HomeMy WebLinkAbout6.0 Crossing Guard Contract Review 4,
CITY OF DUBLIN
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: February 10, 1987
SUBJECT Crossing Guard Contract Evaluation
EXHIBITS ATTACHED Street Maintenance Agreement; Letter from Alameda
County dated December 29, 1986; Letters from Paul
Rankin dated January 2, and January 21, 1987; Memo
from TJKM dated January 14, 1987
RECOMMENDATION'ak Authorize Staff to request Alameda County to develop a
new contract for Fiscal Year 1987-88
FINANCIAL STATEMENT: Actual 1985-86 Crossing Guard Costs - $12, 384
Budget 1986-87 - $21, 800
DESCRIPTION Since incorporation, the City has contracted with
Alameda County for the provision of Crossing Guard Services in the City.
The City presently has a two year agreement with the County for Crossing
Guard Services which will end on June 30, 1987 . Under this agreement, the
County provides crossing guard supervision as well as crossing guards to
those locations at which the City has requested Crossing Guard Services .
CURRENT SERVICES:
With the adoption of Fiscal Year 1986-87 Budget, the City Council allocated
$15, 500 for funding two Crossing Guards . In October 1986, the City Council
allocated an additional $6, 300 for a third Crossing Guard as a result of the
Traffic Engineering Study performed on Silvergate Drive.
Presently, Crossing Guards are assigned to the following locations :
1. Amador Valley Boulevard and Burton Street (Frederiksen
Elementary)
2 . San Ramon Road and Shannon Avenue (Nielsen Elementary)
3 . Silvergate Drive and Amarillo Road (Nielsen Elementary)
The usual hours of coverage for Tuesday through Friday are:
Nielsen Frederiksen
7 : 45 a.m. - 9 : 45 a.m. 7 : 45 a.m. - 9 : 45 a.m.
11: 50 a.m. - 1: 20 p.m. 11: 45 a.m. - 1: 15 p.m.
1: 45 p.m. - 3 : 30 p.m. 1: 45 p .m. - 3 : 30 p.m.
The schedule for Monday changes slightly.
In reviewing this contract, Staff has identified the following evaluation
criteria for City Council consideration:
1. Cost Effectiveness
2 . Reliability/Effectiveness with children
Cost Effectiveness
The Administrative Services/Finance Director has evaluated the cost
effectiveness of the City' s contract with the County, by comparing it with
other City Crossing Guard programs in which either City Staff or the
services of a private company are utilized. As discussed in the following
paragraphs, he has concluded that the City' s- contract with the County is
presently the more cost effective means of providing the service.
COPIES TO:
ITEM NO. . 64)
During Fiscal Year 1985-86, the City paid a total of $12, 384 for Crossing
Guard Services . This included $10, 184 for 1629 hours of Crossing Guard
Services and $2, 200 'for the supervision and training services of a Crossing
Guard Supervisor. In comparing this cost with other alternatives, Staff
looked at the City of San Ramon and Walnut Creek, which utilize the services
of a temporary help company and the City of Pleasanton, which uses City
Staff. Assuming that the other agencies required the same number of
crossing guards and would cover the same periods of the day, the cost for
providing services in Fiscal Year 1986-87 is as follows :
Contract Service from Alameda County $19, 541
Temporary Help Company 20, 809*
City Staff 21, 388* .
*In addition to these direct costs, those agencies which provide crossing
guard services utilizing City Staff or temporary help, also incur indirect
costs with police department supervision and training which is not included
in these figures .
For Fiscal Year 1987-88, the County proposes to increase the hourly rate it
charges the City from $6. 25/hour to $6. 38/hour. This increase results in a
total projected cost for Fiscal Year 1987-88 of $19, 901, which is still less
than the services utilized by the other cities surveyed.
Reliability
The County employs a pool of approximately 25 Crossing Guards to service the
City of Dublin as well as the unincorporated areas of the County, as well as
a Crossing Guard Supervisor to manage the program. Historically, this large
pool has assured crossing coverage in the event that a crossing guard
assigned to Dublin was absent due to illness, etc. The Principals of those
elementary schools served by the Crossing Guards have indicated to Staff
that the Crossing Guards have been reliable and they have had no complaints
regarding absent Crossing Guards . They have also indicated that the
Crossing Guards do their job effectively in working with the children.
Outstanding Issues
1. Crossing Guard at Amarillo Road/Silvergate Drive
In a letter from the Alameda County Public Works Agency dated
December 29, 1986, the County' s Traffic Engineer indicated that the County
considered the Crossing Guard at Amarillo Road and Silvergate Drive a low
priority location, because it did not meet warrants. Staff and TJKM
disagree with the County Traffic Engineers ' s conclusion and have asked for
additional information regarding the County' s counts . The County Traffic
Engineer indicated that there may be an occasion in the future when the
County could not provide a Crossing Guard at this intersection. Staff has
requested a notification procedure to handle such an absence, so that other
arrangements could be made. If this becomes a problem, it would be Staff ' s
recommendation that services other than the County be secured on a permanent
basis .
2 . Contract Renewal
Since at the end of this year, the contract with the County will
expire, it will be necessary to develop and adopt a new contract. It is
Staff ' s recommendation that the City Council authorize Staff to request that
the County develop a contract for the upcoming fiscal year.
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AGREEMENT — STREET MAINTENANCE • . (n
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THIS AGREEMENT, made and entered into this day 41; ,
1985, by and between the COUNTY OF ALAMEDA, hereinafter referred to as "COUNTY",
and the CITY OF DUBLIN, hereinafter referred to as "CITY";
RECITALS:
a. The CITY is desirous of contracting with COUNTY for the performance
of street maintenance and improvement functions within its boundaries by the
COUNTY through the Road Commissioner thereof; and
b. The COUNTY is agreeable to rendering such services on the terms and
conditions herinafter set forth; and
c. That such contract is authorized and provided for by the provisions
of Article 1, Chapter 1, Part 2, Division 1, Title 5 of the Government Code;
NOW, THEREFORE, IT IS AGREED as follows:
. I. SERVICES TO.BE PERFORMED
a. COUNTY agrees by and through its Road Department to perform for CITY
any and all functions coming within the jurisdiction of the Road Commissioner
relating to the construction, operation and. maintenance of streets, subject to
the general terms and conditions hereinafter set forth.
b. Said Road Department shall construct, reconstruct, operate, maintain
and repair all public streets within CITY with the same power with reference
thereto as if said streets were within the unincorporated area of COUNTY, the
City Council of CITY exercising the same authority with reference to said work
on said streets as the Board of Supervisors would exercise if said streets were
• in the unincorporated territory of COUNTY.
Nothing herein contained shall be construed as in any way divesting CITY
of any of its powers with respect to the supervision, management, and control of
streets within its boundaries.
c. For the purpose of performing said functions and providing all the
services designated in Paragraph Ie of the Agreement, COUNTY shall furnish and
supply all necessary labor, supervision, machinery, equipment, and supplies
other than those required to be furnished by CITY, necessary to carry. out the
instructions of CITY and to construct, operate and maintain CITY streets in
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accordance with the level of service prescribed by-COUNTY, unless. CITY by
• resolution, or CITY's authorized designate, in writing, requests a different
level of service. All work; services; and materials shall be of equal
workmanship 'and quality as that performed or furnished for COUNTY roads. Both
parties agree that they and their officers and agents shall cooperate in the
carrying out of said functions and that the Road Commissioner shall have full
authority, possession, and necessary control of the work with full assistance
when necessary from the police of CITY or sucfl other law enforcement agency as
may be rendering police service therein.
d. Whenever the COUNTY and CITY mutually agree as to the necessity for
any such COUNTY officer or department to maintain administrative headquarters
in the CITY, CITY shall furnish at its own_ cost and expense all necessary
office space, furniture, and furnishings, office supplies, janitorial service,
telephone, light, water, and other utilities.. In all instances where special
supplies, stationery, notices, forms and the like must be issued: in the name ,
of the CITY,. 'the same shall be supplied by the CITY at its expense. _
It is expressly understood that 'in. the event a local administrative
office is maintained in the CITY for any such COUNTY officer or department,
such quarters may be used by the COUNTY officer or, department in connection
with the performance of its duties in territory outside of the CITY and
adjacent thereto, provided, however, that the performance of such outside,
duties shall not be at any additional cost to the CITY. The COUNTY shall
reimburse the CITY for the cost of providing such facilities to the extent
that such facilities are used for activities outside the City of Dublin.
e. For the purposes of performing services hereunder, the work is
divided into those general categories listed below and further defined in
Appendix A and B. Except as provided in Paragraph Ic, all services shall be
provided on at least the same level as provided in unincorporated areas.
- Crossing Guard
- Emergency Services
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- Ordinary Maintenance and Repair.
- Routine Patrol and Inspection
- Force Account Construction or Reconstruction
- Traffic Signal Maintenance
Other services that CITY may identify that fall within the purview
and jurisdiction of the Road Commissioner may be performed at the time and
under circumstances initially agreeable to the CITY and the Road Commissioner.
f. No function or service shall be performed pursuant to this agreement
by any COUNTY officer or department unless such function or service has been .
requested in writing by the CITY and authorized by the City Manager. CITY
shall submit a written service request to the County Road Department Chief, or
his designee specifying those functions and services to be performed by the
COUNTY. In an emergency situation, services may be requested by CITY and
provided by COUNTY.pursuant to verbal agreement between the City Manager and
the County Road Department Chief or his designee. All functions and services
provided by COUNTY to CITY shall be performed at the times and under
circumstances which do not interfere with the performance of regular COUNTY -
operations.
g. During the term of this agreement, CITY, prior to the start of the
fiscal year, shall advise the Road Commissioner of the program for street
maintenance, construction, and improvement for the forthcoming fiscal year.
h. The Road Department of the COUNTY. of Alameda shall not perform any
function hereunder not coming within the scope of the duties of such
department in performing services for COUNTY.
i. If, pursuant to this agreement, the Road Department prepares plans
for any project to be constructed by a private contractor, CITY' shall have the-
option of either becoming a part of a COUNTY overall contract for such
services, should one be available for advertising on a timely basis, or of
entering into a separate contract with such private contractor. If the CITY
elects to join in a COUNTY overall contract, CITY work shall be bid as an
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alternate which CITY shall have the right to reject after bids are received.
In either case, all plans, profiles, and the specifications therefore,
together with the terms of the contract and the accompanying bonds, when
prepared by COUNTY shall be submitted to CITY officials as may be by
resolution designated by such Council for that purpose. If inspections
necessary to ascertain the compliance by the contractor with the plans,
profiles, and specifications are made by COUNTY a report thereon shall be
submitted-to CITY. It shall be COUNTY'S responsibility to ultimately
determine the adequacy of such performance and to finally certify the work as
completed.
j. The CITY and COUNTY shall mutually agree on any workload data tobe
maintained by the COUNTY for the CITY. The COUNTY may provide the CITY with
supplemental workload or cost data requested by the CITY subject to
availability of information and staff time. The CITY will pay the COUNTY for
the full cost of staff time required to provide CITY with supplemental
information.
II. LIABILITY
a. All persons employed in the performance of such services and
functions for CITY shall be COUNTY employees, and no CITY employee as such
shall be taken over by COUNTY and no person hereunder shall have any CITY
pension, civil service, or other status or right.
b. CITY shall not be called upon to assume any liability for the direct
payment of any salary, wages, or other compensation to any COUNTY personnel
performing services hereunder for CITY, or any liability other than that
provided for in this agreement.
Except as herein otherwise specified, CITY shall not be liable for
compensation or indemnity to any COUNTY employee for' injury or sickness
arising out of his employment.
c. The CITY will assume liability and pay cost of defense and hold the
COUNTY harmless from loss, costs or expenses caused by the negligent or
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wrongful act or omission of CITY officers, agents and employees occurring in
the performance of agreements between the parties hereto to the 'extent that
such liability is imposed on the COUNTY by, the provisions of Section 895.2 of
the Government Code of the State of California. In addition, when liability
arises pursuant to Section 830, et seq., of' the. Government Code, by reason of a_
a dangerous condition of public property of the CITY, the CITY shall assume
liability and pay cost of defense and hold the COUNTY harmless from loss,
costs or expenses caused by the negligent or wrongful act or omission of CITY
officers, agents and employees, whether or not arising in the performance of
an agreement between the parties hereto.
d. The COUNTY will assume liability and pay cost of defense and hold -
the CITY harmless from loss, costs or expenses caused by the negligent or
wrongful act or omission. of COUNTY officers, agents and employees occurring in
the perf ormanc,e of agreements between the parties hereto to the extent that
such lability is imposed on the CITY by the provisions of Section 895.2 of
the Government Code of the State of California. In addition, when.•liability '
arises pursuant to Section 830, et seq., of the Government Code, by reason .of
a dangerous condition of public property of the COUNTY', the COUNTY shall
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assume liability and pay cost of defense and hold the CITY harmless from .loss,
costs or expenses caused by the negligent or wrongful act-or omission of
COUNTY officers, agents and employees, whether or not arising in the
performance of an agreement between the parties hereto.
III. INSURANCE
Whatever insurance agreement between CITY and COUNTY is in effect
during the term of this contract shall apply hereto and is fully incorporated
herein by reference.
IV. CITY ORDINANCES
a. To assist COUNTY in the performance of its duties hereunder and' to
safeguard CITY'S streets, it is agreed that CITY will forthwith enact and
thereafter maintain during the duration of this contract an ordinance in all
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material respects, including the amou?it of: the fees provided identical to.
Chapter 1, Title 5. of the Alameda COUNTY Ordinance Code, as amended.
b. CITY.further agrees to enact amendments to said Ordinance adopted
by the Board of Supervisors, within 30 days after request to do so by'COUNTY.
Tne Road Commissioner, acting on behalf of COUNTY, may use his discretion and t
need not request CITY to adopt amendments which do not apply to CITY.
Regardless of anything to the contrary herein contained, this
contract `shall sooner terminate' any time CITY fails to enact and maintain, or
to enact amendments to said Ordinance as hereinbefore provided for.
V. COST AND BILLING PROCEDURES
a. CITY shall pay for the actual cost of such services as are provided
under this agreement at rates to be determined by. COUNTY in accordance with
the policies and procedures established by the Board of Supervisors.
b. The Road Department shall keep reasonably itemized and in detail
work or job records covering the cost of all services performed, including -
salary, wages and other compensation for labor; supervision and planning; plus ,
overhead, the reasonable rental value of all COUNTY owned machinery and
equipment, rental paid for all rented machinery or equipment, together with
the cost of an operator thereof when furnished with said machinery or
equipment, the cost of all machinery and supplies furnished by the COUNTY,
reasonable handling charges, and all additional items of expense incidental to
the performance of such function or service:
c. The COUNTY shall deliver to CITY within thirty (30) days after the
close of each calendar month an itemized invoice which covers all services'
performed during said month, and. CITY shall pay COUNTY therefore within thirty
(30) days after date of said invoice.
If such payment is not received by COUNTY at the office which is
described on said invoice within thirty (30) days after the date of delivery
of said invoice, COUNTY is entitled to recover interest thereof. Said -
interest shall be at the rate of one (1) percent per calendar month or any .
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. ATTEST: CI i DUBLIN
BY: Qcs:-D BY: %•���...1 �.
City Cl rkJ -yor
APPRO AS 'Ib FORM:
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By: ,
City Attorney .
ATTEST: •
William Mehrwein If'„ ••
Clerk of the Board of Supervisors CO OF ALAMEDA 6.- 57e.,....4z...,By: �J'- ..�_. By: 2,,,,,,e„,:
Deputy Chairman, Board of Supervisors
APPROVED AS TO FORM:
Richard Moore, COUNTY Counsel
BY•lam(
Deputy
I hereby certify under penalty of perjury that the Chairman of the Board
of Supervisors was duly authorized to execute this document on behalf of the
County of Alameda by a majority vote of the Board on NOV 1.9 1985 ;
and that a copy has been delivered to the Chairman as provided by Government
Code Section 25103.
Date: NOV 191985
• WILLIAM MEHRWEIN, Clerk, Board of Super-
.
visors, uny of Alameda, State of California
By AlfAlf/2 71 // , /_
Dee.uty
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APPENDIX A
STREET MAINTENANCE SERVICES
These descriptions are intended to be general in nature. The specific level
of service performed will be dependent upon the request of CITY made pursuant
to a Service Request.
EMERGENCY SERVICES
When notified of a potential hazard on a city street or when such potential
hazard is discovered by an employee of the Road Department, the Department
will promptly respond to isolate or eliminate the problems within the CITY
street. The potential hazard may be flooding caused by storm conditions, a
hole in the street, a spilled load from a vehicle, a damaged traffic sign or
other circumstances or conditions requiring prompt attention to mitigate the
potential hazard.
ORDINARY MAINTENANCE AND REPAIR
Daily activities to keep in a safe condition, clean and presentable, to
preserve and protect the street, drainage facilities, traffic control, warning
regulatory and/or directional devices and other appurtenant structures. To. .
include but not be limited to such activities as pothole patching, crack
sealing, catch basin cleaning, signing and pavement marking replacement, tree .
trimming and/or removal, and minor repairs of curbs, gutters and sidewalks.
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ROUTINE PATROL AND INSPECTION .
Routine patrol by a knowledgeable employee to identify warn pavement, poor
drainage, displaced sidewalk and/or gutters, missing, damaged, or defaced
signs, and other conditions requiring maintenance or further investigation for
reconstruction; repair or replacement. .
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May also include such other activities as responding to citizen complaints or
inquiries and reviewing activities of CITY contractors within CITY streets.
FORCE ACCOUNT CONSTRUCTION AND/OR RECONSTRUCTION
Sucn work shall encompass all work, not in the opinion of the Road
Commissioner considered as ordinary maintenance and repair and that work
excluded by the definition of "Maintenance" in Section 27 of the Streets and
Highway Code of the State of California. .
CROSSING GUARDS
Furnishing adult crossing guards for the conduct of.children across major
thoroughfares on their passage -to and from school.
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APPENDIX B
TRAFFIC SIGNAL MAINTENANCE
Road Department shall provide for the maintenance of certain approved
• traffic signal systems at intersections (intersections as defined in Section
364 of the Vehicle Code) which are under the jurisdiction of the CITY and to
arrange herein for the particular maintenance functions to be performed and to
specify the cost of such maintenance, as follows:
1 . Services
A. Road Department will furnish and perform all routine maintenance
and inspection services necessary to keep the facilities covered
by the terms of this agreement in satisfactory working condition.
Such services shall include the following: patrolling; emergency
service; relamping; painting of standards and heads; necessary
minor repairs and adjustments; and replacement of controller
equipment, detectors, poles, heads and lamps. Install::Z.ion of
additional facilities is not a routine maintenance function under
the provisions of this paragraph.
B. Road Department shall perform all extraordinary maintenance
services which shall include replacement and/or addition of major
equipment due to obsolescence, wear, or inadequacy and, repair due
to extensive damage from any cause.
C. Road Department shall perform all necessary vandalism and
collision repairs.
2. Cost and Repairs .
A. Labor, equipment and material costs for routine maintenance,
including relamping, shall be assessed directly against the
installation involved. Such costs shall be the actual costs for
labor, parts and equipment used and/or actually expended in each
particular instance.
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B. Extraordinary maintenance costs and costs for vandalism and
collision repairs shall be assessed directly against the
installations involved. Such costs shall be the actual costs of
labor, parts and equipment used and/or actually expended in each
particular instance. In order to insure budget control, the Road
Commissioner shall approve all extraordinary repairs prior to the
beginning of work, and, except for emergency situations, will
. consult the CITY before proceeding.
C. The CITY shall bear the cost of electrical energy used by the
installations under its jurisdiction.
3. Installations Covered
A. The number and location of all signal installations covered by the
terms of this agreement are as follows:
1. Amador Valley Blvd. - Village Parkway
2. Amador Valley Blvd. - Donohue Drive
3. Amador Valley Blvd. - Regional Street
4. Amador Valley Blvd. - Stagecoach Road
5. Dublin Blvd. - Dougherty Road
6. Dublin Blvd. - Village Parkway
7. Dublin Blvd. - Amador Plaza Road
$. Dublin Blvd. - Golden Gate Drive
9. Dublin Blvd. - Clark Avenue
10. Dublin Blvd. - Regional Street
11. Dublin Blvd. - Dublin Court
12. San Ramon Road - Amador Valley Blvd.
13. San Ramon Road - Shannon Ave.
14. San Ramon Road - Flasher, North
The above locations may be amended, as is deemed necessary or desirable
in the opinion of the CITY and the COUNTY Director of Public Works,. to
adjust the number and/or location of signal installations to be so
covered.
Qo �s
COUNTY OF ALAMEDA.
PUBLIC WORKS AGENCY
}t.;.,kG 399 Elmhurst Street • Hayward, CA 94544-1395 ,
sriO ,- (415) 881-6470 DEC 3 01S ter
9eSOUroes '
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December 29, 1986
Mr. Paul S. Rankin
P. 0. Box 2340
Dublin, CA 94568
Dear Mr. Rankin:
Subject: . Adult..Crossing Guard - Amarillo Road and Silvergate Drive
In accordance with the City of Dublin's letter. of October. 28,. 1986,
an adult crossing guard was assigned on November 3, 1986 for the intersection
of Amarillo Road and Silvergate Drive. Subsequent to and in concert with the.
placement of the crossing guard, .a foilowup Adult Crossing Guard Survey was
conducted for school-age children crossing at this interseciton in December
1986. The original survey for the Adult Crossing Guard was Conducted by TJKM,
Consultant Traffic Engineer during September and October 1986. The results of
their survey indicate that a crossing guard would be warranted during selected
crossing periods.
On three separate occasions in December, school-age children 'pedes-
trian counts were taken. Based upon the State of California's Traffic Manual
criteria, and the recommended Crossing Guard warrants for the City of Dublin,
the results of our survey indicate that Alameda County Traffic Operations would
not be justified in recommending an adult crossing guard at this location. How
ever, because of the City of Dublin's request, a, cr.ossing guard will be continued
at this location.
Although the City of Dublin is willing to accept all costs associated.
with the placement of an Adult Crossing. Guard, Alameda County has found that on
random occasions, staffing constraints (illness, 'etc.) have made it difficult
to provide adult crossing guards at all designated locations.. If a temporary
shortage of Adult Crossing Guards were to occur in the future, this location
would. be considered as one of our low priority staffing locations. -Thus the
crossing may experience times when no guard is present; however, this would
only occur on a temporary basis.
Three specific elements contribute to the placement of an adult cros-
sing guard: vehicle traffic volumes, number of school-age children crossing and
critical- speed (driving speed of 85 percent of the motorists during non-peak
hour periods) . Other contributory factors such as vehicle gaps and proximate.
distance to the school also influence this decision-making process.
Mr. Paul S. Rankin
Page 2
December 29, 1986
During our field observations, we noted that a number of traffic
improvements need to be implemented to better provide for the overall safety
of school-age children and motorists alike. Listed below are a few of the
locations at which we recommend additional striping and signing modifications:
LOCATION ACTION REQUIRED'
Allegre Drive and Amarillo Road Install ;yellow crosswalk
crossing Amarillo Road,
Amarillo Court and Amarillo Road/Shadow Drive Install yellow crosswalk -
crossing Amarillo Court
and Shadow Drive
Amarillo Road and Luna Court Install yellow crosswalk
' crossing Luna Court
Amarillo Road and Estrella Court Install yellow crosswalk
crossing Estrella Court
Castle Drive and Shadow Drive - Install yellow crosswalk
crossing Castle Drive
Castilian Road and Silvergate Drive Install yellow crosswalk
crossing Castilian Road+
Silvergate Drive and Ladera Drive/ Install yellow crosswalk -
Peppertree Road crossing Silvergate Drive-
- (easterly side of inter-
section)
Silvergate Drive N/0 & S/O Hansen drive Install W66 & W66A adjacent
to existing pavement message
In addition, it is further requested that motorists parking in the
Passenger Loading Zone along Silvergate Drive be properly notified, that this
designated zone is not for unattended vehicle parking. Enforcement of this
Passenger Loading. Zone is important to reduce the number of double parked-
vehicles and to prevent school-age children from walking between parked
vehicles.
Mr. Paul S. Rankin
Page 3
December 29, 1986
If you have any question related to this study, please contact me at
881-6482.
Very truly yours, . .
/a041
ROBERT N. PRESTON
TRAFFIC ENGINEER .
RNP:emr
cc: . Richard Cochran, School Superintendent .
Diane Griffiths, Principa, .Nielsen Elementary School
Ann Faris, Crossing Guard Superintendent
Lee Thompson, Dublin City Engineer
BP5A15-17
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NOV 2 0198-
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OFFICE OF THE DATE:November" 19, 1985
CL[RK. •OARo OP SUPERVISORS -
City of Dublin
City Clerk
P. 0. Box 2340
Dublin, CA 94568
RE: CONTRACT.# C-85-577 :FILE #2013
Gentlemen.: '
The Board of Supervisors, County of Alameda, State of California
approved and executed the above. numbered Contract on the above date.
[ x] We retained' the original Contract for the Board's file and
forwarded copies to the Auditor-Controller and the applicable
county department.
[ . ] . We retained the original Contract for the Board's file and
forwarded one 'copy to the Auditor-Controller. All remaining .
copies are herewith returned to your Department for distribution.
[ ] We retained . the original Contract ,and are returning all
remaining copies to you for distribution.-
[ ] We are returning all copies of the unsigned Contract to you.
When the Contract is fully executed, please send the original to
the Clerk, Board of Supervisors and one copy to the . Alameda.
County Auditor-Controller.
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Very truly yours,
WILLIAM MEHRWEIN, Clerk
WM/yfc/ cm
Enclosure(s)
cc: ' County Auditor-Controller ' •
Department/Public Works
0959B
1221 0 AK 3 • SUITE 536•OAKLAND, CALIFORNIA 6{6.13•(6151 574-6756
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January 2, 1987
Mr. Robert Preston, Traffic Engineer
County of Alameda Public Works Agency
399 Elmhurst Street
Hayward, CA 94544-1395
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Dear Mr. Preston:
I , would like to thank you for providing the City with the
results of a crossing guard survey at Amarillo Road and
Silvergate Drive. It is my understanding that your review was
conducted independent of the City' s request for services.
Your letter indicates that pedestrian counts were conducted in
the month of December. We would appreciate any data which you
collected including the dates the counts were taken. Given
the colder weather and the holidays, there may have been fewer
children walking to school . Also, the City and school may
need to provide additional information to parents advising
them of this service.
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We would also request information on the number and location
of other low priority intersections. As. a prudent risk
management measure, we would appreciate discussing the
notification procedure when the guard will be absent. Any
projections on the potential frequency of this situation would
also be helpful .
We look forward to the opportunity to further discuss the
matters outlined above.
Sincerely,
Paul Z. Rankin
PSR:kk Assistant to the City Manager
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cc : Chris Kinzel, TJK'1
Richard Cochran, Superintendent
City Engineer
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January 21, 1987 •
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Mr. Robert Preston, Traffic Engineer
County of Alameda Public Works Agency
399 Elmhurst Street
Hayward , CA 94544-1395
Dear Mr.
Preston:
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The purpose of this correspondence is to follow—up on my
letter dated January 2, 1987 .
As . of this date , a response to my inquiries has not been
received . The City of Dublin is undertaking an extensive
review of all contract services. This includes service
levels and cost analysis for each service area. •
Clarification of the comments made in your letter dated
December 29, 1986 are an important part of this review.
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Your letter also made specific traffic sign and marking
recommendations to the City. In May of 1935, the City
commissioned a School Safety and Crossing Guard Study. The
results were shared with school officials to designate 'safe
' routes to school . The City's traffic engineers have
reviewed your comments and I have enclosed their findings.
I would appreciate a response to my letter at the earliest
possible date. This will provide the necessary background
for a more thorough discussion of the crossing guard
services.
Sincerely, '
Paul S. Rankin
.Assistant to the City Manager
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PS R: slh
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cc : City Engineer''
Richard Cochran , Superintendent •
Chris Kinzel , Traffic Engineer
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_�..Pleasanton Ca. 94566
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MEMORANDUM
DATE: . January 14, 1987
Jarr i 87
TO: Lee Thompson
AUBLic W:
FROM: Michelle DeRobertis ARKS
SUBJECT: Response to Recommendations of Robert Preston, Alameda County -
As you requested, we have reviewed the recommendations on yellow school
crosswalk placement and school signing for the Neilsen School area made by
Robert Preston of the County of Alameda in his letter..dated December 29, 1986.
As you know, we conducted a School Safety and Crossing Guard Study,for the City
of Dublin in May, 1985. At this time we made recommendations for the school .
signing and pavement markings in the area. In October, 1986, in a study after the
extension of Silvergate Drive was completed, we recommended some"supplemental
changes in conjunction with the provision of an adult crossing guard at_Silvergate
Drive and Amarillo Road-'and the installation of a four-way STOP at-Silvergate
Drive and Peppertree Road.
The Caltrans Traffic Manual states that school crosswalks "should only be marked
where warranted by student-vehicular traffic conflicts or where students could not
otherwise recognize the proper place to cross.". Based on these directions, we feel
that installing crosswalks crossing minor local streets which are controlled by STOP
signs to, be unnecessary and redundant. For these reasons, we did not recommend
crosswalks across minor side streets, -i.e. Allegre Drive, Amarillo Court, Shadow
Drive, Luna Court, Estrella Court and Castle Drive.
Regarding Mr. Preston's recommendation for a yellow school crosswalk on Castilian
Road at Silvergate Drive, the California'Vehicle Code (CVC) section 21368 states
that a crosswalk on a roadway not contiguous to the school grounds "may
be...yellow if...there are no intervening crosswalks other than those contiguous to
the school grounds and it appears that the facts and circumstances require special '
painting or marking of the crosswalks."
Since there are yellow crosswalks at the intersection of Silvergate Drive at
Amarillo road, painting a yellow crosswalk at this location would not conform to '
the CVC.
Regarding Mr. Preston's recommendation for a crosswalk crossing Silvergate Drive
at Peppertree Road, this intersection was analyzed when we conducted the School
Safety and Crossing Guard Study in May, 1985, and again in October, 1986, when
we recommended four-way STOP sign installation. We did not then and do not
now, recommend a 'crosswalk crossing at Silvergate Drive at Peppertree_Road.
School children are directed to the adult crossing guard at Amarillo Road. .
Pedestrians of other ages have the benefit of the four-way STOP sign installation
to cross in the existing unmarked crosswalks.
PLEASANTON•SACRAMENTO•FRESNO•CONCORD fi .•
Mr. Thompson -2- January 14, 1987
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Regarding Mr. Preston's recommendation for signing at the pavement legend on
Silvergate Drive north of and south of Hansen Drive, we believe he is referring to
the pavement legend on Hansen Drive east of and west of Amarillo Road. We
concur that the existing pavement legend reading "SLOW SCHOOL XING" is
lacking the optional parallel school crosswalk warning signs. >It is recommended
that these signs (W66 and W66A) be installed within 50 feet in advance of the
crosswalk for both eastbound and westbound traffic.
Finally, regarding the passenger loading zone on Silvergate Drive, we believe that
Mr. Preston is referring to the passenger loading zone on Amarillo Road directly in
front of Neilsen School. We concur with Mr. Preston's statement that parents or
other motorists parking in this zone be properly notified that unattended vehicle
parking is prohibited. Further recommendations regarding the parking situation on
Amarillo Road will be presented in our study of the Neilsen School area in
response to the letter and petition submitted by Ms. Linda Carter.
rah
157-026M.2MD