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HomeMy WebLinkAbout7.1 Change to Action Based Minutes for Commissions and Advisory CommitteesATTACHMENT 1 SAMPLE ACTION MINUTES FORMAT YOUTH ADVISORY COMMITTEE REGULAR MEETING Minutes CITY OF DUBLIN October 28, 2015 The October 28, 2015 meeting of the Youth Advisory Committee was called to order at 7:01 PM at the Dublin Senior Center by Chair Bedi. PLEDGE OF ALLEGIANCE Chair Bedi led the Pledge of Allegiance. ROLL CALL Committee Members (CM) Present: Alini, Bedi, Meghan Butler, Nicki Butler, Sophie Butler, Gole, Marquez, Nurudin, Rajikumar, Shah, Sher, Tran, Wong Committee Members Absent: Nunez, Tomlinson, Won Liaison Absent: Tabaracci, Parks and Community Services Commission Liaison Staff Present: McPherson and Middleton ORAL COMMUNICATIONS 3.1 Public Comments Ms. Yvonna Cazares from Bay Area Air Quality Management District provided information to the Youth Advisory Committee on the Youth for the Environment and Sustainability Conference being held on January 30, 2016 from 10:00 AM to 3:00 PM at the UC Berkeley Lawrence Hall of Science. APPROVAL OF MINUTES 4.1 Regular Meeting September 23, 2015 On a motion by CM Sher, seconded by CM Shah, and by a vote of 13-0-0, the Youth Advisory Committee voted to approve the minutes of the regular meeting of September 23, 2015 as presented. WRITTEN COMMUNICATIONS – None UNFINISHED BUSINESS – None NEW BUSINESS 7.1 Tree Lighting Ceremony Ms. Lisa McPherson, Recreation Supervisor, presented the specifics of the Tree Lighting Ceremony as outlined in the Staff Report. The Advisory Committee received the report. 7.2 Tri-Valley Youth Advisory Committee Roundtable Ms. Lisa McPherson, Recreation Supervisor, presented the specifics of the Tri-Valley Youth Advisory Committee as outlined in the Staff Report. YAC Draft Minutes – October 28, 2015 – Page 2 of 2 On a motion by Vice-Chair Nicki Butler, seconded by Chair Bedi, and by a vote of 13-0-0, the Youth Advisory Committee Members voted for the Youth Advisory Committee to host the Roundtable meeting on Saturday, January 23, 2015 at the Dublin Senior Center from 1:00 PM to 4:00 PM. On a motion by Chair Bedi, seconded by CM Megan Butler, and by a vote of 13-0-0 the Youth Advisory Committee Members voted to allocate $250 from the Fiscal Year 2015-2016 Teen Special Events Program budget to purchase light refreshments for the Roundtable. OTHER BUSINESS 8.1 Dublin Police Department Safety Fair Brief informational only reports were provided by Chair Bedi and Vice-Chair Butler. ADJOURNMENT Being no further business the meeting adjourned at 8:00 PM. Minutes prepared by Kristen Middleton, Senior Office Assistant. ______________________________ Neil Bedi Chairperson ATTEST: _________________________________ Lisa McPherson Recreation Supervisor ATTACHMENT 2 CURRENT SUMMARY MINUTES FORMAT YOUTH ADVISORY COMMITTEE REGULAR MEETING Minutes CITY OF DUBLIN October 28, 2015 The October 28, 2015 meeting of the Youth Advisory Committee was called to order at 7:01 PM at the Dublin Senior Center by Chair Bedi. PLEDGE OF ALLEGIANCE Chair Bedi led the Pledge of Allegiance. ROLL CALL Committee Members (CM) Present: Alini, Bedi, Meghan Butler, Nicki Butler, Sophie Butler, Gole, Marquez, Nurudin, Rajikumar, Shah, Sher, Tran, Wong Committee Members Absent: Nunez, Tomlinson, Won Liaison Absent: Tabaracci, Parks and Community Services Commission Liaison Staff Present: McPherson and Middleton ORAL COMMUNICATIONS 3.1 Public Comments Ms. Yvonna Cazares from Bay Area Air Quality Management District provided information to the Youth Advisory Committee on the Youth for the Environment and Sustainability Conference being held on January 30, 2016 from 10:00 AM to 3:00 PM at the UC Berkeley Lawrence Hall of Science. The purpose of the Conference is for students to discuss transportation issues, climate change and improving air quality in the San Francisco Bay Area. The Conference will consist of student led workshops and keynote speakers. Ms. Cazares encouraged the Youth Advisory Committee to provide event information to their peers. Event Admission is free of charge. APPROVAL OF MINUTES 4.1 Regular Meeting September 23, 2015 On a motion by CM Sher, seconded by CM Shah, and by a vote of 13-0-0, the Youth Advisory Committee voted to approve the minutes of the regular meeting of September 23, 2015 as presented. WRITTEN COMMUNICATIONS – None UNFINISHED BUSINESS – None NEW BUSINESS 7.1 Tree Lighting Ceremony Ms. Lisa McPherson, Recreation Supervisor, presented the specifics of the Tree Lighting Ceremony as outlined in the Staff Report. Neil Bedi indicated that volunteers are needed to work as Santa’s Helpers, pass out candy canes, and serve snacks and beverages. Staff encouraged the Youth Advisory Committee to provide information on the Tree Lighting Ceremony volunteer opportunities to their peers. YAC Draft Minutes – October 28, 2015 – Page 2 of 2 7.2 Tri-Valley Youth Advisory Committee Roundtable Ms. Lisa McPherson, Recreation Supervisor, presented the specifics of the Tri-Valley Youth Advisory Committee as outlined in the Staff Report. Chair Bedi shared an email that he received from the City of San Ramon Teen Council requesting that the Youth Advisory Committee participate in a teen focused stress event. Vice-Chair Nicki Butler indicated that Dublin High School is currently providing seminars on managing stress. Chair Bedi suggested adding a stress management topic to the Tri-Valley Youth Advisory Committee Roundtable or adding the topic as a workshop at the Teen Job Fair. On a motion by Vice-Chair Nicki Butler, seconded by Chair Bedi, and by a vote of 13-0-0, the Youth Advisory Committee Members voted for the Youth Advisory Committee to host the Roundtable meeting on Saturday, January 23, 2015 at the Dublin Senior Center from 1:00 PM to 4:00 PM. On a motion by Chair Bedi, seconded by CM Megan Butler, and by a vote of 13-0-0 the Youth Advisory Committee Members voted to allocate $250 from the Fiscal Year 2015-2016 Teen Special Events Program budget to purchase light refreshments for the Roundtable. OTHER BUSINESS 8.1 Dublin Police Department Safety Fair Chair Bedi provided an overview of the Safety Fair held on Saturday, October 3, 2015 at the Dublin Civic Center. Vice-Chair Nicki Butler informed the Youth Advisory Committee that proceeds from the Spin Wheel, Dunk Tank and Bounce House were donated to the Youth Fee Assistance Program. Staff informed the Youth Advisory Committee that over $600.00 was raised at the event. ADJOURNMENT Being no further business the meeting adjourned at 8:00 PM. Minutes prepared by Kristen Middleton, Senior Office Assistant. ______________________________ Neil Bedi Chairperson ATTEST: _________________________________ Lisa McPherson Recreation Supervisor This AGENDA is posted in accordance with Government Code Section 54954.2(a) If requested, pursuant to Government Code Section 54953.2, this agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132), and the federal rules and regulations adopted in implementation thereof. To make a request for disability-related modification or accommodation, please contact the Shannon Community Center (925) 556- 4500 at least 72 hours in advance of the meeting. A complete packet of information containing Staff Reports (Agenda Statements) and attachments related to each item is available for public review at least 72 hours prior to a Youth Advisory Committee Meeting or, in the event that it is delivered to the Advisory Committee less than 72 hours prior to a Youth Advisory Committee Meeting, as soon as it is so delivered. The packet is available at the Shannon Community Center, 11600 Shannon Avenue, Dublin. CITY OF DUBLIN YOUTH ADVISORY COMMITTEE SPECIAL MEETING AGENDA WEDNESDAY, December 9, 2015 , 7:00 PM DUBLIN SENIOR CENTER, 7600 AMADOR VALLEY BLVD. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ORAL COMMUNICATIONS 3.1 Public Comments At this time, the public is permitted to address the Youth Advisory Committee on non-agendized items. The Advisory Committee must, however, comply with all State Laws in regard to items not appearing on the posted agenda. The Advisory Committee may respond to statements made or questions asked, or may request Staff to report back at a future meeting concerning the matter. Any member of the public may contact the Parks and Community Services Department related to the proper procedure to place an item on a future Youth Advisory Committee agenda. The exceptions under which the Youth Advisory Committee MAY discuss and/or take action on items not appearing on the agenda are contained in GC 54954.2(b)(1)(2)(3). 4. MINUTES OF THE REGULAR MEETING 4.1 Minutes of the October 28, 2015 Regular Meeting The Advisory Committee will consider approval of the minutes of the October 28, 2015 Regular meeting. STAFF RECOMMENDATION: Approve the minutes of the October 28, 2015 Regular meeting. 5. WRITTEN COMMUNICATIONS – None 6. UNFINISHED BUSINESS – None 7. NEW BUSINESS 7.1 Change to Action Based Minutes for Commissions and Advisory Committees The Advisory Committee will receive a report on the proposal to change the format of meeting minutes. STAFF RECOMMENDATION: Receive the Report. 7.2 Youth Advisory Committee Mini Grant Program Applications Review and Selection The Advisory Committee will review and rate Youth Advisory Committee Mini Grant applications. STAFF RECOMMENDATION: Review and rate each Youth Advisory Committee Mini Grant application. 8. OTHER BUSINESS – Brief INFORMATION ONLY reports from Advisory Committee Members and/or Staff, including Reports by Advisory Committee related to Meetings Attended at City Expense (AB 1234). 9. ADJOURNMENT ITEM NO: 4.1 STAFF REPORT YOUTH ADVISORY COMMITTEE DATE: December 9, 2015 TO: Honorable Chair and Committee Members FROM: Micki Cronin, Assistant Director of Parks and Community Services SUBJECT: Minutes of the October 28, 2015 Meeting of the Youth Advisory Committee By: Kristen Middleton, Senior Office Assistant EXECUTIVE SUMMARY: The Youth Advisory Committee will consider approval of the minutes of the October 28, 2015, meeting of the Youth Advisory Committee. FINANCIAL IMPACT: None. RECOMMENDATION: Approve the minutes of the October 28, 2015 meeting of the Youth Advisory Committee. DESCRIPTION: The Youth Advisory Committee will consider approval of the minutes of the October 28, 2015 meeting of the Youth Advisory Committee. NOTICING REQUIREMENTS/PUBLIC OUTREACH: None. ATTACHMENTS: 1. Draft Minutes of the October 28, 2015 meeting of the Youth Advisory Committee.