HomeMy WebLinkAboutItem 4.02 MCE Amend Agreement CITY C LER'K
File # I I Oil ,~ll~- ~L-~[-~ .
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: July 7, 1998
SUBJECT:
Amendment to Agreement With MCE Corporation for Public Works
Maintenance Services
Report Prepared by: Lee S. Thompson, Public Works Director
EXlrlIBITS A TTA CI~,D:
1)
:)
Resolution and Proposed Amendmem
Letter and Detailed Budget Information fi.om MCE
RECOMMENDATION: ~ ,I JV'Ad°pt resolution approving amendment to agreemem and authorize
~,/,/m~ Mayor to execute amendment
FINANCIAL STATEMENT:
See Description.
DESCRIPTION: MCE has provided maintenance services to the City of Dublin since
1984. Those services which are provided by MCE are as follows:
Bike Path Maintenance
Building Management and Maintenance
Curb, Gutter, and Sidewalk (emergency or temporary repair)
Drainage Maintenance
Guardrail Repair
Park Maintenance
Si~.Lm Installation, Repair & Maintenance
Spill Cleanup
Storm Patrol/Cleanup
Street Landscaping Maintenance
Street Repair (emergency or temporary repair)
Street Tree Maintenance
Striping and Marking (emergency replacement)
Weed Abatement
The current three-year contract v, dth MCE Corporation for maintenance services expires in June of 1999.
As with previous years, MCE has submitted a budget proposal for FY 1998-99. This proposal has been
reviewed by Staffin conjunction with the budget process.
COPIES TO: MCE Corporation
ITEM NO. ~
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The proposed amendment makes no changes to the agreement except that rates are proposed to increase as
noted below.
Proposed Changes for 1998-99
MCE is proposing an average 3% cost of living increase in labor rates for the Dublin crew and a 7%
increase in equipment rates due to increased fuel costs and other operating expenses. Most rates for work
performed by subcontractors are also proposed to increase by an average of 3%. The rates for tree
pruning are proposed to increase by 4% for 4" to 8" trees and 15% for the other two sizes. This is due to
an increased number of trees in those size ranges. Chemical weed control is proposed to increase 5.1%.
No other rate changes are proposed.
Total expenditures under MCE's contract for FY 1997-98 are anticipated to exceed budget primarily in the
areas of street repair and storm patrol. Staff requested that MCE perform more pavement repair than
budgeted because the heavy rains caused unexpected street damage. The additional costs associated with
storm patrol are expected to be offset by reimbursement from FEMA_
The overall budget for 1998-99 is projected to be a total of $1,068,038, wh/ch represents an increase of
$49,678 (4.9%) over the 1997-98 budget, or an increase of $21,918 (2%) over projected 1997-98
expenditures (including "extra work").
Table I of MCE's submittal (Exhibit 2) identifies work activities and details actual expenditures for the
prior two fiscal years, the adopted 1997-98 budget, anticipated expenditures for 1997-98, and the
proposed budget for Fiscal Year 1998-99.
Table 1~ identifies actual work hours expended by category compared to budget. Table 1II identifies the
percentage of rate change for various work categories. Table 15/provides a staffing comparison. Their
staffing level is proposed to increase for 1998-99 by approximately 1/3 of a person in the Landscape
Laborer Ill category. This is primarily recommended due to additional areas proposed to be maintained in
new developments.
Recommendation
MCE Corporation has shown a consistent standard of excellence in performance and safety, as well as
concern for the fiscal interests of the City. Staff recommends that the City Council adopt the resolution
(Exhibit 1) approving the amendment to their agreement.
Page 2
RESOLUTION NO. - 98
A RESOLUTION OF ~ CITY COUNCIL
OF ~ CITY OF DUBLIN
APPROVING AMENDMENT TO AGREEMENT WlTIt MCE CORPORATION
FOR PUBLIC WORKS MAINTENANCE SERVICES
WHEKEAS, on June 25, 1996, the City Council approved an agreement with MCE Corporation
for Public Works Maintenance Services; and
WHEREAS, said agreement provided a detailed scope of work and labor rates for Fiscal Year
1996-97; and
and
WHEREAS, said agreement was amended to provided for rate changes for Fiscal Year 1997-98;
WHEREAS, MCE Corporation is requesting a cost of living increase in labor, vehicle, and
subcontract rates for Fiscal Year 1998-99;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby
approve the amendment to the agreement with MCE Corporation attached hereto as "Exhibit A," with an
effective date of July 1, 1998.
BE IT FURTHER RESOLVED that the Mayor is authorized to execute the amendmem.
PASSED, APPROVED AND ADOPTED this 7th day of July, 1998.
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk
C:\contrazt'unamt~resoarnnd
EXI~IBIT "A" OF RESOLUTION -98
AMEN-DMENT TO AGREEMENT BETWEEN
CITY OF DUBLI~I AND MCE CORPORATION
FOR PUBLIC WORKS MAINTENANCE SERVICES
WHEREAS, on June 25, 1996, the City of Dublin (hereinafter referred to as "CITY" and MCE
Corporation (hereinafter referred to as "CONTRACTOR") entered into an agreement to provide Public
Works Maintenance Services to CITY (hereinafter referred to as "AGREEMENT); and
WHEREAS, the rate schedule of said agreement were amended effective July 1, 1997; and
WHEREAS, MCE Corporation has requested a cost of living increase in labor, vehicle, and
subcontract rates for Fiscal Year 1998-99;
NOW, THEREFORE, the parties hereto agree as follows:
Section 1. Exhibit B, "Payment Schedule," of the Agreement shall be amended by
replacing Attachment 1 in the current Agreement with Attachment ] of this Amendment, said Attachment 1
being identified as "Exhibit B Payment Schedule 1998-99."
1998.
Section 2.
Said revision in Exhibit B "Payment Schedule" shall be effective as of July 1,
CITY OF DUBLIN
MCE CORPORATION
Mayor President
ATTEST:
ATTEST:
Cid' Clerk
Secretary
g: ~contrn£tim£e~mndmt2
*TTACHMENT 1 OF AMENDMENT
Al I ACHMENT 1 - SCHEDULE OF WORK
CITY OF DUBLIN
PROPOSED CITY BUDGET
FISCAL YEAR 1998-99
JUNE 10, 1998
A. SCOPE OF WORK
The following breakdown identifies tasks which are anticipated to be conducted as part of
the Annual Public Works Maintenance Agreement for the Fiscal Year 1998-99. Annual
estimated costs include management fees as provided in Section C. Contractor shall
schedule work to adhere to these expenditure levels as provided for in this Agreement.
ACTIVITY / SUB-ACTIVITY
1998-99
ESTIMATED ANNUAL
EXPENDITURE
STREET MAINTENANCE
· Street Repair
· Drainage Maintenance
· NPDES Drainage Maintenance
· Storm Patrol/Clean Up
· Curb & Gutter/Sidewalks
· Sign Repair/Maintenance
· Neighborhood Watch Signs
· Striping/Marking
· Guardrail Repair
· Weed Abatement
· Bike Path Maintenance
· Spill Clean Up
Activity Total
16,350
4,130
5,100
16,940
730
16,740
72O
6,680
210
26,400
4,990
4,280
103,270
MAINTENANCE SUPERVISION
91,520
STREET TREE MAINTENANCE
MCE/Contract Tree Maint- General Fund
MCE/Contract Tree Maint- Stagecoach A.D.
MCE/Contract Tree Maint - Dougherty A.D.
MCE/Contract Tree Maint - Santa Rita A.D.
Activity Total
44,990
2,160
5,520
1,920
54,59O
STREET LANDSCAPE MAINTENANCE (BEAUTIFICATION)
Existing Streets
Stagecoach Assessment Distdct
Dougherty Assessment District
Santa Rita Assessment District
Activity Total $
* $
161,500
29,200
38,980
10,200
239,880
Includes $ 8,000 for St. Patrick's Day Parade & Festivities (Community Promotions)
PARKS
MAINTENANCE
· Stagecoach Park
· Kolb Park
· Dolan Park
· Alamo Creek Park
· Dougherty Hills
· Dublin Sports Ground
· Mape Park
· Shannon Park
· Dublin Swim Center
· Civic Center
· Senior Center
· Martin Canyon Creek
BUILDING MANAGEMENT
HERITAGE CENTER MAINTENANCE
CEMETERY / GROUNDS
FIRE STATION BUILDING
FIRE STATION GROUNDS
Activity Total
$
$
$
$
$
$
10,678
43,398
26,467
44.783
26,942
134 217
22 949
55,341
20,024
49 089
956
8,095
442,939
94,293
8,080
16,744
11,778
4,944
Total 1998-99 Estimated Annual Expenditure
1,068,038
2
UNIT PRICES
The following activities shall be completed at the Unit Prices indicated. The unit prices
are inclusive of all labor, materials, equipment, overhead and management fees.
ACTIVITY / SUB-ACTIVITY
1998-99
UNIT PRICE
BEDDING WEED CONTROL
· Streets & Parks
$ 94.3'2 per Acre per Mo.
TURF MAINTENANCE
·
·
·
·
·
·
Fertilize Parks
Fertilize Streets & Assessment Districts
Broadleaf Spraying
Aeration
Mowing Turf
Edging
86.98
117.55
47.12
45.90
48.32
12.08
~er Acre
~er Acre
3er Acre
~er Acre
~er Acre
~er 1,000 L.F.
TREE MAINTENANCE
Tree Pruning
o 0"- 4" Class 1
o 4"- 8" Class 1
o 8" - 16" Class 2
o Over 16"
· Fungus Spraying
39.67 per Tree
· 53.76 per Tree
99.18 per Tree
By Bid
5.04 per Tree
~BLIN, CITY' OF - EXHIBIT B, PG %3 - 1998-99 - 6-4-98 (CONT MGMT - X)
3
C. TIME AND MATERIALS RATES
The following rates shall be applied to work performed by the Contractor which
is not specified in Section B (Unit Prices). At all times the Contractor shall
strive to utilize the most cost effective elements possible to complete a project.
Appropriate overhead and management fees are included in the labor and
equipment rates listed below.
OVERTIME
HOURLY HOURLY
· ' RATES RATES
DESCRIPTION
LABOR RATES
Dublin
Crew
Maintenance Superintendent
Landscape Foreperson
Landscape Leadperson
Landscape Laborer'l
Landscape Laborer II
Landscape Laborer III
Landscape Laborer IV
$ 43.20 $ 64.80 $
33.10 49.65
29.60 44.40
27.9O 41.85
23.60 35.4O
18.90 28.35
14.20 21.30
HOLIDAY
HOURLY
RATES
86.40
66.20
59.20
55.80
47.20
37.80
28.40
MCE Crew
Superintendent
Loader/Backhoe Operator
Asphalt Paver Operator
Roller Operator
Truck Driver 8-12 C.Y.
Truck Driver 4-6 C.Y.
Truck Driver 3 C.Y. Transit
Cement Finisher
Laborer Foreman
Laborer I
Laborer II
Laborer III
DESCRIPTION
EQUIPMENT RATES
Dublin Crew
* Flatbed Dump
* Pickup
Chain Saw
Brush Cutter
$ 64.00 $ 96.00 $
62.80 94.20
60.65 90.98
60.65 90.98
51.7O 77.55
50.85 76.28
51.35 77.03
49.70 74.55
45.90 68.85
44.60 66.90
44.35 66.53
44.20 66.30
4
EQUIP.
COST
HOURLY
RATE
7.85
6.60
5.05
4.40
128.00
125.60
121.30
121.30
103.40
101.70
102.70
99.40
91.80
89.20
88.70
88.40
DESCRIPTION
EQUIPMENT RATES (CONTINUED)
Power Blower
Power Hedge Tdmmer
Trailer- Small (8')
Power Washer
Electric Welder
Portable Generator
Water Trailer
EQUIP.
COST
HOURLY
RATE
1.85
3.10
2.25
11.25
6.25
5.05
8.75
MCE Crew
Large Asphalt Paver
Asphalt Paver
Backhoe
Loader
Roller-Vibratory 5-8 Tons
Roller-Vibratory 3-5 Tons
Dump Truck 8-12 C.Y.
Dump Truck 4-6 C.Y.
Transit Truck 3 C.Y.
Saw Truck
Pickup Crew Cab
Pickup
Concrete Saw-Self Propelled
Concrete Saw- Small
Air Compressor
Bitumal Pot
Vibra Plate
Wacker
Power Berm Machine
62.50
46.90
40.65
37.50
34.40
31.25
37.50
34.40
34.40
18.75
12.50
11.25
25.00
6.25
18.75
11.25
10.00
10.00
18.75
OVERHEAD AND MANAGEMENT FEES
Applied to Subcontract Work and
Material Costs
10 percent
NOTE:
Dublin Flatbed and Pickup rates include cost of two way radios and hand tools.
DUBLIN, Ci ,-FY OF - EXHIBIT B, PG 4-5 ~ 1998-99 (6.-4-98) (CONT MGMT - X)
5
II MCE CORPORATION
Maintenance -- Construction -- Engineering
June 10,1998
Mr. Lee Thompson
Public Works Director
City of Dublin
P.'O. Box 2340
Dublin, California 94568
RE: 1998-99 MAINTENANCE SERVICES
Dear Mr. Thompson:
Attached are the revised tables and Exhibit B for Fiscal Year 1998-99. Following is a
brief description of each table or exhibit. We propose no changes to the language in
the contract.
EXHIBIT B
Exhibit B lists the proposed city budget for 1998-99, subcontract unit prices, labor and
equipment rates for personnel permanently assigned to Dublin and for the construction
personnel.
TABLE I
Table I lists the actual 1995-96 expenditures, actual 1996-97 expenditures, final
budget for 1997-98, 1997-98 estimated expenditures based on eight months of actual
reporting plus a detailed projection of each activity in every location, and proposed
1998-99 expenditures based on current service levels and rates listed in Exhibit B, for
general activity groupings. Also included are the activities that were over or under the
adopted budget by 10% or more for 1996-97. Another listing shows the activities that
are expected to be over or under by 10% for fiscal year 1997-98. Reasons for the
overage or underage are listed for each activity. At this time, it is estimated that
expenditures will exceed the budget by $14,740 or 1.4%.
TABLE II
Table II lists the accomplishments for several activities for actuat 1995-96, actual
! ~9u-97, final budgeted 1997-98, estimated 1997-98 based on eight months of actual
reporting plus anticipated amounts of work for the last four months in the fiscal year,
and proposed 1998-99 based on current service levels.
6515 Trinity Court, Dublin, California 9456[
TABLE III
Table III lists all labor rates, equipment rates and unit prices for 1997-98 and proposed
for 1998-99 and the change, if any, in dollars and percent. It is proposed that MCE
crews that work permanently in Dublin be granted a cost of living wage increase that
averages 3 %.The rates to the City of Dublin have been increased for 1998-99 to
reflect the cost of living increase. Labor rates for other MCE crews remain.the same as
the current year rates. All rental rates for equipment have been increased an average
of 7% due to higher fuel costs and other operating expenses. Subcontract rates
average 3% for landscape maintenance activities such as mowing, edging,
fertilization, aerating, broadleaf spraying, and contract bedding maintenance. Tree
spraying for disease and pests has gone up 3% also. Tree pruning has gone up by
15% in two categories ( 0-4' & 8-16" caliper size ) and approximately 4 % in the 4-8"
caliper size tree. This is due, primarily, to the continued growth of the trees and the
fact that the inventory is getting larger and taller. Chemical weed control applications
have increased by 5.1%.
TABLE IV
Table IV shows staffing comparisons of actual 1996-97, 1997-98 budgeted, 1997-98
estimated and 1998-99 proposed. The staff comparison table was prepared using
1950 hours per employee.
Please review and advise any questions. As always, thank you for the opportunity to
work with you.
Sincerely,
MCE CORPORATION
Vice President, Contract Management
cc: Steve Loweree, MCE
Dean McDoanld, MCE
file
Enclosures
TABLE I
CITY OF DUBLIN
JUNE 10, 1998
ACTIVITY
STREET REPAIR
DRAINAGE MAINT.
NPDES DRAIN MAINT.
STORM 'PATROL
CURB & GU-I-/'ER /
SIDEWALK
SIGN REPAIRS/INSTALL.
NEIGHBORHOOD WATCH
STRIPING & MARKING
GUARD RAIL REPAIR
WEED ABATEMENT
BIKE PATH MAINT.
SPILL CLEANUP
MAINTENANCE
SUPERVISION
STREET TREE MAINT.
STAGECOACH A. D. TREES
DOUGHERTY A. D. TREES
SANTA R1TA A.D. TREES
LANDSCAPE MAINT.
STAGECOACH A. D.
LANDSCAPE
DOUGHERTY A. D.
LANDSCAPE
SANTA RiTA A.D.
LANDSCAPE
PARK MAINTENANCE
BUILDING MANAGEMENT
HERITAGE CENTER
DUBLIN CEMETERY
FIRE STATION BUILDING
FIRE STATION GROUNDS
ADDITIONAL WORK
TOTAL MCE
CONTRACT COST =
W/O ADDITIONAL WORK =
ACTUAL
1995-96
$13,765
1,205
5,925
15,841
3,059
20,000
23
2,599
200
18,300
4,792
5,378
83,813
48,192
1,885
6,982
0
150,604
29,547
34,096
401,815
107,038
5,190
12,997
0
0
23,174
$996,420
$973,246
ACTUAL
1996-97
$14,610
1,450
4,730
11,315
2,430
15,630
250
3,140
0
26,310
3,320
6,330
83,250
48,550
850
4,850
0
150,790
29,120
36,240
347,590
92,740
7,470
11,650
0
0
43,900
$946,515
$902,615
BUDGET
1997-98
(FINAL)
$15,950
2,270
4,910
13,740
2,940
17,450
27O
5,500
20O
21,000
4,140
6,260
88,450
47,700
2,080
5,980
3,350
145,630
29,220
39,840
18,340
419,280
92,450
7,140
13,170
6,300
4,800
0
$1,018,360
91,018,360
ESTIMATED
1997-98
$23,820
5,160
4,640
24,270
83O
16,460
350
3,250
0
24,430
4,510
4,460
88,410
42,310
3,010
5,660
0
149,050
28,320
41,850
427,460
93,92O
7,68O
16,780
12,270
4,200
13,020
$1,046,120
$1,033,100
PROPOSED
BUDGET
1998-99
$16,350
4,130
5,100
16,940
730
16,740
720
6,680
210
26,40O
4,990
4,280
91,520
44,990
2,16
5,520
1,920
161,500
29,200
38,980
10,200
442,939
94,293
8,080
16,744
11,778
4,944
0
$1,068,038
$1.068,038
DUBLIN, CiTY OF -TABLE 1 - 6--4-98 -1998-99 (CONT MGMT - X)
TABLE I
CITY OF DUBLIN
JUNE 10, 1998
(CONTINUED...)
THE ACTUAL EXPENDITURES FOR 1996-97 WERE UNDER THE FINAL APPROVED BUDGET (EXCLUDING
ADDITIONAL WORK) BY $ 43,935 OR 4.7%. ADDITIONAL WORK TOTALED $ 43,900.
THE 1996-97 ACTUAL MCE COSTS EXCEEDED THE FINAL ADOPTED BUDGET BY 10% OR MORE IN
THE FOLLOWING AREAS:
AMOUNT
ACTIVITY OVER BUDGET
WEED ABATEMENT
$8,720 50%
REASONS FOR OVEREXPENDITURE
DUE TO HIGHER THAN USUAL GROWTH IN SPRING
DUE TO LATE RAINS & CHANGE OF APPROACH TO
DOUGHERTY ROAD AS DIRECTED BY COUNCIL.
SPILL CLEAN UP
$1,270 28%
DUE MOSTLY TO SINGLE LARGE SPILL OF DIESEL
INTO CANAL AT DUBLIN COURT.
LANDSCAPE MAINTENANCE
$16,330 12%
DUE TO NEED FOR INCREASED SHRUB PRUNING ON
VILLAGE PARKVVAY. PRUNING INVOLVED SEVERE
THINNING AND TOPPING.
HERITAGE CENTER
$1,720 30%
DUE TO MORE UTILIZATION OF BUILDING BY PUBLIC
AND PRESENCE OF FACILITY MANAGER, GENERATING
MORE REQUESTS FOR SERVICE.
ACTIVITY
DRAINAGE MAINTENANCE
NPDES DRAINAGE
AMOUNT
UNDER BUDGET
54O 27%
$880 16%
REASONS FOR UNDEREXPENDITURE
DUE TO LACK OF RAIN AFTER JANUARY 1997 STORMS.
EARLY STORM MAY HAVE WASHED DEBRIS FROM
DRAINS PRIOR TO PLANNED CLEANING. LESS DEBRIS
REMOVED THAN YEAR BEFORE.
STORM PATROL
$2,455 18%
NO SIGNIFICANT RAIN AFTER JANUARY, RESULTING
IN LESS HOURS NEEDED.
CURB, GtJq-FER & SIDEWALK
$63O 2O%
LESS REPARtS THAN ANTICIPATED BASED ON
HISTORICAL NEEDS.
2
AMOUNT
ACTIVITY UNDER BUDGET
NEIGHBORHOOD WATCH SIGNS
$150 37%
REASONS FOR UNDEREXPENDITURE
LESS SIGNS REPAIRED AND INSTALLED DUE TO
LESS WORK GENERATED BY COMMUNITY SAFETY
OFFICER.
STRIPING & MARKING
$1,970 38%
LESS CURB PAINTING NEEDED DUE TO ACTUAL
CONDITION OF TARGETED CURBS.
GUARD RAIL REPAIR
BIKE PATH MAINTENANCE
$200 100%
$2,940 47%
NO GUARD RAILS WERE DAMAGED IN FISCAL YEAR 96-97.
LESS MAINTENANCE REQUIRED DUE TO LESS STORM
RELATED PROBLEMS, PARTICULARLY ON
DOUGHERTY ROAD.
STAGECOACH A.D. TREES
$1,370 62%
DUE TO NO PEST CONTROL SPRAYING NEEDED AND
LESS THAN PLANNED IN-HOUSE WORK.
DOUGHERTYA. D. TREES
PARK MAINTENANCE
DUBLIN CEMETARY
$1,400 22%
$54,500 14%
$2,650 19%
DUE TO NO PEST CONTROL SPRAYING NEEDED AND
LESS THAN PLANNED IN-HOUSE WORK.
LESS STORM RELATED WORK IN DOUGHERTY HILLS
OPEN SPACE AND LESS UNIT PRICE WORK
(MOWING, EDGING) DUE TO RAINS THROUGH JANUARY.
LESS CONTRACT TREE WORK REQUIRED DUE TO
EXTENSIVE WORK IN FY 95-96.
DUBLIN, CITY OF - TABLE 1 CONT'D -6-4-98 (CONT MGMT - X)
3
TABLE I
CITY OF DUBLIN
JUNE 10, 1998
(CONTINUED...)
THE PROJECTED EXPENDITURES FOR 1997-98 ARE ANTICIPATED TO BE OVER THE FINAL APPROVED
BUDGET (EXCLUDING ADDITIONAL WORK) BY $14,470 OR 1.4%.
THE 1997-98 PROJECTED MCE COSTS EXCEED THE FINAL ADOPTED BUDGET BY 10% OR MORE
IN THE FOLLOWING AREAS:
ACTIVITY
AMOUNT OVER BUDGET
STREET REPAIR $7,870 49%
REASONS FOR OVER-EXPENDITURE
EMERGENCY REMOVE & REPLACE AS DIRECTED
BY PUBLIC WORKS DIRECTOR.
DRAINAGE MAINTENANCE
$2,890 127%
DUE LARGELY TO AN EMERGENCY BANK
STABILIZATION (SAND BAGGING) ON
MARTIN CANYON CREEK.
STORM PATROL $10,530 76%
DUE TO RECORD WET WINTER GENERATING
MORE HOURS THAN PLANNED.
_.'IGHBORHOOD WATCH
$80 30%
MORE WORK GENERATED BY COMMUNITY
SERVICE OFFICER.
WEED ABATEMENT
$3,150 16%
LONGER, WETTER WINTER PROMOTED
MORE WEED GROWTH, PARTICULARLY IN
HARDSCAPE AREAS.
STAGECOACH A.D. TREES
DUBLIN CEMETERY
$930 45%
$3,610 27%
MORE TREE PLANTING THAN PLANNED.
MAJORITY OF OVER-EXPENDITURE DUE TO
GROWTH OF HERITAGE DAYS CELEBRATION
AND ADDITIONAL UNPLANNED TREE WORK.
FIRE STATION BUILDING
$5,970 95%
LARGELY DUE TO UNPLANNED ROOF REPAIRS.
4
THE 1997-98 PROJECTED UNDER-R~,4S (10% OR MORE) ARE ANTICIPATED ,~ THE FOLLOWING AREAS:
ACTIVITY
CURB, GUTi-ER, SIDEWALK
AMOUNT UNDER BUDGET
$2,110 72%
REASONS FOR UNDER-EXPENDITURE
FEWER REPAIRS GENERATED BY CITIZENS
AND CITY STAFF.
STRIPING & MARKING
$2,25O 59%
LESS DONE THAN PLANNED DUE TO POOR
WEATHER & OVERAGES IN OTHER AREAS.
GUARD RAILREPAIR
$200 100%
SPILL CLEAN UP $1,800 29%
NO REPAIRS NEEDED.
LESS THAN PLANNED DUE TO FEWER
SPILLS & SIZE OF SPILLS.
STREET TREE MAINT.
$5,390 11%
FEWER REMOVALS NEEDED DUE TO LESS
ACCIDENTS AND VANDALISM AND REDUCED
LEVEL OF SERVICE TO TREE FERTILIZATION
WHILE A MORE COST EFFECIVE METHOD
IS FOUND.
SANTA RITA A.D. TREES
SANTA RITA A.D.
LANDSCAPE
FIRE STATION GROUNDS
$3,350 100%
$18,340 100%
$600 12%
DID NOT ASSUME MAINTENANCE IN FY 1997-98.
DID NOT ASSUME MAINTENANCE IN FY 1997-98.
LESS CONTRACT MAINTENANCE DUE TO
EXCESSIVE RAINS.
DUBLIN, CFT"Y OF - TABLE lA - 6-4-98 (CONT MGIVIT - X)
TABLE II
CiTY OF DUBLIN
JUNE 10, 1998
ACTIVITY
MAINTENANCE A8-01 (D1)
SUPERVISION
SPILLS A1-01,02 (D1, D5, D7)
TEMPORARY PATCHING A7-01
(D1, D7)
DRAINAGE INSPECTION D1-01
(D1, D7)
CATCH BASINS CLEANED D1-02
(D1, D7)
DITCH CLEANING D1-04 (D1, D7)
STORM PATROL D2-01, 02
INSPECTION / REMOVAL (D1, DS, DT)
INSTALL NEW SIGNS D4-01, A5-01
rnl, D5, D7)
,. ,S REPAIRED D4-02, 03, A5-02
(D1, D5, D7)
CURB PAINTING D5-01 (D1)
INSTALL PAVEMENT MARKERS D5-02
ROADSIDE SPRAYING D7-01
(D1, DS,
BIKE PATH MAINTENANCE D8-01 (D1)
TREE/BRUSH CUTTING A3-01 (D1, D7)
TREE STAKING A3-02
(D1, D2, D3, D4, D9)
TREE PRUNING A3-03,08,09, A4-03
(D1, D2, D3, D4, D9)
TREE PLANTING A3-04
(D1, D2, D3, D4, D9)
TREE FERTILIZING A3-05
(D1, D2, D3, D4, D9)
TREE WATERING A3-06 (D1)
'E REMOVAL A3-07, A4-04
~.~,1, D2, D3, D4, D9)
TREE TRIMMING A4-01 (D1)
SUBCONTRACTOR
ACTUAL
1995-96
1,801 HRS
146 HRS
188 HRS
9O7 EA
561 EA
1,213 LF
535 HRS
62 EA
462 EA
3,676 LF
0 EA
28 AC
139 HRS
258 HRS
333 EA
1,665 EA
68 EA
376 EA
663 EA
20 EA
0 EA
ACTUAL
1996-97
1,777
186
91
770
246
10
356
55
222
9,297
0
49
112
2O7
171
1,063
39
378
326
3O
15
BUDGET
1997-98
(FINAL)
179
113
1,033
248
1,363
417
49
255
6,306
40
49
132
152
5O4
1,253
59
537
287
30
3O
ESTIMATED
1997-98
1,840
117
7O
911
243
1,363
7O7
58
169
3,018
0
73
145
151
219
1,284
59
1 56
33O
27
3O
PROPOSED
BUDGET
1998-99
1,840
117
95
1,033
243
1,363
456
72
172
6,306
40
61
160
152
300
1,227
59
156
376
27
3O
ACTIVITY
LITTER PICKUP A6-01, A6-02
(D1, D2, D3, D4, D5, DT, Dg)
LEAF CLEANUP A6-03
(D1, D2, D3, D4, Dg)
PRUNE BEDDING PLANTS A6-10
(D1, D2, D3, D4, D9)
PRUNE SHRUBS A6-16
(D1, D2, D3, D9)
MOW MEDIAN TURF A6-21 (D1, D2)
EDGE MEDIAN TURF A6-22 (D1, D2)
IRRIGATION INSPECTION/
PROGRAM (STREETS) A6-30,31
(D1, D2, D3, D4, Dg)
IRRIGATION HEAD REPAIR A6-32
(D1, D2, D3, D4, D9)
OTHER IRRIGATION SYSTEM
REPAIRS (VALVES, BACKFLOWS,
CONTROLLERS, LINES) A6-33,34,35,36
(D1, D2, D3, D4, Dg)
ILLEGAL SIGNS/HAZARDS A6-80
(D1, D2, D5, DT, Dg)
PARKS (BUDGET 8020)
PARK TREE PRUNING A3-03,08,09
A4-01,03
LITTER PICKUP A6-01
PARK SHRUB PRUNING A6-16
MOW PARK TURF A6-21
EDGE PARK TURF A6-22
IRRIGATION INSPECTION/
PROGRAM (PARKS) A6-30,31
IRRIGATION HEAD REPAIR A6-32
OTHER IRRIGATION SYSTEM
REPAIRS (VALVES, BACKFLOWS,
CONTROLLERS, LINES) A6-33,34,35,36
RESTROOM MAINTENANCE A9-03
PLAYCOURT MAINTENANCE A9-06
PLAYGROUND MAINTENANCE A9-09
FOUNTAIN MAINTENANCE A9-10
BALLFIELD PREP - GAMES A9-22
BALLFIELD MAINT. A9-23,24
STORM PATROL & CLEANUP D2-01,02
ACTUAL
1995-96
400 HRS
238 HRS
466 HRS
.5,440 EA
117 AC
249 MLF
13,005 STA
1,148 EA
352 HRS
365 HRS
610 EA
752 HRS
2,790 EA
1,459 AC
367 MLF
15,251 STA
1,001 EA
198 HRS
1,054 HRS
115 HRS
796 HRS
341 HRS
0 HRS
389 HRS
360 HRS
2
ACTUAL
1996-97
55O
399
433
6,256
109
94
12,101
1,529
421
338
491
901
2,919
1,342
236
16,948
1,041
284
962
98
756
245
255
347
261
BUDGET
1997-98
(FINAL)
587
464
455
~,583
125
271
15,414
1,550
474
356
592
778
3,126
1,481
337
16,253
944
291
1,240
222
816
242
564
392
351
ESTIMATED
1997-98
456
399
614
10,258
125
2O8
14,584
366
312
59O
97O
3,169
1,450
267
16,922
1,037
318
1,t42
153
739
263
498
436
486
/~ -~'; .¢/
PROPOSED
BUDGET
1998-99
434
496
10,770
125
271
15,023
1,250
374
336
598
1,005
3,108
1,481
337
16,871
991
248
1,142
15~
263
49~
550
52O
TABLE !11
CITY OF DUBLIN
COUNCIL APPROVED
JUNE 10, 1998
LABOR RATES
DUBLIN CREW
MAINTENANCE SUPERINTENDENT
LANDSCAPE FOREPERSON
LANDSCAPE LEADPER~;ON
LANDSCAPE LABORER I
LANDSCAPE LABORER II
LANDSCAPE LABORER III
LANDSCAPE LABORER IV
DUBLIN EQUIPMENT RATES
PICKUP WIR & HT
FLATBED W/R & HT
CHAIN SAW
BRUSH CUTTER
POWER BLOWER
POWER HEDGE TRIMMER
'.AILER SMALL (8')
POWER WASHER
ELECTRIC WELDER
PORTABLE GENERATOR
WATER TRAILER
MCE CREW
SUPERINTENDENT
LOADER/BACKHOE OPERATOR
ASPHALT PAVER OPERATOR
ROLLER OPERATOR
TRUCK DRIVER 8-12 C.Y,
TRUCK DRIVER 4-6 C.Y.
TRUCK DRIVER 3 C.Y. TRANSIT
CEMENT FINISHER
LABORER FOREMAN
LABORER I
LABORER tl
LABOR-_R
1997-98
RATES
$41.90
32.10
28.70
27.10
22.90
18.40
13.80
$6.15
7.35
4.70
4.10
1.75
2.90
2.10
10.50
5.85
4.70
8.20
$64.00
62.80
60.65
60.65
51.70
50.85
51.35
49.70
45.90
44.60
44.35
44.20
1998-99
PROPOSED
RATES
HR
HR
HR
HR
HR
HR
HR
$43.20
33.10
29.60
27.90
23.60
18.90
14.20
HR
HR
HR
HR
HR
HR
HR
HR
HR
HR
HR
HR
HR
HR
HR
HR
HR
HR
$6.60
7.85
5.05
4.40
1.85
3.10
2.25
11.25
6.25
5.05
8.75
HR
HR
HR
HR
HR
HR
HR
HR
HR
HR
HR
HR
HR
HR
HR
HR
HR
HR
HR
HR
HR
HR
HR
$64.00
62.80
60.65
60.65
51.70
50.85
51.35
49.70
45.90
44.60
44.35
44.20
HR
HR
HR
HR
HR
HR
HR
HR
HR
HR
HR
HR
CHANGE
$1.30
1.00
0.90
0.80
0.70
0.50
0.40
$0.45
0.50
0.35
0.30
0.10
0.20
0.15
0.75
0.40
0.35
0.55
N/C
N/C
N/C
N/C
N/C
N/C
N/C
N/C
N/C
N/C
N/C
N/C
PERCENT
CHANGE
3.1%
3.1%
3.1%
3.0%
3.1%
2.7%
2.9%
7.3%
6.8%
7.4%
7.3%
5.7%
6.9%
7.1%
7.1%
6.8%
7.4%
6.7%
LABOR RATES
MCE EQUIPMENT RATES
LARGE ASPHALT PAVER
ASPHALT PAVER
BACKHOE
LOADER
ROLLER-VIBRATORY 5-8 TON
ROLLER-VIBRATORY 3-5 TON
DUMP TRUCK 8-12 C.Y.
DUMP TRUCK 4-6 C.Y.
TRANSIT TRUCK 3 C.Y.
SAW TRUCK
PICKUP CREW CAB
PICKUP
CONCRETE SAW-SELF PROP.
CONCRETE SAW-SMALL
AIR COMPRESSOR
BITUMAL POT
VIBRA PLATE
WACKER
POWER BERM MACHINE
UNIT PRICES
CHEMICAL WEED CONTROL R.O.W.
TREE PRUNING
0- 4" CLASS 1
4- 8" CLASS 1
8 - 16" CLASS 2
OVER 16" BY BID
FUNGUS SPRAYING - TREES
(50 TREE MINIMUM)
FERTILIZE ONLY TURF (PARKS)
FERTILIZE / BROADLEAF (STREETS)
BROADLEAF SPRAYING TURF (PARKS)
AERATION TURF (ALL AREAS)
TABLE III (CONTINUED...)
CITY OF DUBLIN
JUNE 10, 1998
1997-98
RATES
1998-99
PROPOSED
RATES
$58.50 HR
43.85 HR
38.00 HR
35.10 HR
32.20 HR
29.25 HR
36.85 HR
33.80 HR
33.80 HR
18.40 HR
12.30 HR
11.00 HR
23.40 HR
5.85 HR
17.55 HR
10.50 HR
9.35 HR
_ 9.35 HR
17.55 HR
$62.50 HR
46.90 HR
40.65 HR
37.50 HR
34.40 HR
31.25 HR
37.50 HR
34.40 HR
34.40 HR
18.75 HR
12.50 HR
11.25 HR
25.00 HR
6.25 HR
18.75 HR
11.25 HR
10.00 HR
10.00 HR
18.75 HR
$109.25 AC
34.50 EA
51.75 EA
86.25 EA
BY BID
4.90 EA
84.46 AC
N/A
45.75 AC
44.57 AC
$114.78 AC
39.67 EA
53.76 EA
99.18 EA
BY BID
5.04 EA
86.98 AC
117.55 AC
47.12 AC
45.90 AC
CHANGE
$4.00
3.05
2.65
2.40
2.20
2.00
0.65
0.60
0.60
0.35
0.20
0.25
1.60
0.40
1.20
0.75
0.65
0.65
1.20
$5.53
5.17
2.01
12.93
0.14
2.52
N/A
1.37
1.33
PERCENT
CHANGE
6.8%
7.0%
7.0%
6.8%
6.8%
6.8%
1.8%
1.8%
1.8%
1.9%
1.6%
2.3%
6.8%
6.8%
6.8%
7.1%
7.0%
7.0%
6.8%
5.1%
15.0%
3.9%
15.0%
2.9%
3.0%
N/A
3.0%
3.0%
TABLE Iii (CONTINUED-.-)
CITY OF DUBLIN
JUNE 10, 1998
-/
UNIT PRICES
MOW TURF (ALL AREAS)
EDGING TURF
CONTRACT BEDDING (ALL AREAS)
1997-98
RATES
$46.92 AC
11.73 MLF
91.58 MO
1998-99
PROPOSED
RATES
$48.32 AC
12.08 MLF
94.32 MO
CHANGE
$1.4O
0.35
2.'74
PERCENT
CHANGE
3.0%
3.0%
3.0%
DUBLIN, CITY OF - TABLE 3 - 1998-99 - 6-4-98 (CONT MGMT - X)
TABLE IV
CITY OF DUBLIN
STAFFING COMPARISONS
JUNE 10, 1998
AREA / POSITION
PUBLIC WORKS ADMIN.
SUPERINTENDENT
BUILDING MANAGEMENT
LLI
LLII
STREET MAINTENANCE
LLF
LLL
LLII
LLlll
STREET TREE
LLF
LLL
LLII
LLIII
1996-97 1997-98 1997-98 1998-99
ACTUAL FINAL ESTIMATED PROPOSED
1.00 1.00 1.0q 1.00
1.00 0.98 0.94 0.94
0.13 0.20 0.15 0.14
.13 1.18 1.09 1.08
0.15 0.15 0.15 0.15
0.15 0.15 0.15 0.15
0.20 0.20 0.20 0.20
0.51 0.78 0.85 0.88
1.01 1.28 1.35 1.38
0.06 0.06 0.06 0.06
0.06 0.06 0.06 0.06
0.30 0.30 0.30 0.30
0.15 0.19 0.10 0.21
0.57 0.61 0.52 0.63
STREET LANDSCAPE MAINT.
LLF 0.28 0.28 0.28 0.28
LLL 0.28 0.28 0.28 0.28
LLI 0.40 0.40 0.40 0.40
LLII 0.68 0.68 0.68 0.69
LLIII 1.64 1.34 1.26 1.33
PARK MAINTENANCE
LLF
LLL
LLI
LLII
LLIII
3.28 2.98 2.90 2.98
0.49 0.49 0.49 0.49
0.49 0.48 0.48 0.48
0.60 0.60 0.60 0.60
1.51 1.41 1.40 1.41
0.68 1.61 1.70 1.80
3.77 4.59 4.67 4.78
TABLE IV
CITY OF DUBLIN
STAFFING COMPARISONS
JUNE 10, 1998
(CONTINUED ...)
AREA / POSITION
1996-97 1997-98 1997-98 1998-99
ACTUAL FINAL ESTIMATED PROPOSED
HERITAGE CENTER
'LLII 0.11 0.10 0.08
0.09
CEMETERY
LLF 0.02 0.02 0.02 0.02
LLL 0.02 0.02 0.02 0.02
LLII 0.07 0.07 0.10 0.09
LLIII 0.09 0.09 0.11 0.09
0.20 0.20 0.25 0.22
FIRE STATION BLDG. MAINT.
LLI 0.02 0.06
LLII 0.04 0.09
0.06
0.08
0.06 0.15 0.14
FIRE STATION LANDSCAPE
LLL 0.01 0.01
LLIII 0.01 0.01
0.01
0.01
0.02 0.02 0.02
MCE GRAND TOTAL
Supt. 1.00 1.00 1.00 1.00
LLF 1.00 1.00 1.00 1.00
LLL 1.00 1.00 1.00 1.00
LLI 2.00 2.00 2.00 2.00
LLII 3.00 3.00 3.00 3.00
LLIII 3.07 4.02 4.03 4.32
11.07 12.02 12.03 12.32
Staff calculations based on the assumption that each hourly employee will work a total of 1,950 hours
of reguiar and overtime per year.
DUBLIN, CITY OF - 'FABLE 4 -1998-99 - 6-4-98 (CONT MGMT - X)
2