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Home My WebLink About4.1 DRAFT Minutes 09-10-2015 i U1�� a� i ��t '� "�'�'"� � STAFF REPORT �1 ''�` HERITAGE AND CULTURAL ARTS COMMISSION DATE: December 10, 2015 T0: Honorable Chair and Commissioners -� � ,r- �- — �__.�._ FROM: Tegan McLane, Cultural Arts &Heritage Manager � `,,- r,, ' SUBJECT: Minutes of the September 10,2015,Joint Meeting By:Jennifer Kransky, Seniar O�ce A.cri.rtant EXECUTIVE SUMMARY: The Heritage & Cultural Arts Commission will consider approval of the minutes of the September 10, 2015, joint meeting of the Parks and Community Services and Hexitage and Cultural Arts Commissions. FINANCIAL IMPACT: None. RECOMMENDATION: Approve the minutes of the September 10, 2015, joint meering of the Parks and Community Services and Heritage and Cultural Arts Coininissions. DESCRIPTION: The Heritage and Cultural Arts Commission will consider approval of the minutes of the September 10,2015, , joint meeting of the Parks and Communiry Services and Heritage and Cultural Arts Commissions. NOTICING REQUIREMENTS/PUBLIC OUTREACH: None. ATTACHMENTS: 1. Draft Minutes of the September 10, 2015,joint meeting of the Parks and Community Services and Heritage and Cultural Arts Cominissions. ITEM NO: 4.1 HERITAGE AND CULTURAL ARTS COMMISSION � SPECIAL MEETING ��""��`�.� Minutes CITY OF DUBLIN September 10, 2015 The September 10, 2015, Special Meeting of the Heritage and Cultural Arts Commission was called to order at 7:52 PM at the Dublin Civic Center, Dublin, California, by Chair Iharosi. PLEDGE OF ALLEGIANCE Chair Iharosi led the Pledge of Allegiance. ROLL CALL Commissioners (Cm.) Present: Blackburn, Deets, Iharosi, Minniear, Szollos, and Tutino Commissioners Absent: He ORAL COMMUNICATIONS 3.1 PUBLIC COMMENTS None. APPROVAL OF MINUTES 4.1 July 9, 2015 On a motion by Cm. Minniear, seconded by Cm. Blackburn, and by a vote of 5-0-1 with Cm. He absent, the Commission voted to approve the minutes of the July 9, 2015, meeting as presented. Vice Chair Tutino abstained as she was not present for the July meeting. WRITTEN COMMUNICATIONS None. PUBLIC HEARING None. UNFINISHED BUSINESS None. NEW BUSINESS 8.1 Dublin Camp Parks Military History Center Management Plan Ms. Tegan McLane, Cultural Arts and Heritage Manager, presented the specifics of the item as outlined in the Staff Report. Cm. Blackburn asked about the Dublin Camp Parks Military History Center's (DCPMHC) exhibit timeline. Ms. McLane stated Staff's next step would be to send a Request for Proposal (RFP) to museum design firms this fall. Staff hopes to have the same firm design and build the exhibit. Mr. McCreary, Parks and Community Services Director, stated that he met with the Garrison Commander, Lt. Col. Jones, to discuss building improvements the Army would make in preparation for the exhibit space. The new Command Staff is very supportive.The City's goal is to have the DCPMHC open within a year. Vice Chair Tutino commended the DCPMHC Working Group for their efforts. Chair Iharosi asked about the storage of the Camp Parks collection. Mr. McCreary stated the collection is currently stored at the Dublin Library in the expansion space. The development of the expansion space at the Library is at least five years out, which would give Staff time to find an appropriate long-term storage location. , H&CAC Minutes—September 10, 2015—Page 2 of 3 Cm. Minniear commended Staff and members of the Work Group for creating the Management Plan. Cm. Minniear commented on the importance of the Management Plan, establishing a time frame and feedback for improvement opportunities. Cm. Minniear also stated he felt more Staff would be needed for the additional responsibilities to effectively run the DCPMHC. Outside organizations may be willing to partner with the City. Mr. McCreary stated the Management Plan was presented to City Council with the intent for outside funding and support. Cm. Deets had questions pertaining to the security of the collection. Ms. Elizabeth Isles, Heritage Center Director, stated the collection's documents regarding care and treatment are identical to the Heritage Center.There are some variances between short and long term loans. Ms. Georgean Vonheeder-Leopold, City Historian, stated she is glad the City has the collection from the Army on permanent loan and is excited for the DCPMHC to open. Ms. Vonheeder-Leopold commented on shortening the time frame. Cm. Minniear inquired about use of the DCPMHC before exhibit construction is finished to raise visibility and recognize progress thus far. Mr. McCreary stated Staff could look into doing ground-breaking events in stages. Mr. Rich Guarienti, Dublin Resident, suggested using the DCPMHC for a Veterans' Day event and agrees establishing a time line would help the progress of the project. Cm. Minniear recommended presenting the Management Plan to City CounciL ; On a motion by Cm. Minniear, seconded by Vice Chair Tutino, and by a vote of 6-0-0 with Cm. He absent, the Heritage and Cultura/Arts Commission voted to recommend the City Council approve the Dublin Camp Parks Military History Center Management Plan. 8.2 Parks and Community Services Department Re-Organization Mr. Paul McCreary, Parks and Community Services Director, presented the specifics of the item as outlined in the Staff Report. Cm. Minniear asked about the new organizational structure in regards to heritage and cultural arts activities. Mr. McCreary stated positions have been added to the Heritage and Cultural Arts Division, The additional positions would help catch up with the speed and pace of current programs. The new Supervisor position may oversee an arts grant program. Ms. McLane added the new Supervisor would take some of the facility and class responsibilities from Ms. Isles to allow her to focus more on the heritage programs. The event staff providing extra support for heritage events will be a welcome addition as wetl. Cm. Deets asked if the DCPMHC would fall under the Heritage and Cultural Arts Division. Mr. McCreary stated the DCPMHC is within the Heritage and Cultural Arts Division and additional needs would come from other resources. Vice Chair Tutino left at 8:34 PM. OTHER BUSINESS 9.1 BRIEF INFORMATION ONLY REPORTS FROM HERITAGE& CULTURAL ARTS COMMISSIONERS AND/OR STAFF H&CAC Minutes—September 10,2015—Page 3 of 3 Chair Iharosi reported she attended the last Dublin Crossings Task Force Meeting and stated she likes the new Farmers' Market location at Emerald Glen Park. Cm. Minniear commented on a video showing the art throughout the City. Cm. Szollos left at 8:39 PM. Cm. Deets commended Staff on the Wallis Ranch Public Art Proposed Project and the DCPMHC Management Plan. Mr. McCreary followed up on a previous request regarding fencing along the Iron Horse Trail; the City salvaged the fence and it is in storage. Ms. McLane provided information on the Splatter Festival and other Heritage programs and events. ADJOURNMENT Being no further business, the meeting adjourned at 8:44 PM. Minutes prepared by Jennifer Kransky, Senior Office Assistant. Timea Iharosi Chairperson ATTEST: Tegan Mclane Cultural Arts and Heritage Manager