HomeMy WebLinkAboutReso 106-90 WallaceRobertsToddRESOLUTION NO. 106 - 90
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
A RESOLUTION APPROVING THIRD AMENDMENT TO AGREEMENT BETWEEN THE CITY OF DUBLIN
AND WALLACE ROBERTS & TODD, CONSULTANTS
WHEREAS, the City Manager has presented an Agreement entitled "THIRD
AMENDMENT TO AGREEMENT FOR CONSULTANT SERVICES FOR PREPARATION OF THE EAST
DUBLIN GENERAL PLAN AMENDMENT STUDY, SPECIFIC PLAN STUDY AND ENVIRONMENTAL
IMPACT REPORT"; and
WHEREAS, said amendment is attached hereto, marked as Exhibit A, and by
reference is considered part of this resolution; and
WHEREAS, the City Council is familiar with the provisions of said
Agreement.
NOW, THEREFORE, BE IT RESOLVED THAT the City Council does hereby approve
said Amendment to the Agreement and authorizes the City Manager to execute said
Agreement (Exhibit A).
PASSED, APPROVED AND ADOPTED this 23rd day of July, 1990.
AYES:
Councilmembers Hegarty, Jeffery, Snyder, Vonheeder and Mayor
Moffatt
NOES: None
ABSENT: None
ATTEST:
THIRD AMENDMENT TO AGREEMENT FOR CONSULTANT
SERVICES FOR PREPARATION OF THE EAST DUBLIN
GENERAL PLAN AMENDMENT STUDY, SPECIFIC PLAN STUDY
AND ENVIRONMENTAL IMPACT REPORT
WHEREAS, the City of Dublin ("The City") and WALLACE ROBERTS
& TODD ("The Consultant") are parties to an agreement entitled
"AGREEMENT FOR CONSULTANT SERVICES FOR PREPARATION OF THE EAST
DUBLIN GENERAL PLAN AMENDMENT STUDY, SPECIFIC PLAN STUDY AND
ENVIRONMENTAL IMPACT REPORT, dated August 5, 1988, which
agreement was amended by the FIRST AMENDMENT TO AGREEMENT FOR
CONSULTANT SERVICES FOR PREPARATION OF THE EAST DUBLIN GENERAL
PLAN AMENDMENT STUDY, SPECIFIC PLAN STUDY AND ENVIRONMENTAL
IMPACT REPORT, (the "Agreement") and the SECOND AMENDMENT TO
AGREEMENT FOR CONSULTANT SERVICES FOR PREPARATION OF THE EAST
DUBLIN GENERAL PLAN AMENDMENT STUDY, SPECIFIC PLAN STUDY AND
ENVIRONMENTAL IMPACT REPORT, dated January 15, 1990; and
WHEREAS, paragraph IiI of the Agreement requires that The
Consultant and The City renegotiate the agreement in the event
the agreement is to be extended beyond twenty-four months; and
WHEREAS, The Consultant has not completed and will not
complete the Scope of Work within twenty-four months of the date
of the Agreement, and
WHEREAS, The City and The Consultant desire to amend the
AGREEMENT to provide for a revised Scope of Work, agreement as to
payment for services rendered under the Agreement to date,
agreement as to compensation for the revised Scope of Work and
other matters.
NOW, THEREFORE, The City and The Consultant agree to amend
the AGREEMENT as follows:
1. Paragraph I is amended to read as follows:
"DEFINITIONS. As used in this Agreement, the following
definitions shall be applicable:
A. City. The City shall mean the City of Dublin, 100
Civic Plaza, Dublin, California 94568.
B. Consultant. The Consultant shall mean the firm of
Wallace Roberts & Todd, 121 Second Street, 7th Floor,
San Francisco, California 94105.
C. City Council. The City Council shall mean the City
of Dublin City Council.
D. City Planning Commission. The City Planning
Commission shall mean the City of Dublin Planning
Commission.
E. Services. Services shall mean the services to be
performed by The Consultant pursuant to this Agreement.
F. Satisfactory. Satisfactory shall mean satisfactory
to the City Manager of the City of Dublin and City
Council of the City of Dublin."
2. Paragraph II is amended to read as follows:
"Scope of Work.
A. The Consultant shall provide The City with the Scope
of Work for the GPA, SP and EIR as described in Exhibits 1, 2 and
3 attached hereto, with work to commence by June 27, 1990. The
Scope of Work in Exhibits 1, 2, 3 and 4 replaces the Scope of
Work previously described in Exhibits A, A-l, A-2 and B.
B. The Consultant agrees to travel to The City for the
following purposes: field reconnaissance, meetings with the City
Staff, and meetings with and hearings before the Planning
Commission and City Council. The Consultant shall conduct such
meetings with Staff, citizen and development interests and City
Officials in accordance with the meetings schedule set forth in
Exhibits 1, 2, 3 and 4. The Consultant shall be available to
conduct any additional meetings that The Consultant and The City
Manager deem necessary and desirable. Such additional meetings
shall be at "additional services" under paragraph IV. Any
additional public meetings outside of those identified in
Exhibits 1, 2, 3 and 4 will require negotiation. Any continuance
of a scheduled public hearing will be done as part of the Scope
of Work at no additional cost to The City. The Consultant,
however, shall not be obligated to make trips or attend meetings
that would compromise The Consultant's ability to carry out the
Scope of Work described in Exhibits 1, 2, 3 and 4.
C. The Consultant warrants and agrees that the
professional services to be furnished by it under this Agreement
shall be performed by, or under the direction of the following
persons:
Barbara Maloney, Partner-In-Charge, Project Manager
Steve Hammond, Assistant Project Manager
Environmental Planner;
John Scibbe, Senior Urban Planner;
Diane Ochi, Urban Planner.
No changes to the project team identified in the
previous paragraph shall be made without prior written approval
from the City.
In addition, if any one of these persons is not
performing the professional services, either directly or by
directing the performance of others, The Consultant shall notify
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The City in writing within three (3) days. The Consultant and
The City agree that such an occurrence shall constitute cause for
termination of this agreement under paragraph XII.
D. The Consultant and The City agree that The
Consultant will contract with certain sub-consultants to perform
certain portions of the Scope of Work. The Consultant shall
administer said contracts and be responsible for the performance
of the sub-consultants. The following sub-consultants may be
employed by The Consultant.
1. Economics Research Associates will prepare a
fiscal analysis for the project. This work shall be performed
under the direction of Steven E. Spickard.
2. DKS Associates will prepare the transportation
study for the project. This work shall be performed under the
direction of Ransford J. McCourt.
3. Harlan Tait Consultatns will prepare an
assessment of geologic and soils conditions within the project
boundaries. This work shall be performed under the direction of
Robert Wright.
4. Kennedy/Jenks/Chilton Engineers will prepare a
hydrology, utilities and sewer capacity study in the project
area. This work shall be performed under the direction of Don
Bentley.
5. BioSystems Analysis, Inc., will prepare a survey
of biotic resources in the project area. This work will be
performed under the direction of John Garcia.
6. Holman & Associates will prepare a survey of
archaeological and historical resources in the project area.
This work will be performed under the direction of Miley P.
Holman.
7. Hans Giroux will prepare an air quality
assessment for the project area. This work will be performed
under the direction of Hans Giroux.
8. Charles M. Salter Associates, Inc., will prepare
a noise analysis for the project area. This work will be
performed under the direction of Alan T. Rosen.
E. The Consultant shall not hire any other sub-
consultants unless prior written authorization is received from
The City."
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3. Paragraph III is amended to read as follows:
"PAYMENT FOR SERVICES. Payment for services set forth
in Exhibits A, A-l, A-2, B and in Exhibits 1, 2, 3 and 4 shall be
on a time and materials basis and shall not exceed a total amount
of Seven Hundred Twenty Five Thousand Six Hundred Ten Dollars
($725,610). At the end of each calendar month during the term of
this Agreement, The Consultant shall submit an invoice detailing
the hours of work recorded and the expenses incurred in the
performance of this Agreement. A progress report shall accompany
each invoice, detailing each task worked on, percent complete and
amount spent. Payment for services rendered by the The
Consultant shall be in accordance with the Schedule of Standard
Hourly Rates attached hereto as Exhibit 5. The Consultant's
hourly billing rates in effect as of the original date of this
Agreement and as adjusted in January 1989, and as further
adjusted in January 1990, will be applicable to any additional
services outside of the Scope of Work required in this contract.
Extension of this Agreement beyond December 31, 1991 will be
subject to contract renegotiation.
Retention schedule/amounts are as follows:
The City shall retain ten percent (10%) of each
payment.
After completion of the land use concepts report
(dated April, 1990), the full amount retained will
be released, subject to the City's approval.
After completion of the Preliminary Draft General
Plan Amendment Study, the full amount retained
will be released, subject to The City's approval.
(Phase II, Task 1).
The City will continue to retain ten percent (10%)
of each payment for the remaining work.
After completion of the Draft General Plan
Amendment Study, Draft Specific Plan and Draft
Environmental Impact Report, the full amount
retained will be released subject to The City's
approval. (Phase II, Task 9).
The City will continue to retain ten percent (10%)
of each payment for the remaining work.
After the adoption of the General Plan Amendment
and Specific Plan and the Certification of the
Final EIR, the remainder of the retention will be
released, subject to The City's approval. (Phase
III, Task 6).
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The City shall forward the retained payment within
twenty (20) days of the completion of the
consultant work and final acceptance by The City,
with the exception of the first retention (related
to the Land Use Concepts report). This retention
will be released upon signage of this Agreement
and receipt of an invoice from the Consultant
detailing the work billed for.
Except for the 10% retention specified above, within
twenty (20) days of receipt of each invoice, The City shall
forward payment to The Consultant for all items on the invoice
that are not in dispute and The City the The Consultant will
proceed to negotiate and arbitrate, if necessary, any disputed
items as specified elsewhere in this Agreement."
4. Paragraph IV is amended to read as follows:
"ADDITIONAL SERVICES. Should The City request in
writing additional services that increase the Scope of Work as
described in Exhibits 1, 2, 3 and 4 an additional fee shall be
paid to The Consultant for any such additional services based
upon The Consultant's standard hourly rates and/or at direct cost
in the case of reimbursable expenses. Should the City recognize
the need for any additional specialized services, The Consultant
may be asked to advise The City or, in the case of authorized
subcontracts to The Consultant, at subcontractor's standard
hourly rates."
5. Paragraph XI is amended to read as follows:
"TIME FOR PERFORMANCE. The Consultant shall complete
all phases of the services required by this Agreement in
accordance with the work schedule set forth in Exhibit 2. The
City and The Consultant may agree in writing to an extension of
the time for performance. Time is of the essence in this
Agreement."
6. Paragraph XIII is amended to read as follows:
"The City may terminate this Agreement by giving
written notice to The Consultant of such termination, specifying
the effective date thereof, at least fifteen (15) days before the
effective date of such termination, in which event The City shall
compensate The Consultant for all outstanding work performed as
of the date of termination. Within five (5) working days after
such termination, The Consultant shall submit a final notice to
The City for all outstanding work performed through the date of
termination and The City shall pay such amount in full within
twenty (20) days of receipt, excepting any items that are in
dispute. The Consultant may terminate this Agreement in
identical fashion as described for The City. In the event of
termination hereunder, all finished or unfinished documents,
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data, studies, surveys, drawings, maps, models, photogrtaphs and
reports or other material prepared by The Consultant in
performance of this Agreement shall, at the option of The City,
become the property of The City."
7. Paragraph XVI is amended to read as follows:
"INSURANCE REQUIREMENTS. The Consultant shall, at its
own cost, procure and maintain for the duration of the contract
insurance against claims for injuries to persons or damages to
property which may arise from the performance of the work
hereunder by the consultant and its representatives and
employees. Consultant shall require all subcontractors or others
who work on the project that are not employees to maintain the
required insurance.
A. Minimum Scope of Insurance.
least as broad as:
Coverage shall be at
Insurance Services Office Commercial General
Liability coverage ("occurrence" form CG 0001
Ed. 11-88).
Insurance Services Office form number CA 0001
(Ed. 1/87) covering Automobile Liability,
code 1 "any auto".
Workers' Compensation insurance as required
by the Labor Code of the State of California
and Employers Liability Insurance.
B. Minimum Limits of Insurance.
maintain limits no less than:
The Consultant shall
General Liability: $1,000,000 combined
single limit per occurrence for bodily
injury, personal injury and property damage.
If commercial General Liability Insurance or
other form with a general aggregate limit is
used, either the general aggregate limit
shall apply separately to this
project/location or the general aggregate
limit shall be twice the required occurrence
limit.
Automobile Liability: $1,000,000 combined
single limit per accident for bodily injury
and property damage.
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Workers' Compensation and Employers
Liability: Workers' compensation limits as
required by the Labor Code of the State of
California and Employers Liability limits of
$1,000,000 per accident.
C. Deductibles and Self-Insured Retentions. Any
deductibles or self-insured retentions must be declared to and
approved by the City. It is understood that Consultant has a
$75,000 deductible on the professional liability policy. There
are no other deductibles.
D. Other Insurance Provisions. The policies are to
contain, or be endorsed to contain, the following provisions:
General Liability and Automobile Liability
Coverage.
The City, its officers, officials and
employees are to be covered as additional
insureds as respects: liability arising
out of activities performed by The
Consultant; premises owned, occupied or
used by The Consultant, and for
automobiles owned, leased, hired or
borrowed by The Consultant. The coverage
shall contain no special limitations on
the scope of the protection afforded to
The City, its officers, officials,
employees.
Any failure to comply with reporting
provisions of the policies shall not
affect coverage provided to The City, its
officers, officials, employees or
volunteers.
Except with respect to the limits of
insurance, and any rights or duties
specifically assigned in this coverage
part to the first named insured, this
insurance applies:
i. as if each named insured were the
only named insured;
ii. separately to each insured against
whom claim is made or suit is brought.
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8. Paragraph XVIII is amended to read as follows:
"HOLD HARMLESS AND RESPONSIBILITY OF THE CONSULTANTS."
The Consultant shall take responsibility for the work, shall bear
losses and damages directly resulting to him, to any
subcontractor, to The City, to City officers and employees, on
account of the performance or character of the work, unforeseen
difficulties, accidents, occurrences or other causes predicted on
active or passive negligence of The Consultant or of any
subcontractor. The Consultant shall indemnify, defend and hold
harmless The City, its officers, oficials, directors and
employees from and against any or all loss, liability, expense,
claim, costs (including costs of defense), suits, and damages of
every kind, nature and description directly arising from The
Consultant's negligent performance of the work. This paragraph
shall not be construed to exempt The City, its employees and
officers from its own fraud, willful injury or violation of law
whether willful or negligent. For purposes of Section 2782 of
the Civil Code the parties hereto recognize and agree that this
Agreement is not a construction contract. By execution of this
Agreement The Consultant acknowledges and agrees that he has read
and understands the provisions hereof and that this paragraph is
a material element of consideration.
Approval of the insurance contracts does not relieve The
Consultant or subcontractors from liability under this
paragraph."
9. Paragraph XXII is amended to read as follows:
"NOTICE. Wherever notice is required to be given under
the terms of this Agreement, it shall be in writing and shall be
effective the day it is mailed, properly addressed to the party
to receive such notice. Notice delivered other than by mail
shall be effective when received. When notice is to be given to
The City, unless otherwise provided, such notice shall be
addressed to:
CITY OF DUBLIN
100 Civic Plaza
Dublin, CA 94568
Notice to The Consultant, unless otherwise provided,
shall be addressed to:
Barbara Maloney, Project Manager
WALLACE ROBERTS & TODD
121 Second Street, 7th Floor
San Francisco, CA 94105"
10. The Consultant and The City agree that, as of the date
of this Third Amendment, The Consultant has been paid for
services rendered under the Agreement, as previously amended.
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The parties further agree that The Consultant is due an
additional amount of $2,463.00 for services rendered for the
Scope of Work as described in Exhibits A, A-l, A-2 and B, through
and including the date hereof and The City agrees to pay The
Consultant such amount within twenty (20) days of execution of
this Amendment. The Consultant specifically andknowingly waives
any claim to any additional compensation of any kind whatsoever,
other than $2,463.00, for any services rendered for the work
described in the Scope of Work, Exhibits A, A-l, A-2 and B, as of
the date hereof, and releases The City from any claim, demand,
action and cause of action, known or unknown, for any monetary
damages arising out of or which might in any way be considered to
be connected with this Agreement, as amended, as of the date
hereof. In so agreeing, The Consultant assumes the risk of
unknown claims, as well as those that are known and The
Consultant waives all rights under California Civil Code Section
1542 which provides as follows:
"A general release does not extend to claims which the
creditor does not know or suspect to exist in his favor at the
time of executing the release, which if known by him must have
materially affected his settlement with the debtor."
Except as expressly set forth herein, the AGREEMENT shall
remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have caused this
Third Amendment to the AGREEMENT to be executed the day and year
first written below.
WALLACE ROBERTS & TODD
THE CITY OF DUBLIN
(a Municipal corporation)
By: By:
Date:
Richard C. Ambrose,
City Manager
Date:
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Scope of Work
East Dublin General Plan Amendment Study,
Specific Plan Study and
Environmental Impact Report
PHASE I: REFINEMENT OF THE LAND USE CONCEPT
1. Consultant/Staff conduct kickoff meeting to discuss preferred concept
Consultant and City staff will meet in an intensive work session of a half to a
full day to review the status of the land use alternatives and to initiate
refinements that will lead to the final preferred plan. It is assumed that the
current alternative number four is an approximation of the preferred plan and
that this will be the basis for the work in this phase.
Product: Itemize issues and refinements that will be pursued by the
consultant, a schedule for meetings throughout the ensuing month, and any
information or decisions required from the city staff.
2. Consultant/Coordinator refine "preferred" general plan alternative and
develop specific plan concepts
Consultant will work closely with the client coordinator and other city staff
during the process of developing specific plan concepts and refining the
preferred general plan alternative. Working from the directions established in
the kickoff meeting, the consultant will explore in plan and sketch form
refinements to the plan at an specific plan areawide scale as well at a subarea
scale.
Consultant will meet with the coordinator and staff as often as twice a week
during this process to review concepts. The coordinator will be responsible
for communicating within the city the progress of the effort and to achieve any
decisions needed during the process. It is assumed that at least half of the
meetings will take place in the consultant's office.
Product: The consultant will prepare a brief summary description of the
general plan alternative and specific plan concepts; a general plan map,
specific plan map; and studies of subareas within the specific plan area
including prototypical street layout, sections, building and open space
massings and relationships, pedestrian and transit networks, and other urban
design studies. The specific plan map and subarea studies will not be final
drawings but will indicate the intent of consultant for further refinements
that will be completed in later phases of preparation of the specific plan.
3. Staff reviews preferred general plan concept and specific plan concepts and
holds working session with property owners.
City staff will review summary materials provided by the consultant, and will
augment as necessary for presentation to the property owners.
EXH. I:BIT
Consultant and staff will meet with the property owners in one meeting of about
three hours to review the preferred general plan concept and the specific plan
concepts. Consultant will present plan concepts and will receive comments from
the property owners. It is assumed that there will be no modifications to the
presentation materials prior to presentation to the PC/CC study session.
4. PC/CC conduct study session on preferred concepts
Consultant and city staff will present the preferred general plan concept and
specific plan concepts at a joint PC/CC study session. It is assumed that the
materials prepared for the property owners session will also be used for this
session. Consultant and staff will receive comments from the assembled group
on various aspects of the concepts.
5. Staff provides written direction to consultant on preferred general plan
and specific plan concepts, based on input from the PC/CC study session.
Product: Written direction to consultant from staff as to any changes or
modifications to be made to the concepts in the following task.
6. Consultant/Staff further refine general plan and specific plan concepts
Based on written direction from staff, consultant will further refine the land
use plan. It is assumed that refinements will not require further review with
either the property owners or PC/CC, except as may be conducted by the
coordinator and/or staff.
Consultant will meet with the city approximately once per week during this task
to review progress and products.
Product: Revised descriptions of the general plan and specific plan, and
refined urban design studies (as discussed in Task 1.2. reflecting comments
received at the preceeding study session. These products will serve as the
basis for preparation of the General Plan Amendment, Specific Plan and EIR.
Consultant will submit drafts of the products to the coordinator one week prior
to the end of this task for final comment and revision.
PHASE II: PREPARATION OF GPA/SP/EIR
1. Consultant submits administrative draft of preliminary general plan
amendment
Based on the approved preferred concept defined in Task 6 of Phase I, the
consultant will prepare the administrative draft preliminary general plan
amendment. This document will contain the preliminary land use map and plan
text (ie. goals and policies). Consultant will meet with the coordinator to
review the draft as it is developed.
Product:. 15 copies administrative draft of preliminary general plan amendment
2. Staff submits comments on preliminary general plan amendment to consultant
Staff will provide consultant with a single coordinated set of revisions to the
administrative draft of the preliminary general plan amendment.
Product:. Revisions to preliminary general plan amendment
3. Consultant submits administrative draft of the preliminary specific plan
Based on the approved preferred concept defined in Task 6 of Phase I, the
consultant will prepare the administrative draft of the preliminary specific
plan. This document will contain all elements required by state law and the
text maps and sketches necessary to communicate the plan. Consultant will
review the specific plan during its preparation with the coordinator. Interim
internal products that will be reviewed by the coordinator will include a
general outline of the plan, more detailed outlines of specific sections,
detailed guidelines and urban design studies.
Product: 15 copies administrative draft of the preliminary specific plan
4. Staff submits comments on preliminary specific plan to consultant
Staff will provide consultant with a single coordinated set of revisions to the
preliminary specific plan.
Product: Revisions to specific plan
5. Consultant submits one (1) camera-ready copy of preliminary general plan
amendment and specific plan.
6. City prints/distributes preliminary general plan amendment and specific
plan.
7. PC/CC conduct study session on preliminary draft gpa/sp
Consultant and staff will present the preliminary gpa and specific plan at a
joint PC/CC session. It is assumed that no additional materials will be
required for the presentation other than the preliminary plans and presentation
graphics previously prepared.
8. Staff provides written direction to consultant on general plan and specific
plan documents, based on input from PC/CC study session.
Staff will provide consultant with a single coordinated set of revisions to the
general plan and specific plan resulting from the study session.
9. Consultant submits administrative draft gpa/sp/eir
Consultant will submit administrative drafts of the gpa/sp and EIR to the
coordinator and staff for review.
10. Staff submits comments on administrative draft gpa/sp/eir to consultant
City staff will review the submitted administrative drafts of the gpa/sp/eir.
One copy of each will be returned to the consultant at the end of the review
period with all staff comments consolidated and coordinated in that copy.
11. Consultant submits/City releases draft gpa/sp/eir
Consultant will submit to the city 300 copies of the draft gpa/sp/eir for
public release.
PHASE III; ADOPTION OF GPA/SP/EIR
1. PC holds public hearings of draft gpa/sp/EIR
Consultant will attend two public hearings on the draft documents. It is
anticipated that no additional presentation materials will be required other
than those prepared for previous meetings or the documents themselves.
Consultant and staff will receive comments on the draft documents.
2. Consultant revises draft gpa/sp/eir and submits to City
Based on the comments received in writing during the 45-day CEQA review period
and comments received at the two PC hearings, consultant will prepare the
Response to Comments on the EIR and make any changes to the draft gpa and sp
occasioned by those comments. It is assumed that the coordinator and staff
will assist, especially in the preparation of responses to comments on city
policy issues. It is assumed that consultant's (WRT) time on this task will
not exceed 120 man hours. It is also assumed that there will be no major
changes, new alternatives or other significant revisions arising as a result of
the comments.
3. Staff submits comments on administrative final eir and draft gpa/sp to
consultant
City staff and coordinator will review the submitted documents. WRT will meet
with the staff/coordinator to review comments and will receive one coordinated
set of comments and/or revisions to the documents.
4. Consultant submits/City releases final eir and final draft gpa/sp
Consultant will submit 150 copies of the final eir and the final draft gpa/sp
documents. City will release these documents.
5. CC conducts public hearings on final eir and draft gpa/sp
Consultant will attend two public hearings on the final eir and draft gpa/sp.
6. CC certifies EIR/adopts gpa/sp
Consultant will attend council session to certify EIR and adopt gpa and sp.
7. Consultant submits one (1) camera-ready copy of certified EIR and adopted
gpa/sp
EAST DUBLIN STUDY
WORK SCHEDULE
6/26/90
CONSULTANT SELECTION
Staff prepares draft contracts/costs
and distributes to consultant/property
owners
Staff receives draft contracts/costs from
consultant/property owners
Council meets to approve consultant
contract
Staff finalizes contracts with consultant
and property owners
June 26
June 28
July 9
July 12
PHASE I: REFINEMENT OF THE LAND USE CONCEPT
Consultant/Staff conduct kickoff meeting
to discuss preferred concept
Consultant/Staff refine "preferred
general plan concept" and develop
specific plan concepts
Staff reviews "preferred concept" and
holds working session with property owners
4. PC/CC conduct study session on pref. concept
Staff provides written direction to
consultant on preferred general plan and
specific plan concepts, based on input from
the PC/CC study session
Consultant/Staff further refine general plan
and specific plan concepts
June 27
July 30
August 2
August 6
August 10
September 7
PHASE I I:
PREPARATION OF GPA/SP/EIR
Consultant submits admino draft of
preliminary general plan amendment
Staff submits comments on preliminary
general plan amendment to consultant
September 24
October 8
EXHIBIT
Consultant submits administrative
draft of preliminary speeifie plan
Staff submits comments on preliminary
specific plan to consultant
Consultant submits 1 camera ready copy of
preliminary gpa/sp
6. City prints/distributes preliminary gpa/sp
PC/CC conduct study session on prel. gpa/sp
Staff provides written direction to
consultant on general plan/specific plan
document, based on input from PC/CC study
session
·
Consultant submits administrative draft
gpa/sp/eir
Staff submits comments on admin. draft
gpa/sp/eir to consultant
Consultant submits/City releases draft
gpa/sp/eir
PHASE III: ADOPTION OF GPA/SP/EIR
1. PC holds public hearings on draft gpa/sp/eir
Consultant revises draft gpa/sp/eir and
submits administrative draft to City
Staff submits comments on admin. final eir
and draft gpa/sp to consultant
Consultant submits/City releases final eir
and final draft gpa/sp
CC conducts public hearings on final eir
and draft gpa/sp
CC certifies EIR/adopts gpa/sp
Consultant submits 1 camera ready copy
of certified EIR and adopted gpa/sp
October 29
November 12
November 19
November 26
December 10
December 22
February 18
March 4
March 22
Ap 15/Ma y 6
May 27
June 3
June 14
July 8,9
July 22,1991
August 12
PRODUCTS/RESPONSIBILITY/DATE
1. 15 copies of administrative draft
preliminary general plan amendment
15 copies administrative draft preliminary
specific plan
i camera ready copy preliminary gpa/sp;
City prints 150 copies
4. 15 copies administrative draft gpa/sp/eir
5. 300 copies draft gpa/sp/eir
15 copies administrataive draft of final
eir and draft gpa/sp
7. 150 copies final eir/draft gpa/sp
i camera ready copy of adopted gpa/sp and
certified eir; City will print gpa/sp
WRT 9/24/90
WRT 10/29/90
WRT/City
11/19/90
WRT 2/18/91
WRT 3/22/91
WRT 5/27/91
WRT 6/14/91
WRT/City
8/12/91
f/edtimlin
DUBLIN - REQUIRED TO COMPLETE
11-JuL-90
PHASE I
SCOPE ITEM
1Consuttant/Staff Kick-off Meeting
2 Consuttant/Coord. DeveLop Preferred
Concept
3 Staff Review/Property Owner Working
Session
4 Joint PC/CC Study Session
5 Staff Written Directions
6 Consuttant/Staff Refine Concept
PHASE II
1Admin Draft/PreLiminary GPA
2 Staff Comments
3 Admin Draft SP
EXHIBIT
DUE DATE
June 27
JuLy 30
August 2
August 6
August 10
Sept 7
Sept 24
Oct 8
0ct'29
BUDGET
2,508.00
29,686.00
1,290.00
1,290.00
15,040.00
9,450.00
24,505.00
GPA
836.00
5,937.00
258.00
258.00
3,008.00
9,450.00
SP
836.00
23,749.00
1,032.00
1,032.00
12,032.00
24,505.00
EIR
836.00
SCOPE ITEM DUE DATE BUDGET GPA SP EIR
4 Staff Comments
5 Consuttant Submit Camera Ready
6 City Print & Distribute
7 Joint PC/CC Study Session
8 Staff Directions:
9 Admin Draft GPA/SP/EIR
10 Staff Review
11 Pubtic Draft GPA/SP/EIR
PHASE III
1 PC Pubtic Hearing
2 Revise GPA/SP/EZR
3 Staff Review
Nov 12
NOv 19
Nov 26
Dec 17
Dec 22
Feb 18
Mar' 4
Mar 22
Aprit 15/May 6
May 27
June 3
2,100.00
1,290.00
25,060.00
12,340.00
2,580.00
13,120.00
420.00
258.00
1,253.00
617.00
645.00
649.00
1,680.00
1,032.00
3,759.00
1,851.00
645.00
1,298.00
20,048.00
9,8?2.00
1,290.00
11,033.00
4 Final Draft SP/GP/EIR June 14 5,260.00 263.00 526.00 4,471.00
SCOPE ITEH DUE DATE BUDGET GPA SP EIR
5 CC Hearing
JuLy 8, 9
2,580.00
6 CC Certify EZR/Adopt GPA, SP
JuLy 22
1,290.00
7 ConsuLtant Submit Camera Ready
Aug 12
560.00
28.00 56.00 476.00
WRT To CompLete
+ Subs Remaining
+ Directs Remaining
TotaL Fees To CompLete
Fees Remaining
AdditionaL Fee Required
WRT
AdditionaL Fee Required for Subs
DKS Associates
149,949.00
64,149.88
30,000.00
............
244,098.88
123,523.46
120,575.42
6,700.00
$127,275.42
2,000.00 1,200.00 3,500.00
WRT
Warlace Roberrs & Todd
Architecture
Landscape Architecture
Urban Design
Environmental Planning
July 13, 1990
Ms. Brenda Gillarde
Project Coordinator
City of Dublin
P.O. Box 2340
Dublin, CA 94568
RE:
MEMORANDUM OF UNDERSTANDING ON EAST DUBLIN
SPECIFIC PLAN CONTRACT AMENDMENT
Dear Brenda:
As you requested, this memorandum describes our understanding of the level of effort
associated with tasks for which additional budget has been requested. This memorandum is
consistent with the scope of work attached to the revised contract. Its purpose is to
document in greater detail the specifics that have been agreed to in the course of our
contract negotiations. The following is our understanding of certain key points:
EIR Alternatives. Per your memorandum of June 28, 1990, WRT will evaluate three
alternatives in the Specific Plan EIR. These alternatives will include the CEQA-required
"no project" alternative and a "concentrated flatland development" alternative. The third
alternative will depend on input you receive from Larry and Rich, but it is agreed that
the intensity of development will not be greater than that proposed in the preferred
concept.
Economic/Fiscal Analysis. ERA will continue to provide input to the planning team during
the refinement of the preferred concept and the preparation of the EIR. After the
refined concept has been approved by City staff, a final fiscal analysis will be run for
the refined concept (i.e., Concept #4). No fiscai/economic analysis wili be compieted for
the EIR alternatives.
Traffic Analysis. In addition to WRT's refinement of the preferred land use concept, DKS
Associates will refine and re-run the traffic model for the revised concept once the plan
has been approved by City staff. No intermediate traffic runs will be done for the
preferred concept while it is being refined. For EIR purposes, DKS will only run the
traffic model for the "no project" alternative (i.e., the alternative with the lowest
traffic generating potential). The quantitative analyses prepared for the preferred
concept and the "no project" alternative will "bracket" the other two alternatives,
identifying potential impacts associated with the alternatives with the highest and lowest
traffic generation characteristics. This will permit a comparative analysis of the other
two alternatives, which would identify potential impacts on a relative, order-of-magnitude
basis.
121 Second Street, 7th Floor
San Francisco, CA 94105
(415) 541-0830
Fax (415) 541-0944
EXHIBtT i
WRT
Page 2
Meetings. Representatives from DKS Associates, BioSystems, and Kennedy/Jenks/Chilton will
each attend up to three public meetings and two team/staff meetings. At this point it is
assumed that the public meetings will include the two study sessions with the Planning
Commission and City Council and the public hearing before the Planning Commission. ERA
will be responsible for attendance at only one public meeting and two team/staff
meetings. WRT will attend all public meetings and hearings.
Resoonse to Comments/Final EIR. The budget assumes that not more than 120 man hours of
WRT's time will be needed to complete the Final EIR. It is also assumed that no major
revisions or additional studies will be required to complete the EIR. If, due to public
controversy or other unforeseen circumstances, additional time is required, WRT will
notify the City before undertaking any additional work beyond the current workscope.
Revisions to General Plan/Soecific Plan. In Task 6 of Phase I, it is assumed that any
refinements to the land use plan which are requested by the landowners, Planning
Commission, and City Council will be relatively minor. Major changes in the plan at this
point in the process would require additional funds.
I hope the preceding description of our scope is consistent with your understanding.
have any questions or revisions please call me.
~
Step en amm
Senior Planner
cc: Rich Ambrose
Larry Tong
Dennis Carrington
If you
~T.TAC~ 1~0]3]~ & ~'DDD
1990
~ployee
Claiborne, Jay
Darley, Andrea
Gibson, Donald
~nd, Steve
Jones, Deirdra
Kiest, Karen
Maloney, Barbara
Ochi, Diane
Skibbe, John
Weiser, Karen
Wheeler, Steve
1990 Hourly Rate
$ 60.00
46.00
71.00
70.00
32.00
40.00
110.00
82.50
55.50
78.00
43.50
37.00
55.00
47.50