HomeMy WebLinkAbout8.1 Police Contract Evaluation ` CITY OF DUBLIN
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: March 2, 1987
SUBJECT Police Services Contract Evaluation
EXHIBITS ATTACHED Enforcement of State Laws and City Ordinance
- Agreement ; 1986 Calendar Year Report ; Police Contract
Evaluation Form;
RECOMMENDATION V . Receive Evaluation and Make Appropriate Comments .
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FINANCIAL STATEMENT: See Below.
DESCRIPTION In accordance with previous police contract evaluation
criteria , Staff has evaluated those police services presently provided to
the City under contract with Alameda County Sheriff ' s Department . An
evaluation form has been attached for City Council use if individual
Councilmembers wish to identify areas of improvement for the Police
Department .
QUALITY OF SERVICE PROVIDED
Patrol Service
The Sheriff ' s Department provides the City of Dublin with 13 uniformed
patrol officers and 4 patrol sergeants . One of the 13 officers is assigned
full—time to traffic enforcement . The sergeants are designated_ as watch
commanders and are charged with the full operational responsibility for any
incident occurring on their respective watch. They have been delegated
commensurate authority to properly discharge all duties . The geographical
area within the City limits is not delineated by specific beats (patrol unit
assignment) , but remain flexible . Patrol staff are expected to keep current
on all criminal activity and trends . With this knowledge , watch commanders
then "direct" the visible uniformed patrol to specific target areas to
identify , arrest , reduce , displace , and prevent crime . Watch commanders are
expected to be innovative in their deployment of personnel and equipment to
prevent crime not for the community , but rather with the community . The
department subscribes to the policing concept of "generalist" for its
uniformed officers . Each officer is capable of not only handling any and
all calls for service , but are also encouraged to conduct the immediate
follow—up investigation . The officers that represent the City , in daily
citizen contacts , are both mature and experienced . The average sergeant is
41 years of age and has 15 . 75 years of law enforcement experience . The
average Patrol officer is 35 years of age and has 10 years of , law
enforcement experience .
Shown below is a comparison of the key patrol services provided to the
community for 1986 compared with 1984 and 1985 :
1984 1985 1986
Calls for Service 21 , 822 22 , 030 23 , 997
Reports Written _ 3 , 269 3 , 218 3 , 120
Foot Patrol (Hours) 800 650 720
Arrests — All Crimes 782 962 806
Total Patrol Miles Driven 200, 570 231 , 825 187, 270
With the exception of the addition of a patrol officer designated for
traffic during 1986-87 , the Police Department ' s patrol staffing has remained
the same since July 1 , 1982 . In 1983 the City ' s population was 15 , 103. The
City ' s estimated population as of January 1 , 1987 is 18 , 600 (not including
the Camp Parks Annexation population) . This represents an increase of
approximately 3 , 500 or 23%.
COPIES TO:
ITEM NO. E. Y1
In addition to the need to serve a larger population, and geographical area,
the patrol function has had difficulty fielding 11 total cars everyday due
to vacation relief needs. Typically, the staffing level for patrol services
is as follows.
Midnight Shift (Midnight - 8 am) 1 Sgt. 2 officers
Day Shift (8 am - 4 pm) 1 Sgt. 3 officers
Swing Shift (4 pm - midnight) 1 Sgt. 3 officers
3 Sgts. 8 officers
Vacation Relief for the Sergeant position is provided by the fourth patrol
Sergeant as well as Sergeant DiFranco who is assigned to Crime Prevention
and Juvenile Investigation. Sgt. DiFranco spends approximately 100 days per
year providing patrol vacation relief. It is becoming more difficult to
rely on vacation relief assistance from Sgt. DiFranco, due to the expansion
of the Department's Community based programs.
Vacation relief, increased state mandated attendance for advance officer
training as well as an expanded patrol area and service population have
impacted the City's ability to provide a desirable level of patrol service.
As part of the 1987-88 Annual Budget Review, the City Council will be asked
to consider adding 1 patrol sergeant and 1 patrol officer to the Department.
Traffic Enforcement
In August 1986, a full-time traffic enforcement position was staffed. Prior
to the commencement of operations, the community was alerted via local news
media reports. The targeted areas for enforcement were also made public
before a single citation was issued. The objective of this unit is twofold
- enforcement and education. Due to the relatively short operational
period, it is difficult to assess the overall effectiveness of the traffic
enforcement unit at this time. However, a total of 6,179 traffic citations
were issued in calendar year 1986, which represents an increase of 28%,
compared to 1985. Although this unit is primarily assigned to traffic, the
remainder of the patrol complement concurrently enforce traffic violations
and conduct accident investigations.
Presently there are two trained traffic accident investigators assigned to
patrol and two more are scheduled to attend formal training in February
1987..
Shown below are some of the key traffic enforcement workload measures for
1986 compared to 1984 and 1985:
1984 1985 1986
Citations Issued 4,569 4, 836 6,179
Accidents Investigated 382 413 462
Injury Accidents Investigated 81 86 69
Non-Injury Accidents Investigated 300 327 392
Fatal Accidents 1 0 1
The Police Chief has recommended that the City consider the addition of
another traffic officer to focus on commercial weight violations, as well as
supplement the efforts of the existing traffic enforcement program. Staff
will be preparing a more detailed report for City Council consideration
regarding the cost/benefits of this position as part of the 1987-88 annual
budget process.
Criminal Investigation
Three sergeants are presently assigned to criminal investigations. One of
the sergeants is assigned the responsibility of investigating juvenile
related crimes, supervision of the crime prevention programs and providing
relief to the patrol function when a patrol sergeant is on vacation, ill or
in training.
The personnel assigned to investigations have considerable experience and
have done an excellent job in investigating and solving a number of cases.
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With respect to investigative procedures, the Department has recently
instituted a victims follow-up program where investigators personally
contact crime victims in the field. This procedure should help to prevent
crime in the future by having a trained investigator entering the home to
offer suggestions and crime prevention tips to the homeowner.
The staffing level for general criminal investigations is considered
adequate at this time.
Juvenile Investigation
As indicated above, a detective sergeant is presently assigned to juvenile
investigations. This position has specific responsibility for the
investigation of crimes by and against juveniles. Particular emphasis is
placed upon child abuse and sexual molestation cases. Of particular
importance is the maintenance of community oriented programs aimed at the
youth of the City of Dublin. The Department's school liaison program has
been extremely valuable in reaching out and helping those students who at a
crossroad in their life, need guidance in choosing the right path. The
Department' s truancy program is credited by reducing the total number of
truants by one-third. A similar program was established by the Pleasanton
Police Department, patterned after the program at Dublin High School. The
number of juvenile arrests are down by 73%, as compared to 1985. This
reduction is attributed to the success of the school liaison programs. It
is the Department's intent to become more involved with the youth, and to
get the youth involved at an earlier age. The level of service of this
position is adequately meeting the needs of the City and no increase in
personnel is anticipated at this time.
Narcotics Investigation
In Fiscal Year 1985-86, the City Council authorized funding for a full-time
narcotics officer. This position was filled and operating by September,
1985.
The narcotics officer has been successful in identifying and investigating
numerous narcotics dealers in the City of Dublin. Prior to the funding of
this position, most of the narcotics investigations and arrests involved
smaller street dealers.
The success of this program is somewhat evident in the favorable statistics
for 1985 and 1986 as compared to 1983 and 1984:
Narcotics Activity 1983 1984 1985 1986
Persons Investigated 35 57 84 106
Arrests 31 46 76 52
Drugs Seized ($ value) $36,221 $11,399 $61,789 $85,340
The staffing of this activity is believed to be sufficient at this time.
Community Programs
Dublin Police Services has developed and presently provides the following
programs to the community.
1. Neighborhood Watch - The City has a total of 81 Neighborhood
Watches in operation. A total of 20 new Neighborhood Watches were
added during 1986.
2 . Merchant Alert Program - As of December 31, 1986 a total of 20
merchants presently participate in six (6) interlinking alert
lists. The Department's goal for 1987 is to expand the number of
participating merchants to 100.
3 . Community Awareness - The Department is actively involved in
informing the community regarding various public safety issues.
During 1986 the Department gave eight (8) talks to various groups
and service organizations, 12 school presentations, and 19
Emergency Preparedness Presentations.
4 . Safety Literature - The Department distributes a wide variety of
literature aimed at crime prevention. During 1986 nearly 16, 000
pieces of Safety Literature were distributed to Dubin residents
and merchants.
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As indicated to the City Council during the City Annual Goals and Objective
Meeting, the Police Chief is interested in not only maintaining the current
level of interest in these programs but also expanding programs in the area
of school liaison, drug awareness, bicycle safety and crime prevention. In
order to accomplish these goals, it will be necessary to relieve Sgt.
DiFranco completely from his Patrol Sergeant Vacation Relief
responsibilities, as discussed in the Patrol Services discussion above.
BUSINESS OFFICE SERVICES
The business office of Dublin Police Services is staffed by two Specialist
Clerks, five days per week, from 7:30 am to 5: 00 pm. Primary
responsibilities include report processing, report duplication, record
maintenance, evidence processing, evidence security, correspondence,
statistical recordkeeping and other related matters. Both positions involve
heavy public contact, both on the telephone and at the counter. As the
functions increase, consideration will be given to increasing this clerical
pool. Staffing appears adequate to meet the Department's needs at this
time.
Additional Police Services
In addition to the three positions identified above, the Police Chief has
requested consideration to add two positions to staff a Special Enforcement
Unit. As in the past, any recommended additional position will be
considered and discussed as part of the Annual Budget Process.
PUBLIC RELATIONS COMMUNICATIONS
Individual Contact with Citizens, Merchants, and Schools
Positive police contacts, to promote good public relations with all segments
of the community, has been, and will continue to be, a primary objective of
all members of Dublin Police Services. The Police Chief has frequently
received citizen calls commending the professionalism of police service
members. It is extremely important that the public's perception remain on
this high note.
Public Information Dissemination
Public service information is routinely distributed to all segments of the
community. While the major portion is disseminated via crime prevention,
the uniformed members are also responsible for distributing literature in
their daily citizen contacts, as the situation dictates.
Department Visibility and Identification
Dublin Police Services continues to maintain a profile of high visibility in
the community. In addition to mobile patrol, the foot patrol has managed to
log in excess of 700 manhours in 1986. It is Staff's opinion that the
average citizen, living within the City, clearly identifies with the police
department. Future uniform changes may help to strengthen this identity,
however, it is clearly present. The Police Chief has also received
favorable public comments with respect to the new patrol vehicles and
distinctive decal markings.
ADMINISTRATIVE SERVICES
Communication of Police Activities to Manager and Council
The on-site commander, who is operationally responsible and accountable for
all Dublin Police Services functions, is under the administrative direction
of the City Manager. Daily reports, or more often as required, are made to
the City Manager regarding operations. The Police Department also provides
a monthly police activity and statistical report to the City Manager and
City Council. The on-site commander is available to meet with any member of
the community, at any time, as the need arises. Matters relating to policy
or items of significant interest are resolved at the local level.
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Contract Administration and Cooperation
Contract administration problems have been minimal, and a high level of
cooperation has been maintained with the Sheriff's Department.
Police Service Planning
All functions of the Police Department are continually monitored for overall
effectiveness. Any change or adjustment that may be indicated is carefully
deliberated with Staff in an effort to project the impact or effectiveness
of change. It is Staff's opinion that the City must remain flexible in its '
approach and delivery of service to achieve optimum effectiveness.
The continued training of personnel is of vital importance to the good
health of any organization. At the Police Chief's request, the Sheriff's
Department has agreed to the following training for assigned staff:
1 - Lieutenant (on-site commander) attended Strategic Police Planning
course, completed November 1986
1 - Det/Sgt. attended Narcotic Officer course (80 hours) , completed
November 1986
1 - Det/Sgt. to attend Informant Maintenance course, commencing April 1987
1 - Det/Sgt. to attend Homicide Investigation course, commencing May 1987
1 - Det/Sgt. to attend Sexual Assault Investigation course, commencing June
1987
2 - Officers to attend Traffic Accident Investigators course, commencing
February 1987
3 - Officers to attend Evidence Technician course, commencing March 1987
Cost Effectiveness
In addition to those performance issues discussed above, it is important to
determine whether there are other means of providing the same or a higher
level of police service at a lower cost. In studying the cost effectiveness
of the contract, it appears that the only viable alternative at this time to
the contract would be to provide the service with City employees.
As shown in the analysis below, contract police services is clearly more
cost effective than providing the service with in-house employees, at this
time.
ANALYSIS - FULL SERVICE POLICE DEPARTMENT VS. CONTRACT POLICE DEPARTMENT
Personnel Costs
In comparing personnel costs, Staff assumed that the City would have to pay
wages and benefits at least equal to those paid to County personnel. It is .
assumed that the City would have to compete in the same labor market for
police staff.
Although the individual personnel costs would be the same, the total
personnel costs would be higher for the following reasons:
1) Sworn Personnel - Due to the hazardous nature of police service, police
officers will occur occasional injuries. The City's present contract
provides that the County is required to replace an officer who is ill or
injured in excess of 10 days with another officer. If the City had its own
police officers, the City would have to incur the worker's compensation
expense of an injured officer and at the same time, experience a reduced
level of manpower. For serious work related injuries, the costs to the City
would be significant.
The County also provides to the City additional backup for emergency or
major events which the. City does not have adequate on-site staff to cover.
These additional officers are provided to the City at no cost. A good
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example of the provision of this service occurred during coverage of planned
cruising events .
Cost - It is difficult to determine what the additional cost to the City
would be and/or the reduced level of service as a result of providing police
services with City employees . There would be a definite increase in costs
to the City and a reduced level of service when compared to the City ' s
current contract with Alameda County.
2) Civilian Personnel - The County presently provides the City with 2
Specialist Clerks who are stationed at the Dublin City Offices ; and . 1 Full
Time Equivalent (FTE) Supervising Clerk and .5 (FTE) Data Input Clerk who
are located at Eden Township Station. If the City were to assume all police
civilian services , the City would have to hire a total of 3 civilian
employees to cover the necessary business office and records functions.
This would represent a . 4 (FTE) position more than the City presently funds .
Cost - The estimated additional cost of having City employees perform this
function would be approximately $14, 000 per year more than the City
presently pays .
Dispatch Services
The City anticipates that it will be charged approximately $115 , 000 for
Dispatch Services for Fiscal Year 1986-87 . Dispatch services include
broadcasting calls and details , answering phones , running and confirming
warrants , running license numbers , monitoring for emergency traffic and
notifying other agencies as needed.,
If the City were to provide dispatching services.onsite within the City with
City employees , the cost for providing these services on a 24 hour basis
would be as follows :
ITEM ANNUAL COST
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Communications Equipment
Capital Cost ($170, 000 - $213, 000)
Financed and amortized over 7 years $ 31 ,800 - $ 39 , 800
Maintenance $ 6, 500
Personnel
2 Dispatchers 24 hours per day would
require 10 Dispatchers - Annual Cost $306,000
Estimated City Dispatch Cost $344, 300 - $352, 300
Contract Dispatch Cost $115 ,000
Additional Cost of City Dispatch $229 ,300 - $237 ,300
* Depends upon sophistication of equipment purchased.
Indirect Costs
The County presently charges the City $73, 240 in indirect costs and $7 , 000
for insurance costs . A full service city police department would make it
necessary for there to be additional staff in the City Manager ' s Office
and/or Administrative Services Department. The estimated cost of this
additional staffing would be approximately $25, 000 per year . This staff
would handle the additional personnel , recruitment and finance workload that
is generated by police employees .
The provision of police services with City employees would require insurance_
coverage under the ABAG Plan. The ABAG Risk Manager has estimated
additional insurance costs to the City equal to $10, 000 of premium for every
$130,000 of payroll . Using this formula, the City would incur approximately
$70, 000 per year in additional insurance costs. A comparison of these
indirect costs is shown below:
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Contract
Indirect Cost $ 73, 240
Insurance Cost 7 , 000
Total $ 80 , 240
City
Indirect Cost $ 25 , 000
Insurance Cost 70 , 000
Total $ 95 , 000 •
Cost — The additional cost for indirects and insurance for City provided
police department would be approximately $ 14, 760 more than the City
presently pays .
Summary of Costs
Based on the above comparison, the additional cost to the City of operating
a full service city police department would range from approximately
$258 , 000 per year to $266 , 000 per year more than the current contract cost
with Alameda County .
OVERALL PERFORMANCE
The overall performance of Dublin Police Services is of the highest caliber .
This statement is predicated upon daily personal contacts and review of work
performance and evaluation of statistical data.
Assigned personnel are mature and share a broad and diverse law enforcement _
background . Each officer is proud of their position with Dublin Police
Services and endeavors to achieve optimum performance . There also exists a
special camaraderie that lends itself to excellent employee morale . The men
and women assigned to Dublin Police Services clearly identify_ with the
community and have become very much a part of that community, irrespective
of where they may actually reside .
Some of the overall accomplishments for 1986 include : continued
responsiveness to the business and residential community with respect to
their concerns and timely delivery of service ; the culmination of successful
criminal investigations indicated by high numbers of arrests , closed cases
and recovered stolen property ; development and continued maintenance of
juvenile programs designed to counsel and assist troubled youths ; targeting
areas requiring special traffic enforcement ; furnishing a speakers bureau
for community groups ; successful interfacing other city functions and other
governmental agencies .
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. AGREEMENT
ENFORL__;NT OF STATE .LAWS AND CITY ORD: ._ACES
• . THIS AGREEMENT, made and entered into this. lst day of July, 1986, by and
between the COUNTY OF ALAMEDA, hereinafter referred to as "COUNTY", and the
CITY OF DUBLIN, hereinafter referred to as "CITY";
- RECITALS: .
(a) The CITY was incorporated on February 1 , 1982, and has requested that •
the Sheriff of the -COUNTY of Alameda continue to provide law enforcement
services in the enforcement of State laws within the area of the CITY until
June 30, 1989.
(b) The CITY is desirous of contracting with' the COUNTY for the
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enforcementby the Sheriff of CITY police ordinances within the area of the
CITY until June 30, 1989.
(c) The CITY and COUNTY may review annually, in May of each year, the ' -
level of service provided within the CITY and mutually agree on appropriate
adjustments.
(d) The CITY and COUNTY agree that there shall be annual cost-of-living
adjustments and operational cost increases. Annual cost-of-living adjustments
shall include, but are not limited to, salary increases granted by the COUNTY.
The COUNTY shall review and update annually, in May of each year, the cost
of providing services to the CITY and provide the CITY with projected cost
adjustments. "
THEREFORE, THE PARTIES HERETO AGREE AS FOLLOWS:
I. SERVICES TO BE PERFORMED
(a) The COUNTY agrees, through the Sheriff of the COUNTY of .
Alameda, to enforce CITY police ordinances and State laws within the corporate
limits of CITY to the extent and in the manner hereinafter set forth.
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-The enforcement of such municipal police ordinances shall be in
connection with, and as an incident to, the performance of the Sheriff's law
• enforcement functions within the area of the CITY.
• The level of enforcement services shall be that same basic
level of service _as shown on the organization chart attached hereto 'as
- Exhibit A and 'made part hereof by this.`.reference.
'On an annual basis, the CITY shall review the desired_ level of
enforcement services with Sheriff's Department representatives. ., Exhibit A -
shall reflect the number of personnel assigned pursuant to the' terms of this
agreement. _ Exhibit A may be modified on an annual basis to reflect desired
r:hanges in the level of service. In no case shall the level of service
. provided be less than that which is provided to the unincorporated area. The '
. COUNTY shall strive to meet the requested level of. service, provided that. the
. request would- not be detrimental to the provision of adequate police .
enforcement.
When the CITY requests a modification to Exhibit A which . '. .
requires additional personnel, the COUNTY shall make every effort to provide -
said personnel within ninety (90) days. If the assignment will be delayed, ' •
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the COUNTY shall notify the CITY of the .anticipated date in which the -
additional _personnel will be assigned. Said notice shall also indicate the
reasons why a delay is encountered: '
The CITY may request to meet with the Sheriff or his designated
representative to provide input on the selection -of-,the On-Site Commander. '
.The input shall focus on the type of background, experience and other factors
which are pertinent to the provision of services pursuant to this contract.
The actual selection and assignment shall be at the sole discretion of the
Sheriff. I',
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The rendition of such service, the standards of performance,
the discipline of :officers, and other matters incident to the performance of
• such services and the control. of personnel so employed, shall remain in the
COUNTY. In the event of dispute-between the .parties as to the extent of the
duties and functions to be rendered hereunder, or the -level or manner of
performance of such service, the. determination thereof -made by the Sheriff of
the COUNTY shall be final and conclusive as between the parties hereto.
Services performed hereunder shall not include the supplying of crossing
guards.
(b) To facilitate the performance of said functions, it is hereby -
' agreed that the COUNTY shall have full cooperation 'and assistance from the
CITY, its officers, agents and employees.
(c) For the purpose of performing said functions, COUNTY shall
furnish and Supply all necessary labor, supervision, equipment, communication .
facilities; and .supplies necessary to maintain the level of service to be
rendered hereunder.. •
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(d) Whenever the COUNTY and CITY mutually agree as' to the necessity
for any such COUNTY officer or department to maintain administrative ,
headquarters in the CITY, CITY shall furnish .at its own cost and expense all •
necessary office space, furniture, and furnishings, office supplies,
janitorial service, telephone, light, water, and other utilities. In all ,
instances where special supplies, stationery, notices, forms and the 'like must .
be issued in the name .of the CITY, the same shall be supplied by the CITY at -
its expense.
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• 'It is expressly understood that in -the event a local administrative office
is maintained in the CITY for any such COUNTY officer or department, such
quarters maybe used by the- COUNTY officer or department in connection with
_ .the performance of its duties .in •territory. outside of the CITY "and adjacent
thereto, provided, however, that the performance of such outside duties shall -
. not be at any additional cost to the CITY. : The COUNTY shall reimburse the
CITY for the cost of providing such facilities to the extent that such '
facilities are -used for activities outside the .City of Dublin. . (This
paragraph is not operative under mutual aid response. ) , • -
The COUNTY agrees to provide four (4) unmarked vehicles
' 'equipped with police communications and safety equipment. The age and _
condition of the cars shall -be comparable to vehicles used for -similar. duties
in the unincorporated area of the COUNTY.
The CITY shall pay-5-to the COUNTY a monthly lease cost which is
established on an annual basis.' Also, there shall be an additional charge for
• maintenance based on the number of miles of service the vehicle is used.
The CITY, shall have the ability to terminate the- lease of the
vehicles during .the term of this agreement, provided that the CITY notifies .
the COUNTY in writing no later than April 1st. The lease shall be terminated
on the 30th day of June following the notice, unless the two parties mutually
agree to a different date.
(f) The COUNTY agrees to replace police or civilian personnel
assigned to the CITY who have been absent from duty for more than ten J10) •
working days as a result of illness or injury. Replacement shall occur at the •
end of the ten (10) day period during' which the employee was absent.
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(g) The COUNTY will continue to provide training related to the
provision of municipal police services to personnel assigned to Dublin. .
II. LIABILITY
(a) All persons employed in the performance of such services and
functions for CITY shall be COUNTY employees, and no CITY employee as such
shall be taken over by COUNTY and no person hereunder shall have any CITY
pension, civil service, or other status or right.
(b) CITY shall not be liable for any liability for the direct
payment of any salary, wages; or other compensation to any COUNTY personnel
.performing services hereunder for CITY, or any liability other than that
provided, for in this agreement.
Except as herein otherwise specified, CITY shall not be liable
for compensation or indemnity to any COUNTY employee for injury or sickness
arising out of his employment.
(c) The CITY will assume liability and pay cost of defense and hold
the COUNTY harmless from loss, costs or expenses caused by the negligent or.
wrongful act or omission of CITY officers, agents and employees occurring in
the performance of this agreement. In addition, when liability arises
pursuant to Section 830, et seq. , of the Government Code, by reason of a
dangerous condition of public property of the CITY, the CITY shall assume
liability and pay cost of defense and hold the COUNTY harmless from loss.,
costs or expenses caused by the negligent or wrongful act or omission of CITY
officers, `agents and employees, whether or not arising in the performance of
an agreement between the parties hereto.
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(d) The COUNTY will assume liability and pay cost of defense and
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hold the CITY harmless from loss, costs or expenses caused by the negligent or
wrongful actor omission of COUNTY officers, agents and employees occurring in
the performance of this agreement. In addition, when liability arises
pursuant to Setion 830, et seq. , of the Government Code, by reason of a
dangerous condition of public property of the COUNTY, the COUNTY shall assume
liability and pay cost of defense and hold the CITY harmless from loss, costs
or expenses caused by the negligent or wrongful act or omission of COUNTY
officers, agents and employees, whether or not arising in the performance of
an agreement between the parties hereto.
III. INSURANCE
Whatever insurance agreement between CITY and COUNTY is in effect
during the term of this contract shall apply hereto and is fully incorporated
herein by reference.
• IV. COST AND BILLING PROCEDURES
(a) CITY shall pay for actual cost of services provided under this
agreement at rates to be determined by COUNTY in accordance with the policies
and procedures established by the Board of Supervisors.
(b) The COUNTY shall deliver to CITY within thirty (30) days after
the close of each calendar month an itemized invoice which covers the actual
costs of all services performed during said month, and CITY shall pay COUNTY
therefore within thirty (30) days after date of said invoice.
If such payment is not received by COUNTY at the office which
is described on said invoice within thirty (30) days after the date of
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delivery of said invoice, COUNTY is entitled to recover interest thereof.
Said interest shall be at the rate of one percent (1%) per calendar month or
any portion thereof calculated from the last day of the month in which the
services were performed.
V. TERMINATION
This contract shall have an effective date of July 1 , 1986, and
shall run for a period of three (3) years ending June 30, 1989. This contract
may be modified at any time by mutual written consent or terminated upon six
(6) months prior written notice by either party.
DUBLIN POLICE SERVICES
ORGANIZATIONAL/STAFFING CHART f
ASSISTANT SHERIFF
8. 08%
ON-SITE
COMMANDER
(A)
• •PATROL DRUG ENFORCEMENT JUVENILE INVESTIGATIONS RECORD KEEPING CRIME PREVENTION
(B) (C) (D) (E) (F) (G)
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SERVICE SECTION x
(Off-Site)
.05 Supervising Clerk
.50 Data Input Clerk 1-3.
A. Full-Time On-Site Commander
B. 4 Patrol Sergeants, 13 Officers
C. 1 Detective/Sergeant
D. . 5 Detective/Sergeant NOTE: denotes assigned personnel
E. 2 Detective/Sergeants who perform services from
F. 2 Specialist Clerks off-site locations.
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G. .5 Detective/Sergeant
DUBLIN POLICE SERVICES
1986
CALENDAR YEAR REPORT
February 23, 1987
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Dear Reader:
Enclosed herein is the annual report for calendar year
1986, prepared by Specialist Clerk Mary Jane Grecco, for
Dublin Police Services_ The report tabulates police
response to crimes reported or detected within the city,
and compares 1986 ' s policing effort with the previous
year. -
The report is divided into three sections:
a. Organization and personnel data including
workload indicators and volunteer services.
b. A statistical accounting of criminal activity . .
and police response for calendar year 1986.
c. Comparison of calendar year 1986 statistics with
calendar year 1985.
A word of warning. The comparisons are shown in
percentages and can be very misleading when applied to
insignificant numbers. This report is presented as an
accounting of Dublin Police Services activities on behalf
of the City of Dublin in calendar year 1986.
Sincer y •
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John Severini
Chief of Police
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DUBLIN POLICE SERVICES
ORGANIZATIONAL/STAFFING CHART
ASSISTANT SHERIFF
8.08%
ON-SITE
. COMMANDER ("
(A)
DRUG RECORD CRIME TRAFFIC.
PATROL ENFORCEMENT JUVENILE INVESTIGATIONS KEEPING PREVENTION ENF. UNIT
(B) (C) (D) (E) .. (F) (G) (H) 1
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SERVICE SECTION
(Off-Site)
.05 Supervising Clerk
.50 Data Input Clerk
A. Full-Time On-Site Commander
B. 4 Patrol Sergeants, 1.2 Officers
C. 1 Detective/Sergeant
D. .5 Detective/Sergeant NOTE: denotes assigned personnel
E. 2 Detective/Sergeants who perform services from
F. 2 Specialist Clerks off-site locations.
G. .5 Detective/Sergeant, .5 Crime Prevention Assistant
H. 1 Officer
•
STAFFING : . •
Assigned Personnel
•
Commanding Officer John Severini, Lieutenant
Detective Sergeants - Pat Adams, Sergeant
David -DiFranco,. Sergeant
James Hodges, Sergeant
John Reasoner, Sergeant
Patrol Sergeants Clyde Archer, Sergeant
Gilbert Bates, Sergeant
Harold Estes, Sergeant
William Hillman, Sergeant
Patrol Officers Robert Atkinson, Deputy Sheriff
Chris Carmine, Deputy Sheriff
Dennis Churich, Deputy Sheriff
Robert Clouse, Deputy. Sheriff
Barney Hilliard, Deputy Sheriff -
Richard Kuwitzky, Deputy Sheriff
Glenn Moon, Deputy Sheriff
Dan Naugle, Deputy Sheriff
A.J. Nelson, Deputy Sheriff
Maryann Remell, Deputy Sheriff
Steve Roderick, Deputy Sheriff
Tony Sparks, Deputy Sheriff
Traffic Officer - Dennis Atkinson, Deputy Sheriff
Clerical - Elaine Grealis, Specialist Clerk
Mary Jane Grecco, Specialist Clerk
Crime Prevention William Leach, Part-time Assistant
Years with the Department
Sergeants Total years all sergeants - 126
Average years per sergeant - 15.75
Average age per sergeant - 41
Deputies Total years all deputies '•- .130
Average years per deputy - 10
Average age per deputy - 35
-2_
STAFFING (continued)
Average Vacancies
Badge - 0
Civilian - 0
Complement
Badge - . 22
Civilian - 2. 5
Terminations
Badge - 0
Civilian - 0
Resignation
Badge - 0
Civilian - 0
Retirements
Badge -_ 0 •
Civilian - 0
Disability Retirements
Badge - 0
Civilian - 0
Total Separations
Badge - 0
Civilian - 0
Transfers
Badge - 7
Civilian - 0
-3-
OVERTIME
Badge
Paid Overtime Hours - 1556 .
Compensatory Hours 284
TOTAL HOURS 1840
Civilian
Paid Overtime Hours 44
TOTAL HOURS 44,-
TOTAL PAID OVERTIME HOURS 1600 .
TOTAL COMPENSATORY HOURS 284
TOTAL HOURS ;1884
LEAVES
Total Number of Leaves Granted
,Badge - 0
Civilian - 0
•
Military Leaves
- 0
Civilian - 0
Number of Military Leave Days Granted
Badge - 0
Civilian - 0
Industrial Leave - Total Number of Industrial Leave Days off
Badge - 30
Civilian - 0
Total Number Industrial Leave Cases Reported
Badge - 2
Civilian - • 0
-4-
LEAVES (continued)
Sick Leave Days Off Number Days Pier Employee Per Year •
Badge 92.5 ` - 4
Civilian 12.0 6
ASSIGNED VEHICLES
Patrol - Miles Driven - 187,270
Investigations - Miles Driven - 60,765
TOTAL MILES- .DRIVEN 248,035
VEHICLE ACCIDENTS
Administration •- 0 Preventable - 0
Patrol - - 0 Non-Preventable - 0
Investigations - 0
CRIMINAL ACTIVITY
Patrol Activity
Service
Calls for Service 23,997
Reports Written 3 ,120
Field Interview Cards 699
Bicycle Cards Made
(Stolen=79; Abandoned=54) 81 .
Foot Patrol 720 hours
0
-5-
CALENDAR YEAR 1986 STATISTICAL ACCOUNTING
•
CRIMINAL ACTIVITY (continued)
Part I Offenses • Reported
Murder .: 2
Aggravated Assault 17
Robbery 12
Rape 1
Theft 448 .
Burglary 169 .
Stolen Vehicles 75
Arson 2
SUB-TOTAL 726 "
Other Offenses (Includes Misdemeanors) 1 ,097
Total Offenses 1 ,823
Property Value `
Value of Property Stolen $550,627 _
Value of Property .Recovered $100,048 '
Investigations
Cleared Cases,
Property Crimes - •Suspect/Adult Suspect/Juvenile
Assigned 382
Closed 108 71 23
Other 36
Closure Rate: 28%
Checks
Assigned 125
Closed 151 . 136 2
Other . ,30
Closure Rate: 121 %
Persons Crimes
Assigned 185
Closed . 138 75 91
Other 24
Closure Rate: . 75%
•
•
-6-
INVESTIGATIONS (continued)
Cleared Cases (continued)
Narcotics Suspect/Adult Suspect/Juvenile
Assigned 106
Closed . 106 95 11
Other 0
Closure, Rate: 100E
NARCOTICS
Investigations Adult Juvenile
Male 75 4
Female 26 1
TOTAL . 1 01 . 5
Arrests Adult Juvenile
Male 41 . : 3
Female 8 0
TOTAL 49 3
Illicit Drugs Seized Quantity •
Heroin 0
Cocaine (grams) 131
Methamphetamine (grams) 102
Marijuana (grams) 932
Marijuana (cigarettes) 27
Marijuana (plants) 24
Hashish (ounce) 1
LSD (tablets) 145
TOTAL STREET VALUE - $85,340.00 - -
•
•
=7_
•
•
ARRESTS/COMPLAINTS ADULT JUVENILE TOTAL
On-View Felonies, Patrol 66 5 71
On-View Felonies - Investigations 30 7 37
Warrant Felonies - Patrol" 18 0 18
Warrant Felonies '- Investigations 4 0 4
On-View Misdemeanors - Patrol 342 15 357
On-View Misdemeanors - Investigations I 5 3 8
Warrant Misdemeanors - Patrol .245 0 245
Warrant Misdemeanors - Investigations 1 0 1
Notice to Appear - Felony" - Patrol 13 - 13
Notice to Appear - Felony - Investigations 3 3
Notice To Appear - Misd. - Patrol 49 '49
Notice to Appear - Mids. - Investigations 0 0
TOTAL ALL ARRESTS 806
Complaints 'Filed - Felony - Patrol 70
Complaints Filed - Felony - Investigation ' 65
Complaints Filed - Misdemeanor - Patrol 640
Complaints Filed - Misdemeanor •- Investigation 67
Total Complaints Submitted - Patrol '710
Total Complaints Charged Patrol 503
Total Complaints Submitted - Investigation 132 -
Total Complaints Charged - Investigation 91.
TOTAL ALL COMPLAINTS SUBMITTED " 842
TOTAL ALL COMPLAINTS CHARGED _ 594
-8-
•
•
TRAFFIC
Drunk Driving Arrests Adult Juvenile Total
Male 114. 5 119
Female 19 0 19
TOTAL 138
Citations Issued
Parking 1 ,237
Mechanical 1 ,196
Moving 3 ,746
TOTAL CITATIONS ISSUED 6,179
Accidents Investigated (Includes Private Property)
Fatality Accidents 1
Injury Accidents (persons injured - 104) 69
Non-Injury Accidents 392
TOTAL ACCIDENTS 462
Accident Types (Excludes Private Property)
Auto/Pedestrian 7
Auto/Bicycle . 10
Fixed Object 28
Parked Vehicle 24
Vehicle/Vehicle 286
Accident Causes (Excludes Private Property) .
Drunk Drivers (DUI) 17
Speed 110
Unsafe Turns • - 56
Mechanical 0
Traffic Signals (Fail to Obey) 22
Other 98
-9-
CRIME PREVENTION
Residential Safety
Neighborhood Watch Meetings • 29
Number of Persons Attending 479
Number of Neighborhood Watches in Operation 81
Operation I.D. Programs Initiated - Required
Part of Neighborhood Watch 46
Security Surveys Conducted - Self-Conducting
survey given to each Neighborhood Watch
member residence 495
Merchant's Program
Merchant' s Alert Program - 20 merchants formed '
into six( 6) interlinking alert lists
Security Surveys Conducted 10
• Community Awareness Program
Radio Community Service Messages 0
Television Community Services Messages 0
Newspaper Community Service Messages _ 15
Interviews 20
School Presentations (1 , 483 persons in attendance) 12
Group Talks and Service Organizations (Except Neighbor-
hood watch) (281 persons in attendance) 8
Earthquake Preparedness Presentation (440 persons in
attendance) 19
Safety Literature Program •
Crime Prevention Material Distributed at Group Talks
ti or by Patrol 5,510
Neighborhood Watch Groups - 495 packets with 14 items
per packet 6,930
Merchant' s Alert - 25. packets with 4 items per packet
and Merchant Alert Newsletter 100
Commercial Shoplifting Prevention Material 350
Crime Prevention Information Rack (located in front
offices of Dublin Police Services and Dublin Library) 2,750
Special Mailing by City of Dublin 65
TOTAL MATERIAL DISTRIBUTED •- 15,705
Environmental Design Reviews 100
-10-
SERVICE SECTION _
Citizen Inquiries
Telephone Calls 25,110
Walk-Ins 1 ,926
O
Records
Reports Processed 3,120
• Supplemental Reports Processed 2,439 .
Alpha Cards Processed 5,255
Field Interview Cards Processed 699 -
Bicycle Cards Processed 81
Bicycles Processed for Auction . _ 0
Insurance Company Verifications Sent 629
Total False. Alarms Responded to: 554
Residential 30
• Commercial 524
Total Pieces of Evidence Processed . . . 1 ,034
Permits Issued
Bingo Permits 2
One-Day Liquor License Permits . 22
Gun Dealer Permits 3
Explosive Sales Permits 2
Dance Licenses 0
Massage Permits 0
Second-Hand Goods Permits 0
Parade Permits 3
Peddlers Permits 0
VOLUNTEER PROGRAM
•
Reserve Officers 1 ,418
Volunteer/Clerical 0
Crime Prevention/Clerical 18
Cadet Program 80
TOTAL VOLUNTEER HOURS 1 ,516
•
•
-12-
•
JUVENILE ACTIVITY
Arrests Felony Misdemeanors Total
Male 24 41 65
Female 4 26 30
TOTAL 95
Notice to Appear
Male 40
Female 25
TOTAL 65
Traffic Citations Issued 506
•
•
-13-
•
•
MAJOR WORKLOAD INDICATORS
Calendar Year Comparison
Percentage
1985 . 1986 Increase/Decrease
CALLS FOR SERVICE 22,03.0 .. 23,997 - 9%
REPORTS WRITTEN 3,218 3,120 (3%)
CITATIONS ISSUED 4,836 6,179 28%
ACCIDENTS INVESTIGATED 413 462 12%
TOTAL 30,497 33,758 11 %
•
-14-
CALENDAR YEAR COMPARISON
CALENDAR YEAR COMPARISON
•
Percentage
1985 1986 Increase/Decrease
PERS
Overtime
Badge 1191.5 , 1556 31%
Civilian 46.5 44 (06%)
Compensatory Time
Badge 245.5 284 15%
Sick Leave Days (Per Employee)
Badge 5 4 (20%)
Civilian 4 6 50%
• Military.Leave Requested 1 0 (100%)
Military Leave Days Granted 21 0 (100%)
Industrial Leave Cases Reported 1 2 _ 50%
Industrial Leave Days Off 43 30 (30%) .
CRIMINAL ACTIVITY
Part I Crimes
Murder 0 2 200%
Forcible Rape 2 1 (50%)
Assault to Rape Attempt 0 0 0
Robbery with Firearm 9 10 11% -
Robbery with Knife 3 0 (100%)
Strong-Arm Robbery 4 2 (50%)
Assault with Firearm 6 1 • (83%)
Assault with Knife 1 3 • 200%
Assault with Other Weapon : 7 7 0
Assault with Hands/Feet • • 6 6 0
Burglary - Residential 86 80 (07%)
Burglary - Commercial 69 89 29%
•
Arson 5 2 (60%)
TOTAL MAJOR PART I CRIMES . 198 203 3%
-15-
. CRIMINAL ACTIVITY (continued) Percentage
- 1985 1986 Increase/Decrease
Part I Crimes (continued) .
Theft - Pocket-picking 3 . . 4 33%
Theft - Purse-Snatching 5 20 300%
Theft - Shoplifting 151 • 131 (13%) .
Theft - From Motor Vehicle 120 124 3%
Theft - Motor Vehicle Accessories 6 10 67%
Theft - Bicycles 29 20 (31%)
Theft - From Building 26 • - 20 (23%) .
Theft - From Coin Op. Machines 5 • 4 (20%)
Theft - All other 113 115 - . 2%
Stolen Automobiles 37 , 48 30%
Stolen Trucks/Buses 15 15 0
Other Vehicles Stolen 18 12 (33%)
TOTAL PART I CRIMES 726 726 0
Other offenses 1 ,182 1 ,097 (07%)
TOTAL ALL OFFENSES 1 ,908 1,823 (4%)
NARCOTICS INVESTIGATIONS
Male Adult Arrests - 38 41 8%
Male Juvenile Arrests 15 3 (80%) .
Female Adult Arrests 16 8 (50%)
Female Juvenile Arrests . 9 0 (100%)
TOTAL 78 52 (33%)
•
• ILLICIT DRUGS SEIZED
Heroin 0 0 0
Cocaine (grams) 47 131 . 178%
Methamphetamine (grams) 58 102 76%
Marijuana (grams) 1975 932 (53%)
Marijuana (cigarettes) 35 27 (23%)
Marijuana (plants) 3 24 700%
Hashish (grams) 124 1 (99%)
PCP (grams) 1 0 (100%)
LSD (tablets) 0 . 145 100%
TOTAL STREET VALUE $61,789.00 85,340.00 38%
-16-
•
•
Percentage
1985 1986 Increase/Decrease
ARRESTS
PATROL
Adult Felony 119 . 84 (29%)
Juvenile Felony 45 18 (60%)
Adult Misdemeanor 577 587 2%
Juvenile Misdemeanor 146 64 (56%)
INVESTIGATIONS
Adult Felony 43 34 (21%)
Juvenile Felony . 17 10 (41%)
Adult Misdemeanor 12 6 (50%)
Juvenile Misdemeanor 3 3 0
SAL ALL ARRESTS 962 806 (16%)
COMPLAINT'S
TOTAL COMPLAINTS SUBMITTED "
Misdemeanors - Patrol 480 640 33%
Felony - Patrol 56 - 70 25%
Misdemeanors - Investigations 49 67 37%
Felony - Investigations 52 65 25%
TOTAL COMPLAINTS SUBMITTED 637 842 32%
TOTAL COMPLAINTS CHARGED
Patrol 408 503 23%
Investigations 76 91 20%
•
TOTAL COMPLAINTS CHARGED 484 . 594 23%
CLEARED CASES
Property
Assigned 478 382 • (20%)
Closed 223 108 (52%)
Closure Rate 47% 28% • (40%).
Checks
Assigned 197 125 (37%)
Closed 248 151 (39%)
. Closure Rate 128% 121% (05%)
-17-
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8• u b4
TRAFFIC (continued)
Percentage
1985 1986 Increase/Decrease
Accident Causes_
(Excludes Private Property)
Drunk Drivers (DUI) 11 17 . 55%
Speed. 123 110 (11%)
Unsafe Turns 47. 56 19%
Mechanical : 1 0 (100%)
Traffic Signals (Fail to Obey) 33 22 (33%)
Other 103 98 , (05%) •
Drunk Driving Arrests
Male Adult . . 107. 114 7%
Female Adult 12 19 58%
Male Juvenile 0 5 500%
Female Juvenile 0 0 0
Total Drunk Driving Arrests 119 138 16% _ ,.
Cum PREVENTION
Residential Safety • .
Neighborhood Watch Meetings 69 29 (58%)
Number of Persons Attending 1037 479. (54%)
Number of Watches in Operation 61 81 33%
Security Surveys Conducted 940 495 (47%)
Merchant's Program
Merchant's Alert Program .23 20- (13%) .
Community Awareness Program
Radio Community Services Messages 5 0 (100%)
Television Community Service Messages 12 0 (100%)
Newspaper Community Service Messages 4 15 . 275%
Interviews 12 20 67%
School Presentation 3 .12 300%
Group Talks and Service Organizations 8 8 0
Earthquake Preparedness Presentation 0 19 1900%
CRIME PREVENTION (continued) Percentage
1985 . 1986 Increase/Decrease
Safety Literature
Crime Prevention Material 2463 5510 124%
Neighorhood Watch Groups 13166 6930 (47%)
Merchant's Alert 68 . 100 47%
Commercial Shoplifting 250 350 40%
Crime Prevention Information Rack 3320 2750 • (17%)
TO'T'AL SAFETY LITERATURE RRE 19267 15640 (19%)
SERVICE.SECTION
Citizen Inquiries
Telephone Calls 16080 25110 56% -
Walk-Ins 1856 1926 4%
Records.
Reports Processed 3218 3120 (03%)
Alpha Cards Processed 551.0 5255 . (05%)
Field Interview Cards Processed . 787 699 (11%)
Bicycle Cards Processed 133 81 (39%)
Bicycles Processed for Auction 64 0 (100%)
Insurance Company Verification Sent 521 . V 629 21%
Total False Alarms Responded to: . 599 554 (08%)
Residential 16 30 88%
Commercial 583 . 524 (10%)
Total Pieces of Evidence Processed 780 1034 33%
Permits
Bingo Permits 3 V 2 (33%)
One-Day Liquor License Permits 23 22 . (04%)
Gun Dealer Permits 1 3 . 200%
Explosive Sales Permits 1 2 ' 100%
Dance Licenses 0 0•. - 0
Massage Permits 0 0 0
Second-Hand Goods Permits 1 0 (100%)
Parade Permits 3 3 V 0
Peddlers Permits 0 . 0 0
VOLUNTEER PROGRAM '
Reserves 2591 1418 (45%)
Volunteer/Clerical 312 0 V " (100%)
Crime Prevention/Clerical 286 18 , (94%)
Cadet Program 202 80 (60%)
Total Volunteer Hours 3391 . 1516 (55%) "
-20- ' .
JUVENILE ACTIVITY Percentage
1985 1986 .; Increase/Decrease
Arrests
Male Felony 57 24 (58%)
Female Felony 5 ; 4 . (20%)
Male Misdemeanor 113 - .41 (64%)
Female Misdemeanor 36 26 (28%)
Total Juvenile Arrests 211 95 (55%)
Notice to Appear
Male 104 40 (62%)
Female 34 25 (26%)
Total Notice to Appear 138 65 (53%)
Traffic Citations Issued 313 506 62%
-21 -
- V VL ICE" SERVICES CONTRACT .
- ' EVALUATION FORM
' 1. Quality of Service Provided -
: - Needs
Excellent Adequate Improvement
• a. - Patrol Service .
b. Traffic Enforcement - .
c Criminal Investigation •• .•
. d. Juvenile Investigation :.
- e. 'Narcotics Investigation ..
f. Community Programs
(1) Crime Prevention •
(2 ) Bicycle Safety .
(3 ) School Liaison .
g. . Business Office Services ; . _ -
Comments .
•
•
- h. What. additional Police services or programs, if -any, need to be . .
provided?
2 . Public Relations and Communication '
a. Does the Police Department trough patrol' service and community
programs_ make enough contactwith the following groups? - !' .
'.Excellent ' Sufficient Insuficient. ;
. • . ', Contact Contact . . • Contact
Citizens
Merchants . , -
Schools
•
y. .
•
f
/) 5.
Pb. Is the Police Department effective in, its a sentation and
• dissemination of information to the public?
Effective
Not Effective.
c . Has the Police Department done an' effective job in increasing the
visibility and identification of police service with the City of
Dublin?
Effective
Not effective
Comments.
•
3 . Administrative Services
a. Is there sufficient communication of police activities to:
Need
Excellent Adequate Improvement
City Manager
City Council •
b. Does the Police Department Administration administer the contract •
in an effective manner and with a spirit of cooperation?
Yes .
• Needs Improvement
c . Does the Department adequately identify and communicate the
• police service needs to the City?
• Yes
No
Comments
Overall Performance.
•