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HomeMy WebLinkAbout3.0 Goals & Objectives Report CITY OF DUBLIN AGENDA STATEMENT CITY COUNCIL MEETING DATE: February 23, 1988 SUBJECT Report on 1987 Goals & Objectives and Consideration of 1988 Goals & Objectives EXHIBITS ATTACHED 1 ) Memorandum from City Manager dated February 16, 1988 2) 1987 Goals & Objectives Year End Report 3 ) 1988 Goals & Objectives Preliminary Ranking and ' Additional Goals Rating Form 4 ) Additional Capital Improvements RECOMMENDATION ye; Receive Report q.S 2 ) Review 1987 Goals & Objectives 3 ) Review, prioritize and adopt 1988 Goals & Objectives FINANCIAL STATEMENT: See attached Memorandum DESCRIPTION See attached Memorandum * * CITY COUNCIL - Please rank goals and submit rankings to Staff at regular City Council meeting on Monday, February 22, 1988 for compilation prior to Goals & Objectives meeting on February 23, 1988 . COPIES TO: ITEM NO. 3',F M E M O R A N D U M• TO: City Council FROM: Richard C. Ambrose, City Manager SUBJECT: Annual Goals & Objectives Review DATE: February 17, 1988 The City has annually established Goals & Objectives for the upcoming year in order that the Council, Commissions and Staff work towards a common direction in accomplishing those objectives which are most important to our community. The adoption of a Goals & Objectives Plan early each calendar year facilitates the planning and development of the City' s Annual Budget and Financial Plan, as well as the Update to the City' s Five-Year Capital Improvement Program. 1987 Goals & Objectives Report This year Staff has prepared and enclosed a recap of the 1987 Goals & Objectives adopted by the City Council in February of last year. Included with the report is an update on the status of those Capital Improvement Projects which were authorized for funding or partial funding in June 1987. Last year, a total of 87 objectives were incorporated into the Goals & Objectives Plan as adopted by the City Council . Of those objectives, 38 were given a high priority, 44 were given a medium priority and 5 were given a low priority. Shown below is a table identifying the City' s level of accomplishment of these objectives by priority: TABLE I SUMMARY OF ADOPTED OBJECTIVES LEVEL OF ACHIEVEMENT Nearly Priority Number Complete Complete Underway Ongoing No Action High 38 (100%) 22 (58%) 6 (16%) 8 (21%) 1 ( 2 . 5%) 1 ( 2 . 5%) Medium 44 (100%) 12 (27%) 4 ( 9%) 14 (32%) 5 (11%) 9 (21%) Low 5 (100%) 2 (40%) 1 (20%) 2 (40%) Total 87 (100%) 36 (41%) 11 (13%) 22 (25%) 6 (7%) 12 (14%) As indicated in the table above, the City completed or nearly completed 47 or (57%) of the total 1987 objectives adopted last year. Of the 38 high priority objectives, 28 or (74%) were completed or nearly completed. The City ' s ability to complete or make substantial progress towards the above goals was impacted by a number of issues or demands upon Staff time which occurred during the year . Staff has identified a total of 41 additional programs, assignments or objectives which were undertaken - 1 - subsequent to the adoption by the Council of the City' s Goals & Objectives Plan in February, 1987 . Shown below is a table identifying the level of achievement toward these added objectives : TABLE II SUMMARY OF ADOPTED OBJECTIVES LEVEL OF ACHIEVEMENT Complete 19 ( 46%) Nearly Complete 6 ( 15%) Underway 13 ( 32%) Ongoing 2 ( 5%) No Action 1 ( 2%) Total 41 (100%) The above additional objectives and the lack of available Staff time were the primary reasons that a total of 13 objectives were not undertaken. A total of 30 Capital Equipment or Capital Project items were approved as part of the 1987-88 Annual Budget. In addition, 3 additional Capital Projects were added during the first half of 1987-88. Of these 33 projects, the City is on schedule with 29 projects at this time . Those projects which are underway but somewhat behind schedule include: 1 ) City Entrance Signs - Underway, but behind due to lack of Staff time 2) Bus Shelters - Timing needs to be coordinated with LAVTA 3) Dolan Park - Construction underway but behind due to weather 4 ) Shannon Center Renovation - Underway, but behind due to lack of Recreation Staff time 1988 Goals & Objectives The 1988 preliminary Goals & Objectives Program includes those 1987 objectives which were either not completed during 1987, or which were completed and then expanded beyond their original scope; and those new objectives which City Staff believe deserve consideration. In addition to placing these objectives in priority order as viewed by Staff, Staff has also identified whether or not adequate resources currently exist to accomplish each objective within the upcoming year. It is Staff ' s recommendation that the City Council review the attached Goals & Objectives and prioritize each objective within each program area by giving it a numerical score that corresponds with the following priorities : 3 - High Priority 2 - Medium Priority 1 - Low Priority 0 - No Priority (Delete) As in past years, Staff has provided additional space to identify and rank any additional goals which the City Council may wish to incorporate into the 1988 Goals & Objectives Plan. - 2 - It is recommended that each Councilmember complete their ranking, including any new objectives, and submit these lists to Staff at the City Council ' s regular meeting on Monday, February 22, 1988. This will enable Staff to compile the results and facilitate a more productive Goals & Objectives Session on Tuesday, February 23, 1988. 1988-89 Capital Projects Staff has provided a comprehensive list of the capital projects which are presently included in the 1986-91 Five-Year Capital Improvement Program (see attached) , as well as a section in the 1988 Preliminary Goals & Objectives list for the Council to identify any additional projects which should be given consideration in the 1988-89 Capital Improvement Program Update. Any projects which individual Councilmembers would like to see included in 1988-89 should be included on this list and be submitted on February 22, 1988. It should be noted that Staff anticipates that the results of the Dublin School Task Force Report and the need to replace the Valley Community Swim Center deck will need to be given consideration later this Spring as part of the upcoming Update to the Five-Year CIP. Suggested Goals & Objectives Meeting Format It is recommended that the following agenda be followed at the February 23, 1988 Goals & Objectives meeting: 1 ) Hear Staff review of 1987 Goals & Objectives 2) Hear Staff presentation on 1988 Preliminary Goals & Objectives by Program Area 3) Provide opportunity for members of the public to comment on the objectives within the 1988 Program Area 4) Council prioritize objectives within each program area and discuss City' s ability to undertake objectives with existing resources . - 3 - 1987 GOALS & OBJECTIVES YEAR END REPORT Program Area/Goal Objectives for Accomplishing Goal Status I. GENERAL GOVERNMENT A. Administration High Rankin (87) Complete Design of Civic Center Construction began 1/25/88 and Commence Construction Contract calls for substantial completion 4/9/89 High Ambrose (85) Resolve Issue of Assumption of Agreement reached w/tSRSD & San Ramon. Program respon- DSRSD Services sibility for park & recreation programs assumed 1/1/88. Facility title & maintenance to be transferred 7/1/88. Fire service to be assumed by JPA 7/1/88. Medium Ambrose (85) Complete Development of a A total of 48 ordinances have been reviewed, revised & Municipal Code adopted as part of the Municipal Code Program since 1986. Since last years Goals & Objectives Session, 35 ordinances have been adopted. Nine ordinances remain to be adopted before codification can commence. Medium Thompson (86) Secure Cable TV Service for Complete. Installation to be complete by early March, Arroyo Vista 1988. Mledium Ambrose (87) Resolve sewer service problem Funding secured by Executive Director of Housing for Arroyo Vista Authority. Capacity discussion w/DSRSD to be undertaken. Anticipate completion of construction by September 1988. Medium Rankin (87) Report on Feasibility of Pilot project complete and report issued. Household Hazardous Materials County Task Force now developing an ongoing plan. Pick-up Medium Ambrose (87) Use of City Pins for Floyee No action to date. Recognition Program Medium Ambrose (85) Develop Business License Staff has met w/Chamber of Commerce Committee to discuss Ordinance Chamber concerns. No other action to date. Low Ambrose (86) Conduct Council Team Building No retreat was conducted in 1987. Retreat Low Rankin (86) Investigate Flextime Staffing in Incomplete due to changes in staffing levels the Development Services Area Low Rankin (87) Conduct a Workshop for Employers Provided complete pamphlet in Community Newsletter for Implementation of the Program Area/Goal Objectives for Accomplishing Goal Status Administration (Continued) Added: (87) Negotiate Valley High School sale Complete (87) Fbnitor & Report on Solid Waste Amendment Complete. Ongoing responsibility. Management Plan Amendment (87) Reorganize Public Vbrks Administration Public Darks Director recruitment underway. (87) Report on Fireworks Advisory Measure Report complete. Election in June. and coordinate election (87) Assume Personnel/Administrative Underway Support functions for Fire JPA (87) Work with County & other public Underway agencies on future of surplus • property at Camp Parks (87) Negotiate lawsuit settlement for 1) Enea Properties Complete 2) Pet Prevent-A-Care Complete 3) Sawmill Complete B. Finance High Mblina (85) Complete Data Processing Study Data Processing study completed and report has been made and make recommendations to City to City Council. Council authorized purchase of IBM Council regarding acquisition of hardware and software for Finance, Admin & City Clerk` ' Data Processing Equipment functions. Anticipate report to Council on remaining • Department needs as part of 1988-89 Budget. Madium Molina (85) Review Charges for Services This task is not completed. Each Department Head has rendered by all departments been asked to review those charges to determine whether there are other costs that are not being charged and to compare the existing charges with other cities. Upon receipt of that preliminary review, Finance will work with each Department Head to complete this task. Added: (87) Participate in Garbage Company Underway Rate increase proposal Program Area/Goal Objectives for Accomplishing Goal Status • (87) Develop Program for ongoing internal No action to date control review • (87) Develop Program for disposition of Complete seized vehicles (87) Develop financing plan for Civic Center Report presented to Council in December. Anticipate construction including refinance of COP issue sale by early March. 1985 COPS (87) Prepare report on Mayor's Facsimile Complete. Procedures developed and stamp Stamp ordered. C. Intergovernmental Relations Medium Ambrose (85) Joint Meeting with Liaison Committee meetings have been held with San Ramon, Representatives from Other DSRSD, Livermore, Pleasanton, Alameda County & HART. In Agencies addition, City has actively participated in Tri-Valley Council. Medium All Depts(86) More aggressively monitor Staff has monitored activities of regional agencies activities of other regional such as Federal Detention Center, BART, Alameda County, agencies LAVTA, Amador Valley School District. D. Public Relations High Rankin (87) Distribute 2 Community Sumner Newsletter distributed. Second Newsletter Newsletters publication behind schedule. Anticipated publication ', April, 1988. Medium Tong (86) Develop entry level brochure or Staff has met several times with County & other cities video tape, etc., regarding the & private production company regarding video promotional City for new businesses and tape. Anticipated completion date 9/88. residents Medium Rankin (87) Student Government Day No action to date. Medium Tong (86) Develop Program for Recognition No action to date. Lack of Staff time. Anticipated of Outstanding Development completion date 5/88. Medium Ambrose (87) Community Gift Catalog No action to date. • Program Area/Goal Objectives for Accomplishing Goal Status E. Contract Administration High Ambrose (87) Perform Contract Review for the following contracts: a. Building & Safety Completed in 1987 b. Engineering c. Animal Control " d. Vector Control e. Public Works Maintenance f. Traffic Signal Maintenance " g. Crossing Guards h. Police Services " II. COMMUNITY DEVELOPMENT A. Planning High Tong (86) Streamline Planning Application Vacant position filled. Additional design review Process by filling vacant training begun. No progress to date regarding project position in Planning, providing tracking system or applicant survey due to lack of Staff additional design review time. Computerization of records has been studied as training, developing a project part of computer study. With existing technology, may tracking system, undertake need several years to input historical data base into applicant survey, computer system. computerization of records High Tong (85) Complete Downtown Improvement Dublin Downtown Specific Plan complete. Some implemen- Plan and undertake tation strategies being applied to specific development implementation strategies proposals. Holiday banners installed in December in downtown area. Other implementation strategies need be reviewed as part of budget/capital improvement. Medium Tong (86) Site Development Review Samples collected. Medium Tong (86) Develop Environmental Guidelines Guidelines drafted. Anticipated completion July 1988. Pawn 4 Program Area/Goal Objectives for Accomplishing Goal Status Planning (Continued) Medium Tong (85) Revise Zoning Ordinance Staff has worked with consultant regarding direction and outline of revised zoning ordinance. Staff is working on revising the ordinance between planning application assignments. Anticipated completion date 12/88. Medium Tong (87) Provide Staff with City name Completed. tags Medium Tong (86) Develop Annexation/Fiscal Impact No action to date. Review Procedures Medium Tong (85) Gbrkshop with Planning Regular training workshops held with Planning Commission Commission monthly. Medium Tong (86) Report on Historic Element to No action to date. General Plan Added: Tong (87) East Dublin (Dublin Ranch) General Meeting with multiple property owners &subcommittee Plan Amendment/Specific Plan Studies to secure participation. Consultant selection process nearly completed. Tong (87) Hansen Ranch General Plan Amendment Planning Commission hearings underway. Study Tong (87) Blaylock/Gleason/Fletcher General Environmental assessment prepared. Property owner Plan Amendment Study preparing additional plans. Tong (87) Review & respond to Livermore No resolution to date. LAFCO meeting scheduled for Sphere of Influence Proposal 2/18/88. Tong - (87) Participation on Senior Housing Report presented to Council. Task Force Program • Program Area/Goal Objectives for Accomplishing Goal Status B. Building & Safety High Taugher (87) Complete sign enforcement Complete notification program High Taugher (87) Prepare report on Property Complete • Maintenance Ordinance Medium Taugher (87) Prepare an ordinance adopting Complete the 1985 Uniform Building, Plumbing, Mechanical and Housing Codes Added: (87) Prepare Spark Arrestor Ordinance Complete (87) Prepare Fire Safe Roofing Ordinance Complete (87) Negotiate Fire Sprinkler Ordinance Partially complete. Multi-family sprinklers unresolved. with development community • C. Engineering High Thompson (87) Update Dublin Boulevard To Planning Commission March 1988. Requires at least Planline, especially in the 2 Council meetings. vicinity of San Ramon Road and Regional Street High Thompson (86) Develop specific transportation Underway with General Plan Studies for Hansen/Blaylock plan for extension of properties development to the west High Thompson (86) Develop specific transportation To be done with General Plan Study for East Dublin. plan for extension of development to the east High Thompson (87) Study road connecting Golden Meeting held withproperty owners. To Planning Commission Gate Drive and Regional Street in March. Program Area/Goal Objectives for Accomplishing Goal Status Engineering (Continued) • Added: Thomson/Tong (87) Dublin Boulevard Extension (East) Staff agreement reached with County Staff regarding • alignment between SPRR & Tassajara Rd. General Plan Amendment Study authorized for this portion of Dublin Blvd extension. Plan Line Study complete on Dublin Blvd Extension between Dougherty Rd & SPRR. Environmental work nearly complete. To Planning Commission in early March. • (87) Participate in Non-Point Source Study underway. Implementation will require 2-3 years. Water Pollution Program III. CULTURE AND LEISURE Recreation High Lowart (86) Complete construction of Kolb Construction in progress with completion scheduled Park by May 1988. High Ambrose (86) Determine disposition of parks City entered into agreement with District in July 1987 and recreational facilities in to transfer parks & aquatics facilities to City. City the City which are currently anticipates that official transfer will occur on owned by DSRSD 7/1/88. City agreed to accept program responsibility. responsibility for- these facilities on 1/1/88. High Lowart (86) Secure State approval of Lease Lease approved in February 1987. Renovation began Agreement for Fallon School January 19, 1988 and should be completed by April 15, ' Multi-Use Room and complete 1988. renovation for senior center use • High Lowart (87) Expand the summer playground Complete - expanded to four sites. program to three sites High Lowart (86) Pursue development of a teen Limited progress: Summer Youth Employment Program, program and/or teen center 2 teen trips - skiing & Santa Cruz, 1 teen dance. utilizing the assistance of Dublin Teens Program Area/Goal Objectives for Accomplishing Goal Status Recreation (Continued) High Lowart (87) Develop a Field Use Policy for Draft policy approved by Park & Recreation Commission. the Dublin Sports Grounds Presentation to Council in February, 1988. High Lowart (87) Initiate a Volunteer Program Volunteers have been used for special events but no formal program established. Medium Lowart (86) Complete construction of Complete. Stagecoach Park Medium Lowart (86/87) Complete construction of Phase I construction in progress and should be Dolan Park Phase I-Design Phase completed by June, 1988. Phase II design complete. II Medium Lowart (87) Assume responsibility for Complete: Responsibility assumed 1-1-88, development aquatics programming provided of community program in progress. % orking on early Objective No. 1 is accomplished opening of pool for High School use. Medium Lowart (87) Increase utilization of Shannon No progress - rentals decreased in 1987. Center by 10% Medium Lowart (86) Commence renovation of Shannon Renovation of Shannon Park is budgeted for FY 88-89. Park and Shannon Community RFP for Shannon Center renovation due 2/29/88. Center provided Objective No. 1 Tentative start date is mid-April. is accomplished Medium Lowart (86) Investigate the need for DHS Grounds Improvement Task Force was appointed in additional outdoor recreational November 1987. Task Force will make recommendations facilities at Dublin High School to the City Council in April, 1988. Medium Lowart (86) Hire a Recreation Coordinator to Complete. • initiate senior citizen programs Medium Lowart (86) Investigate opportunities for No action to date for historical and cultural assisting in the promotion of activities. historical and cultural activities in Dublin Medium Lowart (87) Develop adult sports programs Offered adult volleyball in co-operation with with Livermore and Pleasanton. No progress on adult basketball due to unavailability gym space. Page 8 • Program Area/Goal Objectives for Accomplishing Goal Status Recreation (Continued) Medium Lowart (87) Implement a park and recrea- Limited progress. tional facility maintenance program in cooperation with the Public Works Department Medium Lowart (87) Investigate the need for Study completed in Summer 1987. Park & Recreation . resident/non-resident recreation Commission concurred with staff's recommendation fees not to institute a non-resident fee. Low Lowart (87) Introduce one new special event Complete - Easter Egg Hunt and City-wide Swap-Meet. Low Lowart (87) Investigate no fee for non-profit Review of Shannon Center Rental Policy in progress. organizations to use Shannon or Civic Center for meetings that are not fundraisers. Added: (87) Investigate Meals on Wheels Program Report presented to Council. (87) Shamrock Festival Participated in planning of 1987 Shamrock Festival. IV. PUBLIC SAFETY A. Police High Severini (87) Increase the scope of Ongoing. Program commenced on January 11, 1988, at alcohol/drug awareness program Frederiksen School. Three classes conducted per to include all grades within day over 2 1/2 weeks, to include all grade levels. within Murray School District Program will be continuing. and private schools High Severini (87) Prepare report on providing The addition of a second traffic unit has been of increased level of traffic tremendous benefit in all facets of enforcement. enforcement in residential areas Attention has been focused in those areas that and commence enforcement of generate citizen complaint and involvement; namely, conanercial weight violations schools, speeders, abandoned vehicles, & commercial vehicle weight enforcement. Also, traffic accidents have been reduced by 16%. Page 9 Program Area/Goal Objectives for Accomplishing Goal Status Police (Continued) • Medium Severini (87) Prepare a report on development Will be ready for implementation when reward of Secret Witness Program fund is created and method of payment to the secret witness is clarified. Medium Severini (87) Prepare report regarding Report completed. SEU not needed at this time. implementation of a Special Enforcement Unit for FY 87-88 Tedium Severini (87) Expand Bicycle Safety/ The enforcement portion of this program has been Education/Enforcement Program to implemented. During 1987 there were 37 citations include teens and adults issued, plus 15 warnings. We did encounter a problem in attempting to gather visual material for educational presentations. Another problem was a lack of availabl_ time for our then, one full-time traffic unit. Both these areas will be overcome in 1988 and the program • should be in full swing by September. Medium Severini (87) Work in cooperation with Department attended 3-4 meetings during 1987, hosted by Recreation Department to develop the East Bay Elder Abuse Prevention Consortium, an elderly assistance program conducted a meeting at Shannon Center with about 300 senior citizens in attendance. Crime prevention is drafting an easy reference flip directory, of local services, specifically designed to benefit elderly. Estimated completion date 8/88. Medium Severini (87) Expand Merchant Alert Watch Beginning January 1987, Merchant Alert stood at 53 Program to include 100 active members. During 1987, 7 members were lost and 57 members participants were gained, for a total of 103 active members. Medium Severini (86) Work in cooperation with No progress has been made. Planning Department to develop Commercial Lighting Standards Added: (87) Implementation of a courtesy/warning Complete citation program for minor traffic offenders Program Area/Goal Objectives for Accomplishing Goal Status Police (Continued) Added: (Continued) (87) Compilation of extensive & comprehen- Complete sive report writing guide (87) Increase neighborhood crime watches Increased by 10% (87) Implement merchant education program Reduced by 12% to reduce volume of reported check offenses (87) Implement automobile dealer education Stolen vehicles reduced 22% program to reduce number of stolen vehicles (87) Develop Zbwing Services Program Complete B. Animal Control High Rankin (86) Prepare report to City Council Meetings have been conducted. County, as lead agency, on long term solution for animal has not proceeded with a final recommendation. shelter High Rankin (87) Investigate feasibility of Investigated current methods. It is not feasible. County sponsoring low cost vaccination clinic in Dublin Medium Rankin (87) Hold special days for licensing License applications were developed and distributed animals to low-cost rabies clinic. C. Disaster Preparedness High Rankin (85) Complete Emergency Response Plan Contractor has completed plan. Requires review and adoption by City. Medium Rankin (87) Hold Disaster Simulation No progress to date. Exercise Panrn 11 Program Area/Goal Objectives for Accomplishing Goal Status V. TRANSPORTATION A. Maintenance High Thompson (85) Complete implementation of Complete. Pavement Maintenance System Medium Loweree (87) Improve response to routine Complete. Average response is 0.58 days. service requests from 3 days to 2 days Medium Loweree (86) Report to Council on Street Tree Incomplete. Researching other model ordinances. Medium Loweree (87) Implement Performance-Based Work Complete for streets. Ready to be implemented when Program and Budget for Street parks are accepted for City maintenance. and Park Maintenance Thompson/ Medium Loweree (87) Complete development of Public Draft procedures complete. Pending review by City Works Maintenance Procedures Manager's Office. Manual Added: (87) Implemented Alternative Jail Work Complete. Ongoing use of prisoners for maintenance Program activities. B. Transportation High Tong (86) Resolve issue of Downtown BART Pending release of FIR by BART. Station High Molina (87) Evaluate options for providing Completed. The decision was made to remain with the Paratransit Services for Fiscal San Ramon Services Group for providing paratransit . Year 1987-88 services in 1987-88. LAVTA,was not equipped to provide necessary services for the paratransit users in 1987-88. . High Thompson (85) Work with LAVTA to install Bus LAVTA to have report March. Shelter • Program Area/Goal Objectives for Accomplishing Goal Status Transportation (Continued) Medium Ambrose (85) Work with LAVTA to address Bus stop relocated to improve traffic flow at Dublin commuter parking problem Blvd & Regional and better coordination with BART Express alternatives, if BART Park & Bus. Commuter parking pattern redistributed, but problem • Ride lot is not approved not solved. Added: (87) BART Park & Ride Lot review and Pending negotiations (87) Measure B Project Planning Pending (87) I-580 Improvement Cost/Benefit Study To be complete in March (87) Scarlett Court Park & Ride Lot Installed review & implementation (87) Coordination of I-580 improvements Pending with Pleasanton (87) Report on San Ramon Branch Line Initial report presented (87) Assume Administration of Paratransit Responsibility complete June 1988 JPA (87) Report on County Transportation Plan Information provided to County. Report to follow in 88. n..,,..., in i:4 : SUMMARY 1986-91 CAPITAL IMPROVEMENT PROGRAM GENERAL TOTAL PRIOR PROJECT COST YEARS 1986-87 1987-88 1988-89 1989-90 1990-91 1. Police Vehicles $ 105,660 $ $ 105,660 $ $ $ $ 2. Word Processing Equipment 29,000 16,000 13,000 • 3. Copier Equipment 5,500 5,500 4. Data Processing System 320,000 80,000 120,000 120,000 5. Cable Television 55,000 Equipment/Facility 55,000 6. Civic Center 17,106,424 6,356,347 1,193,655 3,394,370 6,162,052 7. Records Management Study 20,000 20,000 Total Cost $17,641,584 $ 6,156,347 $ 1,315,315 $ 3,547,870 $6,302,052 $ 120,000 $ -0- AVAILABLE FINANCING* General Fund $ 1,568,860 $ 115,000 $ 963,360 $ 98,500 $ 392,000 $ $ Dublin Information, Inc. 12,539,749 6,241,347 351,955 3,394,370 2,552,077 Contributions from Non- 55,000 Government Sources 55,000 Tota]. Funds Available 3 e $14,163,609 $ 6,356,347 $ 1,315,315 $ 547,870 $2,944,077 $ -0- $ -0- Less Capital Improvements ( 17,641,584) ( 6,356,347) ( 1,315,315) ( 3,547,870) ( 6,302,052) ( 120,000) . -0- Surplus (Deficit) (S 3,477,975) -0- -0- -0- (S3,357,975) (S 120,000) -0- *Does not include the use of available Reserves beyond 1987-88. ii 11 1 ' 41 i ! I . ' I in I I iiit I ®I 4 ? I- I-� ( ' it, i4PyrC i Y A r 4 i r '4 �..�•Aft4,. y Al • SUMMARY 1986-91 CAPITAL IMPROVEMENT PROGRAM COMMUNITY IMPROVEMENTS • TOTAL PRIOR PROJECT COST YEARS 1986-87 1987-88 1988-89 1989-90 1990-91 1. Downtown Improvement Plan $ 114,400 $ 57,814 $ 49,700 $ 6,886 $ $ $ 2. Sidewalk Safety Repair/Bus Stop Pad/Handicap Curb Ramps 327,200 57,200 120,000 50,000 50,000 50,000 3. Dougherty Road Fencing 3,500 26,500 East Side 30,000 4. City Entrance Signs 30,000 28,000 1,000 1,000 5. Major Arterials - Fence Replacement 505,000 13,500 491,500 6. Bus Shelters 40,000 40,000 7. Arroyo Vista Soundwall 128,000 128,000 8. Catch Basin Grate 75,000. 75,000 50,000 Replacement Program 200,000 9. Street Name Identification • 3,000 70,600 Sign Replacement Program 74,000 400 10. Underground Utilities - Dougherty Rd.-Southern Pacific Railroad to Amador 7,000' 675,000 Valley Blvd. 682,000 Total Cost $ 2,130,600 $ 58,214 $ 123,900 $ 840,886 $ 126,000 $ 136,000 $ 845,600 AVAILABLE FINANCING* General Fund $ 1,356,000 $ 58,214 $ 123,900 $ 770,886 $ 126,000 $ 100,000 $ 177,000 Transportation Development Act 70,000 70,000 Total Funds Available ments ($ 1,426,000 ($ 58,214) ($ 123,900) ($ 840,886) ($ 126,000) ($ 13 $ Less Capital Improvements 6,000) ( 845,600) Surplus (Deficit) ($ 704,600) -0- -0- -0- S -0- ($ 36,000) ($ 668,600) *Does not include the use of available Reserves beyond 1987-88. iii -1111-1111 1111 IIM . - 11111- INIK IR III IR 11111 fiL a mi OIL III IR viii in is la a • SUMMARY 1986-91 CAPITAL IMPROVEMENT PROGRAM PARKS .. TOTAL PRIOR PROJECT COST YEARS ' 1986-87 , 1987-88 1988-89 . 1989-90 1990-91 81,568 $ 5,882 $ 5,118 $ 70,568 $ $ $ 2. Kolb Park h 787 1. Stagecoach Park $ 580 2,500 108,510 676,570 ' 0 96,5 18,000 8,00 5 7 3. Dolan Park 1,069,230 454,660 1 5,350 596,570 4. Senior Citizens Center 125,650 5. Shannon Center Renovation 434,270 120,300 238,600 438,4470 '30 434,030 _ 6. Shannon Park Renovation 871,760 1, 19,500 25,500 434,030 7.. East Dougherty Hills Park 349,070 305,720 8. , Mape Park Renovation 305,720 16,000 8,000 1,208,150 9. Dougherty Hills Park 1,232,150 • Total Cost $ 5,256,998 $ 464,642 $ 172,478 $ 1,693,308 $ 694,600. $1,023,820 $1,208,150 AVAILABLE FINANCING* 2,500 $ 71,350 $ 551,380 $ 567,000 $ 480;024 $ -0- General Fund $ 1,672,254 $ 66 328 822,378 236,000 Park Dedication In-Lieu Fund 1,586,848 65,300 ' 462,142 15,300 50,000 ' State Park Bond Act 48 000 48,000 Community Parklands Act 73,650 . Senior Citizen- Bond Act 73,650 Reimbursements , 295,000 19,500 147,900 127,600 • 464,642 $ 172,478 $ 1,693,308 $ 694,600 $ 716,024 $ -0- Total Funds Available $ 3,741,052 $ . Less Capital Improvements ( 5,256,998) 464,642) ( 172,478) ( 1,693,308) ( 694,600) ( 1,023,820) ( 1,208,150 -0_ ' -0- -0- ($ 307,796) ( 1,208,150), Surplus (Deficit) ($ 1,515,946) -0 Revised 6/23/87 *Does not include the use of available Reserves beyond 1987-88. • iv • I i i [ � I , - i i i i i i i , i i 4. a a a 7 a SUMMARY 1986-91 CAPITAL IMPROVEMENT PROGRAM STREETS TOTAL PRIOR PROJECT COST YEARS 1986-87 1987-88 1988-89, 1989-90 1990-91 1. San Ramon Rd. Improvements (Phase II) $2,260,000 $ 172,743 $1,100,000 •$ 987,257 $ $ $ 2. Landscaping Village Pkwy. - Amador . Valley Blvd. to Kimball. Ave. 516,986 479,594 37,392 3. Rehabilitation & Landscaping Amador Valley Blvd.-Village Pkwy. to Dougherty Rd. 1,071,000 38,714 986,086 46,200 4. Traffic Signal. Dublin Blvd/Sierra Ct. 281,900 50,621 231,279 5. Sierra Ct. Southerly Extension 566,100 41,071 525,029 6. Annual Street Overlay Program 916,000 100,000 204,000 204,000 204,000 204,000 7. Dougherty Rd. Widening at Southern Pacific Railroad 134,582 4,269 130,313 8. Dublin Blvd. Improvements - N.W. Frontage @ Clark Ave. 161,000 12,000 149,000 9. Traffic Signal Interconnect 170,000 1,898 128,102 40,000 10. San Ramon Rd. Improvements (Phase III) 1,550,000 65,151 40,000 600,000 844,849 11. Traffic Signals-Amador Plaza Rd/Amador Valley Blvd; Village Pkwy/Lewis Ave; & Landscaping Additions on Amador Valley Blvd. 423,000 16,312 29,000 120,000 257,688 12. Traffic Signal. Pre-Emption for Emergency Vehicles 150,000 7,000 143,000 13. Dublin Blvd. Plan Line - Update 7,000 7,000 14. Amador Plaza to Regional St. Connection Study & Plan Line 10,000 10,000 15. Dougherty Rd. Bike Path 75,000 75,000 16. San Ramon Rd. Improvements (Phase IV) & Hillside Landscaping 1,886,000 60,024 45,000 30,000 1,750,976 17. Traffic Signals-Village Pkwy. @ Brighton Dr. & @ Tamarack Drive 270,000 25,000 245,000 18. Dublin Blvd. Improvements-San Ramon Rd. to Village Parkway 1,700,000 80,000 800,000 820,000 19. Dougherty Rd. Improvements South of Southern Pacific Railroad 870,000 870,000 20. Dublin Blvd. Improvements West of San Ramon Road 220,000 19,832 200,168 21. Landscaping Silvergate Dr. Medians 110,000 110,000 22. Downtown Street Light Additions 137,000 10,000 127,000 23. Fuel Efficient Traffic Signal. Study 12,600 4,000 8,600 Total Cost $13,498,168 $ 950,229 $3,368,201 $ 2,284,057 $ 1,554,537 $3,009,976 $2,331,168 v. E1 SR ligL OIL SS ME INIE SOL OIL tISE MA 1131 WE MIN IME WM VIE ME MIL SUMMARY 1986-91 CAPITAL IMPROVEMENT PROGRAM STREETS- TOTAL PRIOR AVAILABLE FINANCING* COST YEARS 1986-87 1987-88 1988-89 1989-90 1990-91 General Fund $ 8,535,968 $ 748,144 $ 1,423,154 $ 564,157 $ 1,554,537 $ 1,954,976 $2,291,000 Transportation Development Act Fund 75,000 75,000 Fuel Efficient Traffic Signal Mgt. Grant Fund 10,800 2,200 8,600 Community Development Block Grant Fund 120,000 120,000 Federal Aid Urban Funds 2,159,000 990,800 1,168,200 San Ramon Rd. Specific Plan Assessment District 197,800 167,800 30,000 Dublin Information, Inc. Fund 566,100 41,071 525,029 • Capital Project Fund 228;500 228,500 Reimbursements 550,000 161,014 • 307,018 71,800 10,168 y Total Funds Available $12,443,168 $ 950,229 $ 3,368,201 $ 2,284,057 $ 1,554,537 $ 1,954,976 $2,331,168 Less Capital Improvements ( 13.498,168)( 950,229)( 3,368.201)( 2,284.057)( 1 ,554,537)($ 3.009,976)( 2,331 .168) Surplus (Deficit) ($ 1,055,000) $ -0- $ -0- $ -0- $ -0- ($ 1,055,000) $ -0- *Does not include the use of available Reserves beyond 1987-88. vi • CITY OF DUBLIN PRELIMINARY GOALS & OBJECTIVES 1988 Council Staff Additional Program Area/Goal Priority Priority Proposed Objectives for Accomplishing Goal Resources Required I. GENERAL' GOVERNMENT A. Administration - To ensure High 1. (88) Civic Center the smooth and efficient a. Coordinate activities of Contractor, Architect, No functioning of those services Construction Manager and City provided to the community. b. Select Phone System No c. Select furniture No d. Prepare plan for maintenance and operation of No Civic Center facilities I3igh 2. (88) DSRSD Services Transfer a. Assume personnel support services to Fire JPA Additional Personnel b. Complete transfer of real & personal property No from District to City c. Complete transfer of cash, reserves and Proposi- No tion 4 Appropriation Limit from District to City d. Complete remaining agreements on liability, No • retirees, etc. High 3. (85) Complete development of a Municipal Code No High 4. (87) Reorganize Public Works Administration NO High 5. (87) Coordinate Fireworks Advisory election No High 6. (87) Work with County & other public agencies on future of surplus property at Camp Parks No Medium 7. (87) Resolve sewer service problem for Arroyo Vista No Medium 8. (85) Develop Business License Ordinance Additional Personnel Medium 9. (86) Conduct Council/Department Head team building retreat Add'l Funding/Personnel Medium 10. (87) Monitor & report on Solid Waste Management Plan No Low 11. (87) Develop employee recognition program Add'l Funding/Personnel Low 12. (86) Investigate flextime staffing in Development Services Area Additional Personnel NOTE: Prioritize each goal by assigning one of the following numerical values: 3 = High Priority 2 = Medium Priority 1 = Low Priority 0 = No Priority (Delete) Page 1 Council Staff. Additional Program Area/Goal Priority Priority Proposed Objectives for Accomplishing Goal Resources Required Additional Goals B. Finance - To effectively High 1. (85) Review charges for services rendered by all departments Yes manage the City's financial High 2. (87) Participate in Garbage Company rate increase proposal No resources; maximize City High 3. (87) Develop financing plan for Civic Center construction revenues; control expendi- including refinance of 1985 COPS No tures; and develop an High 4. (88) Install Financial & Budgeting Data Processing Temporary Addition of adequate information Systems Personnel reporting system. High 5. (88) Prepare report on Data Processing Systems for Recreation, Police & Development Services uses No Medium 6. (87) Develop program for ongoing internal control review Nb Medium 7. (88) Install City Clerk and Administrative Data Pro- Temporary Addition of cessing System Personnel • Medium 8. (88) Install Recreation DP System & complete 10% Temporarry Addition of installation of Development Services Data • Personnel Processing uses Additional Goals C. Intergovernmental Relations - Medium 1. (85) Joint meeting with representatives from other agencies • Zb work with other agencies Medium 2. (86) More aggressively monitor activities of other regional • on problems of areawide con- agencies cern; keep abreast of legislation which impacts . the City. Additional Goals NOTE: Prioritize each goal by assigning one of the following numerical values: 3 = High Priority 2 = Medium Priority 1 = Low Priority 0 = No Priority (Delete) Panes " Council Staff Additional . Program Area/Goal Priority Priority Proposed Objectives for Accomplishing Goal Resources Required D. Public Relations - To High 1. (87) Distribute 1 community newsletters & 1 calendar Additional funds effectively comunicate and Medium 2. (86) Develop entry level brochure or video tape, etc., Add'l funds & personnel solicit input from the regarding the City for new businesses and residents community on City services Medium 3. (86) Prepare report on program for recognition of outstanding Add'l funds & personnel and activities. development Medium • 4. (87) Community gift catalog Additional funds Low 5. (87) Student Government Day Add'l funds & personnel Additional Goals E. Contract Administration - To High 1. (88) Perform contract review for the following contracts: No evaluate the performance and a. Building & Safety cost effectiveness of contract b. Engineering service providers. c. Animal Control d. Vector Control e. Public 4Iorks Maintenance f. Traffic Signal Maintenance g. Crossing Guards • h. Police Services II. COMMUNITY DEVELOPMENT A. Planning - To develop plans High 1. (88) Undertake Management Audit to evaluate need to Additional funding for future growth and streamline Planning Application Process . development; administer the High 2: (85) Undertake Downtown Improvement Implementation Add'l personnel & funds zoning, subdivision and Strategies sign ordinances; analyze High 3. (86) Site Development Review guidelines Additional personnel environmental reports and High 4. (87) East Dublin (Dublin Ranch) General Plan Amendment No provide assistance to Specific Plan Studies developers, merchants and High 5. (87) Hansen Ranch General Plan Amendment Study No residents with planning High 6. (87) Blaylock/Gleason/Pletcher General Plan Amendment No issues. Study High 7. (87) Review & respond to Livermore Sphere of Influence No Proposal NOTE: Prioritize each goal by assigning one of the following numerical values: 3 = High Priority 2 = Medium Priority 1 = Iow Priority 0 = No Priority (Delete) • Pane 3 Council Staff Additional • Program Area/Goal Priority Priority Proposed Objectives for Accomplishing Goal Resources Required • MIedium 8. (86) Develop environmental guidelines No Medium 9. (85) Revise Zoning Ordinance Additional personnel Medium 10. (86) Develop annexation/fiscal impact review procedures Additional personnel Low 11. (86) Report on historic element to General Plan Additional personnel Additional Goals • B. Building & Safety - To High 1. (87) Negotiate Residential Fire Sprinkler Ordinance with No . • administer and enforce the development community City's Building, Plumbing, High 2. (88) Revise Infraction Procedures No Electrical, Mechanical, High 3. (88) Complete follow-up enforcement of illegal and No Housing & Zoning Codes; to non-conforming signs ensure the safe construction Medium 4. (88) Adopt Building Security Ordinance in consultation No and maintenance of buildings with Police Department and structures and assist applicants in a timely manner. Additional Goals C. Engineering - To provide High 1. (87) Update Dublin Boulevard Planline, especially in the No . local review of subdivision vicinity of San Ramon Road and Regional Street and parcel maps; to perform High 2. (86) Develop general transportation plan for extension No transportation planning and of development to the west • recommend solutions to High 3. (86) Develop general transportation plan for extension No traffic safety problems; of development to the east design and inspect capital IIigh 4. (87) Develop planline for road connecting Golden Gate Drive No projects; and act as an and Regional Street advocate for the City on High 5. (87) Develop planline for Dublin Boulevard easterly Additional funding all engineering related extension to Tassajara Road problems. High 6. (88) Prepare right-of-way dedication ordinance No Medium 7. (87) Participate in Non-Point Source Water Pollution No Program NOTE: Prioritize each goal by assigning one of the following numerical values: 3 = High Priority 2 = Medium Priority 1 = Low Priority 0 = No Priority (Delete) Council Staff Additional Program Area/Goal Priority Priority Proposed Objectives for Accomplishing Goal Resources Required • Additional Goals • III. CULTURE AND LEISURE A. Recreation - To enhance the High 1. (87). Initiate a volunteer program No quality of life for all High 2. (86) Complete renovation of Shannon Center, Phase I; Design No residents by providing recre- Phase II ational and other special High 3. (86) Prepare report w/recommendations from Dublin Schools No interest programs; improve Facilities Improvement Task Force the utilization of existing High 4. (87) Develop a park & recreational facility maintenance No recreation facilities; program in cooperation w/Public Works Dept develop new recreation High 5. (87) Develop & implement comprehensive aquatics program Add'l personnel & funds facilities. at Valley Community Swim Center High 6. (88) Initiate senior programs & services 'at Senior Center No utilizing input from Senior Center Advisory Committee High 7. (88) Develop park rules No • Medium 8. (86) Determine new strategy for development of teen Additional personnel programs Medium 9. (86) Complete renovation of Shannon Park Phase I Additional funds Medium 10. (87) Develop adult sports program Additional personnel Medium 11. (87) Complete revisions to Shannon Center facility use No • policy Medium 12. (88) Develop Senior Center facility use policy No Medium 13. (88) Conduct dedication ceremonies for newly constructed/ No renovated facilities Low 14. (86) Investigate opportunities for assisting in the Additional personnel promotion of historical & cultural activities in Dublin • Low 15. (88) Develop a slide presentation promoting City No recreation programs & parks & facilities Additional Goals • • NOTE: Prioritize each goal by assigning one of the following numerical values: 3 = High Priority 2 = Medium Priority 1 = Low Priority 0 = No Priority (Delete) • Council Staff Additional Program Area/Goal Priority Priority Proposed Objectives for Accomplishing Goal Resources Required IV. PUBLIC SAFETY A. Police - To deter crime, High 1. (87) Increase the scope of alcohol/drug awareness program No respond to calls, apprehend to include all grades within Dublin Unified School criminals, enforce traffic • District and private schools regulations and educate the High 2. (88) Draft procedures manual for holding cell facility No public in order to enhance in new police facility community safety and security. High 3. (88) Implement Sheriff's CAD System at Dublin Station No High 4. (88) Develop & implement program to recover costs assoc- No iated with police response to DUI cases Medium 5. (87) Expand bicycle safety/education/enforcement program No to include teens and adults Piedium 6. (87) Work in cooperation with Recreation Department No to develop an elderly assistance program Medium 7. (87) Report & implement Secret Witness Program Additional funds Medium 8. (88) Develop tracking system of all traffic related No cor(g)laints Low 9. (86) Work in cooperation with Planning Department to Additional personnel develop commercial lighting standards Additional Goals B. Animal. Control - To ensure High 1. (86) Prepare report to City Council on long term No public health and safety by solution for animal shelter providing animal licensing, enforcement and shelter - services; and vector control. Additional Goals • • • NO'T'E: Prioritize each goal by assigning one of the following numerical values: 3 = High Priority 2 = Medium Priority 1 = Low Priority 0 = No Priority (Delete) 7,. Council Staff Additional Program Area/Goal Priority Priority Proposed Objectives for Accomplishing Goal Resources Required C. Disaster Preparedness - To High 1. (35) Complete Emergency Response Plan Additional personnel plan, prepare and train High 2. (87) Hold disaster simulation exercise Additional personnel emergency personnel to handle disasters in an effective and expeditious manner in order to protect persons and property. Additional Goals • V. 'TRANSPORTATION A. Maintenance - To maintain and High 1. (87) Maintain response to routine service requests at No improve the overall quality, 2 days condition and appearance of High 2. (88) Assume maintenance responsibility for DSRSD Add'l personnel & funds public facilities and property. parks & properties to be transferred Medium 3. (86) Report to Council on street tree program No Medium 4. (87) Complete development of Public Ebrks Maintenance No procedures manual Medium 5. (88) Study cost benefit of computerized irrigation No system Medium 6. (88) Implement three community volunteer public works No projects Additional Goals B. Transportation - To assess I-high 1. (86) Resolve issue of downtown BART station No and attempt to meet where High 2. (87) Evaluate options for providing paratransit services No possible the need for .public for Fiscal Year 1988-89 transportation in the High 3. (87) Complete I-580 Improvement cost/benefit study No community. High 4. (87) Coordination of I-580 improvements with Pleasanton No I-Iigh 5. (88) Report on feasibility of traffic impact fees Add'l personnel & funds Medium 6. (85) Vbrk with LAVTA to install bus shelter No Medium 7. (87) BART Park & Ride Lot review and negotiations No NOTE: Prioritize each goal by assigning one of the following numerical values: 3 = High Priority 2 = Medium Priority 1 = Low Priority 0 = No Priority (Delete) Parii 7 . Council Staff Additional Program'Area/Goal Priority Priority Proposed Objectives for Accomplishing Goal Resources Required • Medium . 8. (87) Report on ways to provide local matching funds for Measure B projects No . Medium 9. (87) Report on County Transportation Plan No . Low 10. (87) Monitor activity on San Ramon Branchline No Additional Goals . Capital Improvements In addition to those Capital Improvements identified in the 1986-91 Capital Improvement Program, it is recommended that the City Council identify . other projects which should.receive consideration in the Update to the Five-Year Capital Improvement Program. . Priority • • NOTE: Prioritize each goal by assigning one of the following numerical values: 3 = High Priority 2 = Medium Priority 1 = Low Priority 0 = No Priority (Delete) . PrTfrl A 1987-88 CAPITAL PROJECTS PERSON PROJECT ASSIGNED STATUS 1 . Data Processing System Phil Initial Hardware Ordered and software for Admin , Finance and City Clerk ordered . 2 . Cable Television Equip RCA $45, 000 Capital payment made to TriValley Television Corp . Additional $10, 000 Capital payment to be made late in FY 87-88 . 3. Civic Center Paul Design Complete. Construction commenced 1/25/88. Estimate Completion 4/9/89 . 4. Downtown Improvement Pln Larry Plan adopted and edited. Printing to be complete by March 1988. 5 . Sidewalk/Bus Stop Pads/ Handicap Ramps Lee Go to bid end of February. Complete construction end of May. 6 . Dougherty Rd fencing E/S Lee Complete. 7 . City Entrance Signs Lee To have proposal in March. Out to bid in June . 8. Major Arterial Fence Replacement Lee Masonry walls out to bid. Wood walls should go to bid later in spring after getting easements from property owners . 9 . Bus Shelters Lee Working with LAVTA on design . May want to install shelters on lines not covered by LAVTA. 10. Arroyo Vista Soundwall Lee Out to bid . Complete construction by July 1988. 11 . Stagecoach Park Diane Completed . 12 . Kolb Park Diane Construction to be complete by May 1988. 13 . Dolan Park Diane Phase I construction complete by June 1988 Phase II design complete . 14. Senior Citizen Center Diane Renovation to be completed by April 1988. 15. Shannon Center Renovation Diane RFP out for Construction drawings. 16. Alamo Creek Park Diane Grading underway. Phase I to be completed by July 1988. 17 . Dougherty Hills Park Lee 75% of fence installed, 25% to be completed by June 1988. 18. San Ramon Road Phase II Lee Complete. 19. Rehab & Landscaping Amador Valley Blvd—VP to Dougherty Road Lee Complete. 20. Annual Street Overlay Lee Go to bid end of February. Complete construction June 1988. 21 . Dublin Blvd Improvemts N/W Frontage Clark Ave Lee Complete end of February. 22. Traffic Signal Interconnect Lee Complete . 23. San Ramon Road Improve- ments Phase III Lee Go to bid early March. 24. Traffic Signals—Amador Plaza/AVB, VP/Lewis Ave, Landscaping Additions on Amador Valley Blvd Lee Go to bid in April . 25 . Traffic Signal Pre—emption for Emergency Vehicles Lee Design complete by June for Construction in 1988-89 Fiscal Year . 26. Dublin Blvd Plan Line Update Lee Design complete end of February. required to go to Planning Commission before going to Council. Complete process by mid April 1988 . 27 . Amador Plaza to Regional Have met with property owners . Street—Connection Study Response needed from Bedford. & Plan Line Lee Expect to complete study by end of February (same time frame as item 26) . 28 . Dougherty Road Bike Path Lee Out to bid by end of February . 29. San Ramon Rd Improvements Plans Complete. Phase IV & Hillside Soils report complete by end of June . Landscaping Lee 30 . FETSIM Lee Final Report submitted to CALTRANS by TJKM middle of January . ADDITIONAL PROJECTS ASSIGNED DURING THIS FISCAL YEAR Dublin Blvd . Dual Left Engineering complete by June for Turn at Village Parkway construction 1988-89 Fiscal Year . Dublin Blvd . 3rd Lane at Regional Street Complete construction in April . I-580 Interchange Study Complete Study end of March.