HomeMy WebLinkAbout4.1 Approve 05-23-1988 Minutes •
REGULAR MEETING - May 23, 1988
A regular meeting of the City Council of the City of Dublin was held on
Monday, May 23 , 1988, in the meeting room of the Dublin Library. The meeting
was called to order at 7 : 34 p.m. , by Mayor Linda Jeffery.
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ROLL CALL
PRESENT: Councilmembers Hegarty, Moffatt , Snyder and Mayor Jeffery.
ABSENT: Councilmember Vonheeder (due to illness) .
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PLEDGE OF ALLEGIANCE
The Mayor led the Council , Staff and those present in the pledge of alle-
giance to the flag.
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Property Maintenance Ordinance
Jose Cantu, 6768 Hyde Court, stated that with regard to the new Property
Maintenance Ordinance, he is completely in favor of the effort to clean up
Dublin. He indicated he was doing his share to keep his area clean. He did
not feel that he should have to call every time on every neighbor. Out of 19
homes on Hyde Court, one has two boats in the front yard, one has a cord of
logs on their front porch, another has two disabled vehicles on the driveway,
with a broken basketball net and a broken commode on the side of the house ,
another uses his home for a personal business of repairing vehicles . He
indicated he could go on and on. He questioned who would pay the difference
in his home if it doesn' t keep up with the appreciation value of the other
homes in Dublin. He 'stated he asked this facetiously, but did need help from
the City.
Mayor Jeffery suggested that Mr. Cantu talk with City Staff.
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CONSENT CALENDAR
On motion of Cm. Moffatt , seconded by Cm. Hegarty, and by unanimous vote ,
(Cm. Vonheeder absent) , the Council took the following actions :
Approved Minutes of Regular Meeting of May 9, 1988;
Received a Report prepared by the Recreation Director related to Winter
Quarter Recreation Activities ;
Adopted
RESOLUTION NO. 69 - 88
APPROVING AN AGREEMENT FOR THE EXCHANGE OF CITY OF SAN LUIS OBISPO
FEDERAL AID URBAN FUNDS FOR CITY OF DUBLIN GENERAL FUNDS
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CM1-7-172
Regular Meeting May 23, 1988
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Adopted
RESOLUTION NO. 70 -: 88
AUTHORIZING THE USE OF
NIGHT DEPOSIT SERVICES FROM THE BANK '
Denied a claim submitted on behalf of Donald C. Biddle and Donna Maria Biddle
and directed Staff to notify the claimants and the City' s Insurance Provider;
Awarded, bid for janitorial services of the Dublin Senior Center to Central
Cleaning Company ($675 per month) ; and authorized the Mayor to execute the
agreement;
Adopted
RESOLUTION NO. 71 88
ESTABLISHING POLICIES AND PROCEDURES
FOR THE USE OF THE VALLEY 'COMMUNITY SWIM CENTER
and
RESOLUTION NO. 72 -. 88
ESTABLISHING RENTAL RATES FOR THE USE OF
, THE VALLEY COMMUNITY SWIM CENTER
Authorized Staff to circulate an RFP fora Telecommunications Consultant for
the Civic Center and to review the proposals received; .
Authorized Staff to advertise Contract 88-7 , San Ramon Road Improvements
Phase III for bids ;
Adopted
RESOLUTION NO. 73 - 88
APPROVING PRELIMINARY ENGINEER'S REPORT
CONFIRMING DIAGRAM AND ASSESSMENT (TRACT 5511)
LANDSCAPING & LIGHTING MAINTENANCE ASSESSMENT DISTRICT 86-1 '
and
RESOLUTION NO. 74 - 88
APPOINTING TIME AND PLACE OF HEARING PROTESTS
IN RELATION TO PROPOSED ASSESSMENTS (TRACT 5511) .
LANDSCAPING & LIGHTING MAINTENANCE ASSESSMENT DISTRICT 86-1
Adopted
RESOLUTION NO. 75 - 88
APPROVING PRELIMINARY ENGINEER'S REPORT CONFIRMING DIAGRAM AND ASSESSMENT
STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT ,
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CM-7-173
Regular Meeting May 23, 1988
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and - -
RESOLUTION NO. 76 - 88
APPOINTING TIME AND PLACE OF HEARING PROTESTS IN RELATION TO
PROPOSED ASSESSMENTS
STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT
Approved Warrant Register in the amount of $940,806.98 (corrected to
$940 ,805. 98) .
Cm. Snyder requested that the item related to the Shannon Community Center
Facility Use Policy revisions be pulled for discussion. Cm. Snyder
questioned how the rental of the center is handled when the Chamber of
Commerce uses it to hold a trade show.
Mayor Jeffery advised that the Chamber is a non-profit entity.
Cm. Snyder then stated that the Chamber members gather for purposes of gain.
Recreation Director Lowart advised that they have previously been charged
under Classification 3 as a group. We have not allowed a business to come in
to make a profit. A new classification (#6) has been added.
Cm. Moffatt questioned if the Chamber is charged the commercial rate .
Ms . Lowart advised that they are currently being charged as a non-profit
group for all their activities . Staff would need to determine what type of a
function the trade show falls under.
Cm. Moffatt did not feel that the trade show is a commercial endeavor,
although it is certainly a part of commerce. He did not feel the Chamber
should have to pay a commercial rate for this activity. He felt the Chamber
should be included under Category #3 as a community group.
Mayor Jeffery questioned City Attorney Nave related to this and Mr. Nave
advised that this would be a question of policy rather than a legal question.
Cm. Snyder advised that businesses in other communities can also belong to
the Dublin Chamber and come in and advertise at our expense . He questioned
if 51% of the Chamber ' s membership are Dublin residents . Staff responded
that this was probably not the case.
Cm. Hegarty questioned the difference in the rate .
Ms . Lowart advised that the difference would be $45/hr vs . $100/hr.
Mayor Jeffery felt that it comes down to the fact that the Chamber' s status
is typically that of a non-profit group. Perhaps we should look at adding a
category for non-profit business functions .
Cm. Snyder advised that he has been to enough trade shows to know that they
are there to make money.
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CM-7-174
Regular Meeting May 23, 1988
Ms . Lowart indicated that Staff could look at how "other communities handle
this type of a function.
Mayor Jeffery announced that this item was tabled until the next Council
meeting.
Cm. Moffatt indicated he would like to see information go- out to the Chamber
of Commerce and other businesses for their input.'
* *
DUBLIN SENIOR CENTER DEDICATION CEREMONIES
Recreation Director Lowart advised that the Senior Center renovation is
nearing completion. The Senior Center Advisory Committee met in April and
devised recommendations that would include a dedication to be held on
Saturday, July 16, 1988, from 1: 30 p.m. to 5:00 p.m. Invitations would be
sent to dignitaries and the reception would include brief speeches by Mayor
Jeffery, Senator Lockyer, Supervisor Campbell, Assemblyman Baker and Barbara
Hellmuth from the Area Agency on Aging. There would be prizes for the oldest
person and the longest married couple. They would raffle prizes such as
trips , dinners , etc.
The Park & Recreation Commission discussed the preliminary plans and agreed
with the plans established thus far.
Cm. Moffatt questioned if the prizes would be donated.
Ms. Lowart reported that they will seek donations from local merchants .
Mayor Jeffery did not feel certain that prizes are appropriate and felt it
would be much more friendly to give something to everyone, such as a flower.
She questioned the hours of the event as it seems like a long- time.
Cm. Hegarty indicated he does not like raffles , but felt the idea of a flower
being given to everyone was a good one. He also thought that dance music
would be a nice touch.
Beth Howard, a Park & Recreation Commissioner, indicated that most of the
stuff would be door prizes. The thinking behind the length of the event
would be to have the seniors be able to mingle around and get to know one
another.
The Council agreed that the City would purchase the flowers, and Cm. Snyder
felt that perhaps Tom Kitayama might be willing to donate them. The Council
also felt it would be a good idea to contact LAVTA to see if they could
provide Wheels transportation to the Senior Center event.
On motion of Cm. Hegarty, seconded by Cm. Moffatt, and by unanimous vote (Cm.
Vonheeder absent) , the Council authorized Staff to proceed with the
dedication ceremony activities , and incorporate the changes discussed.
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CM-7-175 - -
Regular Meeting May 23, 1988
REQUEST FOR PROPOSALS - CITY AUDITOR :
Finance Director Molina advised the Council that the City into an
agreement with Perry H. Carter, CPA, on January 14, 1985, to provide audit
services for the period ending June 30, 1985. The Council also stated the
need to rebid for auditing services for a. 4-year term beginning with Fiscal
Year 1986-87 . In early .1987 , the Council agreed to continue contracting with
Mr. Carter's firm for the provision of audit services.
Mr. Molina advised that Mr. Carter recently transferred most of his accounts
and staff to another auditing firm. This change may necessitate the need to.
rebid the audit services contract.
The proposal should extend at least 3 years , beginning with the current
and the Council may wish to continue with the 4-year time frame. .
Cm. Moffatt stated he thought Mr. Carter would `be associating himself with .
another company and would still be doing'auditing:
Mr. Molina indicated that Mr. Carter's new' firm would be willing to provide
auditing service, but their price is almost doubled.
On motion of Cm. Hegarty, seconded by Cm. Snyder, and by unanimous vote, (Cm.
Vonheeder absent) , the Council authorized Staff to issue the Request for
Proposals to Certified. Public Accountants for the provision of Financial and
Compliance Audit services.
OTHER BUSINESS
Toxic Waste Disposal
Cm. Moffatt reported, that he had attended a couple of solid waste meetings
and is becoming aware that many people in different cities are not disposing
of toxic waste materials properly, such as automobile oil, which is being
dumped down the sewer. .
Cm. Moffatt questioned if we have a facility that takes this type of waste.
City Manager Ambrose indicated that we have a telephone number that Staff
gives out for this particular type of waste.
Mayor Jeffery suggested putting the number in the City Newsletter.
Cm. Snyder also felt an easy solution to this situation would be to poll the
service stations in the area. .
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Potential Funding for Library Uses
Cm. Hegarty reported that he attended the Library Conference last week in
Sacramento. He advised that Delaine Eastin is sponsoring a bill , being
discussed as the "sin tax" which would tax cigars, snuff and pipe tobacco and
earmark the funds for library uses. Many of the legislators are not in favor
of earmarking funds for special use. _
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CM-7.-17 6
Regular Meeting May 23, 1988
Assemblyman Bill Baker was very helpful last year in obtaining funding for
the library illiteracy program.
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Service Groups Sign
Cm. Hegarty advised that someone recently contacted him regarding the sign on
the corner of San Ramon Road and Amador Valley Boulevard that lists the
various services groups in, .town. The person would like to see something done •
about the sign.'
City Engineer Thompson thought the sign was on private property. The Chamber
of Commerce keeps. it up and he thought it was recently painted.
Cm. Snyder suggested that Cm. Hegarty have the person :contact the Chamber of
Commerce related to this sign.
• * *
Heritage Park
Cm. Hegarty stated that Gus Nichandros had recently spoken to him and stated
his permits were being_ held up because he is unwilling to comply with paying
for the entrance improvements off Dublin Boulevard into the Heritage Park
complex. There is erosion there. There are 3 entrances into this area and
Mr. Nichandros is balking at having to pay the whole amount. He is willing
to pay his fair share, but felt that others should pay their portion.
Planning Director Tong indicated he was unaware of any permits being held up.
Mayor Jeffery requested that Staff investigate this situation and contact Mr.
Nichandros to advise him that the City is looking into this for him.
• * * ;;
Newsletter Proposition •
Mayor Jeffery indicated that she recently read something about a Proposition
on the ballot which limits newsletters paid for by a city. She assumed that
this referred to political newsletters , but requested that Staff check into
this to make sure it does not affect the City' s Newsletter sent to all
residents.
City Attorney Nave stated he would investigate this .
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CM-7-177
Regular Meeting May 23, 1988
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ADJOURNMENT -
There being no further business to come before the Council, the meeting was -
-adjourned at 8: 22 p.m.
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Mayor
ATTEST:
City Clerk
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CM-7-178
Regular Meeting May 23, 1988