HomeMy WebLinkAbout4.11 Accept Work Slurry Seal Program
STAFF REPORT CITY CLERK
File #600-35
CITY COUNCIL
DATE:January 19, 2016
TO:
Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
Acceptance of Work – Contract No. 15-07, 2015 Annual Slurry Seal Program
Prepared by Michael Boitnott, Senior Civil Engineer
EXECUTIVE SUMMARY:
The City Council will consider accepting the Annual Slurry Seal Program (CIP No. ST5115)
which provided for the seal coating of 21 city street segments with a slurry seal, asphalt
pavement replacement of two cul-de-sacs, and crack sealing of 12 street segments that will
prolong the life of the pavement surfacing. The project was successfully completed on time and
within budget. Staff is also recommending replacing a portion of the current State Gas Tax
funding allocation to the project with available Measure B Funds.
FINANCIAL IMPACT:
Approval of the Budget Change Form will not result in a net change to the project budget or
project cost, but will replace $187,537 in Gas Tax funding with the same amount of eligible
Measure B funds.
RECOMMENDATION:
Resolution
Staff recommends that the City Council adopt the Accepting Improvements for
Contract No. 15-07, 2015 Annual Slurry Seal Program; authorize the City to release retention
after 35 days if there are no subcontractor claims; and, approve the budget change.
Submitted By Reviewed By Reviewed By
Public Works Director Administrative Assistant City Manager
Services Director
DESCRIPTION:
On August 18, 2015, the City Council awarded a contract to VSS International Inc. in the
amount of $396,116.00 for the 2015 Annual Slurry Seal Program, Project No. ST5115. The
annual slurry seal program provides for the preventative maintenance of our local streets and
roads. As streets begin showing wear and stress cracks, it is important to seal the cracks to
keep water from getting under the roadway pavement. Slurry seal is a preventative
ITEM NO. 4.11
Page 1 of 2
maintenance technique used to prolong the life of asphalt concrete surfacing. The seal coat
consists of a sand/oil mixture which seals cracks and provides a new uniform wearing surface.
The project consists of localized repair of failed asphalt concrete pavement, removal and
replacement of asphalt concrete, crack sealing, slurry seal placement and striping work.
Specifically, the project provided for the seal coating of approximately 660,000 square feet of
roadway, 16,000 square feet new asphalt pavement, and 370,000 square feet of crack sealing.
Staff has reviewed the work for Contract No. 15-07, 2015 Annual Slurry Seal Program, and
determined that the work is complete.
The City has received $97,658 of Measure B funds for Fiscal Year 2012-13 and $89,879 for
Fiscal Year 2013-14 that were not allocated to a CIP project budget. Measure B funds, unlike
State Gas Tax funds, are more restrictive with respect to when the funds are to be spent and the
type of improvements that can be funded. The improvements that were constructed by this
project are eligible for Measure B funds, and therefore, Staff recommends a budget transfer of
Measure B funds to replace an equal amount of State Gas Tax funds in the 2015 Annual Slurry
Seal Program, project ST5115.
The project cost summary is as follows:
2015 Annual Slurry Seal Program
Expenditure Budget
Current Project Budget $654,954.00
Total Budget$654,954.00
Funding Sources
State Gas Tax Fund $624,954.00
Proposed Budget Transfer Out, State Gas Tax Fund ($187,537.00)
Proposed Budget Transfer In, Measure B $187,537.00
ACTC Measure B Sales Tax: Bike and Ped. Fund $30,000.00
Total Funding Sources $654,954.00
Actual Expenditures
Construction Contract $396,116.00
Change Order #1 $52,080.00
Change Order #2 $11,698.97
Contract Services, Salary, & Testing $61,317.32
Total Expenditures $521,212.29
Remaining Balance $133,741.71
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None
ATTACHMENTS:
1. Resolution Accepting Improvements Under Contract No. 15-07, 2015
Annual Slurry Seal Program
2. Budget Change
Page 2 of 2
RESOLUTION NO. - 16
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
* * * * * * * * *
ACCEPTING THE IMPROVEMENTS FOR CONTRACT NO. 15-07, 2015 ANNUAL SLURRY
SEAL PROGRAM
WHEREAS,
on August 18, 2015, The City of Dublin entered into a contract with VSS
International Inc. to perform Contract No. 15-07, 2015 Annual Slurry Seal Program; and,
WHEREAS,
said improvements have been completed in accordance with plans and
specifications, and any approved modifications thereof, to the satisfaction of the City Engineer
of the City of Dublin;
NOW, THEREFORE, BE IT RESOLVED
that the City Council of the City of Dublin does
hereby accept the improvements, Contract No. 15-07, 2015 Annual Slurry Seal Program and
authorize Staff to file a Notice of Completion with Alameda County.
BE IT FURTHER RESOLVED
that the City Council of the City of Dublin does hereby
authorize the City Manager or his designee to release the retention, if after 35 days of filing the
Notice of Completion there are no subcontractor claims.
th
PASSED, APPROVED AND ADOPTED
this 19 day of January, 2016, by the following
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
________________________________________
Mayor
ATTEST:
_____________________________
City Clerk
CITY OF DUBLIN
FISCAL YEAR 2015-16
BUDGET CHANGE FORM
Budget Change Reference #:
City Council's Approval Required
From Un-Appropriated ReservesBudget Transfer Between FundsX
From Designated ReservesOther
DECREASE BUDGET AMOUNTINCREASE BUDGET AMOUNT
Account
AmountAccountAmount
Gas Tax Fund - Street CIP - 2015 Slurry SealMeasure B Fund - Street CIP - 2015 Slurry Seal
2201.9601.89101 (Transfer Out)($187,537)2204.9601.89101 (Transfer Out)$187,537
st5115.2201 (Funding Source)($187,537)st5115.2204 (Funding Source)$187,537
REASON FOR BUDGET CHANGE
Replace a portion of the Gas Tax funding source with Measure B funds.
1/19/2016
As Presented at the City Council Meeting
**********Finance Use Only**********
Posted By:Date:
C:\Users\agenda\Desktop\Item 4.11 attach 2.xlsx Item 4.11 attach 2.xlsx