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Home My WebLink About4.3 Revise Parks & Rec Commission Bylaws CITY OF DUBLIN AGENDA STATEMENT CITY COUNCIL MEETING DATE: October 24, 1988 SUBJECT • Revision of Parks and Recreation Commission Bylaws and Rules of Procedure EXHIBITS ATTACHED • Resolution Amending the Bylaws and Rules of Procedure RECOMMENDATION viiplty Adopt Resolution FINANCIAL STATEMENT : None DESCRIPTION At the October 10 , 1983 meeting of the Dublin City Council , Resolution 57-83 was adopted approving Bylaws and Rules of Procedure for the Parks and Recreation Commission. Section V of the current bylaws state as follows : A. Election and Term of Office. The Chairperson and Vice Chairperson are elected by the majority of the Commission for a 1-year term and hold office until their successors are elected, or until their terms as members of the Commission expire. The officers are elected at the first meeting of the Commission in October of each year. Elections , whether regular or to fill vacancies shall be held only if 5 Commission members are present . The Parks and Recreation Commission at its regular meeting of October 11 , 1988, discussed the possibility of changing the election of officers from October to December. As the term of each Commissioner runs concurrent with the term of the Councilmember who appoints them, and with elections held in November of even numbered years , the Commission felt that elections should be delayed until after the election. Therefore , Staff has prepared a resolution amending the Bylaws and Rules of Procedure to reflect the Commission' s recommendation (Exhibit A) . It is Staff ' s recommendation that the City Council adopt the resolution. ITEM NO. "fi, ' r ,� :a r .� z. „1 y+i:r ._�, run-`a cM �- �. b z a - .. i "-r i r,, - r 't .r v- .<.a --I M: -. ;:s. Y <,K-,_a:r +F Gr"-:.^ ..:J 5- 'x `k/L 'WWk:.i'�, '' r ,± r�.:',^ 747.7 - r P.;.,.'�>s-. 1�..-, # 3q ?i:-`,i'f ` .3.4 `;w�; �t&.r.it ",..„4. 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WHEREAS, on October 10 ,0 , 1983 ,983 , the City Council 'of, the 'City • of Dublin adopted Resolution No. 57-83 ....creating a Parks and Recreation Commission and adopting bylaws and rules of procedure- . for. the Commission; and . • WHEREAS, the Bylaws and Rules of Procedure, have been updated • and ' 'revised to reflect changes proposed by the Park and Recreation Commission. - • NOW THEREFORE, BE IT RESOLVED -THAT THE City Council of the_ City of Dublin does hereby adopt the Bylaws and Rules of - Procedure as attached in Exhibit A. . ' - - . . BE IT FURTHER RESOLVED that ' the - provisions contained in Resolution No. 57-83 are hereby rescinded. , • PASSED, APPROVED AND ADOPTED this th day of ; .198_ AYES: NOES: ABSENT: Mayor . ` . ATTEST: . - . . • • City- Clerk - , • 1 1 J ,yl{, a Y. l S v" t F 1 C 1 t 4 e. ;i'+a 14Z c°c z it r -i 4 y � qa.1,: .,, .c�.� s n 4_t P tT a .� S>' " 13,.�::...C?yj ....._.',,..'rf�?::,,, a -',.4.,-"r__:+.._�:...s.: ,:,,,...,.>; ,ti.a . ca v�,; ). "; ,.., ,,,,,.�•x. , cagy,.:rs&. .4'.2C5`+--,,;'".A,x ,£ ,,,,,..,,,,r,,,-..,..,....,,,,,,,,,,,4,...,,,,,,,,..# z✓ •.`+-.r■ .. CITY OF DUBLIN PARKS & RECREATION COMMISSION • BYLAWS AND RULES ,OF PROCEDURE I . General Provisions A. • These Rules- of Procedure shall .be known as the Bylaws and Rules of Procedure of the Parks & Recreation Commission of the City of Dublin . A copy of these Rules and amendments thereto, shall be filed in the--offices of the City Clerk for examination by the public . B . These Rules and any amendments hereto shall be effective on the date of the adoption hereof, and shall govern the meetings and activities of the Commission. II . Commission Composition and Method of Appointment A. The Parks & Recreation Commission shall be composed of five members . Each City Councilmember shall be entitled to appoint one member to the Commission who will serve at his/her pleasure. B. Commission members may resign at any time by giving written notice to the City Clerk and the City Councilmember who made the appointment. III . Term of Office and Removal A. A Commission member shall be appointed for a term which runs concurrent with the term of the Councilmember who appointed that Commission member. At the end of a Commission member' s term, the- Commission member may be reappointed to the Commission in the same manner as the initial appointment. B . Any member of the Commission may be removed from office in the same manner . as he/she was appointed. C . If a member of the Commission is absent from all regular meetings for a period of 90 days from the last regular meeting without permission from said Commission, or if a Commission member ceases to reside in the City of Dublin, said Commissioner's office shall be declared vacant. IV. Vacancies Vacancies on the Commission occurring other than by expiration of term shall be filled for the unexpired portion . of the term in the same manner as the original appointment. V. Officers A. Election and Term of Office. The Chairperson and Vice Chairperson are elected by the majority of the Commission for a 1-year term and hold office until their successors are elected, or until their terms as members of the Commission expire. The officers are elected at the first meeting of the Commission. in December of each year. Elections , whether regular or to fill vacancies shall be held only if 5 Commission members are present. The secretary to the Commission will be the City Manager or his designate . B . Vacancies . In case of any vacancy in the office of Chairperson or Vice Chairperson, the vacancy shall be filled by an election held at the first regular meeting after the occurrence of such vacancy. The person so elected shall serve the balance of the 'term. Page 1 a C . Duties of Officers . The Chairman performs the following duties : 1 . Presides at all meetings of the Commission. 2 . Appoints committees and chairpersons of committees as necessary . _ 3 . Signs correspondence on behalf of the Commission. • 4 . Represents the Commission before the City Council. 5 . Performs other duties necessary or customary to the office. In the event of the absence of the Chairperson or his/her inability to act, the Vice Chairperson presides in place of the Chairperson . In the event of the absence of or the inability to act of both the Chairperson and the Vice Chairperson, the remaining members shall elect one of their members to act as temporary Chairperson. D . The Committees . The Commission or the Chairperson, upon direction of the Commission, may appoint several of its members, but fewer than a quorum, to serve as a Committee. On certain occasions, such as when a particular kind of expertise or public representation is desirable, the Commission may. appoint non-members to the Committee. Committee' s make recommendations directly to the Commission. A Committee may not represent the Commission before the Council or other . bodies unless it has first received the authorization of the Commission to do so. VI . Meetings A. The Commission shall hold regular meetings at least once per month at a designated time and place which shall be fixed and determined by the Commission and entered upon its minutes. All meetings of the Commission shall be open to the public. Special meetings of the Commission may be called by a majority of the members thereof, or by the Chairperson thereof. Notice of any such special meeting shall be given as required by law. B . A majority of the voting members of the Commission shall constitute a quorum for the purpose of transacting business . The secretary shall keep minutes of all regular and special meetings of the Commission, and these shall be sent to all members and administrative officers in advance of the meeting in which they are to be approved. VII . General Responsibilities of the Commission The Commission shall consider and make recommendations as it deems necessary to the City Council and to City Staff in all matters pertaining to the operation and maintenance of an effective, efficient, and adecuate recreation service for the citizens of Dublin. Such recommendations would include, but are not limited to the following: recommendations for the development, improvement and/or modification of recreation services and facilities ; . future recreation needs; conduct of persons using recreation facilities; rules for the use of recreation facilities by the public . VIII . Duties of Commission to be Advisory Only It is intended that the Commission shall be an advisory body to the City Council . Nothing herein contained shall be construed as a limitation on the power of the City Council or the Administrative Staff of the City or any other agency in their supervision, or authority over property or personnel which are under their respective jurisdictions . — IX. Staff Assistance The City Manager shall provide the Commission with such information and Staff assistance as the Commission may, from time to time request, - subject to the limitations imposed -by the City Council. X . Amendments These Bylaws and Rules of Procedure may be amended in the same manner as originally adopted. Page 2