HomeMy WebLinkAbout4.3 Unmarked Police Vehicle Purchase •
CITY OF DUBLIN
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: October 9, 1989
SUBJECT • Unmarked Police Vehicle Purchase -
Rejection of Original Bids and
Authorization to Solicit Bids
(Prepared by James W. Rose, Lt . )
EXHIBITS ATTACHED (1) Original Vehicle Specifications
(2) Amended Vehicle Specifications
(3) Original Bids Received
RECOMMENDATIONS (1) Reject bids and amend vehicle
specifications .
�(`l) Authorize Staff to solicit bids for
V one (1) unmarked police vehicle .
(3) Authorize Staff to solicit bids for
emergency equipment .
FINANCIAL STATEMENT: Estimated purchase of vehicle, emergency
equipment plus installation - $15, 000
DESCRIPTION On August 28, 1989, Staff recommended that
the City solicit bids for the purchase of one unmarked police
vehicle from one of the rental vehicle firms selling their
approximately one year old cars . This recommendation was
approved on that date and bids were requested .
Upon receipt of the bids from the companies responding; Avis,
Hertz and National , Staff finds that these bids are unacceptable
for the purchase of the appropriate vehicle for the following
reasons :
1 . The bid received from Avis was incomplete .
2. The bid received from Hertz was for an EPA rated compact
vehicle not meeting the stated minimum specifications of
intermediate size vehicle or larger ( information obtained from
Larry Winkler , Sales Manager , Shamrock Ford ) .
3 . The bid received from National, although meeting the
originally stated specifications, amended their bid to include
numerous other vehicle types, thereby rendering this bid, as
submitted, ambiguous and thus unacceptable .
Further study by Staff into the purchase of an unmarked police
vehicle with the original specifications shows that at this date
the specifications should be amended . Staff has found that bids
be requested for 1989 model vehicles instead of the originally
specified 1988 vehicles as 1988 vehicles are now in shorter
supply within the City' s mileage requirements and selection is
limited on vehicle body styles appropriate for the police
needs/requirements .
Staff recommends that the City re-solicit bids to purchase an
unmarked police vehicle . The vehicles are typically full size;
standard equipped with a V-6 engine, automatic transmission, air
conditioning; radio and body trim and incorporating the amended
. "Specifications for Used Automobiles " .
In accordance with the City' s Purchasing Ordinance, the purchase
of police vehicles should be the result' of a competitive bid, as
• well as the cost of radio and emergency equipment .
•
COPIES TO:
ITEM NO. . �
The vehicle would need to be outfitted with a police radio, siren
and red light . These emergency equipment items are available
from Alameda' County Communications, who is the major vendor and
installer of police communications equipment in Alameda County.
Sufficient funds were budgeted for the purpose of purchasing and
outfitting the vehicle with emergency equipment .
•
CITY OF DUBLIN
SPECIFICATIONS FOR USED AUTOMOBILES
SCOPE:
This specification describes the City of Dublin requirements for
used 1988 model year passenger vehicles.
•
•
GENERAL REQUIREMENTS:
The vehicles shall be used 1988 model year production with 2 ,000
•
miles or less on the odometer. The units shall be equivalent in
•
style, quality and appointments to those .offered to the general
public. The vehicles shall be supplied with equipment and
accessories indicated as standard equipment in the manufacturer' s
•
published literature or regular production optional ,equipment to
meet the requirements of this specification.
•
SPECIFIC REQUIREMENT
•
The following equipment and accessories shall be furnished on all
vehicles:
• ENGINE:
The engine shall be gasoline powered and a MINIMUM displacement
as follows:
Intermediate, 2 and 4 door: 6 cylinder, 2.8 liter, fuel
injected or 4 cylinder 2.5 liter, fuel injected. Full size,
4 door: 6 cylinder, 4. 3 liter, fuel injected or 8 cylinder,
5.0 liter, fuel injected.
ELECTRICAL SYSTEM:
The supplier shall furnish a heavy duty 12 volt electrical system
specifically designed to .handle the load requirements of the
class of vehidle, equipped with options, as specified herein.
TRANSMISSION: ,
• All vehicles shall be equipped with automatic transmission
providing not less than (3) three forward speeds and Cl ) one
reverse speed.
STEERING:
All vehicles shall be equipped with the supplier's standard
hydraulic power assist steering.
•
111 411
BRAKES:
•
An all disc or front disc rear drum brake system shall be
furnished. Vehicles shall be equipped with manufacturer' s
standard power assist brake system. -
NOTE: MINIMUM 50% BRAKE PAD REMAINING. ON- ALL FOUR WHEELS .
AIR CONDITIONING:
The vehicles shall be equipped with the manufacturer's factory
installed dehumidifying/all weather air conditioner. The air
conditioning system shall include, but shall not be limited to,
necessary insulation, increased engine cooling capacity;
including recovery system, plus increased alternator and battery
capacity.
WHEELS AND TIRES:
. Wheels and tires installed on the vehicle shall provide a minimum
"reserve load" of 4.0 percent as defined in the code of Federal
Regulations, Title 4'31' Chapter 5, Part 57'x. 102.
Drive wheel tire clearance shall be adequate for normal operation
of the vehicle when loaded to capacity and equipped with snow
chains.
A high pressure inflated spare shall be furnished.
NOTE: ROAD TIRES. SHALL BE RADIAL TYPE WITH A MINIMUM OF 6/32 OF
TREAD IN THE 2 CENTER GROVES ON ALL TIRES. NO EXCEPTIONS.
BODY:
Vehicles shall be for (4) door And two (2) sedan type.
Intermediate size having an interior volume of 100 to 120 cu. ft .
and full size having an interior volume of more than 120 cu. ft.
as published in the EPA Gas Mileage Guide for the applicable
year. See bid face for quantities and acceptable makes and
models.
EXTERIOR:
The exterior color shall be the manufacturer' s standard
production shades of paint . Bright colors are not acceptable.
City will select specific vehicles and colors upon award of bid.
INTERIOR:
The interior color shall be the manufacturer's standard color
supplied with the exterior color, fabric and vinyl combination.
•
•
•
REQUIRED MISCELLANEA `EQUIPMENT: ,
- Automatic popout type cigarette lighter in front
compartment . .
- Foam padded seats.
- Dome light with driver ' s door actuated switch.
- AM/FM Radio, push button with antenna, or
Aft/FM Radio with cassette.
GENERAL CONDITION:
•
Vehicles offered in response to this request shall be in good
mechanical condition. All systems, instrumentation and
accessories shall function normally. Glass snail be undamaged.
The interior shall be shampooed and. vacuumed, upholstery with
holes, burns or stains will not be acceptable.
All vehicles will have been completely safety inspected before
being delivered to the City.
Vehicles having accident damage will not be acceptable. Metal
and paint damage typical of parking lot damage, i . e. ; minor
dents, scrapes and chips will be acceptable at the discretion of
the City.
NOTE; THE UNITS SHALL HAVE BEEN SERVICED WITHIN THE LAST 3,000 •
MILES FOR ALL REQUIRED ITEMS IN THE "OWNER'S MANUAL".
SMOG CERTIFICATION:
Certificate of compliance as required by the Vehicle Code,
Division 3, Chapter 1 , Article 1- 4000. 1 MUST BE FURNISHED AT THE
TIME OF DELIVERY FOR EACH VEHICLE.
KEYS:
Selected vehicles shall be delivered with two (2) complete sets
of keys to include ignition, trunk, glove compartment as
requirea.
WARRANTY:
A 12, 000 mile/1 year, whichever occurs first, power train
warranty is required. Warranty mileage begins, when placed in
service.
INSPECTION:
Vehicles will be inspected - for compliance with these
specifications by the City at the dealer's place of business
prior to. delivery. it -Will be the responsibility of the vendor
to notify the Chief of Dublin Police Services when the vehicles
are ready for inspection.
•
LCL1VMMT:
Selected vehicles sna be delivered within 14 d from the date
of order . Vehicles shall be FOB delivered to 6500 Dublin Blvd,
Suite 100, Dublin, CA 94568
VEHICLE REGISTRATION:
Registration will be completed by the City of Dublin.
NOTE: ALL VEHICLES MUST BE DELIVERED WITH A VERIFICATION OF
VEHICLE, DMV FORM NUMBER; REG. 31, FILLED OUT COMPLETELY AND.
SIGNED BY AN AUTHORIZED VEHICLE VERIFIER.
•
•
•
•
REV I5 E0
CITY OF DUBLIN
SPECIFICATIONS -'FOR USED AUTOMOBILES
SCOPE:
This specification describes the City of Dublin requirements for
used 1989 model year passenger vehicles .
GENERAL REQUIREMENTS :
The vehicles shall be used 1989 model year production with 25, 000
miles or less on the odometer . The units shall be equivalent in
style, quality and appointments to those offered to the general
public . The vehicles shall be supplied with equipment and
accessories indicated as standara equipment in the manufacturer ' s
published literature or regular production optional equipment to
meet the requirements of this specification.
SPECIFIC REQUIREMENT
•
The following equipment and accessories shall be furnished on. all
vehicles :
ENGINE:
The engine shall be gasoline powered and a MINIMUM displacement
as follows :
Full size 4 door : minimum size engine, 6 cylinder, 3 . 8
liter, fuel injected -
ELECTRICAL SYSTEM:
The supplier shall furnish a heavy' duty 12 volt electrical system
specifically designed to hanale the load requirements of the
class of vehicle, equipped with options, as specified herein.
TRANSMISSION:
All vehicles shall be equipped with automatic transmission
providing not less than ( 3 ) three forward speeds and ( 1 ) one
reverse speed .
STEERING:
•
All vehicles shall be equipped with the supplier ' s standard •
hydraulic power assist steering.
BRAKES :
An all disc or front disc rear drum brake system shall be
furnished . Vehicles shall be equipped with manufacturer ' s
standard power assist brake system.
NOTE: MINIMUM 50% BRAKE PAD REMAINING ON ALL FOUR WHEELS
AIR CONDITIONING:
The vehicles shall be equipped with the manufacturer ' s factory
installed dehumidifying/all weather air conditioner . The air
conditioning system shall include, but shall not be limited to,
necessary insulation, increased engine cooling capacity,
including recovery system, plus increased alternator and battery
capacity.
WHEELS AND TIRES :
Minimum wheel base of 110 . 8 . Wheels and tires installed on the
vehicle shall provide a minimum "reserve load" of 4 . 0 percent as
defined in the code of Federal Regulations, Title 49, Chapter 5,
Part 572 . 102 .
Drive wheel tire clearance shall be adequate for normal operation
of the vehicle when loaded to capacity and equipped with snow
chains .
A high pressure inflated spare shall be furnished .
NOTE: ROAD TIRES SHALL BE RADIAL TYPE WITH A MINIMUM OF 6/32 OF
TREAD IN THE 2 CENTER GROVES ON ALL TIRES . NO EXCEPTIONS .
BODY:
Vehicles shall be four ( 4 ) door . Full size having an interior
volume of a minimum of 120 cu. ft . as published in the EPA Gas
Mileage Guide for the applicable year . See bid tace for
quantities and acceptable makes and models .
EXTERIOR:
The exterior color shall be the manufacturer 's standard
production shades of paint . Bright colors are not acceptable .
City will select specific vehicles and colors upon award of bid .
INTERIOR:
The interior color shall be the manufacturer 's standard color
supplied with the exterior color, fabric and vinyl combination .
REQUIRED MISCELLANEOUS EQUIPMENT:
- Automatic popout type cigarette lighter in front
compartment .
- Foam padded seats .
- Dome light with driver ' s door actuated switch.
- AM/FM Cassette Radio,with push buttons and antenna .
- Power windows
GENERAL CONDITION :
Vehicles offered in response to this request shall be in good
mechanical condition. All systems, instrumentation and
accessories shall function normally. Glass shall be undamaged .
The interior shall be shampooed and vacuumed, upholstery with
holes, burns or stains will not be acceptable .
All vehicles will have been completely safety inspected before
being delivered to the City.
Vehicles having accident damage will not be acceptable . Metal
and paint damage typical of parking lot damage, i .e . ; minor
dents, scrapes and chips will be acceptable at the discretion of
the City.
NOTE; THE UNITS SHALL HAVE BEEN SERVICED WITHIN THE LAST 3,000
MILES FOR ALL REQUIRED ITEMS IN THE "OWNER' S MANUAL" .
SMOG CERTIFICATION:
Certificate of compliance as required by the Vehicle Code,
Division 3, Chapter 1, Article 1- 4000 . 1 MUST BE FURNISHED AT THE
TIME OF DELIVERY FOR EACH VEHICLE.
KEYS :
Selected vehicles shall be delivered with two ( 2 ) complete sets
of keys to include ignition, trunk, glove compartment as
required.
WARRANTY:
A 12, 000 mile/i year, whichever occurs first, power train
warranty is required . Warranty mileage begins when placed in
service .
INSPECTION:
Vehicles will be inspected for compliance with these
specifications by the City at the dealer ' s place of business
prior to delivery. it will be the responsibility of the vendor
to notify the Chief of Dublin Police Services when the vehicles
are ready for inspection.
DELIVERY:
Selected vehicles shall be delivered within 14 days from the date
of order . Vehicles shall be FOB delivered to 100 Civic Plaza,
Police Administration Building, Dublin, CA 94568 .
411 411 .
VEHICLE REGISTRATION
Registration will be completed, by the City of Dublin.
NOTE: ALL VEHICLES MUST BE DELIVERED WITH A VERIFICATION OF
VEHICLE, DMV FORM NUMBER; REG. 31, FILLED OUT COMPLETELY AND
SIGNED BY AN AUTHORIZED VEHICLE VERIFIER.
•
•
CITY OF DUBLIN
BID PROPOSAL FORM.
I have received the documents titled, "City of Dublin Bid
Specifications" and "Instructions to Bidders", and I have
satisfied myself as to the scope of the requested purchase and
the conditions required.
• In submitting this proposal,-.I agree:
1. To hold my bid open for 30 calendar days from the date
of this proposal.
2 . To comply with the provisions of the Notice Inviting
Bids, Instructions to Bidders, and Bid Specifications.
3 . To enter into a contract based upon a purchase order
reflecting the terms found in the specifications, if awarded
on the basis of this proposal...
My proposal:
1. VEHICLE DESCRIPTION (General)
See documented list of vehicle(s) with Make, Model and
Year.
2. DELIVERY SCHEDULE:
The delivery shall be completed within / days
following the formal award of bid. 2") '
3 . COSTS: /% y�..e
I. Price of vehicle: $
d C :
Cost of delivery charges, taxes: $ '7 , 0 fe5 am
All other fees and applicable ./� —
charges (attach detailed itemized
list of costs) : $ 5 � ,2 S —
Name of the FIRM submitting BID: AL215 L/' • �rQ
Signature of Autho ' z: IRM represent-t v- k _
Date: d `7 Tit e: /�_ �!�•
Business Address: M� • v. , ' �t-
NOTE: Any substitutions to or exclusions from the specifications
listed in the bidding sheet must be fully explained and reasons
given why the required item is being substituted or excluded.
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• •
CITY OF DUBLIN
BID PROPOSAL FORM
I have received the documents titled, "City of Dublin Bid
Specifications" and "Instructions to Bidders" , and I have
satisfied myself as to the scope of the requested purchase and
the conditions required. •
In submitting this proposal, I agree:
1. To hold my bid open for 30 calendar days from the date
of this. proposal.
2 . To comply with the provisions of the Notice Inviting
Bids, Instructions to Bidders, and Bid Specifications.
3 . To enter into a contract..based upon a purchase order
reflecting the terms found in the specifications, if awarded
on the basis of this proposal.
My proposal: q'g g 1O/L0 "re'v Q
1. VEHICLE DESCRIPTION (General)
See documented list of vehicle(s) with Make, Model and
Year.
2. DELIVERY SCHEDULE: 1
The delivery. shall be completed within I days
following the formal award of bid.
3 . COSTS: $ Kgq 9
I. Price of vehicle: / /
Cost of delivery charges, taxes: $ 7 r
All other fees and applicable
charges (attach detailed itemized
list of costs) : / $
Name of the FIRM submitting BID: /'f t��-T 5/A C- C
Signature of Authorized,FIRM representative: X15 S��
Date: Q 'c b 1 Title: 4/ c3 /hr-,&
Business Address: ' ` y2.? 1_ 5T 5T
Liv�� r !Ak ‹<U
NOTE: Any substitutions to or exclusions from the specifications
listed in the bidding sheet must be fully explained and reasons
given why the required item is being substituted or excluded.
• •
•
CITY OF DUBLIN
BID PROPOSAL FORM
I have received the documents titled, "City of Dublin Bid
Specifications" and "Instructions to Bidders" , and I have
satisfied myself as to the scope of the requested purchase and
the conditions required.
In submitting this proposal, I agree:
1. To hold my bid open for 30 calendar days from the date
of this proposal.
2 . To comply with the provisions of the Notice Inviting
Bids, Instructions to Bidders, and Bid Specifications.
3 . To enter into a contract based upon a purchase order
reflecting the terms found in the specifications, if awarded
on the basis of this proposal.
My proposal:
1. VEHICLE DESCRIPTION (General)
See documented list of vehicle(s) with Make, Model and
Year.
2. DELIVERY SCHEDULE:
The delivery shall be completed within 14 days
following the formal award of bid.
3 . COSTS:
I. Price of vehicle: 1988 Buick Regal $ 8.975.00
Cost of delivery charges, taxes: $ 628.25
•
All other fees and applicable
charges (attach detailed itemized
list of costs) : $
Name of the FIRM submitting BID: National Car Rental
Signature of Authorized FIRM representative:
Date: 9-5-89 Title: Regional Fleet Sales Manager
Business Address: 40 Edwards Ct. Burlingame, Ca. 94010 (415) 375-1310
('arc ran hp viPwPd and dPliverPd at nur tales loration
in Pleasanton. 5385 Owens Ct. ,Pleasanton, Ca. 94566
Please make arrangements with Jill Owings.
NOTE: Any substitutions to or exclusions from the specifications
listed in the bidding sheet must be fully explained and reasons
given why the required item is being substituted or excluded.
**Please see attachment for complete bid details and makes and models.
National
f of Car Sales
City of Dublin National Car Rental System,Inc.
6500 Dublin Blvd. 40 Edwards Court
Suite 100 Burlingame,California 94010
Dublin, Ca. 94568
9-5-89
RE: Bid for Vehicle
Thank you for granting National Car Rental the opportunity to bid for the
above mentioned contract. For your review and consideration, I would like
to submit the follaaing vehicles. Please keep in mind each vehicle is
equipped with Automatic Trans mission, Power Steering, Pacer Brakes, Air
Conditioning, and AM-FM Stereo. Any additional equipment will be listed
under each individual vehicle specification listed below.
Intermediate Sized Cars
1988 Buick Regal Custom Coupe:
V-6 2.8 liter, Fuel Injection Tilt Wheel
Wheel Base .107.5 Price per unit $8,975.00
1988 Buick Regal Limited Coupe:
V-6 2.8 liter, Fuel Injection Wheel Base 107.5
Tilt Wheel Cruise Control
Power Windows Power Door Locks
Split Seats Rally Wheels
Price per unit $9,975.00
1988 Oldsmobile Cutlass Supreme Coupe:
V-6 2..8 liter, Fuel Injection Wheel Base 107.5
Tilt Wheel Price per unit $9,775.00
1988 Oldsmobile Cutlass SL Coupe:
V-6 2.8 liter, Fuel Injection Wheel Base 107.5
Tilt Wheel Cruise Control
Famed Windows Power Door Locks
Split Seats Rally Wheels
Price per unit $10,275.00
Continued
•
Interaediate Sized Cars
1989 Pontiac 6000 Sedan:
V-6 2.8 liter, Fuel Injection Wheel Base 104.9"
Tilt Wheel Cruise Control
Split Seats Power Windows
Rally- Wheels Same with Power Door Locks
Price per unit $11,175.00
1989 Plymouth Acclaim Sedan:
4 Cyl. 2.5 liter, Fuel Injection Wheel Base 103.3"
Tilt Wheel Some with Cruise Control
Price per unit $9,675.00
1989 Chevrolet Caprice Sedan:
V-8 5.0 liter, Fuel Injection Wheel Base 116"
Tilt Wheel Cruise Control
• Split Seats Price per unit $11,375.00
1989 Buick Century Sedan:
V-6 3.3 liter, Fuel Injection Wheel Base 104.9"
Tilt Wheel Cruise Control
Split Seats Power Wireaaas
Rally Wheels Sane with Pacer Door Locks
Price per unit $11,175.00
1989 Olds dbile Ciera Sedan:
4 Cyl. 2.5 liter, Fuel Injection Wheel Base 104.9"
Tilt Wheel Price per unit $10,275.00
1989 Oldsmobile Ciera Sedan:
V-6 2.8 liter, Fuel Injection Wheel Base 104.9"
Tilt Wheel Cruise Control
Split Seats Pacer Windaas
Rally Wheels Same with Pacer Door Locks
Price per unit $11,275.00
1989 Chevrolet Corsica Sedan:
4 Cyl. 2.0 liter, Fuel Injection Wheel Base 103.4"
Tilt Wheel Some with Cruise Control
Price per unit $9,275.00
1989 Chevrolet Corsica Sedan:
V-6 2.8 liter, Fuel Injection Wheel Base 103.4"
Tilt Wheel Cruise Control
Price per unit $9,675.00
1989 Dodge Dynasty Sedan:
4 Cyl. 2.5 liter, Fuel Injection Wheel Base 104.3"
Tilt Wheel Cruise Control
Pacer Windows Power Door Locks
Price per unit $11,775.00
Continued
In response to the General. Specifications for this bid, I would like to
note exceptions to the following items:
1988 Models are available in limited quantity. 1989 vehicles have been
bid for more variety and selection of makes and models.
Mileage on 1988 vehicles are approximately 25,000 miles. Mileage for 1989
•
vehicles are approximately 15,000 miles.
•
National can not guarantee specific vehicle color. availability.
Vehicles nay have had cosmetic body work done.
All units are fully reconditioned for fleet sales including a lube, oil,
and filter. A418 point saftey check, smog certification, and a full
detail. Different makes and models may not be serviced according to items
in the owner's manual.
Sales tax must be added to the bid prices listed.
Our free 12 month/12,000 mile limited pavertrain warranty is provided with
all 1988 vehicles. 1989 General Miotors products are provided with the
remainder of the factory 3 year/50,000 mile bumper to bumper protection,
automatically transferred to the new owner.
All vehicles are subject to availability or prior sale.
I hope you find our selection to your satisfaction. I look forward to
working with you in the near future.
Sincerely,
Jill Owings
Regional Fleet Sales Manager