2 3 4 5
Total response~ 1 1 10 3 16
Average score 4.03
Previous average 3.96
~Six responses in the City Evaluation section did not give a rating.
was 31 rather than 37).
Total response
BREAKDOWN BY TYPE OF PROBLEM:
Type: Ttl. SR's
Ttl. Resp.
Job Eval. City Evai.
(Avz.) (Avz.)
#1 Storm drain 11 4 $ 4-5
#2 Sign 6 4 4.3 4.3
#3 Sweeping 24 10 4.3 3.2
#4 St. Repair 2 1 3 3
#5 St. Light 5 3 5 4-7
#7 Sidewalk 4 0 0 0
#$ Curb & Gutter 0 0 0
#9 Striping/biarking 0 0 O 0
#10 Landscape 4 4 4.5 3-3
#11 Tree Trim 7 6 4.3 4-4
#16 Other 5 4 5 4.3
SERVICE REQUEST COMMENTS
FY 1987-88
Month of June
11543 Circle Way: A very professional tree trim.
8745 Davona Drive: Thanks for your quick response to cutting my neighbor's shrubs.
Next to him at 8701Davona, the shrubs are growing over the sidewalk also. Does this
need a phone call from me to request this service? Or is this post card sufficient?
Spruce Lane: No more snitch laws. Please try to find another way to enforce the
laws. (Original request was for replacement of a street name sign.)
Month of May .....
7890 Bristol Road: Does not look like the tree has been touched.
7412 Limerick Ave.: We got a quick response when we called about the pothole~ but
when they came out the second time (4/27) to permanent patch it~ they failed to clean
up when they were finished) the street was a mess: the gutter needed to be swept: and
they even left their trash (drink cups) in front of our house. We were very
displeased with the actual work done.
8362 Ferncliff Ct.: The street sweeper never did return. The cleaning previous to
4/26/88 was not satisfactory either. Did the sweeper need repair?
7741Woodren Court: My response to the second question (rating of "2" under "City
Evaluation") is based on the City's evaluation and handling of the fence issue
brought about by the widening of San Ranen Road.
Month of A~ril
7521 Brighton Dr.: So far so good! And I was very pleased also when HUD remodeled
my house that the City Inspector kept insisting thin~s were brought up to code.
Thanks again!
7627 Turquoise St.: Weeds were killed and more gazanias planted. However many
gazanias on the left half have died leaving a large unplanted area next to our la~m
area. Your quickness and service were very much appreciated,
Month of March
7619 Carlow Way: Your service was prompt and efficient and I appreciate it. Sorry
it took so long to respond - this card was misplaced. Your men were very courteous
and competent. Thank you. I would really like to see several small parks w/trees:
benches~ etc.~ for kids and senior citizens to enjoy. The ball park offers little
for the elderly. Dublin needs a tree cutting "permit" code like Danville has.
7602 Coral Way: Sprinkler head is full circle; Should be half circle. Please have
changed (water sprays on fence).
}ionth of February
6522 biansfield Ave.: The street sweeper has very rarely managed to get into the
curved area at street corners (right er left). My only complaint.
- 1 -
Month of January
8577 Bandon Drive: I called and complained because I hadn't seen the sweeper because
the leaves never were picked up. WRen they showed up I had already cleaned my area
and he sweep the neighbors and did a good job but when he come on the other side he
left a big pile of trash. Anyway somehow or-other it got cleaned up so its alright
now.
8471 Briarwood Lane: I think somehow all cars should be made to be off.the streets
on street cleaning day. If it were snow we would be in trouble. Plows ~ould not get
through.
7642 Topaz Circle: Landscaping on interior slopes of Topaz still not completed.
Lived there 1 1/2 years. When is this going to be completed? (Response letter
sent.)
Month of December
(From Murray School District re trimming tre~s on Amarillo Road): I am very pleased
with your quick response and cooperation. It's good to have a'working relationship
between public agencies.
7462 Stagecoach Road: The repair trucks were out at the site of the break
(irrigation) within minutes. I was very pleased with their quick response. The one
thing that could be improved would be a phone # where I could reach you in an
instant. I was given 4 phone #'s before I found one that would help me. (Response
letter sent to resident on 1/5/88).
Month of November
11354 Dillon Way: It took a long time to get action - I called re missing street
intersection sign Di]_lon & Bet!on in late August. No action so called again in
November - was told it was on back order. Perhaps you need a better supplier.
Intersection signs are important in case of fire and police dept. I appreciate that
it is corrected. (Response letter sent by City Manager.)
11640 Luna Court: Dublin Blvd. above Silvergate needs more work but I have seen an
improvement since I called.
7364 Tamarack Drive: Only been here since June but I have had a few questions~ etc.~
& everyone I've talked to in the "city" has been great. They were out within 2-3
hours. That's what I call service! Thanks!
8366 Vomac Road: You could be more thorough on our corners - Vomac - (North/South
side San Ramon Road). Sometimes I feel that the west side gets more attention.
Month of October
7S38 Diana Lane: The problem was taken care of very fast.
7264 Brighton Drive: Suggest sweepers empty more often to prevent future complaints.
blonth of September
$37S Fernclif{-Court: Thank you very much for getting those trees trimmed. It
certainly makes a big difference on our court.
- 2-
Month of August
7302 quartz Circle: I still require some assistance to kill the gophers underneath
and adjacent to my backyard. Your help would be greatly appreciated.
?059 Utica Court: Should still ban fireworks;
(No comments received for month of July.)
-3-
REPORT DATED;
DERT. SRN '
PWM ,-, 2055
SWW!~ 2043
~..SWP,i'., 2065
2124
?PW~I~" : 2039
]SWP:~, 2109
.SWP', ' 2049
p .... ., 2o44
~: 2069
2126
2052
2128
'~WP) 2006
~ PWH ~' 2050
'~SWP 2116
SWP 211S
P~l 213S
L PW}i ~ 2141
::PWH 2123
~PWH 2047
'~:Pi~! ~i 2133
!~Pmff 7 2048
PRIORITY CODE
June 30, 1988
PR 'DESC PROBLEH DESCRIPTION
CD NO
3 I Drain backed tip during rain
3
3
3
3
3
3
3
3
: 3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
CITY O1" DUBLIN
SERVICE REt~UEST LOG
LOCATION
7078 Allegheny l)rive
6825 Amador Va]3ey B~vd.
6825 Amador Va]]ey Blvd.
Amarillo at AI.egre
Ardmore Pi.acc
8577 ~andon Drive
llet] en Drive
Devec]y & GJenoaks
8384 lk~vorJ y
0700 Jljrch Cour~
7701 Uomli awood
8471 Briarwood Lane
8471 Driarwood Lane
8471 Briarwood Lane
7264 ~righton Drive
7521 Brighton Drive
7890 Ul.lstaJ. Road
7670 llur:fimm Way
8164 Card]iT Drive
7619 GarJow Way
11794 GasCJe Court
11543 CircJ.e Way
11579 Circ]~ Way
7602 Coral Way
8382 Cypress Ct.
8745 Davona Drive
7838 Diaua Lane
-;1,E2nergency Callout
i'f2 ~Immedia te Response
· Routine Respause
- 0n' Hold
3 Sweeper doesn't clean gutter
3 Sweeper not using water/leaves debris
11 Trees scraping top of school bus
3 Sweeper ]eft glass & debris
3 'Sweeper didn't come
3 Sweeper sweeping at 2:30 a.m.
I Storm drain emitting odor
3 Sweeper didnJt pick up Jeaves
3 Sweeper doesn't c]ean gutter
2 St. name sign fell off
3 Sweeper not cleaning her ~ide of street
3 ' Sweeper didn't come
3 Sweeper not cleaning her side of street
3 Sweeper left trash in front of house
5 St. l~ght out
11 Tree needs trimming
3 Sweeper not using water
? sidcwaJk ]Sftcd by trees
3 Sweeper did not pick up ]cow's
I Catch basin backed up
11 Tree needs trimming
16 Weed abatement - Dub]in Blvd.
10 Leaking/missing /trig. head/slope repair
1 Storm drain full of trash
16 Neighbor's bushes growing over s/w
16 Pampas grass growing over s/w
DATE STAT BATE OF DATE JOB CiTY
REC'D CODE iNiT I(ESI' J/ DAYS COHI'LTD Jl BAYS EVAL EVAL
10/28/87 4 1o/28/87 I 10/28/87 I 5
8/27/87 I 8/27/87 I 12/30/87 216 + +
6/30/88 2 6/30/88 I 6/30/88 1
12/1/87 4 12/1/87 I 12/14/87 14 5 5 ,.
3/17/88 4 3/17/88 ! 3/17/88 1
12/17/87 2 12/18/87 I 12/18/87 I 2 3
6/27/88 2 6/27/88 I 6/27/88 1
8/12/87 4 8/13/87 I 8/13/87 I + +
11/25/87 2 tl/25/87 I 12/8/87 13 +
1o/2/87 2 1o16/87 4 1o/6/87 4 + +
9/1/87 4 9/1/87 I 9/2/87 I 5 5
6/30/88 2
12/17/87 2 12/18/87 I 12/18/87 I 5 5
3/30/88 4 3/31/88 1 3/31/88 ! +
lO/14/87 2 10/14/87 I 10/14/87 1 5 3
4/18/88 z 4/18/88 I 4125/88 8 5 5
4/21/88 4 4/26/88 5 4/26/88 5 1
6/30/88 2 6/30/88 I 6/30/88
1o/5/87 4 1o/9/~7 4 6/23/88 259
12/18/87 2 12/18/87 I 12/18/87 I 5 3
1/14/88 4 1/14/88 I 1/14/88 I 5 5
5/26/88 4 5/27/88 I 5/27/88 I 5 3
6/17/g~ 4 0/24/88 7 6/24/88 7
2/8/88 4 2/9/88 I 2/9/88 I 5 4
9/21/87 4 9/22/87 1 9/22/87 I + +
5/11/88 4 6/lO/88 30 6/1o/88 30 5 5
9/29/87 4 9/30/87 I 9/30/87 I 5 3
STATUS CODE DI';PT. CODE
- 1 initial Response Hade--Work Pending I'WH - Pub].ic Works Haintenance
- 2 Request Referred to Other Responsible Party I'WI - l'ub]ic Works Inspection
- 3 No Action Necessary SWi' - Street Sweeping Contractor
- 4 Work Completed PGE - Pacific Gas & Electric
OTBR- Other Agency
~7 InMmuse request
number circled on response card - or - no response 2 mo. after card was mailed.
LOCATION DATI'] STAT DATg OF DATg
REC'D CODE INIT I{ESP DAYS COHPLTD DAYS
SRN I'R DESC
CD NO
PRODLEH DESCRIPTION
2053 3 2
2122 3
2037 3 1
2068 3 3
2131 3 3
2041 3 5
2o41 3 11
2106 3 3
2111 3 3
2108 3 3
2142 3 7
2136 1
2119 3 1
2054 3 3
2121 3
2107 3, 1'
1726 3 2
1728 3 2
2i4o 3 7
2132 3 5
2057 3
2035 3 3
203S 3 16
2046 3 5
2067 : 3 4
2112 3 3
2045 3
2042 3 1
2137 3 3
2102 3 2
2117 3 10
2120 3 5
2103 3 2
St. name signs missing
Pothole in front of driveway
Storm drain emitting odor,
Sweeper hi t mai ] box
Sweeper ]eft debris ou street
Street light out
Neighbor's tree blocking st. & s/w
Sweeper didn't p/u trash in gutter
Sweeper not cleaning up/moving too fast
Sweeper doesn't get ].eaves in gutter
S/W lifted by treel gutter lifted
Lg. tree limb fei] into street
Gatcb basin backed up
Sweeper missed com't
Sweeper did not clean gutter
Drain blocked l flooding
Install NWS
Install NWS
S/W needs repJacemcnt/construction
Street light keeps going out
Drain backed up during rain
Sweeper missed street'
Debris needs to be cleaned up from s/w
Street light out
Street bmnpy in front of business
Sweeper not getting gutter c]ean
Storm drain emitting odor
Storm draiu emitting odor
Sweeper doesu't clean in front of house
Street sign misspelled
Broken sprinkler head in median
Street light is out frequently
School ped sign loose/leaning
11354 Di].loll Way
7614 Donohue Drive
7240 Dover Lane
7701 Dublin Grccl, Ct.
8362 l"c r,mJ
8378 Fer,m] iff Ct.
8638 ga]indo Drive
8638 galindo Drive
7538 Garde]Ia Drive
7546 Langmui r
7,112 bi,lerjelt Ave.
Locust Court
11640 Luna Court
6822 Mansfield Ave.
8128 Mulberry Place
8i05 North Lake Drive
6753 Onyx Place
1i042 Padre Way
6914 Post l{oatJ
7302 tluartz Clrc]e
11377 Rampart l)rive
6355 Scar]crt Court
7274 Sheffield Lane
7274 Slmffield Lane
0591 Sierra Lane
11619 Si]vergate
Spruce Lane
7462 Stagecoach l~oad
7884 Starward Drive
7364 Tamarack grige
-2-
*=in-house request was mai] ed.
',+7~o response circled on card -or- no response received Z months after card
;~<: <!.',
10/20/87 1
2/2/88 1
8/11/87 4
6/3o/88 2
~/26/8s 2
8118187 z
" 4
11/10/87 2
12/8/87 2
11/19/87 3
6/17/88
5/23/~ 4
~/~4/Ss 4
IO/27/87 z
1/28/88 2
11/17/87 4
lO/26/87 i
11/4/87 4
o/v/ss
5/3/~8 2
io/zS/87 4
~/12/87 2
" 4
v/~/~7 4
0/3o/88
12/~/87 z
~/~/~7 4
~/25/87 4
5/24/88 2
5/23/88 4
12/18/87 4
1/27/88 2
ii/5/87 4
11/10187
2/2/88
8/13/87
4/27/88
8118187
8/18/87
12/8/87
11/2o187
10/27/g7
1/28/a8
11/17/~7
10/27/87
1o/28/~7
8/14/87
12/IO/~7
8/26/~7
~/2~/~
5/26/88
12/21/87
1/27/88
21
1
2
1
1
1
1
1
1
I
1
1
1
1
1
1
1
1
2
2
1
1
1
1
3
3
1
1
~1/m/87
4/27/88 84
8/13/87 1
4/27/88 1
8/18/87
9/3/87 16
11/10/87 1
i2/8/87
11/20/87 1
5/23/a8
~/~4/S~
iO/27/87
1128/88 1
11/17/87 1
11/20/87
11/5/87 1
5/20/88 17
~ol28/87 1
8/14/87 2
" 2
~1~/~7 1
12/21/87 12
9/8/87 5
8/26/87 1
5/25/88 1
5/26/88
12/21/87 3
1/27/88 1
11/5/87
JOB CITY
EVAL EVAL
2
3 3
5 4
5 4
+ +
+
+
5 +
SRN PR DESC
CD NO
PROBLEH DESCIIlPTION
LOCATION
DATI'2 STAI' DAI'E O1"
REC' 11 COllk; IN£T liESI'
IJATI::
DAYS COHI'LTI)
D^ Y$
JOB CiTY
EVAL EVAL
2059 3 I0 Broken sprinkler head - Jade Cir.. 7642 Topaz Circ]e
2125 3 10 Ck. irrigation/weeds 7627 Turquoise Street
2036 3 11 Neighbor's tree' blocking sight dist. 7059 Utica Ct.
2058 3 16 Clean up pile of trash O cot. S. Il. Rd. 8366 Vumac Hoad
2129 3 I Ck DI on Sail Iiamon Rd. O Vomac/l'looding 8351 Von,ac Hoad
2134 3 11 Requested that palm tree be trim,ed 8449 Wick]ow Lane
2139 3 7 Ck. crack in sidewalk in front of house 8696 Wick]ow Lane
2127 3 3 Sweeper doesn't use water or p/u dirt 7741 Woodren Court
In-house request
~i +'lqo response circled on card -or- ilo response received 2 months after card was mailed.
12/28/87 4 12/29/87
7/27/87 3
11/2/87 4 11/3/87
4/21/88 4 4/21/88
5111188 4 5/|2/~
013188 4 0/7/~
4/12/88 2 4/12/88
12/29/87 1
4/2/88
11/3/87 1
4/zt/88
5/23/88 12
6/7/88 4
4/12/88 1
1
5
5
5
PARKS
SERVICE REQUEST SUMMARY
May 31, 1989
TOTAL NO. OF SERVICE REQUESTS:
TOTAL NO. OF RESPONSES RECEIVED:
TOTAL NO. OF IN-HOUSE SERVICE REQUESTS:
TOTAL NO. NOT RESPONDING AFTER 2 MONTHS~
TOTAL NO~ REMAINING OPEN:
70
16
33
15
6
RESPONSE BREAKDOWn:
Job Evaluation:
0 1 2 3 A 5
Total Response 1
Average Sccre ~.3
Previous Average &.l
0 1 1 2 1t
City Eva!uaticn' 0
t 2 3 ~' 5
Total Respcnse 0
Average Score 4.1
Previous Average 4.1
BREAKDOWN BY TYPE OF PROBLE>!:
Type: Tt! SR's
0 0 6 2 8
~ Resm
Job Eva!
(AVG.)
City Eva!
(Arc.)
#1 Storm Drain
#2 Sign 1
#3 Sweeping
#4 St. Repair
#5 St. Light
#7 Sidewalk
#8 Curb & Gutter
#9 Striping/Marking
#]0 Landscape
#]] Tree Trim
#16 Other 69
16
4.3
4.I
S~RVICE REQUEST COMMENTS
FY 1988-89
MONTH OF JULY 1988
7564 Kilrush Avenue: There is new graffiti on pavement on
Kilrush Avenue just off of Luciana. Don't know if you can do
anything about it or not. I don'.t know if teenagers on my street
did it or not. Please advise results if any. Thank you.
11507 Treeline Place: I was impressed with the return call.
Thank you.
MONTH OF AUGUST 1988
11518 Soleado Court: Dolan Park is a wonderful park. The City
has kept it up wonderfully, each day it's as clean as the.first
day. Thanks to all your employee-s who work to help maintain our
park.
MONTH OF SEPTEMBER 1988
11708 Hartan Road: I haven't had time to get back to you.
Thanks for taking care of the problems as you always do. Hope
your feeling better. Is there a more direct way I can contact
you or just call through Public Wo '--~
MONTH OF OCTOBER 1988
7604 San Sabana: ! was going to write a letter, but this will
save me even that trouble! Diane Lowart and Steve Loweree both
followed through with timely phone calls to me. The next game
found the field in exce!len~ condizion and myself very impressed
with the City of Dublin. Keep up the great work!
MONTH OF NOVEMBER 1988
None
MONTH OF DECEMBER 1988
None
MONTH OF JANUARY 1989
7635 San Sabana Road: Except for the appearance of the N.W.
corner of Amador Valley & San Ramon Road, I'm tired of looking at
the weeds all year long, year after year. I would like to see
the voters elect the Mayor ins~o=d of rotating the office amon
Councilmembers.
MONTH OF FEBRUARY 1989
6753 Onyx Place: It's very nice tc
MONTH OF MARCH 1989
7524 Silvertree Lane:
they finished trimming.
have our park back?
Your crew cleaned up beautifully after
Thank you.
SERVICE REQUEST COMp~=NTS
Page Two
MONTH OF APRIL 1989
7729 Castilian Road: We were very happy with your promptness and
responsiveness to our call.
MONTH OF MAY 1989
11672 Harlan Road: Thanks very much for your quick response to
this matter.
.i
RI~CRI.;^TfON DEI~ARTHI';NT
S ERe 1Cl'.; IH';QUEST
REIT)RT I'IONTII: HAY 1989
DEPT. SRN PR DESC
CD NO
1889 3 16
I'WM 1878 3
PWM 1881 3 16
PWH 1882 3
P~I 1829 1 16
PWH 1821 3 16
PI~I 1801 3 16
"k%t 1811 3 16
~1 1820 4 16
PI&I 1826 3 16
Pk&l 1823 3 16
PWH 1807 3 16
P~I 1835 3 16
I'~1 1837 3 16
PWH 1838 3 16
Pl~l 1839 3 16
P%%1 1843 3 16
PWH 1844 3 16
P~I 1845 3 16
P~%I 1847 3 16
PWH 1840 3 16
PROBL~I DESCRIPTION
LOCATION
I)ATE STAT I)ATE OF NI).
I{F.C ' I) C(11)1¢ INIT RESP DAYS
When will the temporary £ence be
tnkea dowa?
'['e.l~i.s court gules locked
VomiL oil swings
'['elH~is cotlrL Rates loci<ed
Play bridge has loose boaFds.
Fitness staLl, on (Kolb) adjacenk Lo
backyard is creating problems -
people looking into yard by
climbing structure.
Water pressure on spickets off
Tree vandalized (limbs broken-kite)
Dust from Sports Grounds dr~fts
into Toyota office and sales lot.
Sports field ~1 flooded:
Water on fields -West side.
Willow Creek Dr/^lamo
Creek l'nrk
Ih-:lghton Ih'ive/lG)ll) l'ark
Brighton l}riv,:/Kolb Park
I~rtghto. I)rlv,,/K,)ll) I'u~k
Brlghto. I)rive/Koll) l'nrk
7936 Bristol I~,ad
Dol)ltn BIwl,/I)S(;
Dub.Lin I)1 wi ./liS/;
6450 Dublin Blwl.
Dui)lin BIvd./DSG
Dublin BIwl./I)SG
Faucet men's & ladies res~lroom leaks 7437 Larkdale/S,'. Ce,,ter
Vent of mens restroom is located 7437 Lr, rl<(lale/Sr. Cc.ter
os office wnll. Noise from vent
can be heard in the office.
Toilet overflowing in men's bath-
room.
Exit light out.
Paper towel dispenser needs to be
installed.
Faucet in m~lls room
Exit light a mens bathroom light
needs to be replaced,
Panel dividers need to be moved
from City Office to Senior Center.
Leak in roof (hallway leading to
stage).
Exit light in main hall is out.
7437 l,utl(dalc/S~. Ce. Ler
7437 l~arkllal e/Sr. Ccnler
7437 La~kdale/Sr. Center
7437 I.arl<dnl(./S~. Ce.ter
7437 Larkdale/Sr. Center
7437 Larkdale/Sr. Center
7437 Larkdale/Sr. Ce.~er
7~37 Larkdale/Sr. Center
O5/O2/89 I O5/O4/89 2
O1/19/88 3 O?/21/aH 2
O7/21/88 a [17121 &22/8,~ I
(17/25/8~1 3 07/25/88 I
IO/20/H8 4 I O/2~)/~8 0
O9/13/88 I 01/03/8q 93
O7/06/88 4 O7/O7/48 I
O8/12/88 4 O8/10/88 4
O9/~2/88 5
09/20/88 4 09/23/88 3
09/20/88 4 09/26/88 O
0?/O6/88 5
11/16/88 4 12/o7/88 21
11/10/88 4 12/{16/88
12/16/88 4 12/2()Ia8
01/30/89 4 O2/01/89
U1124/89
01/09/89 a (11/12/89
01/09/89 3 01/13/89
12/14/88 1 12/16/88
04/11/89
I)ATE NO.
CHPLI'I} I)AYS E\'AL
O51051119 3 5
07/07/88 I +
08/10188 4 3
o9123/88 3 5
o9/26/88 o 4
12/07/88 2t !~*
CtIY
EVAL
I
02/01
(12/02/H9
(11/12/89
01/13/89
02/08/89
04/25/89
PRIORITY CODE
1 - F~nergency Cailout
2 - I~m~diate Response
3 - Routine Response
4 - On llold
ST^TtIS COI)E
I - Initial Response Made - Work l'euding
2 - Request Referred to Other Responsible Party
3 - No Action Necessary
4 - Work Co,.p[eted
5 - Form not returned by t~/H
I}l';Iq'. CODF,
IMH - Public Works Maiatena.ce
l~/I - Public Works Inspection
,qWI) - Street Sweepi.g Co.lrnctor
I~E - I)oci[ic Gas & Electric
OTIIR- Other Agency
EVAL COI)I';
~ - 1N IIOUSE
+ - NO CARl} REqlJRNED, OR
CARl) RI"J;EIVEI)WITH NO
I.',VAL iND ICA'H:I)
REI'ORT HONl'll: HAY 1989
FAGE TWO
DEPT. SRN
PR DESC
CD NO
PROBLEH DESCRIPTION
LOCATI UN
I)A'I'E
I(EC' l)
S'I'^T I)A'I'I~ OF
CODE INIT RI:,SI'
NO. I)ATE N(). .lOB
DAYS CHI'L'I I0 I)AY5 EVAt,
('I'I'Y
EVAL
1%%1 1809 3 16
PWH 1884 3 16
l'i&l 1813 3 16
I'WH 1859 3 16
P~&l 1886 3 16
I'WH 1887 3 16
I%%1 1826 3 16
PWH 1856 3 16
PWH 2101 3 16
PI,~I 1810 3 16
P~7I 1880 3 16
PWH 1883 3 16
PIGI 1802 3 16
PWM 1814 3 16
t%71 1812 3 16
I'~01 1818 3 16
Pi~}l 1822 2 16
PWH 1817 3 16
1",~,'1'1 1832 3 16
PWI'I 1834 3 2
PI~}I 1848 3 lO
P~&I 1858 3 16
I%}1 1860 3 16
PI&I 1861 3 16
Pl,}l 1862 3 16
P~71 1803 3 16
I'WM 1864 3 16
])ark lights not on at night
Sand area being used as litter box
Sand from sandpit all over sidewalk
Several lights not on ot night.
Ilt'okcn glass in III~Q nrta.
Swing lmlts ate loose.
Water [rom park sprinklers is
running Into her backyt~rd and
flooding it.
Broken boards in park.
Park shrubbery growing over re.ce
- I)[ocks ].igbt and may be pushi.g
[elite over,
Tire swing is .loose
Door hardware is broken
Drinking fountaln won't turn off
Padre Way/I).lau Park
l'adre Way/I)olau I'atk
I'adre Way/I)oln. Park
l'adre Way/Il. la. ]'ark
Padre Wny/I).ln. I'a~k
11667 Padre
l'lata Way/Maim I'nrk
7524 SLlvertrce Lane
11600 Shn.uou/Pr eschool
l160U Slmuuon/A&ll
11600 Slmn.on/l'ark
Graffiti on glass door 11600 Sham'mn/A&B R,,
Graffiti on downstairs entrance door 1160(} Shan.on/Dwnstrs
Courtyard needs weeding a.d 11600 Shamw)u/lheschool
cleaaup. Sandbox needs more sand.
Hens room toilet won't ['lush.
Exit door downstairs has fealty
hardware aad will not close.
Lights i., ladies room go off
and bazz loudly.
Exit sign blinking o~f a on.
Plastic cover to message sign ak
Shannon Park
Double doors oi Social Hall (South
side o~ Mdg) crash/panic hard,are
on boEEom does not secure.
Outside rear lights are no~ ~o~king. 11600 Sha,aou/l'ark
Drinking Fountain ~n ha.ll~ay is 11600 Shanmm/Cencer
plugged up.
gale in courtyard cnnnot be secured ILO00 Shanaoa/Preschool
(bo.It does ~ot work).
Light pa,el loose and about to fall. 11600 Shnnnon/Center
Bolt felt off o~ preschool wagou llO00 Shannon/Preschool
Lights over counter bar are out. 11600 Shannon/Ceuter
ll600 Shanuol,/Centor
11600 Shanl,ou/Ce.ter
llO00 Sh;.m.n/Centcr
11600 Shalmon/(;enter
11600 Shalmon/Fark
11600 S.hanuon/Center
(}7/l 1188
08/24/88
(18124188
Ol/23/89
04 / 2 I
I o/10188
0 l / 17/8q
02/27/89
o7/~5/88
07/20/88
O8103188
08/25/88
08/15188
09/06/88
09/16/88
o9/ol/88
10/3[/88
11/09/88
ll/25/88
01118189
01126/89
01/3u/89
02/03/89
02/07/89
(12/08/89
4 0 1 / 19189
4 03107/89
4 07/20188
4 ()7/27/8~
4 07/26/88
4 (18119/88
1
4 09/16/88
09/16/88
4 o9/13/a~
4 1 1102/88
4 11/~4/88
4 11/28/88
4 01/19/89
4 01/30/89
4 02/01/89
4 02/03/89
4 02/08/89
4 02/10/89
2 01/19/R9 2
8 U3/07/89 8
5 ()7/20/~1~ 5
7 07/20/8,~ 7
I 07/26/8g I
16 08/19/88 16
5 5
5 3
4 3
4
t.
+ +
3 11/28/88
I 01/19/89 1
4 01/30/89 4
2 02/01/89 2 *** ~
f) 02/03/89 0 e:'= :H~
I 02/08/89 1 ~'[ :"' r~',
2 02/10/89 2 :~::' o.**
3 09/09/88 3
0 09/10/88 0 "'~ :~
09/16/88
RF, I'ORT HONTII: HAY 1989
I'At;E 't'IIREE
DEPT. SRN
I'R DESC
CD NO
I'ROBLI~I I)ESCRI PTION
LOCAT ION
DATE
RI,;C' l)
-- oz/15189
STAT PATI:, ()1:
CODE INIT RI.;SI'
4 I12/I 7/~9
DAYS
2
DA'If: NO. JOI;
CHI'I,'I'I) DAYS I.',VAI,
CITY
kVAI,
I'WH 1874 3 16
PWH 1875 3 16
PI&I 1876 3 16
PWH 1877 3 16
I'WM 1885 3 lO
t'WH 1888 3 1 O
I~4M 1890 3 lO
pWM 2075 3 16
PWH 1815 3 16
WH 1825 3 16
PX&I 1827 4 16
PWH 1831 4 16
PWH 1849 4 16
I'/01 1833 4 16
PWH 1857 4 16
t'~,~1 1855 3 lO
PX~I 1806 3 16
P~I 1866 3 16
Pg}l 1869 3 16
P~l 1851 3 16
Pk,3l 1852 3 16
1854 3 16
Sink pipes in kitchen arc leaki, ug.
I'lastic knob Lo heater timer switch
.ts broken.
Door womens bathroom broken - will
Batter] for eme~'genCy lights needs
distilled water.
Fluoresceut tube needs to be re-
placed iu back of room.
Sink is leaking.
Brokea glass in preschool courtyard
Irrigation from park flooding yard
Benches removed from park
Childrens play area flooded with
Sandbox flooded with water.
Barricades around sand areamd~y?
Flooding in park.
Water drainage thoblem.
Reported wet sm'.d 6 wks ago - why
has iL not bec:: replaced?
Standing water - child could drowu.
Ladies restroom floor is slick
Low board needs safety railings
Iligh dive needs third rail
Cage on filter pit room needs
repair. Pipiag above soda ash tanks
ueed to be secured.
Filter room door needs new lock.
Remove diving boards, guard stand
11000 Slnnmon/(ieuter
ILO00 Shaumm/Ccutcr
llOO0 Shaunon/Ceuter
11600 8hmmo,I/Ccuter
11000 Slmnnon/l'reschool
11600 Shannon/l'reschoo[
11600 Shnanoa/l'reschool
7532 Sitvertrce Lane
Stagecoach/l';~r k
Stagecoach/l'atk
Stagecoach/Pat k
Stagecoach/l'ark
St ap, econch/l'a~ k
Stage(:oach/l'a ~ k
Stagecoach/Park
Stagec.ach/l'a~ k
815l Vi llm;e l'kwy/l'ool
8151 Village Pkwy/l'ool
8151 Village Pkwy/l'ool
8151 Village Pkwy/Pool
815l Village l'kwy/Pool
8151 Village l'kwy/l'ool
02/16/89
o~/t 5189
03/21/89
03123189
04/25/B9
05/08/89
07/21/88
08/30/88
09/28/88
IU/lT/B8
10/21/88
I I/28/88
I I/0 I
01/17/89
01/09/89
07/15/88
101o5188
10/07/88
02/23/tq9
03/16/89
U3/27/89
04/27/89
051O8/89
07/22/88
o~/3 I
lO/26/8a
lO/17/88
11/29/R8
I I
Ol/18/89
07/o5/88
08/26/88
10/25/88
4 10/07/88
4 1 O/14/88
7 (12/23/89 7
I 03/16/89 1
4 (1't/27/89 4
2 04/27/89 2
0 05/08/89 0
I 07/22/88 I 5 ;
I ~19/31/88 I 5
29 ~)2/(}9/89 106 +
9 02/08/89 105
6 02/08/89 104 +
1 02/08/89 71 5
[ 02/(P~/89 ¢)~
I 02/U9/89 21 +
2 (12/(/8/89 2~
lO 07/15/88 10 +
37 08/26/88 37 ~'~
20 10/25/88 20
2 10/07/88
7 1 U/14/88
5
+
+
+
5
+
+
+
+
HDE C[]RR]RA~ SF1 F-EVALUATI(]I~
QUALITY OF SERVICES
HCE BELIEVES IT HAS PROVIDED A HIGH LEVEL OF SERVICE TO ~ CITY OF DUBLIN AND IN A RESPONSIVE
HAhB~R. THE FINAL SERVICE REQLEST SU~bt~kRY FOR FY 1986-87, )~CE RESPONDED TO 68 SERVICE REQUESTS.
ON llE AVERAFF, CITIZENS GAVE YCE A SCORE OF 4.51 UP FROH PREVIOUS RATINGS OF 4.43 IN 1986-87 AND
4.20 IN 1985-86.
PERFORHANCE BASED WORK PROGRAH AND BUDGET
MCE FULLY IMPLEMENTED A PERFORMANCE BASED WORK PROGRAH AND BUDGET FOR THE PARKS ON J]LY 1, 1988.
THIS FOLLOkED BY A YEAR ~ INPLE~NTATION ON ~ STREET SYSTE~I. AN ELEMENT OF THIS HAINTENANCE
MANAGEMENT SYSTEM IS A COMPREHENSIVE REPORTING SYSTEM WHICH IS USED TO UPDATE FUTURE PLANNING
VALUES. REPORTED DATA FROM JULY 1988 THROUGH FEBRUARY 1989 WAS USED TO ADJUST PLANNING VALUES
FOR ~ FY 1989-90 BUDGET. INVENTORY ITEMS HAVE BEEN UPDATED TO REFLECT CONSTRUCTION OqANGES TO
THE STREET SYSTEM AND ll-E ADDITION OF hE~W SUBDIVISION STREETS.
ALL OF THE FY 1989-90 STREET AND PARK BUDGETS HAVE BEEN PREPARED USING THE SAHE MAINTENANCE
HANAGEMENT SYSTEM. AS ADDITIONAL PARKS, STREETS OR AS.SESS~ENT DISTRICTS ARE PROPOSED FOR ~
CITY, ANNUAL MAINTENANCE COSTS CAN BE EASILY PROJECTED BASED ON THE TYPES AND QUANTITY OF
PHYSICAL FEATURES THAT ARE BEING PROPOSED FOR THE FACILITY.
WORK ALTERNATIVE PROGRAM
DURING THE CURRENT FISCAL YEAR, MCE HAS ASSISTED THE CITY IN CONTINUING THE WORK ALTERNATIVE
PROGRAH USING INMATES SUPPLIED BY THE ALAMEDA COUNTY SHERIFF'S OFFICE. THESE INMATES ARE USED
PRIMARILY FOR ROADSIDE LITTER PICKUP AND l~EEDING BOTH ON TH~ CITY'S STREET ~EDIANS AND IN THE
STAGECOACH ASSESS~NT DISTRICT.