Loading...
HomeMy WebLinkAbout4.2 Engineer's Report 5 Assmt Districts STAFF REPORT CITY CLERK File #360-20/360-30 CITY COUNCIL DATE:March 1, 2016 TO: Honorable Mayor and City Councilmembers FROM: Christopher L. Foss, City Manager SUBJECT: Authorization to Prepare Engineer’s Reports: Citywide Street Lighting Maintenance Assessment District 83-1; Landscaping and Lighting Maintenance Assessment District 83-2 (Stagecoach Road); Landscaping and Lighting Maintenance Assessment District 86-1 (Villages at Willow Creek); Landscaping and Lighting Maintenance Assessment District 97-1 (Santa Rita Area); Street Lighting Maintenance Assessment District 99-1 (Dublin Ranch Area and Tracts 7067, 7586, 8024, 8073, 8074) Prepared by Andrew Russell, Assistant Public Works Director/City Engineer EXECUTIVE SUMMARY: The City Council will consider authorizing the preparation of Engineer’s Reports for the Fiscal Year 2016-2017 assessments for the City’s two street lighting maintenance assessment districts and three landscaping and lighting maintenance assessment districts. Public hearings will be held prior to the levy of assessments. FINANCIAL IMPACT: The cost of preparing the Engineer's Reports is budgeted in the Fiscal Year 2015-2016 budget and is paid by each respective assessment district. RECOMMENDATION: Resolutions Staff recommends that the City Council adopt the five Directing Preparation of the Annual Engineer's Reports for: Citywide Street Lighting Maintenance Assessment District 83-1; Landscaping and Lighting Maintenance Assessment District 83-2 (Stagecoach Road); Landscaping and Lighting Maintenance Assessment District 86-1 (Villages at Willow Creek); Landscaping and Lighting Maintenance Assessment District 97-1 (Santa Rita Area); and Street Lighting Maintenance Assessment District 99-1. Submitted By Reviewed By Public Works Director Assistant City Manager DESCRIPTION: The procedure for establishing annual maintenance assessments requires that the City Council first authorize preparation of the Engineer’s Reports. The preliminary reports are then brought ITEM NO. 4.2 Page 1 of 3 back to the City Council for approval later in the year, once the assessment district budgets have been formulated. Following the City Council's approval of the preliminary reports, public hearings will be scheduled as required. The proposed resolutions (Attachments 1-5) authorize the City Engineer to begin preparation of the required Engineer's Reports for the two street lighting maintenance assessment districts and the three landscaping and lighting maintenance assessment districts described below for Fiscal Year 2016-2017. Citywide Street Lighting Maintenance Assessment District 83-1 This assessment district was established to replace the County Service Area, which had paid maintenance and energy costs for public street lights within the City of Dublin. The boundary of this assessment district encompasses the entire City, with the exception of the Dublin Ranch area and Tracts 7067, 7586, 8024, 8073, 8074. The City Council approved formation of this District on August 2, 1983, with the initial assessment in the 1984-1985 tax year. Landscaping and Lighting Maintenance Assessment District 83-2 (Stagecoach Road) This assessment district provides the funds for the maintenance of certain landscape improvements in the Dublin Hills Estates and Amador Lakes developments along Stagecoach Road. The District's boundaries include all of Tract 4719. The City Council approved formation of this District on January 23, 1984, with the initial assessment in the 1985-1986 tax year. Landscaping and Lighting Maintenance Assessment District No. 86-1 (Villages at Willow Creek) This assessment district maintains roadside and median landscaping associated with the Villages at Willow Creek development along Dougherty Road. The City Council approved formation of this District on November 10, 1986, with the initial assessment in the 1987-1988 tax year. Landscaping and Lighting Maintenance Assessment District 97-1 (Santa Rita Area) This assessment district funds street landscape maintenance and utility costs for the Santa Rita development area, which is bounded by Arnold Road, Gleason Drive, Tassajara Road, and Interstate 580. The City Council approved formation of this District on July 23, 1996, with the initial assessment in the 1997-1998 tax year. Street Lighting Maintenance Assessment District 99-1 Assessment District 99-1 funds the electric energy, maintenance, and repair costs associated with the street lighting that has been installed in the Dublin Ranch area and Tracts 7067, 7586, 8024, 8073, 8074. The City Council approved formation of this District on June 1, 1999, with the initial assessment in the 1999-2000 tax year. NOTICING REQUIREMENTS/PUBLIC OUTREACH: Following the City Council's approval of the preliminary reports, a public hearing for each street lighting maintenance assessment district and landscaping and lighting maintenance assessment district will be scheduled as required. It is anticipated that the hearings will be held in May 2016. ATTACHMENTS: 1. Resolution Directing Preparation of Annual Engineer’s Reports for Citywide Street Lighting Maintenance Assessment District 83-1 2. Resolution Directing Preparation of Annual Engineer’s Reports for Landscaping and Lighting Maintenance Assessment District 83-2 (Stagecoach Road) Page 2 of 3 3. Resolution Directing Preparation of Annual Engineer’s Reports for Landscaping and Lighting Maintenance Assessment District 86-1 (Villages at Willow Creek) 4. Resolution Directing Preparation of Annual Engineer’s Reports for Landscaping and Lighting Maintenance Assessment District 97-1 (Santa Rita Area) 5. Resolution Directing Preparation of Annual Engineer’s Reports for Street Lighting Maintenance Assessment District 99-1 (Dublin Ranch area and Tracts 7067, 7586, 8024, 8073, 8074) Page 3 of 3 RESOLUTION NO. XX - 16 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN * * * * * * * * * * * DIRECTING PREPARATION OF ANNUAL ENGINEER’S REPORT FOR CITYWIDE STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT 83-1 WHEREAS, on August 2, 1983, by its Resolution No. 38-83, this City Council ordered the formation of and levied the first assessment within the City of Dublin Street Lighting Maintenance Assessment District ("the District") pursuant to the provisions of the Landscaping and Lighting Act of 1972 (commencing at Section 22500 of the California Streets and Highways Code) (hereinafter, "the Act"); and WHEREAS, Section 22620 et seq of the Act provide for the levy of annual assessments after formation of the District; and WHEREAS, within said District, the existing and proposed improvements, and any substantial changes proposed to be made to the existing improvements, are generally described as: energy and maintenance work for and to all street lights within the City Limits of the City of Dublin, excepting the street lighting that is maintained through Street Light Maintenance Assessment District 83-1; NOW, THEREFORE, BE IT RESOLVED that the Dublin City Council does hereby designate the City Engineer as Engineer for purposes of preparing and filing with the Clerk a written report in accordance with Section 22565 et seq of the Act; said Engineer is hereby directed to apportion said assessments in accordance to the benefits received from said improvements by the lots, pieces and parcels of land within the District, and said Engineer is hereby directed to accomplish such preparation and filing forthwith. PASSED, APPROVED AND ADOPTED this 1st day of March, 2016, by the following vote: AYES : NOES : ABSENT : ABSTAIN : ______________________________ Mayor ATTEST : _________________________________ City Clerk ATTACHMENT 1 RESOLUTION NO. XX - 16 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN * * * * * * * * * * * DIRECTING PREPARATION OF ANNUAL ENGINEER’S REPORT FOR LANDSCAPING AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT 83-2 (STAGECOACH ROAD AREA) WHEREAS, on January 23, 1984, by its Resolution No. 11-84, this City Council initiated proceedings, and by Resolution No. 10-84, ordered the formation of City of Dublin Landscaping and Lighting Maintenance Assessment District No. 83-2, ("the District") pursuant to the provisions of the Landscaping and Lighting Act of 1972 (commencing at Section 22500 of the California Streets and Highways Code) (hereinafter, "the Act"); and WHEREAS, Section 22620 et seq of the Act provide for the levy of annual assessments after formation of the District; and WHEREAS, within said District, the existing and proposed improvements and any substantial changes proposed to be made to the existing improvements are generally described as: maintenance of landscaping and irrigation within road right-of-way and within a public easement along Stagecoach Rd. from Amador Valley Blvd. to the City limits; NOW, THEREFORE, BE IT RESOLVED that the Dublin City Council does hereby designate the City Engineer as Engineer for purposes of preparing and filing with the Clerk a written report in accordance with Section 22565 et seq of the Act; said Engineer is hereby directed to apportion said assessments in accordance to the benefits received from said improvements by the lots, pieces and parcels of land within the District, and said Engineer is hereby directed to accomplish such preparation and filing forthwith. st PASSED, APPROVED AND ADOPTED this 1 day of March, 2016, by the following vote: AYES : NOES : ABSENT : ABSTAIN : ______________________________ Mayor ATTEST : _________________________________ City Clerk ATTACHMENT 2 RESOLUTION NO. XX - 16 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN * * * * * * * * * * * DIRECTING PREPARATION OF ANNUAL ENGINEER’S REPORT FOR LANDSCAPING AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT 86-1 (VILLAGES AT WILLOW CREEK) WHEREAS, on November 10, 1986, by its Resolution No. 128-86, this City Council initiated proceedings, and by Resolution No. 129-86, ordered the formation of City of Dublin Landscaping and Lighting Maintenance Assessment District 86-1 (Villages at Willow Creek) ("the District") pursuant to the provisions of the Landscaping and Lighting Act of 1972 (commencing at Section 22500 of the California Streets and Highways Code) (hereinafter, "the Act"); and WHEREAS, Section 22620 et seq of the Act provide for the levy of annual assessments after formation of the District; and WHEREAS, within said District, the existing and proposed improvements and any substantial changes proposed to be made to the existing improvements are generally described as: maintenance and servicing of landscape in the Villages at Willow Creek; NOW, THEREFORE, BE IT RESOLVED that the Dublin City Council does hereby designate the City Engineer as Engineer for purposes of preparing and filing with the Clerk a written report in accordance with Section 22565 et seq of the Act; said Engineer is hereby directed to apportion said assessments in accordance to the benefits received from said improvements by the lots, pieces and parcels of land within the District, and said Engineer is hereby directed to accomplish such preparation and filing forthwith. st PASSED, APPROVED AND ADOPTED this 1 day of March, 2016, by the following vote: AYES : NOES : ABSENT : ABSTAIN : ______________________________ Mayor ATTEST : _________________________________ City Clerk ATTACHMENT 3 RESOLUTION NO. XX - 16 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN * * * * * * * * * * * DIRECTING PREPARATION OF ANNUAL ENGINEER’S REPORT FOR LANDSCAPING AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT 97-1 (SANTA RITA AREA) WHEREAS, on July 23, 1996, by its Resolution No. 94-96, this City Council initiated proceedings, and by Resolution No. 115-96, ordered the formation of City of Dublin Landscaping and Lighting Maintenance Assessment District No. 97-1 ("the District"), pursuant to the provisions of the Landscaping and Lighting Act of 1972 (commencing at Section 22500 of the California Streets and Highways Code) (hereinafter, "the Act"); and WHEREAS, Section 22620 et seq of the Act provide for the levy of annual assessments after formation of the District; and WHEREAS, within said District, the existing and proposed improvements and any substantial changes proposed to be made to the existing improvements are generally described as: street landscape maintenance and utility costs for the Santa Rita development area; NOW, THEREFORE, BE IT RESOLVED that the Dublin City Council does hereby designate the City Engineer as Engineer for purposes of preparing and filing with the Clerk a written report in accordance with Section 22565 et seq of the Act; said Engineer is hereby directed to apportion said assessments in accordance to the benefits received from said improvements by the lots, pieces and parcels of land within the District, and said Engineer is hereby directed to accomplish such preparation and filing forthwith. st PASSED, APPROVED AND ADOPTED this 1 day of March, 2016, by the following vote: AYES : NOES : ABSENT : ABSTAIN : ______________________________ Mayor ATTEST : _________________________________ City Clerk ATTACHMENT 4 RESOLUTION NO. XX - 15 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN * * * * * * * * * * * DIRECTING PREPARATION OF ANNUAL ENGINEER’S REPORT FOR STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT 99-1 (DUBLIN RANCH AREA AND TRACTS 7067, 7856, 8024, 8073, 8074) WHEREAS, on March 16, 1999, by its Resolution No. 37-99, this City Council initiated proceedings, and on June 1, 1999, by Resolution No. 153-99, ordered the formation of City of Dublin Street Lighting Maintenance Assessment District No. 1999-1, pursuant to the provisions of the Landscaping and Lighting Act of 1972 (commencing at Section 22500 of the California Streets and Highways Code) (hereinafter, "the Act"); and WHEREAS, Section 22620 et seq of the Act provide for the levy of annual assessments after formation of the District; and WHEREAS, within said District, the existing and proposed improvements and any substantial changes proposed to be made to the existing improvements are generally described as: energy and maintenance work for and to all street lights and acquisition of street lights within the District boundaries; NOW, THEREFORE, BE IT RESOLVED that the Dublin City Council does hereby designate the City Engineer as Engineer for purposes of preparing and filing with the Clerk a written report in accordance with Section 22565 et seq of the Act; said Engineer is hereby directed to apportion said assessments in accordance to the benefits received from said improvements by the lots, pieces and parcels of land within the District, and said Engineer is hereby directed to accomplish such preparation and filing forthwith. st PASSED, APPROVED AND ADOPTED this 1 day of March, 2016, by the following vote: AYES : NOES : ABSENT : ABSTAIN : ______________________________ Mayor ATTEST : _________________________________ City Clerk ATTACHMENT 5