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HomeMy WebLinkAbout8.1 Shamrock Potato Festival Request t CITY OF DUBLIN AGENDA STATEMENT CITY COUNCIL MEETING DATE June 13 , 1988 SUBJECT • Request from Shamrock Potato Festival Committee EXHIBITS ATTACHED • A) Letter from David Beighley, Co-Chairman B) Cost Estimates RECOMMENDATION Approve Request and Authorize Staff to Provide Assistance FINANCIAL STATEMENT : Approximate Cost to City - $4,200. Sufficient funds are budgeted in the 1988-89 Budget. DESCRIPTION • Staff has received a request from David Beighley, Co-Chairperson of the Shamrock Potato Festival Committee, seeking the City' s assistance with planning and organizing the 2nd Annual Shamrock Potato Festival. The 2nd Annual Shamrock Potato Festival is planned for August 5-7 , 1988. The festival will be held at the Dublin Sports Grounds and the schedule of events is as follows: • Friday, August 5 6 :00-8:30pm BBQ 8 :30-11 :30pm Dance (Live Music) Saturday, August 6 7 :30-11 :30am Pancake Breakfast 9:OOam-3 :OOpm Volleyball Tournament 9 : OOam-5 : OOpm Arts & Crafts Booths Body Building Contest Entertainment Food Booths Game Booths Sunday , August 7 7 : OOam-5 : OOpm Concourse d'Elegance 9 : OOam-3 : OOpm Food Booths The Shamrock Potato Festival was conceived by representatives from community organizations , who wanted to sponsor a major community event while providing an outlet where service clubs and non-profit organizations could raise funds to benefit their organizations. The Festival committee is made up of a Board of Directors comprised of community leaders with various members of the community and service clubs serving as committee chairs. The festival committee and the festival itself has non-profit status and is fully insured. - As shown in Exhibit A, the festival committee has requested the City' s assistance in the following areas: 1 . Waive the use fees for the Dublin Sports Grounds. 2 . Provide traffic control through Public Works Department. 3 . Provide security with Police Department Reserves. 4. Sponsor the "Potato Patch" , an area set aside for childrens games utilizing Recreation Department staff. 5 . Grant exceptions to the City' s sign ordinance to allow signage advertising the festival in the public right- of-way. 6. Allow alcohol to be sold and consumed on the Dublin Sports Grounds. COPIES TO: David Beighley, Co-Chair ITEM NO. ;0 r u AGENDA STATEMENT June 13 , 1988 Page Two Staff has prepared a cost estimate associated with the aforementioned requests which is attached in Exhibit B. The approximate cost to the City is $4,200. Although the Shamrock Potato Festival Committee has been meeting since August of 1987, this is the first formal request for assistance received by the City. As the festival is less than two months away, it is necessary for the Council to act on this request at this meeting. Therefore it is recommended that the City Council take the following action: 1 . Approve the requests of the Shamrock Potato Festival Committee. 2. Direct staff to work with the Committee to implement their requests. • EXHIBIT A' PSYCI ■LOGICAL SERVICES OF JBLIN i , 7567 Amador Valley Blvd., Suite 210, Dublin, CA 94568 \\ ` . (415) 828-3042;1 . David G. Beighley, Ph.D. Director =Kenneth H. Louden, Ph.D. , Colette Seguin Beighley, M.S.; M.F.C.C. Mono R. Smith, M.S., M.F.C.C: Philip M. Stahl, Ph.D. JUNE 8, 1988 Mayor Linda 3. Jeffery Dublin City Council P.O.'Box 2340 Dublin, CA 94568 Dear Mayor Jeffery and Council Members, It is my pleasure: to again co-chair the Dublin '.Shamrock Potato Festival to be held August 5, `6, and 7," 1988. This is the-second of what we hope will become an .ongoing annual event to promote Dublin as a great place to live, work, and have fun. This year we hope to kick off the weekend with a Bar-B-Q and . dance at the Dublin Sports Grounds on Friday, August -6, from 5:00 p.m. to 11:30 p.m., which includes set-up and clean-up. ; The dinner is being sponsored by the Dublin-San Ramon Lions Club, the beverages will be sponsored by the Dublin Historical Preservation Association and the dance will be sponsored by the Dublin Shamrock Potato Festival Committee. Saturday's events will begin.at 7:30 a.m. with a pancake breakfast being sponsored by the Dublin-San Ramon Lions Club, followed by a day of booths, arts and crafts sales, concessions, entertainent, body building contest and our volleyball tournament. We anticipate the events of Saturday to be completed by 6:30 p.m. Sunday's event will be the Concourse . D'Elegance Car Show sponsored by the Soroptomists. Concessions will also. be available on that day. We anticipate the events of the day, including set-up and clean-up will run from 7:00 a.m. to 5:00 p.m. At our last year's event the City of Dublin was extremely helpful in making the event a success and we would request that the city again participate in a similar fashion. The Dublin Shamrock Potato committee would request that the City Council approve the following items: . 1. Waiver of the Dublin Sports Ground Use Fees for the duration of the festival. 2. To provide traffic control for the duration' of the festival. Individual, Marital , and Family Therapy • Clinical Training 3. " To provide on-grounds security during the-.festival hours and routine security during the night. 4. To allow the Dublin Recreation Department to Sponsor the Potato .Patch event on Saturday. This event consists of activities and games designed specifically for children. 5. To allow the Festival Committee to post signs on public rights-of-way to advertise the festival. 6. To allow for the sale and consumption of alcoholic beverages for the duration of the Festival. The Festival Committee is prepared to again provide overall insurance for the event with the City of Dublin named as secondarily insured, and to provide certificates of insurance from . each participating group or individual. We sincerely hope the City Council is able to aid us in this fashion once again. Please .-feel free to contact me with any questions you might have in regard to the festival. Respec . y Submitted, - ' • Drt:vid G. Beighley, Cr hairman DUBLIN SHAMROCK POTATO FESTIVAL COMMITTEE DGB/tb • EXHIBIT B COST ESTIMATES 2nd Annual Shamrock Potato Festival Dublin Sports Grounds Use Fees $ 300.00 Public Works Assistance - Traffic Control & Maintenance $3 ,000.00 Police Department Assistance - Security (Reserves) $ 100.00 Recreation Department Assistance - Potato Patch $ 800.00 TOTAL COST TO CITY $4,200.00