HomeMy WebLinkAbout4.2 DRAFT Minutes 01-13-2016 Special Mtg G��y OF p�8��
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'� �� �� STAFF REPORT
�r ��' YOUTH ADVISORY COMMITTEE
DATE: Wednesday,January 27, 2016
TO: Honorable Chair and Committee Members
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FROM: Micki Cronin,Assistant Director of Parks and Community Services •.�l� UL�n--''
SUBJECT: Minutes of the January 13, 2016 Special Meeting of the Youth Advisory Committee
By:Li.ra McPher.ron, Recreation Supervi.ror
EXECUTIVE SUMMARY:
The Youth Advisory Committee will consider approval of the minutes of the January 13, 2016, Special
Meeting of the Youth Advisory Coininittee.
FINANCIAL IMPACT:
None.
RECOMMENDATION: '
Approve the minutes of the January 13,2016 Special Meeting of the Youth Advisory Coinmittee.
DESCRIPTION:
The Youth Advisory Committee will consider approval of the minutes of the January 13, 2016 Special
Meeting of the Youth Advisory Cominittee.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
ATTACHMENTS:
1. Draft Minutes of the January 13, 2016 Special Meeting of the Youth Advisory Coininittee.
ITEM NO: 4.2
� oF r�j YOUTH ADVISORY COMMITTEE
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;9'(E��..� �� SPECIAL MEETING
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rz1��•� Draft Minutes
CITY OF DUBLIN
January 13, 2016
The January 13, 2016 meeting of the Youth Advisory Committee was called to order at 7:02 PM at the
Dublin Senior Center by Chair Bedi.
PLEDGE OF ALLEGIANCE
Chair Bedi led the Pledge of Allegiance.
ROLL CALL
Committee Members (CM) Present: Bedi, Meghan Butler, Nicki Butler, Sophie Butler, Gole, Marquez,
Nurudin, Rajikumar,Alini, Shah,Tran, Won, and Wong
Committee Members Absent: Sher, Nunez,Tomlinson
Liaison Absent: Tabaracci, Parks and Community Services Commission Liaison
Staff Present: McPherson, Officer Snider
ORAL COMMUNICATIONS
3.1 Public Comments—None.
APPROVAL OF MINUTES— None.
WRITTEN COMMUNICATIONS— None.
UNFINISHED BUSINESS—None.
NEW BUSINESS
7.1 Youth Advisory Committee Mini Grant Program Applicant Presentations
Staff presented the specifics of the Youth Advisory Committee Mini Grant presentations as outlined in
the Staff Report. The Youth Advisory Committee reviewed and rated three Youth Advisory Committee
Mini Grant applicant presentations from Dublin High School Gael Force Robotics Club,The Dublin Shield,
and Dublin High School American Cancer Society Club. Student representatives of the organizations and
clubs were accompanied by an adult sponsor and provided a five-minute presentation regarding their
grant funding request. Staff informed presenters that they were welcomed to stay for the duration of
the meeting and observe the Committee's discussion and decision on grant funds recommendations.
Dublin High School Gael Force Robotics Club presented first, Dublin High School The Dublin Shield
presented second, and Dublin High School American Cancer Society Club presented third. Each
presentation gave an overview of their Club. After each presentation, Committee Members asked
questions, such as: "What will the grant funds will be used for?", "Does the Club partner with other
school clubs?", and "How does this organization benefit Dublin youth?".
Dublin High School Gael Force Robotics Club indicated that they would use grant funds for replacement
parts.The club is offered at the Dublin Middle Schools and encourages a positive outlet for Dublin youth.
YAC Draft Minutes—January 13,2016—Page 2 of 2
Dublin High School The Dublin Shield indicated that they would use the grant funds to publish their
magazine or assist with website expenses. The organization partners with the Dublin High School
Graphic Design Club and is working toward partnering with the Dublin High School Photography Club.
The Club offers Dublin youth an opportunity to be involved with journalism since the journalism class
was cancelled.
Dublin High School American Cancer Society Club indicated that they would use their grant funds for a
Dublin High School Sport Teams Relay of Life event. The club has reached out to the Dublin Middle
Schools and provides Cancer awareness among the Dublin youth. '
On a motion by CM Bedi, seconded by CM Karmina, and by a vote of 9-3-1 with CM Wong abstaining,
the Youth Advisory Committee voted to reward Dublin High School Robotics Club a grant amount of
$500 to assist in purchasing robotics replacement parts. CM Wong abstained from the vote as he is a
member of the Dublin High School Robotics Club.
On a motion by CM Bedi, seconded by CM Meghan Butler, and by a vote of 13-0-0, the Youth Advisory
Committee voted to reward The Dublin Shield a grant amount of $500 to assist in publishing their
magazine.
On a motion by CM Meghan Butler, seconded by CM Bedi, and by a vote of 12-0-1 with CM Alini
abstaining, the Youth Advisory Committee voted to reward Dublin High School American Cancer Society
Club a grant amount of$600 to assist with a Relay of Life event. CM Alini abstained from the vote as he
is a member of the Dublin High School Robotics Club.
Staff will be contacting each organization or club regarding their rewarded grant funds by Friday,
January 15, 2016. Each organization will be requested to provide a letter indicating how the grant funds
were used and if goals were met.
OTHER BUSINESS
CM Bedi reminded the Committee about the Tri-Valley Roundtable event from 1:00 to 4:00 PM on
Saturday,January 23, 2016, at the Dublin Senior Center and encouraged all Members to attend.
CM Meghan Butler suggested the Committee offer a college scholarship to Dublin High School students.
ADJOURNMENT
Being no further business the meeting adjourned at 8:24 PM.
Minutes prepared by Lisa McPherson, Recreation Supervisor.
Neil Bedi
Chairperson
ATTEST:
Lisa McPherson
Recreation Supervisor