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Home My WebLink About4.2 DRAFT Minutes 10-08-2015 �.,�OF r G~ `� �"i"''�'f STAFF REPORT �Iro�`�`°� HERITAGE & CULTURAL ARTS COMMISSION DATE: December 10, 2015 TO: Honorable Chair and Commissioners _., � ,_- _�. ; ,.�_-. ,,__._... FROM: Tegan McLane, Cultural r�rts & Heritage Manager r - r SUB,jECT: Minutes of the October 8, 2015, Regular Meeting By:Jennifer Kran.rky, Senior O�ce Assi.rtant ' DCECUTIVE SUMMARY: The Heritage and Cultural Arts Cominission will consider approval of the minutes of the October 8, 2015, regular meeting of Heritage and Cultural Arts Commission. FINANCIAL IMPACT: None. RECOMMENDATION: �pprove the minutes of the October 8, 2015, regular meeting of Heritage and Cultural Arts Commission. DESCRIPTION: The Heritage and Cultural Arts Commission will consider approval of the minutes of the October 8, 2015, regular meeting of Heritage and Cultural Arts Comnussion. NOTICING REQUIREMENTS/PUBLIC OUTREACH: None. ATTACH M ENTS: 1. Draft Minutes of the October 8, 2015, regular meeting of Heritage and Cultural Arts Cotnmission. ��xA��M�� 9 ITEM NO: 4.2 i r4,�.� �� HERITAGE AND CULTURAL ARTS COMMISSION !�' ,��,�� `� REGULAR MEETING �� Minutes � �i�� ,�� CITY OF DUBLIN October 8, 2015 The October 8, 2015, Regular Meeting of the Heritage and Cultural Arts Commission was called to order at 7:02 PM at the Dublin Civic Center, Dublin, California, by Chair Iharosi. ROLL CALL Commissioners (Cm.) Present: Blackburn, Iharosi, Minniear, Szollos, and Tutino Commissioners Absent: Deets and He PLEDGE OF ALLEGIANCE Chair Iharosi led the Pledge of Allegiance. ORAL COMMUNICATIONS 3.1 Employee Introduction: Laura lohnston Ms. Tegan McLane, Cultural Arts and Heritage Manager, introduced Ms. Laura lohnston, Supervisor for Heritage and Cultural Arts,to the Commission, 3.2 Public Comments—None. APPROVAL OF MINUTES 4.1 September 10,2015 Special Meeting On a motion by Cm. Minniear, seconded by Cm. Blackburn, and by a vote of 4-0-0 with Cm. Deets, He and Szollos absent, the Commi�sion voted to approve the minutes of the September 10, 2015, Special meeting as presented. WRITTEN COMMUNICATIONS—None. PUBLIC HEARING—None. UNFINISHED BUSINESS—None. ' NEW BUSINESS 8.1 Summer Quarterly Report Ms.Tegan Mclane presented the specifics of the item as outlined in the Staff Report. Cm, Blackburn asked Staff about the change in reporting the visitor comparison annually. Cm. Minniear stated quarterly reports cause confusion as they are not comparable between quarters. Ms. McLane added exhibits may start in the middle of a quarter and the Dublin school schedule may affect tours which would skew the numbers for a specific quarter. Generally an annual report has comparable numbers. . H&CAC Minutes—October 8,2015—Page 2 of 3 Cm. Minniear commented on the decrease in volunteer hours. Ms. McLane stated the number of volunteers has increased, however the number of hours volunteered has decreased. Cm. Minniear asked how services are being provided that were previously operated by volunteers. Ms. McLane stated she would need to refer to the Heritage Park Director, Ms. Elizabeth Isles, on the matter. Cm. Minniear commented on fewer volunteer hours offered for tours of the Kolb House and museum. Ms. McLane stated tour hours may be a factor in the decrease of volunteer hours as the museum is now closed on Fridays due to low attendance. Cm. Minniear asked if the budget for heritage programs is expected to be self-sufficient. Ms. Mclane stated heritage programs are not expected to be self-sufficient, but fiscal sustainability and increasing the amount of revenue generated is one of the City Council's goals. Cm. Minniear commented on his concern with the concept of heritage programs being a revenue generator. He feels the purpose of the programs is to provide history to the community. Cm. Blackburn asked Staff how much of the budget is expected to be funded by generated revenue. Ms. Mclane stated the budget's projected revenue is modest and attainable. However, Staff strives to have successful programs with high attendance that maximize cost recovery appropriate to the program and market. Chair Iharosi asked about the Youth Fee Assistance Program (YFAP). Ms. Jennifer Kransky, Senior Office Assistant, explained the YFAP process. Cm. Szollos arrived at 7:27 PM. Vice Chair Tutino asked about Heritage Park volunteers versus special event volunteers. Ms. McLane stated Heritage Park volunteers typically volunteer for special events held at the Heritage Park as they would be conducting many of their regular responsibilities. For large events such as the Splatter and St. Patrick's Day Festivals, additional recruitment through local community organizations, Dublin school clubs and the general public is necessary to fill the amount of volunteers needed. Cm. Tutino asked about training for the regular Heritage Park volunteers. Ms. McLane stated it is an easy process to become a volunteer. Some volunteer positions require more training than others. Cm. Minniear elaborated that many high school students need volunteer hours and will often volunteer for special events at the Heritage Park. OTHER BUSINESS 9.1 Brief Information Only Reports from Heritage &Cultural Arts Commissioners and/or Staff Cm. Szollos reported she gave a Dublin history presentation for a St. Raymond's Church group. Cm. Szollos,Vice Chair Tutino and Chair Iharosi provided feedback from the Splatter FestivaL Vice Chair Tutino suggested the Valley Children's Museum (VCM) give a presentation to the Commission on their organization's status in opening a children's museum in Dublin. Ms. McLane stated she will look into inviting VCM to a Commission meeting. Cm. Minniear commented on the need for an outlet to promote and inform the community of local cultural arts organizations and events. The Commission discussed possible ways to share the information. Cm. Minniear commented on the Dubliner sculpture not working properly and asked when it will be repaired. Ms. McLane stated she will look into what repairs are needed for the sculpture. H&CAC Minutes—October 8,2015—Page 3 of 3 Cm. Minniear informed the Commission that Cm. Szollos will be speaking at the Ghosts of Dublin event. Cm. Szollos and Ms. McLane provided details of the event scheduled for October 30, 2015. The Commission provided feedback regarding the electronic distribution of the meeting's Agenda Packets. Ms. McLane presented images of artist Mr. Todji Kurtzman's changes to the Emerald Glen Recreation Aquatic Complex Public Art Piece based on the Public Art Selection Committee's comments. The Commission gave their feedback on the changes. Commissioners Blackburn, Szollos and Tutino commented that they did not particularly favor the new design of the sculpture's face as it now resembled more of a mask and does not match the energy of the overall theme. Cm. Minniear and Vice Chair Tutino commented that they enjoyed the look of the water. Cm. Szollos left at 8:11 PM. Ms. McLane provided program and event updates. , ADIOURNMENT Being no further business, the meeting adjourned at 8:21 PM. Minutes prepared by Jennifer Kransky, Senior Office Assistant. Timea Iharosi Chairperson ATTEST: Tegan McLane Cultural Arts and Heritage Manager