HomeMy WebLinkAboutItem 4.07 E-Waste Recycle
STAFF REPORT CITY CLERK
File #350-40
CITY COUNCIL
DATE:December 15, 2015
TO:
Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
Request for Authorization to Use UNICOR for the Recycling of City
Electronic Waste and Surplus Computer Equipment
Prepared by Steve Pappa, Information Systems Manager
EXECUTIVE SUMMARY:
The City generates electronic waste in the form of surplus computers, monitors, printers and
other items that have reached the end of useful life. The City strives to dispose of these items in
an environmentally responsible manner. It is proposed to use UNICOR for the recycling of
electronic waste identified as beyond the useful life.
FINANCIAL IMPACT:
There is no cost associated with the proper disposal of the items by UNICOR.
RECOMMENDATION:
Resolution
Staff recommends that the City Council adopt the Authorizing the Use of UNICOR
for the recycling of City electronic waste and surplus computer equipment.
Submitted By Reviewed By
Administrative Services Director Assistant City Manager
DESCRIPTION:
The City generates electronic waste as a result of its annual office equipment replacement
schedule. Electronic waste includes obsolete computers, monitors, printers, scanners and other
inoperable office equipment. California law requires that the City safely dispose of this electronic
waste.
Dublin Municipal Code section 2.36.150 allows the Purchasing Agent to dispose of worn and
obsolete equipment. In the past, for inventory tracking purposes, Staff has provided the City
Council with a list of assets prior to disposal. At this time, the City will be disposing of obsolete
City computers and office equipment.
ITEM NO. 4.7
Page 1 of 2
Due to the age of the equipment, it was determined that the computers are beyond their useful
life and continued use would not be desirable. Prior to disposal, the City removes all files from
the computer hard drive including the operating system software. This assures the City has
complied with software licensing agreements and reduces the potential for City information to
exist on the hard drive after disposal. However, current best practices recommend, as a security
precaution, that a professional recycler shred the hard drives and provide a certification of
destruction for computer hard drives.
UNICOR, United States Department of Justice is part of Federal Prison Industries. UNICOR
operates from the Federal Prison in Dublin with a recycling facility in Atwater. UNICOR will
destroy computer hard drives and software media as directed by the City. Equipment will be
dismantled and components will be rehabilitated or recycled. The work will be conducted by
inmates as part of a job training program. UNICOR has obtained a certification in conformance
with applicable requirements of the International Organization for Standardization / International
Electrotechnical Commission (ISO/IEC) and the ANSI-ASQ National Accreditation Board
(ANAB).
The City’s computer equipment to be disposed of is inoperable without additional software and
based on the age may not operate at current expectations. Current disposal practice has the
recycler shred all hard drives. These factors limit the potential for seeking placement for re-use
with other organizations. Staff reviewed current practices among cities and most follow a similar
protocol of using an electronics recycler.
The proposed resolution (Attachment 1) authorizes Staff to use UNICOR for disposal of
electronic waste, and directs Staff to remove the disposed assets from the City’s fixed asset
records. A list of the equipment is attached to the resolution as Exhibit A.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
ATTACHMENTS:
1. Resolution Authorizing the Use of UNICOR for the Recycling of City
Electronic Waste and Surplus Computer Equipment
Page 2 of 2
RESOLUTION NO. xx - 15
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
* * * * * * * * *
AUTHORIZING THE USE OF UNICOR FOR THE RECYCLING
OF CITY ELECTRONIC WASTE AND SURPLUS COMPUTER EQUIPMENT
WHEREAS,
the City generates electronic waste as a result of its computer and office
equipment replacement schedule; and
WHEREAS
, electronic waste includes computers, monitors, back-up power supplies, printers,
and other office equipment that is no longer used for City operations; and
WHEREAS
, Dublin Municipal Code section 2.36.150 allows the Purchasing Agent to dispose
of worn and obsolete equipment; and
WHEREAS,
Staff has provided the City Council with a listing of worn and obsolete electronic
equipment to be disposed of; and
WHEREAS
, California law requires that electronic waste be recycled and disposed of in an
environmentally responsible manner; and
WHEREAS,
UNICOR is a certified electronic waste recycler in compliance with industry
standards; and
WHEREAS,
UNICOR will provide the City with certification that the electronic waste was
disposed of properly and in an environmentally responsible manner.
NOW, THEREFORE, BE IT RESOLVED
that the City Council of the City of Dublin hereby
authorizes the use of UNICOR for the recycling of City electronic waste and surplus computer
equipment as described to the City Council on December 15, 2015 and listed on Exhibit A attached
hereto.
BE IT FURTHER RESOLVED
that the City assets disposed of shall be removed from the fixed
asset records of the City.
th
PASSED, APPROVED AND ADOPTED
this 15 day of December, 2015, by the following vote:
AYES
:
NOES
:
ABSENT
:
ABSTAIN
:
______________________________________
Mayor
ATTEST
:
___________________________
City Clerk
CITY OF DUBLIN ELECTRONICS RECYCLING LIST (December 15, 2015)
PREPARED BY ADMINISTRATIVE SERVICES DEPARTMENT
EXHIBIT A
Approx.
Purchase
Description Date Serial Number Manufacturer / Model
CITY OWNED EQUIPMENT
COMPUTER 7/1/2004 8TPVN31 Dell Optiplex GX270
COMPUTER 7/1/2005 G6NZZB1 Dell Optiplex 620
COMPUTER 8/13/2005 CF-27EB6GCAMNT Panasonic Toughbook
COMPUTER 7/1/2006 N/A Apple iMac
COMPUTER 7/1/2007 90HY6C1 Dell Optiplex 745
COMPUTER 7/1/2008 9VC2XG1 Dell Optiplex 755
COMPUTER 7/1/2009 F0HY6C1 Dell Optiplex 745
COMPUTER 7/1/2009 8NZBCD1 Dell Optiplex 745
COMPUTER 7/1/2010 4NHVMM1 Dell Optiplex 780
COMPUTER 7/1/2010 4NHYMM1 Dell Optiplex 780
COMPUTER 7/1/2010 4NHSMM1 Dell Optiplex 780
COMPUTER 7/1/2010 4NGWMM1 Dell Optiplex 780
COMPUTER 7/1/2010 4NJSMM1 Dell Optiplex 780
COMPUTER 7/1/2010 4NGXMM1 Dell Optiplex 780
COMPUTER 7/1/2010 4NHTMM1 Dell Optiplex 780
COMPUTER 7/1/2010 4NGSMM1 Dell Optiplex 780
COMPUTER 7/1/2010 4NHWMM1 Dell Optiplex 780
COMPUTER 7/1/2010 4NGNMM1 Dell Optiplex 780
COMPUTER 7/1/2010 4NGMMM1 Dell Optiplex 780
COMPUTER 7/1/2010 4NJNMM1 Dell Optiplex 780
COMPUTER 7/1/2010 4NHZMM1 Dell Optiplex 780
COMPUTER 7/1/2010 HNZ69F1 Dell Optiplex 755
COMPUTER 7/1/2010 DCF7GK1 Dell Optiplex 760
COMPUTER 7/1/2011 4NGLMM1 Dell Optiplex 780
COMPUTER 7/1/2011 31L9YQ1 Dell Optiplex 780
COMPUTER 7/1/2011 31FBYQ1 Dell Optiplex 780
COMPUTER 7/1/2011 31H6YQ1 Dell Optiplex 780
COMPUTER 7/1/2011 31J8YQ1 Dell Optiplex 780
COMPUTER 7/1/2011 31F7YQ1 Dell Optiplex 780
COMPUTER 7/1/2011 31GBYQ1 Dell Optiplex 780
COMPUTER 7/1/2011 1X3F4F1 Dell Optiplex 780
COMPUTER 7/1/2011 31M8YQ1 Dell Optiplex 780
COMPUTER 7/1/2011 BXFLCP1 Dell Optiplex 780
COMPUTER 7/1/2011 31FDYQ1 Dell Optiplex 780
COMPUTER 7/1/2011 31F6YQ1 Dell Optiplex 780
COMPUTER 7/1/2011 31DBYQ1 Dell Optiplex 780
COMPUTER 7/1/2011 31HBYQ1 Dell Optiplex 780
COMPUTER 7/1/2011 31MBYQ1 Dell Optiplex 780
EXHIBIT A
Approx.
Purchase
DescriptionDateSerial Number Manufacturer / Model
COMPUTER 7/1/2011 31J6YQ1 Dell Optiplex 780
COMPUTER 7/1/2011 31GBYQ1 Dell Optiplex 780
COMPUTER 7/1/2011 B81GZK1 Dell Optiplex 760
COMPUTER 7/1/2011 31GDYQ1 Dell Optiplex 780
COMPUTER 7/1/2011 31C7YQ1 Dell Optiplex 780
COMPUTER 7/1/2011 31G7YQ1 Dell Optiplex 780
COMPUTER 7/1/2011 31JBYQ1 Dell Optiplex 780
COMPUTER 7/1/2011 31M9YQ1 Dell Optiplex 780
COMPUTER 7/1/2011 31B6YQ1 Dell Optiplex 780
COMPUTER 7/1/2011 31H7YQ1 Dell Optiplex 780
COMPUTER 7/1/2011 31J7YQ1 Dell Optiplex 780
COMPUTER 7/1/2011 31D9YQ1 Dell Optiplex 780
COMPUTER 7/1/2011 31MCYQ1 Dell Optiplex 780
COMPUTER 7/1/2011 31LBYQ1 Dell Optiplex 780
COMPUTER 7/1/2011 31L8YQ1 Dell Optiplex 780
COMPUTER 7/1/2011 J54CKS1 Dell Optiplex 790
COMPUTER 7/1/2011 8D4QWV1 Dell Optiplex 790
COMPUTER 7/1/2011 31K8YQ1 Dell Optiplex 780
COMPUTER 7/1/2011 31KBYQ1 Dell Optiplex 780
COMPUTER 7/1/2011 31G6YQ1 Dell Optiplex 780
COMPUTER 7/1/2011 31DDYQ1 Dell Optiplex 780
COMPUTER 7/1/2011 8CYQW1 Dell Optiplex 790
COMPUTER 7/1/2011 8D4QW1 Dell Optiplex 790
LAPTOP 7/1/2011 GD3ZSN1 Dell Precision M6500
LAPTOP 7/1/2011 650BDN1 Dell Precision M6500
LAPTOP 7/1/2011 F7D41L1 Dell Precision M4400
MONITOR 7/1/2004 CN-D3RB Dell 1703FPs
MONITOR 7/1/2004 CN-D3R1 Dell 1703FPs
MONITOR 7/1/2004 CN-D3R3 Dell 1703FPs
MONITOR 7/1/2004 MX-CTU9 Dell 1504
MONITOR 7/15/2004 CN-D3R8 Dell 1703Ps
MONITOR 7/1/2006 CN-A559 Dell 1703
MONITOR 7/1/2006 MX-AZ0D Dell 1704FPVs
MONITOR 8/1/2007 MX-1CJU Dell 1708FPb
MONITOR 8/1/2008 CN-AB9M Dell 1707FPt
MONITOR 8/1/2008 CN-B069 Dell 1707FPt
MONITOR 8/1/2008 CN-A256 Dell 1707FPt
MONITOR 8/1/2008 CN-AB9S Dell 1707FPt
MONITOR 8/1/2008 CN-B082 Dell 1707FPt
MONITOR 8/1/2008 CN-B086 Dell 1707FPt
MONITOR 8/1/2008 CN-A607 Dell 1707FPt
MONITOR 8/1/2008 CN-AHSX Dell 1707FPt
MONITOR 8/1/2008 CN-AATX Dell 1707FPt
MONITOR 8/1/2008 CN-A642 Dell 1707FPt
EXHIBIT A
Approx.
Purchase
Description DateSerial Number Manufacturer / Model
MONITOR 8/1/2008 CN-A973 Dell 1707FPt
MONITOR 8/1/2008 CN-AM3D Dell 1707FPt
MONITOR 8/1/2008 CN-B080 Dell 1707FP
MONITOR 8/1/2008 CN-ALVB Dell 1707FPt
MONITOR 8/1/2008 CN-A670 Dell 1707FPt
MONITOR 8/1/2008 CN-ANHX Dell 1707FPt
MONITOR 7/1/2009 CN-3KCS Dell 1708FP
MONITOR 8/1/2009 CN-LA00 Dell 1708FPt
MONITOR 8/1/2009 CN-3KMS Dell 1708FP
MONITOR 8/1/2009 CN-CA0F Dell 1708FPt
MONITOR 8/1/2009 CN-9A00 Dell 1708FPt
MONITOR 8/1/2009 CN-BATL Dell 1708FPt
MONITOR 8/1/2009 CN-BA4Q Dell 1708FPt
MONITOR 8/1/2009 CN-8A00 Dell 1708FPt
MONITOR 8/1/2009 MX-1GVU Dell 1708FPb
MONITOR 8/1/2009 MX-1GJU Dell 1708FPb
MONITOR 8/1/2009 CN-QA00 Dell 1708FPb
MONITOR 8/1/2009 CN-AA00 Dell 1708FPt
MONITOR 8/1/2009 CN-825S Dell 1708FPt
MONITOR 8/1/2009 CN-WA00 Dell 1708FPt
MONITOR 8/1/2009 CN-ABGM Dell 1708FPt
MONITOR 8/1/2009 CN-B030 Dell 1708FPt
MONITOR 8/1/2009 CN-BQ58 Dell 1708FPt
MONITOR 9/1/2009 CN-164S Dell 1708FP
MONITOR 7/1/2010 CN-B091 Dell 1908FPt
MONITOR 7/1/2011 CN-0PYL Dell P170Sb
MONITOR 7/1/2011 CN-08DU Dell P170Sb
MONITOR 7/1/2011 CN-0RWS Dell P170Sb
MONITOR 7/1/2012 CN-29UU Dell P170Sb
MONITOR 7/1/2012 CN-2A2U Dell P170Sb
MONITOR 7/1/2012 CN-3HWM Dell P1913b
MONITOR 8/1/2010 CN-116S Dell P170St
MONITOR 7/1/2012 CN--33GM Dell P1913b
Epson Stylus Color 880
PRINTER 7/1/1997 CMR1093423
HP LaserJet 2300dn
PRINTER 8/22/2003 CNBFC92899
PRINTER 1/1/2005 HP002387170 ithaca printer 93PL
HP DeskJet 5940
PRINTER 7/1/2005 CN56I1Z302
PRINTER 1/19/2008 UZY 02788 Canon Laser Class 510
HP LaserJet 4250tn
PRINTER 5/13/2009 CNGXD16575
Lexmark Prevail Pro705
PRINTER 7/1/2009 000T584746G
Epson Stylus Photo 1400
PRINTER 8/16/2009 JN7E168803
PRINTER 8/23/2010 CNYBB87933 HP Color LaserJet 3800n
MISC 4/6/1990 4476478 IBM Selectric typewriter
EXHIBIT A
Approx.
Purchase
Description DateSerial Number Manufacturer / Model
MISC 8/22/2000 CN817ZT432 HP 2610-24 Switch
Toshiba I.P. phone
MISC 4/1/2001 T035D0FF
MISC 4/1/2001 LB012796 Toshiba I.P. phone
MISC 4/1/2001 LE218420 Toshiba I.P. phone
MISC 3/28/2008 N/A 6 APC UPS
MISC 7/1/2008 N/A 1 Box Cables
MISC 9/30/2008 N/A 2 Server Rails
MISC 7/1/2009 N/A 2 Boxes Misc Electronics
MISC 8/22/2009 DAJ03453 Canon DR-7580 scanner
MISC 11/14/2009 A50946134343 APC UPS
MISC 6/1/2010 N/A 1 Box Cables
MISC 6/1/2010 N/A 3 Boxes Misc Electronics
MISC 7/1/2010 N/A 1 Box Keyboards/Mice
MISC 7/1/2010 N/A 1 Box Misc Electronics
APC UPS
MISC 11/14/2010 QS0630111458
MISC 7/1/2011 DMTG85R9DFHW iPad
MISC 7/1/2011 DKVJF1ANDFHW iPad
MISC N/A 1 Box CDs & hard drives
POLICE PROPERTY
COMPUTER 118986810 GATEWAY
COMPUTER MX12609182 HP
COMPUTER 2UA5240HPH HP
COMPUTER TWO4431516 HP
LAPTOP IBM 5516LPG209
LAPTOP Sony PCG-955A
LAPTOP 78-PL044 97/08 IBM
LAPTOP OBLITERATED DELL
LAPTOP YA378559Q TOSHIBA
LAPTOP UNKNOWN SONY PCG-7T1L
LAPTOP CNU6391PD7 HP
LAPTOP 1S1860W1GP633 IBM
LAPTOP FX-61605 03/10 IBM
LAPTOP UNKNOWN DELL PP06S
LAPTOP F7Y99F1 DELL PP22X
LAPTOP UNKNOWN DELL 9941L
LAPTOP CNU534143V HP
LAPTOP 78410736Q TOSHIBA PSAHOU
LAPTOP JS2HQH1 DELL PP28L
LAPTOP CN-02GS DELL
LAPTOP DELL
LAPTOP LUS0565B2535 ACER ZG5
LAPTOP LUWECD62501 GATEWAY ZA8
EXHIBIT A
Approx.
Purchase
Description DateSerial Number Manufacturer / Model
LAPTOP CNF7251RNL HP
LAPTOP 2CE931FRJT HP CQ60-417DX
LAPTOP BFRQ731 DELL
LAPTOP CND8184B4L HP
LAPTOP R8-DKYBX 09/11 LENOVO
LAPTOP CNOTD5357016605 DELL
CN07X2961
LAPTOP DELL
2CC559
LAPTOP 4WNVSP1 DELL
LAPTOP 2CE9202D20 COMPAQ CQ60
LAPTOP CND63910VH COMPAQ
LAPTOP 1V08CLR7T48H COMPAQ
LAPTOP LUSDQ04A71601 ACER MINI
LAPTOP LXPJV020029380 ACER
LAPTOP 95083855W TOSHIBA
LAPTOP 35088318Q TOSHIBA
LAPTOP X08-73060 IBM THINKPAD
LAPTOP 84140GZ9 NEC
PRINTER SDGOB-301-02 HP PHOTOSMART
PRINTER HP LASERJET
MISC CL0518166601 Sony Playstation 3
MISC 14566661707 XBOX 360
MISC FU4268110 Sony Playstation 2
MISC Y2SCOLPE MAXTOR Hard Drive
MISC 6QG3TNFG SEAGATE Hard Drive
MISC K2HEXKPP HITACHI Hard Drive
MISC 090720PHEYB5H HITACHI Hard Drive
EXHIBIT A