HomeMy WebLinkAbout4.10 Recreation Dept Software 3 50
CITY OF DUBLIN
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: October 30, 1989
SUBJECT Recreation Department Software
(Report Prepared by Phillip S . Molina , Finance
Director )
EXHIBITS ATTACHED None
RECOMMENDATION Purchase registration and scheduling software from
Leisure Soft .
FINANCIAL STATEMENT: 1989-90 Budget $15, 000
Registration Software $ 3 , 995
Scheduling Software 3 ,995
3 Days Training 3 , 435
Total Cost $11 , 425
DESCRIPTION At the City Council meeting of May 22, 1989 , Staff
received approval to issue a request for bids from recreation software
vendors .
This was the second time that the City requested bids for recreation
software . The response from the first bid request did not produce proposals
that provided both registration and scheduling software . It was determined
that purchasing software that satisfied just one segment of the department ' s
software needs would not be a good investment at that time .
The second set of bids were opened to all vendors within the United States .
Staff reviewed a number of applications , including various PC versions of
software . Staff found that the PC versions require both a networking file
server plus network software in addition to the software application. The
effect of these additional requirements resulted in costs exceeding the
amount allowed in the budget .
The Recreation Director and her Staff conducted a detailed review of the
Leisure Soft Recreation Software which included a three hour , on-site ,
hands-on analysis . After conferring with her Staff and checking with other
users , the Recreation Director determined that the software supplied by
Leisure Soft provides the scheduling and registration functions that are
required by the Department . That company also offers software for team
scheduling and parks maintenance, which are not being considered at this
time .
Leisure Soft will provide on-site training to an unlimited number of
Recreation Staff for three days . The training will include all facets of
both the registration and the scheduling applications .
The comparative prices from formal bids on the two applications are shown
below. These prices are exclusive of training .
The Leisure Soft bid price is $7 , 990. Bits & Bites Programming , Inc . , bid
price is $13, 000. Arthur Young bid registration bid price is $11 , 045 .
Staff recommends the purchase of the registration and scheduling software
from Leisure Soft and three days on-site training .
COPIES TO:
ITEM NO. 7,E t `'
B.L