HomeMy WebLinkAboutReso 161-15 Village Parkway Cmmercial Facade RESOLUTION NO. 161 -15
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
APPROVING A COMMERCIAL FACADE IMPROVEMENT GRANT PROGRAM AGREEMENT
WITH B&B BORDEN LLC RELATING TO FACADE IMPROVEMENTS TO BE PERFORMED
ON A PROPERTY LOCATED AT 7032 VILLAGE PARKWAY
WHEREAS, for decades, state and local governments have used economic development
incentives to attract or retain jobs and/or improve the local tax base; and
WHEREAS, the City Council of the City of Dublin adopted Resolution No. 216-11 on
December 20, 2011, which Resolution established a Commercial Façade Improvement Grant
Program ("Program") intended to improve the physical appearance of the Downtown Dublin
Specific Plan Area and the segment of Dublin Boulevard between Village Parkway and
Dougherty Road, encourage the retention of existing businesses, as well as increase property
values, tenant stability, and lease rates for the property; and
WHEREAS, the Program authorizes the City of Dublin to enter into agreements with
commercial property owners, or tenants with long-term leases (five or more years remaining on
the lease at the time a Program application is submitted) to apply for either 1) a mini-grant for
reimbursement of up to $5,000; or 2) a matching grant, that provides a reimbursable matching
grant of two-thirds (67%) of eligible project costs, up to a maximum of$70,000; and
WHEREAS, property owner owns certain real property located at 7032 Village Parkway
(APN: 941-0210-005-03), ("the Property"), located in the City; and
WHEREAS, the property owner intends to improve the façade of the Property. These
improvements include repair or replacement of exterior siding (including the construction of new
façade elements and architectural details); new patio area along the frontage of the building,
which will include sail shade canopies; wall mounted lamps on the building; and new
landscaping along Village Parkway frontage; and
WHEREAS, the City Council finds that this agreement serves a public purpose in that it
will help improve the physical appearance of the Downtown Dublin Specific Plan Area and the
segment of Dublin Boulevard between Village Parkway and Dougherty Road, encourage the
retention of existing businesses, and increase property values and tenant stability, thus
benefitting the City and its residents.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin
approves the Commercial Façade Improvement Grant Program Agreement attached hereto as
Exhibit A.
BE IT FURTHER RESOLVED that the City Manager is authorized to execute the
Agreement substantially in the form attached hereto and to undertake such further action as
may be necessary and desirable to carry out the intent of this resolution.
Page 1 of 2
PASSED, APPROVED AND ADOPTED this 6th day of October, 2015, by the following
vote:
AYES: Councilmembers Biddle, Gupta, Hart, Wehrenberg, and Mayor Haubert
NOES: None
ABSENT: None
ABSTAIN: None
6/41) "
Mayor
ATTEST:
City Clerk
Reso No. 161-15,Adopted 10-6-15, Item 4.6 Page 2 of 2
City Reimbursement Grant Amount $97,843
Applicant Matching(n/a for Mini Grants) $48.921
Total Project $146,764
COMMERCIAL FACADE IMPROVEMENT GRANT PROGRAM AGREEMENT
THIS COMMERCIAL FACADE IMPROVEMENT GRANT PROGRAM AGREEMENT('Agreement")dated as
of this 6th day of October, 2015, the date of execution by the City (the "Effective Date') is entered into by and
between the CITY OF DUBLIN, a public body corporate and politic ('City'), and B&B Borden LLC, a California
Limited Liability Company("Owner'). Owner shall be referred to as"Applicant.'
RECITALS
A. The City has adopted a Commercial Façade Improvement Grant Program('Program')in order to
provide grants to certain owners or tenants of eligible buildings who design and construct improvements to the
facades of their buildings.
B. Applicant is the tenant/owner of that certain real property located at 7032 Village Parkway,Dublin
CA (the "Site"), and within the boundaries outlined by the Commercial Facade Improvement Grant Program
Guidelines("Program Guidelines').
C. Applicant has submitted an application to the City pursuant to the Program Guidelines for a grant
for certain facade improvements to the Site, and City has determined that Applicant and the Site meet the eligibility
criteria for the Program.
D. City desires to enter into this Agreement because Improvement of the Site will enhance the
physical appearance and economic vitality of commercial businesses, encourage full occupancy of storefronts,
generate additional tax revenue and assist in providing an environment for the social, psychological and economic
growth and wall-being in the boundaries outlined by the Program Guidelines and the citizens of the City.
E. Applicant desires to enter Into this Agreement with City to receive assistance in making certain
Improvements to the Site,and City is willing to do so on the terms and conditions set forth in this Agreement.
AGREEMENT
NOW,THEREFORE,City and Applicant hereby agree as follows:
1. IMPROVEMENT OF THE SITE
1.1 Scope of Work. Applicant shall construct and install the facade improvements in accordance with
the Scope of Work attached hereto as Exhibit 1 and the schematic drawings,plans and documents submitted to and
approved by the City(the`Work").
1.2 Commercial Façade Improvement Grant Funds. The City agrees to reimburse the Applicant a
sum not to exceed$97,843 for Work(the"Grant Amount"),as set forth below
a. All services to be performed by a third party contractor shall be the subject of agreement between
Applicant and the third party contractors. The City shall not assume any liability for such agreements.
The Applicant shall submit to the City all invoices from the contractor or contractors who performed the
Work,together with the contractors'completion notice as signed by the contractor and approved by the
Applicant.
114.1001 2312733.1 1
b. All Invoices,contractors'completion notices and proofs of payment by Applicant shall be submitted to
the City.
c. A representative of the City shall Inspect the completed Work, and receipt of a final job site
inspection record,the contractor's invoice(s)and completion notice have been submitted.
d. Upon determination by the City's representative that the Work has been completed in conformance
with the Scope of Work(Exhibit 1) and the City approvals,the City shall issue a check within 14
business days made payable to the Applicant in an amount equal to the lesser of the Maximum
Grant Amount or the actual amount of the Invoices submitted to the City by the Applicant.
a. Any and all costs of the Work,which are in excess of the Maximum Grant Amount,shall be the
sole responsibility of,and be borne by,the Applicant.
1.3 Permits and Approvals. Before commencement of the Work,Applicant shall secure or cause to
be secured any and all permits which may be required by the City and any other governmental agency affected by
such construction or work.
1.4 Commencement of the Work. Within 60 days after the Effective Date, Applicant shall have
selected and authorized one or more contractors to perform the Work,and shall have provided notice to the City of
such selection and authorization. In the event the Applicant fails to select and authorize a contractor or contractors to
perform the Work within such 60-day period,the City may,at Its option,terminate this Agreement upon written notice
to the Applicant. in such event,neither party shall have any further rights against or liability to the other in connection
to this Agreement. All contractors performing the Work must be licensed in the State of California.
1.5 Building Permit. A Building Permit must be obtained within 6 months of the City Councirs
approval of funding. In the event the Applicant fails to obtain a Building Permit within such 6-month period,the City
may,at its option,terminate this Agreement upon written notice to the Applicant. In such event, neither party shall
have any further rights against or liability to the other In connection to this Agreement. Additional 6 months
extensions may be approved with the City's prior written consent
1.6 Completion of the Work. Applicant shall complete the Work and satisfy all other obligations and
conditions of this Agreement within 120 days of building permit issuance. This completion date is subject to revision
from time to time as mutually agreed upon in writing between Applicant and City's Economic Development Director,
or her designee.
1.7 insurance Requirements. Applicant shall take out and maintain or shall cause its contractor to
take out and maintain,a commercial general liability policy with a combined single limit of not less than One Million
Dollars ($1,000,000)for injury to or death of one or more persons in any one accident or occurrence and property
damage in any one accident or occurrence,and an aggregate limit of not less than Two Million Dollars($2,000,000),
as shall protect Applicant and City from claims for damages associated with the Site and the Work. Such policy or
policies shall be written on an occurrence form. Applicant or its contractor shall furnish or cause to be furnished to
City evidence satisfactory to City that Applicant and any contractor with whom It has contracted for the Work or
otherwise pursuant to this Agreement carries workers' compensation Insurance as required by law. Companies
writing the Insurance required by this section shall be licensed to do business in the State of California. Insurance is
to be placed with insurers with a current A.M. Best's rating of no less than A:VII. The commercial general liability
policies shall name the City and their respective officers, agents, employees, and representatives as additional
insureds. Applicant shall furnish City with a certificate of Insurance evidencing the required Insurance coverage and
a duly executed endorsement evidencing such additional insured status prior to commencement of the Work, The
certificate shall contain a statement of obligation on the part of the carrier to notify City of any material change,
114.1001 2312733.1 2
cancellation or termination of the coverage at least thirty(30) days In advance of the effective date of any such
material change,cancellation or termination.
1.8 Prevailing Wages. Applicant shall require any contractors performing the Work to pay prevailing
wages pursuant to the requirements of the California Labor Code, Section 1771, et seq. For the purpose of this
Agreement, prevailing wages are the general prevailing rate of per diem wages and the general prevailing rate for
holiday and overtime work in this locality for each craft, classification, or type of worker needed to execute this
Agreement as ascertained by the Director of the Department of Industrial Relations of the State of California. The
holidays upon which such rates shall be paid shall be all holidays recognized In the collective bargaining agreement
applicable to the particular craft,classification,or type of worker employed on the project.
The Contractors and each subcontractor shall keep an accurate payroll record showing the name,address,
social security number, work classification, straight time and overtime hours worked each day and week and the
actual per diem wages paid to each journeyman,apprentice,worker or other employee employed by the Contractors
or subcontractors in connection with the Work. The payroll records shall be kept In accordance with the provisions of
Section 1776 of the California Labor Code, and Contractor and each subcontractor shall otherwise comply with
requirements of such Section 1776.
1.9 Rights of Access. Representatives of the City shall have the reasonable right to access the Site,
without charges or fees, for the purpose of inspecting the Work. City (or its representatives) shall, except in
emergency situations,give Applicant reasonable advance notice prior to exercising its rights herein. Nothing herein
shall be deemed to limit the ability of the City to conduct code enforcement and other administrative inspections of
the Site in accordance with applicable law.
1.10 Improvements Cannot Be Removed by Owner or Tenant Without City's Consent. All facade
Improvements,Including construction of an outdoor dining area,will become permanent fixtures of the property and
cannot be removed by owner or tenant upon expiry or termination of the lease or sale of the property.This Includes,
but is not limited to tables,chairs,shade structures, planter boxes and other landscaping.Exceptions can be made
•
with the prior written consent of the City.
1.11 Compliance with Laws;Indemnity;Waiver. Applicant shall carry out the work of Improvements •
in conformity with all applicable federal, state and local laws, including Labor Code requirements; City zoning and
development standards; building, plumbing, mechanical and electrical codes; all other provisions of the City's `.
Municipal Code; and all applicable disabled and handicapped access requirements, including the Americans with
Disabilities Act, 42 U.S.C. Section 12101, et seq., Government Code Section 4450, at seq., Government Code
Section 11135,et seq.,and the Unruh Civil Rights Act,Civil Code Section 51,et seq.
Applicant shall defend(with counsel reasonably acceptable to City), Indemnify and hold harmless the City
and its officers,employees,volunteers,agents and representatives from and against any and all present and future
liabilities,obligations,orders,claims,damages,fines,penalties and expenses(including attorneys'fees and costs of
the counsel or Joint-counsel retained by Applicant to defend City)(collectively,"Claims"),arising out of or in any way
connected with Applicant's obligation to comply with all laws with h respect to the Work, including all Claims that may
be made by contractors, subcontractors or other third party claimants pursuant to Labor Code Sections 1726 and
1781.
Applicant hereby waives, releases and discharges forever the City,and its employees,officers,volunteers,
agents and representatives,from any and all present and future Claims arising out of or in any way connected with
this Agreement, the performance of the Work, or Applicant's obligation to comply with all laws with respect to the
Work.
114.1001 2312733.1 3
1.12 Nondiscrimination during Construction. The Applicant, for itself and its successors and
assigns,agrees that in selecting one or more contractors to perform the Work,the Applicant will not discriminate on
the basis of race,color,creed,religion,sex,age,handicap,marital status,ancestry or national origin.
2. MAINTENANCE COVENANTS. The Applicant covenants and agrees,for itself,its successors, its assigns
and every successor in interest to the Site or any part thereof,that the Applicant will maintain,at Applicants own cost
and expense,the improvements on the Site in a clean and orderly condition,free of graffiti,and in good condition and
repair,and will keep the Site free from any accumulation of debris and waste materials, Any damage to the building
visible from the street is to be repaired immediately. The Applicant shall promptly touch up painted areas and
perform any other repairs needed to maintain an attractive building appearance, including cleaning all awnings, if
any, at least once a year. The foregoing covenants shall remain In effect for a period of 48 months from the
completion of the Work. During this 48-month period, Applicant agrees, for itself, its successors, Its assigns and
every successor In interest,that it will not materially alter the facade, as improved with City funds, without the prior
written consent of City which consent may be conditioned by City to preserve facade features to the extent necessary
to achieve the objectives of City for entering into this Agreement. Any violation of this section not cured within 60
days shall entitle City to reimbursement of the funds granted by City from the person or entity responsible for the
violation.
3. GENERAL PROVISIONS
3.1 Assignment. Applicant shall have the right to assign all of Its rights and obligations under this
Agreement,provided however that any such assignment shall be effective only upon receipt by City of written notice
of the assignment
3.2 Notices, Demands and Communications between the Parties. Any approval, disapproval,
demand, document or other notice ('Notice') which either party may desire to give to the other party under this
Agreement must be In writing and shall be given by certified mail, return receipt requested and postage prepaid,
personal delivery,or reputable overnight courier(but not by facsimile or email), to the party to whom the Notice is
directed at the address of the party as set forth below,or at any other address as that party may later designate by
Notice.
To City: City of Dublin •
•
100 Civic Plaza
Dublin,CA 94568
Attention: City Manager
To Applicant: Owner
B&B Borden LLC
do Bette B Felton
6 Sky Terrace
Danville,CA 94526
Attention: Bette B Felton
Any Notice shall be deemed received on the date of delivery if delivered by personal service,on the date of
delivery or refused delivery as shown by the return receipt If sent certified mail,and on the date of delivery or refused
delivery as shown by the records of the overnight courier if sent via nationally recognized overnight courier, Notices
sent by a party's attorney on behalf of such party shall be deemed delivered by such party.
114.10012312733.1 4
3.3 Relationship between City and Applicant. It is hereby acknowledged that the relationship
between City and Applicant is not that of a partnership or Joint venture and that City and Applicant shall not be
deemed or construed for any purpose to be the agent of the other. Accordingly,except as expressly provided herein
or in the Attachments hereto,City shall have no rights,powers,duties or obligations with respect to the development
operation, maintenance or management of the Site or the Work. Applicant agrees to indemnify,hold harmless and
defend City from any claim made against City arising from a claimed relationship of partnership or joint venture
between City and Applicant with respect to the development,operation, maintenance or management of the Site or
the Work.
3.4 Integration. This Agreement contains the entire understanding between the parties relating to the
transactions contemplated by this Agreement. All prior or contemporaneous agreements, understandings,
representations and statements, oral or written,are merged in this Agreement and shall be of no further force or
effect.
3.5 Modifications. Any alteration,change or modification of or to this Agreement,in order to become
effective,shall be made in writing and in each instance signed on behalf of each party.
3.6 Conflicts of Interest. No member,official or employee of City shall have any personal interest,
direct or indirect, In this Agreement, nor shall any such member, official or employee participate In any decision
relating to the Agreement which affects his personal interests or the interests of any corporation, partnership or
association in which he is directly or indirectly interested.
3.7 Applicant's Indemnity. Applicant shall indemnify,defend(with counsel reasonably acceptable to
City), protect and hold City, and its officers, employees, agents and representatives, harmless from, any and all
Claims of any kind or nature arising out of the Work or this Agreement or the implementation hereof, Including, but
not limited to,any damages to property,injuries to persons or accidental death(including reasonable attorneys fees •
and costs),which may be caused by the Work or any activities associated with the Work,whether such activities or
Work is performed by Applicant or by anyone directly or Indirectly employed or contracted with by Applicant.
Applicant's indemnity obligations under this section shall survive termination of this Agreement. Applicant's indemnity
obligations under this section shall not extend to claims,demands,damages, defense costs or liability for property
damage, bodily Injury or death occasioned by the sole negligence or willful misconduct of the City, or Its officers,
•
employees,agents or representatives. •
3.8 Non•liability of Officials and Employees of City. No member,official or employee of the City
shall be personally liable to Applicant,or any successor in interest,in the event of any default or breach by City or for
any amount which may become due to Applicant or its successors, or on any obligations under the terms of this
Agreement.
3.9 Applicable Law. The laws of the State of California,without regard to conflict of laws principles,
shall govern the interpretation and enforcement of this Agreement.
3.10 No Third Party Rights. This Agreement is made and entered into solely for the benefit of the City
and Applicant and no other third party shall have any right of action under this Agreement.
3.11 Disclosure of Documents. Applicant acknowledges that the City is subject to the provisions of
the California Public Records Act and that any Information submitted to the City may be disclosed to the extent
required by law.
3.12 Joint and Several Liability. Owner and Tenant are jointly and severally liable for any Claims
arising out of this Agreement
114.1001 2312733.1 5
3.13 Termination. In addition to City's right to terminate under section 1.4,either party may terminate
this Agreement upon written Notice to the other in the event that the other party fails to comply with its obligations
under this Agreement.IN WITNESS WHEREOF,City and Applicant have executed this Agreement on the respective
dates set forth below.
CITY: OWNER:
THE CITY OF DUBLIN,a public body,corporate and B&B Borden LLC,a California Limited Liability Company,
politic
By: By:
Christopher L.Foss, Bette B.Felton,
City Manager Manager
Dated: Dated:
ATTEST:
Caroline P.Soto,
City Clerk
APPROVED AS TO FORM:
John Bakker,
City Attorney
114.10012312733.1 6
EXHIBIT NO.
SCOPE OF WORT(
Applicant is the owner of that certain real property located at 7032 Village Parkway,Dublin CA and shall construct
and instal the façade improvements as outlined below and in the attached elevation:
• Patio area with a fence around the perimeter at the Three Sheets brewery
• New landscaping along the Village Parkway frontage
• Four sail shade canopies(blue&tan)In front of the tenant spaces
• The existing concrete tilt-up surfaces of the building will be painted
• Two steel framed wall trellis on the building
• Addition of planters for wall climber plants
• Wall mounted lamps on the building
• Addition of enhanced materials(planks stained dark brown)to portions of the building
• The existing aggregate to be left in their natural state
•
•
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114.1001 2312733.1 7
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