HomeMy WebLinkAbout4.05 Shannon Center Renovation CITY .OF DUBLIN
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: January 25, 1988
SUBJECT • Shannon Center Renovation Architectural
Services
EXHIBITS ATTACHED A. Request For Proposals
RECOMMENDATION. 1 . Approve RFP for Shannon Center
Renovation
2. Authorize Staff to Advertise for
, N/ Consultants
FINANCIAL STATEMENT : $195,800 is available in the 1987-1988
Update to the Five Year Capital
Improvement Plan
DESCRIPTION • At the June . 23 , 1987 meeting of the
Dublin ° City Council, the Council adopted the proposed 1987-1988
update to the Five Year Capital Improvement Plan. Included for
funding was Phase I of the Shannon Center Renovation.
Staff has prepared a Request For Proposals for Architectural
Services for the Shannon Center Renovation (Exhibit A) . It is
staff's recommendation that the council take the following action:
1 . Approve Request For Proposals for Shannon Center
Renovation
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2. Authorize staff to advertise for consultants
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COPIES TO:
ITEM NO. 174c. 1
REQUEST FOR. PROPOSALS _
TO PROVIDE ARCHITECTURAL SERVICES
SHANNON COMMUNITY CENTER RENOVATION
Closing Date for Submittal of Proposals: 29, 1988
Contact Person: Diane Lowart
Director of Recreation
City of Dublin
P.O. Box 2340
Dublin, CA 94568
Project Description:
The. Shannon Community Center was constructed in 1973 . ; It' is
owned by the Dublin San Ramon Services District and leased to the
City of Dublin. The facility is managed by the City's Recreation .
Department . and used for community , recreation programs and
classes. Shannon Center is 12,178 square feet, 8,408 square feet
on the upper floor and 3 ,770 square feet on the lower floor.
The upper floor contains offices, Va social hall, two meeting
rooms, . a caterers kitchen and restrooms. The lower' floor
contains a meeting room and a preschool room.
The City' has -recently completed a Building Improvement Plan Study
which focused on four main - areas of concern. These areas were
(1 ) Life Safety, (2 ) Handicapped Accessibility, (3 ) Function, as
it relates to architecture, structure, heating, ventilation, air
conditioning, plumbing and electrical systems, and (4 )
Maintenance. The study resulted in identification of
deficiencies in building design and provided recommendations for ,
needed building improvements as well as cost estimates. ,
The renovation of the Center is to be done in two phases.. Work
included in this proposal is for Phase I improvements as follows:
1 . Handicapped Accessibility - Modify the Center to
conform with Title 242 „
2. Life Safety - Modify the Center to comply with current
code regulations dealing with life safety and,. welfare
of building occupants.
3. Kitchen Upgrade - Install range, oven, microwave,
ventilation and lighting. Replace cabinets.
4. Deck Replacement - Remove entire deck and replace with.
a monolithic surfaced deck.
5. Elevator - Install an elevator including new North -
entry, courtyard access and corridor.
Scope of Work:
-Work in this proposal shall consist, of the following:
1. Based on the approved Building Improvement Plan, prepare '
preliminary plans, cost estimates and outline specifications
for review and approval by City Staff, Park & Recreation
Commission and City Council.
2 . Present preliminary construction plans for City Staff '
review. V
3 . Prepare final plans, specifications, cost estimates and bid .
documents. - •
4. Assist project manager at, the pre-bid meeting and the pre-
construction meeting.
5. Provide construction inspection.
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REQUEST FOR PROPOSALS - Shannon Community Center Renovation _
Page Two
Additional information to be provided by consultant as part of
proposal:
1. Fee schedule showing hourly rates of staff.
2. The approximate fee (ors general cost range) and a proposed
timetable for completion of the -work. The total
construction budget for the project will be between
$150 ,000 and $170 ,000,. A specific budget for this
project will be developed after selection of a consultant.
3 . , The name and qualifications of the individual proposed as
the project leader.
4. The names and brief resumes = of professionals (whether
employees or sub-consultants) who will be assigned to the
' project.
5.. A brief statement of the firm's general background,
capabilities and financial stability.
6 . A detailed statement of direct .relevant . experience with
similar projects.
7. A statement of professional liability coverage.
Information to be provided by the City:
1. Building Improvement Plan
2. Existing site information
3 . A walk-through of the Center is scheduled for Friday,
February 19 at 2: 00p.m.
Selection Process: '
'Five (5 ) copies of your proposal should be submitted to the
office of the City Manager by 12 :00 Noon, Monday, February -29 ,
1988 . , Proposals may be hand delivered . to 6500 Dublin Blvd. , .- .
Suite 205 , Dublin or mailed to P.O. Box 2340,' Dublin, CA. 94568. '
Following a review of the proposals, the City may elect to
conduct interviews with qualified firms.
The following criteria will be used in evaluating proposals:
1 . Understanding of project
2. Experience on similar projects
3 . Education and experience of key personnel
4. Ability to meet schedules
5. Quality of completed work
6 . Proposed schedule and fee
The City of Dublin may reject any and all Proposals. .
If there are any questions relating to this proposal, please
contact Diane Lowart at ( 415) 829-4932.
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