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Home My WebLink About4.4 Agmt Landscape Arch Dublin Schools CITY OF DUBLIN AGENDA STATEMENT CITY COUNCIL MEETING DATE: June 27 , 1988 SUBJECT • Landscape Architectural Services - Dublin School Facilities Improvement Costs EXHIBITS ATTACHED • A) Correspondence from Heinz Gewing, Superintendent of Schools • B) Letter of Agreement RECOMMENDATION ( j��✓ Approve Letter of Agreement and e is Authorize Mayor to Execute Agreement FINANCIAL STATEMENT : Cost to City shall not exceed $4 ,000 - Sufficient funds are available in FY88-89 . DESCRIPTION • At the May 9, 1988 meeting of the Dublin City Council the Council received the final report from the Dublin School Facilities Improvement Task Force. The report contained a list of recommendations for improvements on school property that the City could undertake, however no cost estimates were provided. Prior to committing funds for the improvements, the Council directed staff to send a letter to the Dublin Joint Unified School District Board of Directors, seeking their support of this study in order to seek the services of a professional landscape architect to prepare cost estimates for the improvements. A response was received on June 3 , 1988 from Heinz Gewing, Superintendent of Schools , supporting the Citys efforts in seeking further cost estimates for the improvements (Exhibit A) . As a result of the positive response by the School District, staff consulted with Phil Singer of Singer and Hodges , Landscape Architecture, who has prepared a Letter of Agreement to provide a cost analysis for the Dublin School Facility Improvements (Exhibit B) . The fee for services shall be billed hourly and shall not exceed $4 ,000 . It is the recommendation of staff that the City Council approve the Letter of Agreement and authorize the Mayor to execute the agreement. ITEM NO. cc: Phil Singer, Singer & Hodges DUBLIN JOI \ T U \ IFIED SCHOOL DISTRICT Board of Trustees June 2, 1988 RECEIVED' [41F,-;222-2242 JUN 3 1980 Lc Hsword [L'5;228-1233 2cro o CITY OF DUBLIN 228-2227 Mayor Linda J. Jeffery ac.,rr City of Dublin '.4"5.,222-3978 0:cc-Acorns P.O. Box 2340 :4, -223-7177 Dublin Califoria 94568 Superintendent Honorable Mayor: • In response to your letter dated May 19, the Board of Trustees is very appreciative of the efforts by the City District Office of Dublin in appropriating $4,000 of city funds to appoint 741' Er.gr.t.r. a professional park consultant. The Board is interested -.CA 94568 in scheduling a joint meeting to review our common interest E..22-2551 in the use of school facilities. I plan to meet with Richard Ambrose so that we can review some of the issues pertaining High Schools to recreational needs. 2_F.._N: • Our Board Meetings will be scheduled for Wednesday evenings CA 94563 beginning July 1 , 1988. The Board has indicated an interest in meeting in a joint study session on any day that is 722 mutually convenient. C.A Thank you for sending us a copy of the Task Force Report which helped us in assessing the needs of our schools. Middle Schools Since ely, 2-c- '7:4558 Elementary Schools Heinz G wing Superintendent :Z:72E7,5E\ELEN.'ENT.Ar0 DrNe HG/mp -;\ 5_:.:VENTAR\ .:A • • • SINGER & HODGE6, Inc. • LANDSCAPE ARCHITECTURE 1512 FRANKLIN STREET - OAKLAND, CA 94612 - (415)891-9669 June 13, 1988 • Ms. Diane Lowart City of Dublin • 6500 Dublin Boulevard • Dublin, California 94568 RE: Dublin School 's Facilities Improvement Costs Dear Diane: We want to thank you for the opportunity of submitting the following proposal for the preparation of a cost analysis for the renovation and improvement .of the . Dublin schools grounds area. • PROPOSAL • I. Landscape Architectural Services - - Singer & Hodges, Inc. shall perform the following landscape architectural services. A. Meet with representatives of the 'City of Dublin to determine appropriate improvements at each of the six school sites. (The six school sites include four elementary schools, one middle school , and one high school .) . B. Perform on-site reconnaissance at each site to determine the extent of renovation necessary. It is understood that a representative of the school district maintenance department will be available to provide information regarding existing conditions and procedures, including. sprinkler systems, turf, and plantings. • • C. Preparation of a report indicating recommended improvements and impro- vement costs at each school site. City will be provided with original report suitable for reproduction and ten copies of the report. D. The City of Dublin shall provide all existing site. information, - including school site record drawings, which are necessary for the completion of the landscape architectural services in this letter of agreement. • • • • • PHILIP SINGER.ASLA RONALD HODGES,ASLA JOHN MONTAGUE.ASLA Registration No.1475 Registration No.1356 Registration No.2153 - Ms. Diane Lowart June 13, 1988 Page 2 II. Reimbursable Expenses A. Reimbursable expenses are in addition to the compensation for services and include actual expenditures made by the employees and consultants of Singer & Hodges, Inc. in the interest of the project for the expen- ses listed in the following subparagraphs. 1. Expense of renderings, models, and mock-ups requested by the Owner, not included in the scope of Landscape Architectural services. 2. Expense of courier service and express mail . III. Compensation for Services and Billing Procedure A. The fee for the services indicated in this proposal shall be billed at the hourly rates listed in Item IV and shall not exceed $4,000.00. B. Bills shall be submitted monthly, based on the progress of the work. IV. Additional Services Any extra services in addition to those indicated in this proposal shall be billed at the hourly rates listed in addition to the fee indicated in Item III above. - Senior Principal $75.00 per hour - Principal $60.00 per hour Associates $45.00 per hour Draftsperson $35.00 per hour Clerical 1 $30.00 per hour Clerical 2 $25.00 per hour A signed copy of this letter of agreement shall serve as our authorization to proceed with the services indicated. Sincer ly Phil Singer SINGER & HODGES, INC. Approved by: CITY OF. DUBLIN Date: