HomeMy WebLinkAboutItem 4.7 Financial Review 2nd QtrOF
Ill 4 �Ir 111
113 � =�, 82
DATE:
TO:
STAFF REPORT
CITY COUNCIL
March 1, 2016
Honorable Mayor and City Councilmembers
CITY CLERK
File #330 - 50/600 -30
FROM: Christopher L. Foss, City Manager J
SUBJECT: Fiscal Year 2015 -16 2nd Quarter Financial Review
Prepared by Colleen Tribby, Director of Administrative Services
EXECUTIVE SUMMARY:
The City Council will receive a financial report through the second quarter for Fiscal Year 2015-
16 and consider amendments to the Fiscal Year 2015 -16 Budget. The City Council will also
consider approval of a resolution amending the City's agreement with Fehr and Peers for
additional work related to the update to the Downtown Dublin Traffic Impact Fee.
FINANCIAL IMPACT:
Approval of the FY 2015 -16 budget changes will result in the addition of $2,341,865 to the
General Fund operating budget, before transfers out to capital projects. Total General Fund
reserves are projected at $93,027,668 as of June 30, 2016. This report also contains multiple
budget changes in other funds requiring City Council approval, and confirms out -of -state
business trips taken, or to be taken, by Staff through April 2016.
Approval of the amendment to the agreement with Fehr and Peers has no budget impact, as
there are sufficient funds in the existing budget to cover the additional costs.
RECOMMENDATION:
Staff recommends that the City Council receive the report, approve the Budget Change, and
adopt the Resolution Approving an Amendment to the Agreement between the City of Dublin
and Fehr and Peers for Consultant Services.
Reviewed By
Assistant City Manager
DESCRIPTION:
The focus of this report is to update the City Council on the status of the FY 2015 -16 General
Fund Amended Budget, including on overview on all proposed changes and their impact on total
reserves. As a reminder, the Amended Budget includes budget amendments already approved
Page 1 of 5 ITEM NO. 4.7
by the City Council since July 1, as well as carry -over budgets from FY 2014 -15. The Budget
Change Form (Attachment 3) lists all new amendments needing approval in the General Fund
as well as in other funds.
FY 2015 -16: Projected Results (Attachment 1)
General Fund revenues are projected to come in $2,615,169 higher than the Amended Budget
due primarily to an increase in Development Permit revenue ($1,912,369) and an increase in
Sales Tax revenue ($500,000) based on the most current information available from the City's
consultants. Revenue from Fire plan check and inspection activities is also projected to increase
by the year end ($202,800). Expenditure projections are on track with the Amended Budget,
with the exception of an increase of $273,304 for development contracted service costs, which
correlates to the increase in workload and projected revenue, and minor increases for
recruitment efforts of senior staff, and Dublin Regional Fire Authority retiree health obligations.
Staff is also recommending that an additional $300,000 in General Fund dollars be added to the
Shannon Parking Lot Project, via a transfer out to the Capital Improvement Program. The City
Council already set aside $775,000 in a committed reserve for this purpose, but total project
costs are currently estimated at $1,075,000.
After incorporating changes to revenues, expenditures, and transfers out, total reserves are
projected to decrease $4,678,827 from the prior year, as illustrated in the table below. The
primary reason for the decrease is the planned spending down of committed reserves, as shown
in the General Fund Reserves Summary (Attachment 2).
Total Reserves, Compared to FY 2014 -15 and FY 2015 -16 Amended Budget
The Reserves Summary also includes the addition of nearly $1.7 million to the Committed
Reserve for the City's share of Alameda County Fire Services Other Post - Employment Benefits
(OPEB, or retiree health) liability. The City is still finalizing the details for the creation of a
dedicated side fund for this purpose, and Staff will bring a recommendation to partially fund the
obligation to the City Council at a future meeting. Until then, Staff is adding to the reserve as a
place holder, in keeping in line with the most recent estimate of the City's liability.
The following is a description of the specific changes to revenues and expenditures in the
General Fund. These are also listed on the Budget Change Form (Attachment 3).
Page 2 of 5
Amended
2nd Quarter
Actual
Budget
2nd Quarter
Projection
2014 -15
2015 -16
Changes
2015 -16
Revenue
$ 71,835,097
$ 2,615,169
$ 74,450,266
Expenditures
$ (64,667,035)
$ (273,304)
$ (64,940,339)
Transfers Out
$ (13,388,754)
$ (800,000)
$ (14,188,754)
Year End Reserves
$ 97,706,494
$ 91,485,803
$ 1,541,865
$ 93,027,668
Change to Reserves from Prior Year
(6,220,692)
(4,678,827)
The Reserves Summary also includes the addition of nearly $1.7 million to the Committed
Reserve for the City's share of Alameda County Fire Services Other Post - Employment Benefits
(OPEB, or retiree health) liability. The City is still finalizing the details for the creation of a
dedicated side fund for this purpose, and Staff will bring a recommendation to partially fund the
obligation to the City Council at a future meeting. Until then, Staff is adding to the reserve as a
place holder, in keeping in line with the most recent estimate of the City's liability.
The following is a description of the specific changes to revenues and expenditures in the
General Fund. These are also listed on the Budget Change Form (Attachment 3).
Page 2 of 5
REVENUES
Development Permits: $1,912,369 higher than budget
Account
Amended
Budget
Projected
Change
Recommended
Budget
Building Permits
$2,444,500
$1,791,216
$4,235,716
C &D Permit
$91,380
$43,445
$134,825
City CAL Green
$140,772
$77,708
$248,273
Total Change $1,912,369
Fire Division Revenue: $201,253 higher than budget
Account
Amended
Budget
Projected
Change
Recommended
Budget
Misc Fire Revenue
$500
$2,500
$3,000
Fire Plan Check
$25,000
$42,771
$67,771
Fixed Systems
$1,032
$5,982
$7,014
Sprinklers
$130,000
$120,000
$250,000
Fire Alarm
$15,000
$30,000
$45,000
Total Change $201,253
The increase in the Development Permits and Fire Division revenue is related to the continued
acceleration of development activity that began in the latter half of FY 2013 -14 and which has
continued into FY 2015 -16.
Sales Tax Revenue: $500,000 higher than budget
Upon receipt of the most current economic data and sales tax revenues, and discussions with
the City's Sales Tax consultant, Staff is now projecting sales tax revenue to come in $500,000
higher than originally budgeted. The increase is due mainly to newly opened stores posting
stronger than projected sales, including new restaurants.
EXPENDITURES
Contracted Services: $273,304 higher than budget
Total Change $273,304
Page 3 of 5
Amended
Projected
Recommended
Account
Budget
Change
Budget
Community
Development, Contract
$1,707,951
$192,049
$1,900,000
Services
Human Resources,
$43,000
$27,500
$70,500
Contract Services
Public Works, Contract
$0
$25,000
$25,000
Services
DRFA Obligation
$71,300
$28,755
$100,055
Total Change $273,304
Page 3 of 5
The increase in Contracted Services is due to planning and building contract service costs,
which correlates to the increase in workload and is offset with an increase in Building Permits
revenue. Additionally, there are minor increases in other departmental contracted service costs,
including recruitment costs for a senior staff position, consultant services to assist the City in
performing Business Storm Water Inspections, and worker's compensation settlement costs in
the Dougherty Regional Fire Authority program.
CIP /ONE -TIME EXPENDITURES
Shannon Center Parking Lot: $800,000 higher than budget
In June 2014 the City Council committed $775,000 in a General Fund reserve for the renovation
of the Shannon Center Parking Lot. In July 2015, $275,000 was budgeted in the project to
initiate the design work.
During the preliminary work, it was determined that the facility would be better served with more
lighting in the parking lot than was originally planned, as well as the inclusion of an Electric
Vehicle charging station. These items are estimated to cost an additional $300,000, for a total
project estimate of $1,075,000. Approval of the budget change will bring the project budget in
line with the estimated cost, funded by $775,000 from committed reserves, and $300,000 from
the unassigned cash flow.
OTHER ACTIONS
In addition to the changes to the General Fund, there are numerous budget amendments in
other funds that require City Council approval. The majority of these are for administrative
purposes only, such as reduced current year expenditure budgets because a particular activity
will occur in the next fiscal year as opposed to this one, increased revenue from an in -lieu
payment from a developer, decreased budgets for developer -built projects, or the incorporation
of the updated Impact Fees. Since all of the adjustments are listed in the Budget Change Form
(Attachment 3), only the non - administrative items (new appropriations) will be highlighted here
in the Staff Report:
1. Budget adjustments, Non - General Fund:
a) Appropriate $120,000 in the EDTIF (Eastern Dublin Traffic Improvement Fund) Category
1 Fund (4301) to hire a consultant to prepare a nexus analysis to allow an update to the
EDTIF.
b) Increase $80,000 in Affordable Housing Fund (2901) for legal services associated with
the Veterans Housing Project
c) Appropriate $61,133 in TFCA/Transportation for Clean Fund (2207) and $135,347 in
Vehicle Registration Fee (ACTC) Fund (2212) for a total of $196,480 and create the
Village Parkway and Brighton Traffic Signal Upgrade Project (stNEW4).
o The project was originally slated to begin in FY 2016 -17, and was created to
implement a left turn phase at the traffic signal which is an intersection used
heavily by Dublin High School students and parents as a direct route to the school.
This will eliminate movement conflicts between left turning vehicles and
pedestrians. The timeline for the project has been moved into the current Fiscal
Year to ensure construction is completed prior to commencement of the 2016 -17
school year, which begins in mid - August.
Page 4 of 5
d) Appropriate an additional $30,000 in Public Arts Fund (2801) dollars for the Fallon Sports
Park Project (pk0515) to bring the budget in line with anticipated costs for the public art
installation.
2. Other Items (no budget impact):
a) Adoption of a Resolution Approving of an amendment to the Agreement with Fehr and
Peers (Attachment 4) for additional work needed to prepare technical studies and to
respond to public comments regarding Downtown Dublin Traffic Impact Fee. There are
sufficient funds in the existing operating budget.
b) Out -of -State Travel Report:
• Parks and Facilities Development Coordinator to Chicago, IL for the American
Society of Landscape Architects annual conference in Nov 2015
• Director of Community Development Department to Phoenix, AZ for American
Planning Association national conference in April 2016
NOTICING REQUIREMENTS /PUBLIC OUTREACH:
1► •l'7iT�
ATTACHMENTS: 1. General Fund Summary, 2nd Quarter FY 2015 -16
2. General Fund Reserves
3. Budget Change
4. Resolution Approving an Amendment to the Agreement Between the
City of Dublin and Fehr and Peers for Consultant Services
Page 5 of 5
GENERAL FUND SUMMARY, 2nd Quarter FY 2015 -16
ATTACHMENT 1
Actual
Adopted
Amended
Projected
Projected vs.
14 -15
15 -16
15 -16
15 -16
Amended
Revenues
Property Taxes
29,437,951
31,786,036
32,913,746
32,913,746
Sales Tax
18,571,057
20,236,439
20,236,439
20,736,439
500,000
Other Taxes
6,159,654
4,908,000
4,908,000
4,908,000
-
Development Permits
5,860,052
2,938,433
2,938,433
4,850,802
1,912,369
Development Services
4,781,506
4,032,006
4,032,006
4,032,006
-
Other Licenses & Permits
195,203
185,259
185,259
185,259
Fines & Penalties
124,529
109,932
109,932
109,932
Interest
550,264
466,191
466,191
466,191
Rentals & Leases
1,001,581
943,073
943,073
943,073
Intergovernmental
483,300
198,620
198,620
198,620
-
Charges for Services
5,527,476
3,867,803
3,867,803
4,070,603
202,800
Other Revenue
441,791
358,417
359,917
359,917
-
Community Benefit Payment
2,964,899
675,678
675,678
675,678
-
Subtotal Revenues
76,099,262
70,705,887
71,835,097
74,450,266
2,615,169
Carryover Prior Year Operating Revenues
866,562
866,562
Total Revenues
76,099,262
70,705,887
72,701,659
75,316,828
2,615,169
Expenditures
Salaries & Wages
9,465,819
10,535,746
10,520,746
10,520,746
-
Benefits
4,395,043
5,074,484
5,074,484
5,074,484
Services & Supplies
1,584,944
2,641,339
2,642,839
2,642,839
Internal Service Fund Charges
1,763,226
2,584,258
2,584,258
2,584,258
Utilities
1,724,116
2,100,310
2,100,310
2,100,310
-
Contracted Services
37,400,528
39,397,142
39,875,830
40,149,134
273,304
Capital Outlay
174,314
329,250
355,005
355,005
-
Contingency & Contributions
69,264
717,756
647,001
647,001
Future Projects
-
-
-
-
Subtotal Expenditures
56,577,252
63,380,285
63,800,473
64,073,777
273,304
Carryover Prior Year Operating Expenditures
866,562
866,562
Total Expenditures
56,577,252
63,380,285
64,667,035
64,940,339
273,304
OPERATING BUDGET IMPACT
SURPLUS / (DEFICIT)
19,522,010
7,325,602
8,034,624
10,376,489
2,341,865
CIP / One -Time Expenditures
Maintenance Yard *
(883,578)
-
(250,023)
(250,023)
-
Public Safety Complex *
(7,022)
PD Wing Renovation *
(31,857)
(1,968,143)
(1,968,143)
Emerald Glen Aquatics Complex *
(2,897,650)
(3,000,000)
(3,000,000)
Civic Center Modifications *
(122,339)
(33,118)
(33,118)
Cemetery Expansion *
(6,928)
(998,151)
(1,808,183)
(1,808,183)
Shannon Center Parking Lot Improvements*
(275,000)
(1,075,000)
(800,000)
Amador Plaza Rd Bicycle & Pad Impr *
(9,605)
(459,647)
(459,647)
Contribution to ISF *
-
(2,000,000)
(2,000,000)
Fallon Sports Park - Phase 1 *
(1,800,000)
(1,800,000)
(1,800,000)
Storm Drain Trash Capture *
(400,000)
(400,000)
(400,000)
San Ramon Rd Landscape
(405)
(238,660)
(238,660)
Sidewalk Safety
(67,784)
(104,925)
(244,252)
(244,252)
Electronic Agenda
(27,902)
(216,103)
(216,103)
Network Syst Upgrade
(89,789)
(30,000)
(254,004)
(254,004)
Tennis Court Resurfacing
(133,090)
GIS Portal Implementation
(19,000)
(106,656)
(106,656)
ADA Transition
(22,400)
(23,833)
(45,010)
(45,010)
Storm Drain Condition
(184)
(83,128)
(289,954)
(289,954)
TOTAL CIP /ONE -TIME EXPENDITURES
(1,393,277)
(6,366,292)
(13,388,754)
(14,188,754)
(800,000):
USE OF RESERVES
(for projects noted by *)
1,051,723
6,105,406
11,994,115
12,794,115
800,000
NET IMPACT ON RESERVES
18,128,733
959,310
(6,220,692)
(4,678,827)
1,541,865
TOTAL RESERVES
97,706,494
91,485,803
93- ,027,668'
1,541,865
General Fund Reserves
ATTACHMENT 2
ACTUAL
PROJECTED PROJECTED
PROJECTED
PROJECTED
FY 2014 -15
FY 2015 -16 FY 2015 -16
FY 2015 -16
FY 2015 -16
Reserve Balances
YEAR END
INCREASE DECREASE
CHANGE
YEAR END
Non- Sendle
1,415,691
= (633830)(633630)
841,861
Prepaid Expenses
27,080
27,080
Cemetery Endowment
60,000
60,000
Advance to Public Facility Fees
-
-
Advance to Fire Impact Fee
470,606
(250,000)
(250,000)
220,606
Advance to PERS Side Fund
918,005
(383,830)
(383,830)
534,175
Restricted
500,000
500,000
Heritage Park Maintenance
500,000
500,000
Ummitted. '
38,531,179
-3,152,190, ($,$2$,972)
, ' (5,673,782)
, ' 32,857,397,
Economic Stability
6,000,000
6,000,000
Downtown Public Impr
1,000,000
(459,647)
(459,647)
540,353
Open Space Funding
-
-
Affordable Housing
1,000,000
1,000,000
Emergency Communications
741,000
-
741,000
Fire Svcs OPEB
9,196,000
1,682,000
1,682,000
10,878,000
Innovations & New Opport
1,372,785
-
1,372,785
Jt City/ School Projects
46,015
46,015
One -Time Initiative
1,341,408
1,341,408
Specific Committed Reserves
-
Emerald Glen Aquatic Complex
3,000,000
(3,000,000)
(3,000,000)
-
Maintenance Facility
250,023
(250,023)
(250,023)
-
Cemetery Expansion
5,272,210
(1,808,183)
(1,808,183)
3,464,027
Fallon Sports Park
2,000,000
(1,800,000)
(1,800,000)
200,000
Civic Ctr Expansion
136,737
(33,118)
(33,118)
103,619
Public Safety Complex
-
-
Storm Drain Capture
400,000
(400,000)
(400,000)
Shannon Center Parking Lot
775,000
300,000 (1,075,000)
(775,000)
-
Utility Undergrounding
-
1,170,190
1,170,190
1,170,190
Advance to Public Facility Fee
6,000,000
-
6,000,000
Assigned
35,875,264
''4411,150, (6,243,,458)
, (3,832,308)
32,042,956
Accrued Leave
953,251
953,251
Operating Carryovers
866,562
(866,562)
(866,562)
-
CIP Carryovers
1,133,753
(1,133,753)
(1,133,753)
-
Non- Streets CIP Commitments
3,132,016
1,205,575
1,205,575
4,337,591
Catastophic Loss
10,608,186
-
10,608,186
Service Continuity
2,771,500
-
2,771,500
Pension & OPEB
9,866,853
1,205,575 (250,000)
955,575
10,822,428
Fiscally Responsible Adj
325,000
-
325,000
Municipal Regional Permit
2,250,000
- (25,000)
(25,000)
2,225,000
Specific Assigned Reserves
-
Civic Ctr Renovation - Police
1,968,143
(1,968,143)
(1,968,143)
-
Contribution to ISF
2,000,000
(2,000,000)
(2,000,000)
Unassigned
'21,324,361
15,703,260 (10,242,167)
'5,461j,093_,1
26,785,454,
Unassigned- Unrealized Gains
(242,263)
(242,263)
Uunass "ugirned (A.valillallAe)
21,566,623
27,027,717
TOTAL RESERVES
1 97,706,494
1 21,266,600 (25,945,427)
(4,678,827)
93,027,668
From Un- Appropriated Reserves
X
From Designated Reserves X
Budget Change Description
CITY OF DUBLIN
FISCAL YEAR 2015 -16
BUDGET CHANGE FORM
General Fund
Budget Change Reference #:
Budget Transfer Between Funds
Account
Other
ATTACHMENT 3
X
Amount
Outsource for recruitment of an executive management
EXP: General Fund - Human Resources
member.
1001.1401.64001 Contract Services
$27,500
Worker's compensation settlement for Dougherty Regional
EXP: General Fund - DRFA
Fire Authority.
1001.2405.64061 (DRFA Obligation)
$28,755
Assistance of a consultant to performing Business
EXP: General Fund - Environmental Services
Stormwater Inspections in accordance with Provision C4
(Industrial and Commercial Site Controls) of the 2nd
Municipal Regional Permit (MRP 2). Funding to come from
General Reserve for the MRP2 work.
1001.5201.64001 Contract Services
$25,000
Contract costs in Community Development for increased
EXP: General Fund - Building & Safety
building, safety and engineering work due to higher than
projected development activities.
1001.8102.64001 Contract Services
$192,049
Other Funds
Re- allocate funding to CIP - Village Parkway & Brighton
EXP: Transportation for Clean Air Fund - Engineering
Traffic Signal Update.
2207.8301.51101 (Salaries)
($10,000)
2207.8301.64001 Contract Services
$51,133
Legal services associated with Veterans Housing project.
EXP: Affordable Housing Fund - City Attorney
2901.1501.65111 Professional Services
$80,000
Reduce the appropriation of Eden Housing loan due to draw
EXP: Affordable Housing Fund - Housing
down will not happen until FY 17 -18, will re- appropriate in
FY 17 -18.
2901.5701.66102 (Housing Development Loan
$1,100,000
EXP - EDTIF - Engineering
Contract Costs higher than projected due to the need to hire
a consultant to prepare a nexus analysis.
4301.8301.51101 (Salaries)
$10,000
4301.8301.65101 Professional Consulting)
$110,000
General Fund
1001.8102.44231 (Building Permit
$1,791,216
1001.8102.44232 (Construction & Demolition
Permit )
$43,445
1001.8102.44233 (CAL Green Bldg Permit
Surcharge)
$77,708
Due to higher than projected development activities.
1001.2402.48301 Fire Alarm
$30,000
1001.2402.48302 (Fire Charge for Services -
Sprinkler/Underground)
$120,000
G: \Quarterly Reports \FY 15- 16 \15 -16 Q2 \ATTACHMENT 3.Q2 Budget Change_CT ATTACHMENT 3.Q2 Budget Change_CT
FISCAL YEAR 2015 -16 ATTACHMENT 3
BUDGET CHANGE FORM
Budget Change Reference #:
City Council
"s Approval Required
1001.2402.48303 (Fire Charge for Services - Fixed
System)
$6,000
1001.2402.48305 Fire Plan Check
$42,000
1001.2402.48309 Misc Fire Services
$4,800
Higher than projected Sales Tax receipts.
1001.0000.42101
Sales Tax
$500,000
Special Revenue Funds
New revenues.
2214.0000.42101
Measure BB - Local Streets
$320,000
2215.0000.42101 Measure BB - Bike & Ped
$110,000
Due to developer paying in -lieu fee instead of installing
public art.
2801.0000.49161
Public Art Fund
$240,000
Impact Fee Funds
Delay of a development project anticipated to pay in -lieu fee
and use of parkland credit by another development project.
4101.0000.49161
PFF - Community Parkland
$770,000
Due to higher than projected development activities and
increase in fee rates due to new fee study.
4101.0000.49163 PFF - Community Parkland
$12,500
4102.0000.49161 PFF - Neighborhood Parkland
$77,000
4103.0000.49161 (PFF - Community Park
Improve.)
$1,400,000
4104.0000.49161 PFF -Neighborhood Park Im rov
$40,000
4105.0000.49161 PFF -Community Buildings)
$900,000
4106.0000.49161 PFF - Libraries
$300,000
4107.0000.49161 PFF - Civic Center
$200,000
4108.0000.49161 PFF - Aquatic)
$35,000
4109.0000.49161 (Quimby Act Park In -lieu Fee
$188,000
New fees.
4110.0000.49161 (PFF - Community Nature
Parkland )
$30,000
4111.0000.49161 (PFF - Community Nature Park
Improve.)
$200,000
Due to higher than projected development activities.
4201.0000.49161
Fire Impact fee
$120,000
Due to higher than projected development activities.
4301.0000.49161
EDTIF1
$550,000
4301.0000.49163 EDTIF1
$58,000
4302.0000.49161 EDTIF2
$150,000
4302.0000.49163 EDTIF2
$15,000
4304.0000.49161 West Dublin TIF
$500,000
4306.0000.49161 TVTD
$150,000
G: \Quarterly Reports \FY 15- 16 \15 -16 Q2 \ATTACHMENT 3.Q2 Budget Change_CT ATTACHMENT 3.Q2 Budget Change_CT
FISCAL YEAR 2015 -16
BUDGET CHANGE FORM
The project will improve traffic safety at the intersection of
Village Parkway and Brighton Drive by creating an exclusive
left turn phase (left turn arrows instead of a green ball) at
the traffic signal for the east and west approaches.
Budget Change Reference #:
ATTACHMENT 3
eet CIP - Village Parkway & Brighton Traffic Signal Update
316.9100.9101 (Salaries & Benefits)
316.9200.9201 (Contract Services - Gen)
316.9400.9401 (Improvements - Not Bldg)
316.9500.9502 (Processing /Filing Fees)
316.9500.9503 (Printing & Binding)
316.2207 (Transportation for Clean Air Fund)
316.2212 (Vehicle Registration Fee)
3600.9601.49999 (Transfers In)
2207.9601.89101 (Transfers Out)
%illf AsZ:Y11IIFL3%7dITlis3rET3O11[i
$9,480
$6,500
$180,000
$250
$250
$61,133
$135,347
$196,480
$61,133
$135,347
Parks CIP - Heritage Park Cemetery Improvements
pk0215.9100.9101 (Salaries)
pk0215.9200.9201 (Contract Services - Gen)
pk0215.9200.9202 (Design)
pk0215.9200.9204 (Construction Admin)
pk0215.9200.9206 (Testing)
G: \Quarterly Reports \FY 15- 16 \15 -16 Q2 \ATTACHMENT 3.Q2 Budget Change_CT ATTACHMENT 3.Q2 Budget Change_CT
($69,175)
($15,000)
($403,000)
($45,000)
($50,000)
Streets CIP - San Ramon Road Trail Improvements
st0514.9100.9101 (Salaries)
$11,379
st0514.9200.9201 (Contract Services - Gen)
$5,000
st0514.9400.9401 (Improvements - Not Bldg)
$84,624
Move future year project costs to FY 15 -16.
st0514.9500.9503 (Printing & Binding)
$500
st0514.9500.9505 (Postage)
$100
st0514.1001 (General Fund)
$101,603
3600.9601.49999 (Transfers In)
$101,603
1001.9601.89101 Transfers Out
$101,603
Parks CIP - Shannon Center Parking Lot Improvements
Updated design includes with more lighting at the parking
pk0316.9200.9201 (Contract Services - Gen)
$50,000
lot, and the addition of an EV charging station. Partially
pk0316.9400.9401 (Improvements - Not Bldg)
$750,000
funded by General Fund Reserve of $775,000. Total project
pk0316.1001 (General Fund)
$800,000
cost is $1,075,000.
3500.9501.49999 (Transfers In)
$800,000
1001.9501.89101 Transfers Out
$800,000
Parks CIP - Public Art - Heritage Park
pk0116.9100.9101 (Salaries)
($7,576)
pk0116.9200.9201 (Contract Services -Gen)
($42,764)
Decrease Budget due to change in project timeline. Project
is anticipated to start in FY 2017 -18.
pk0116.9400.9401 (Improvements -Not Bldg)
($200,000)
pk0116.2801 (Public Art Fund)
($250,340)
3500.9501.49999 (Transfers In)
($250,340)
2801.9501.89101 (Transfers Out)
($250,340)
Parks CIP - Heritage Park Cemetery Improvements
pk0215.9100.9101 (Salaries)
pk0215.9200.9201 (Contract Services - Gen)
pk0215.9200.9202 (Design)
pk0215.9200.9204 (Construction Admin)
pk0215.9200.9206 (Testing)
G: \Quarterly Reports \FY 15- 16 \15 -16 Q2 \ATTACHMENT 3.Q2 Budget Change_CT ATTACHMENT 3.Q2 Budget Change_CT
($69,175)
($15,000)
($403,000)
($45,000)
($50,000)
FISCAL YEAR 2015 -16 ATTACHMENT 3
BUDGET CHANGE FORM
Budget Change Reference #:
city Council "s Approval Required
Posted By:
Date:
G: \Quarterly Reports \FY 15- 16 \15 -16 Q2 \ATTACHMENT 3.Q2 Budget Change_CT ATTACHMENT 3.Q2 Budget Change_CT
pk0215.9200.9209 (Inspection - PW Contract
Services)
($20,000)
Decrease Budget due to change in project timeline, project
pk0215.9200.9210 (Inspection - Bldg Services)
($30,000)
is anticipated to start in FY 2017 -18.
pk0215.9400.9401 (Improvements - Not Bldg)
($690,000)
pk0215.9300.9301 (Land)
($348,480)
pk0215.9500.9502 (Processing /Filing Fees)
($121,278)
pk0215.9500.9503 (Printing & Binding)
($13,000)
pk0215.9500.9504 (Legal Notices)
($2,700)
pk0215.9500.9505 (Postage)
($550)
pk0215.1001 (General Fund)
($1,808,183)
3500.9501.49999 (Transfers In)
($1,808,183)
1001.9501.89101 Transfers Out
$1,808,183
Parks CIP - Jordan Ranch Neighborhood Park
pk0514.9400.9401 (Improvements - Not Bldg)
($1,617,057)
Improvements will be constructed by developer, not the
pk0514.4104 (PFF Neighborhood Park
City.
Improvements)
($1,617,057)
3500.9501.49999 (Transfers In)
($1,617,057)
4104.9501.89101 Transfers Out
$1,617,057
Parks CIP - Public Art - Fallon Sports Park
pk0515.9400.9401 (Improvements - Not Bldg)
$30,000
Due to increase in public art construction cost.
pk0515.2801(Public Arts Fund)
$30,000
3500.9501.49999 (Transfers In)
$30,000
2801.9501.89101 Transfers Out
$30,000
As Presented at the City Council Meeting
3/1/2016
Posted By:
Date:
G: \Quarterly Reports \FY 15- 16 \15 -16 Q2 \ATTACHMENT 3.Q2 Budget Change_CT ATTACHMENT 3.Q2 Budget Change_CT
ATTACHMENT 4
RESOLUTION NO. - 16
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
APPROVING AN AMENDMENT TO THE AGREEMENT
BETWEEN THE CITY OF DUBLIN AND FEHR AND PEERS
FOR CONSULTANT SERVICES
WHEREAS, the City of Dublin ( "City "), State of California, entered into an Agreement
with Fehr and Peers ( "Consultant ") on May 6, 2014, to perform consultant services to update
the Downtown Dublin Traffic Impact Fee; and
WHEREAS, term of said Agreement expired September 30, 2015; and
WHEREAS, City and Consultant now desire to extend the terms of the Agreement an
additional one year until September 30, 2016; and
WHEREAS, due to the additional work needed to prepare technical studies and to
respond to public comments, City and Consultant desire to increase the Consultant
compensation from $58,200 to a not to exceed amount of $85,580;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby approve the Amendment to the Agreement with Fehr and Peers, which is attached
hereto as "Exhibit A."
BE IT FURTHER RESOLVED that the City Manager is authorized to execute the
Amendment to the Agreement on behalf of the City Council.
PASSED, APPROVED AND ADOPTED this 1St day of March, 2016, by the following
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
City Clerk
Mayor
EXHIBIT "A" OF RESOLUTION -16
APPROVING AN AMENDMENT TO THE AGREEMENT
BETWEEN THE CITY OF DUBLIN AND FEHR AND PEERS
FOR CONSULTANT SERVICES
WHEREAS, the City of Dublin (hereinafter referred to as "City ") and Fehr and
Peers (hereinafter referred to as "Consultant "), entered into an agreement on May 6, 2014, to
provide consultant services to City; and
WHEREAS, term of said agreement expired September 30, 2015; and
WHEREAS, City and Consultant wish to extend the term of the agreement for an
additional one year, terminating September 30, 2016; and
WHEREAS, due to the additional work needed to prepare technical studies and to
respond to public comments, the City and Consultant desire to increase the Consultant
compensation from $58,200 to a not to exceed amount of $85,580;
NOW, THEREFORE, the parties hereto agree as follows:
Section 1. Extension of Term The term of the agreement shall be extended from September
30, 2015, to September 30, 2016.
Section 2. COMPENSATION City hereby agrees to pay Consultant a sum not to exceed
$85,580, notwithstanding any contrary indications that may be contained in Consultant's
proposal, for services to be performed and reimbursable costs incurred under this Agreement.
CITY OF DUBLIN FEHR AND PEERS
ATTEST:
City Manager
City Clerk
Date:
Principal