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HomeMy WebLinkAboutItem 4.3 MAD 83-2 PreEngRpt t l CITY OF DUBLIN AGENDA STATEMENT City Council Meeting Date: June 8, 1992 SUBJECT: Landscaping and Lighting Maintenance Assessment District 83-2 (Stagecoach Road) : Preliminary Engineer's Report Report by: Public Works Director Lee Thompson EXHIBITS ATTACHED: 1) Preliminary Engineer's Report 2) Resolution Approving Preliminary Engineer'-s Report 3) Resolution Appointing Time and Place of Hearing Protests of Proposed Assessments (August 10, 1992) 4) Assessment Diagram to be available at meeting RECOMMENDATION: Adopt resolutions. • FINANCIAL STATEMENT: The proposed District cost estimate for Fiscal Year 1992-93 is $74,975; $13,182 will be carried over from 1991-92 in the form of reserves. $55,090 will be assessed to property owners for the 1992-93 street landscaping maintenance costs. DESCRIPTION: In 1983, the City formed Landscaping and Lighting Assessment District No. 83-2 for the purpose of maintaining landscaping within Tract 4719. The District originally included Stagecoach Park, but now includes only roadway landscaping along Stagecoach Road and on the "interior slopes" within the Dublin Hills Estates development. The maintenance cost for Stagecoach Park is paid by the City through the Park Maintenance Operating Budget. The cost of maintenance of the Stagecoach Road landscaping is spread 60% to the Amador Lakes development (divided among the 552 condominium lots) and 40% to the Dublin Hills Estates development (divided among 150 single-family lots) . All of the "interior slope" maintenance cost is spread evenly to the 150 single-family lots. For Fiscal Year 1992-93, no change is recommended with respect to the method of determining the assessments. The District boundary remains the same. The District assessment for this year is $6,022 higher than last year's assessment. The major cause of this increase is the budgeted replacement of plant material which was not replaced during 1991-92 due to the drought and significant increases in utility rates, particularly for water. This area additionally continues to experience vandalism of the irrigation system. The proposed assessment is based on utilizing $5,853 of the District's reserve funds to partially offset the cost increases. The assessment to the single-family property owners in the Dublin Hills Estates development will increase from $194.64 to $220.36 per single-family home. The Amador Lakes Apartments property will be assessed at a rate of $39.92 per dwelling unit, as compared to $36.00 last year. Staff proposes to hold an informational meeting with the residents of this assessment district prior to the public hearing in order to answer any questions about the District and the areas being maintained. Staff recommends that the City Council adopt the resolutions approving the preliminary Engineer's Report and setting a public hearing date of August 10, 1992, for the purpose of hearing protests to the proposed assessment. - a: (ad)\83-2\agstpre IT-EM NO. 4 COPIES TO: CITY CLERK FILE 6 11 0 . . CITY OF DUBLIN LANDSCAPING AND LIGHTING DISTRICT NO. 1983-2 (TRACT 4719) FISCAL YEAR 1992-93 PRELIMINARY ENGINEER'S REPORT CONTENTS 1. Assessment: Including Scope of Work, Estimate of Costs, Assessment Roll, and Method of Apportioning. 2 . Assessment Diagram • - Liz,..., r,;;, •.s.: ..--..1,;6;i1 ii ePeecivilklAta,i .cloGetc, ASSESSMENT ' WHEREAS, on April 13, 1992, the City Council of the City of Dublin, California, pursuant to the provisions of the Landscaping and Lighting Act of 1972, adopted its Resolution Directing Preparation of Annual Report for Maintenance Assessment District 1983-2 for the maintenance of improvements more particularly therein described; and WHEREAS, said Resolution directed the undersigned to prepare and file a report pursuant to Section 22565, et. seq. , of said Act; NOW, THEREFORE, the undersigned, by virtue of the power vested in me under said Act and the order of the Council of said City, hereby make the following assessment to cover the portion of the estimated cost of the maintenance of -said improvements and the costa and expenses incidental thereto, to be paid by said District. ESTIMATE OF COSTS . . (1) (2) (3) As Filed As Preliminarily. As Finally Approved Approved Cost of Maintenance $ 57,745 $ $ Incidental Expenses $ 17,230 $ $ . TOTAL COST: $ 74,975 $ $ Estimated 1992-93 Interest Income Applied to 1992-93 Operating Costs: $ 850 $" "$ - Est. Surplus from 1991-92 Fiscal Year $ 19, 035 $ $ - NET TO BE ASSESSED FOR FISCAL YEAR 1992-93 $ 55, 090 $ $ As required by said Act, a diagram is hereto attached showing the exterior boundaries of said landscaping maintenance assessment district and also the lines and dimensions of each lot or parcel of land within said landscaping maintenance assessment district as the same existed at the time of the passage of said resolution, each of which lots or parcels having been given a separate number upon said diagram. I do hereby assess the net amount to be assessed upon all assessable lots or parcels of land within said landscaping maintenance assessment district by apportioning that amount among the several lots or parcels in proportion to the estimated benefits to be received by each such lot or parcel from the maintenance of said improvements, and more particularly set forth in the list hereto attached and by reference made a part hereof. Said assessment is made upon the several lots or parcels of land within said landscaping maintenance assessment district in proportion to the estimated benefits to be received by said lots or parcels respectively from the maintenance of said improvements. The diagram and assessment numbers appearing herein are the diagram numbers appearing on said diagram, to which reference is hereby made for a more particular description of said property. Each lot or parcel of land assessed is described in the assessment list by reference to its parcel number as shown on the Assessor's Maps of the County of Alameda for the Fiscal Year 1991-92 and includes all of such parcels excepting those portions thereof within existing public roads or rights of way to be acquired in these )proceedings for public road purposes. For a more particular description of said property, reference is hereby made to the deeds and maps on file and of record in the office of the County Recorder of said County.. Because the names of the several owners are unknown to me, I hereby place the word "unknown" opposite the number of each lot of parcel of land assessed, the amount -assessed thereon, and the number of the assessment. Dated: June 2, 1992 City Engineer ) ENGINEER'S COST ESTIMATE FISCAL YEAR 1992-93 - The estimated cost for the maintenance of improvements described in this Report for Fiscal Year 1992-93 is as follows: Maintenance • Slopes, Stagecoach Road: $ 38,150 m Slopes, Interior: 19,595 $ •57,745 Incidentals I Engineer's Report and proceedings: $ 1,458 • Cost of Collection (County of Alameda) : 937 • Delinquencies: 1,653 • Contingencies/Reserve: 13,182 $ 17,230 TOTAL: $ 74,975 METHOD OF APPORTIONING Sixty percent (60%) of the annual cost of maintaining the landscaping within and along Stagecoach Road has been assigned to the 552 . condominium lots within the multifamily portion of the original Tract 4719, disributed on an equal basis. The balance of this annual cost has been divided equally among Lots 1 through 150, inclusive, of Tract 4719. The cost of maintaining the excavated slopes and concrete culverts together with its landscaping on the interior: slopes of the single- family area (excluding those slopes and concrete culverts adjacent to Stagecoach Road) shall be evenly spread over .Lots 1 through 150 of Tract 4719. Lots 152 and 153 , being park and open space, shall have a zero assessment. Lots 154 and 155, being public agency owned, shall have a zero assessment. SCOPE OF WORK The scope of work shall be the maintenance of landscaping and irrigation within the road right-of-way and within a public easement along Stagecoach Road between the limits of Amador- Valley Boulevard and the northerly City Limit. Further, the scope of work shall include the maintenance of the slopes and landscaping and irrigation of the slopes within a public easement for those slope areas to the rear of Lots 80 through 86 and 37 through 48, all within Tract 4719. ASSESSMENT ROLL Amount of Assessment Assessment & Lot No. Property Owners 1991-92 Tax Year Lots 1-150 Tr. 4719 Unknown $220.36/lot = $33 ,054 Lot 152 Tr. 4719 Unknown 0 Lot 153 . Tr. 4719 Unknown 0. Lot 154 Public-Owned . 0 Lot 155 Public-Owned 0 Lots 1-552 Tr. 5180 Unknown; . $ 39.92/DU . =$22,036 TOTAL: .. $55,090 CITY OF DUBLIN LANDSCAPING AND LIGHTING MAINTENANCE ASSESSMENT`. DISTRICT 83-2 CERTIFICATIONS FISCAL YEAR 1992-93 I, the City Clerk of the City of Dublin, California, hereby certify that the foregoing Engineer's Report, including Assessment, in the amounts set forth in Column (1) , with the diagram thereto attached, was filed with me on June 2, 1992 . I, the City Clerk of the City of Dublin, California, hereby certify that the foregoing Assessment, with the diagram thereto attached, was preliminarily approved and confirmed by the City Council of said City by its Resolution No. -92 duly adopted by said Council on June 8, 1992 . I, the City Clerk of the City of Dublin, California, hereby certify that the foregoing Assessment, with the diagram thereto attached, was finally approved and confirmed by the City Council of said City by its Resolution No. -92, duly adopted by said Council on , 1992. I, the City Clerk of the City of Dublin, California, hereby certify that a certified copy of the Assessment and diagram was filed in the office of the County Auditor of the County of Alameda, California, on , 1992 . RESOLUTION NO. -92 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN APPROVING PRELIMINARY ENGINEER'S REPORT, CONFIRMING DIAGRAM AND ASSESSMENT LANDSCAPING AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT 83-2 (TRACT 4719) • WHEREAS, by its Resolution No. 33-92, a Resolution Directing Preparation of Annual Report for City of Dublin Landscaping and Lighting Maintenance Assessment District No. 83-2 (the "District") , this Council designated the City Engineer as Engineer of Work and ordered said Engineer to make and file a report in writing in accordance with and pursuant to the Landscaping and Lighting Act of 1972; and WHEREAS, said Engineer of Work has made and filed with the City Clerk a preliminary report in writing as called for in said Resolution No. 33-92 and under and pursuant to said Act, which report has been presented to this Council for consideration; and WHEREAS, said Council has duly considered said report and each and every part thereof and finds that each and every part of said report is sufficient; and that said report, nor any part thereof requires or should be modified in any respect; NOW, THEREFORE, BE IT RESOLVED a) That the Engineer's estimate of the itemized and total costs and expenses of maintaining said improvements and of the incidental expenses in connection therewith, as contained in said report be, and each of them are hereby preliminarily approved and confirmed; b) That the diagram showing the assessment district, description of the improvements to be maintained, and the boundaries and dimensions of the respective lots and parcels of land within said District, as contained in said report be, and it is hereby preliminarily approved and confirmed; c) That the assessment of the total amount of the cost and expenses of the proposed maintenance of said improvements upon the several lots and parcels of land in said District in proportion to the estimated benefits to be received by such lots t tom .x! and parcels, respectively, from said maintenance, and of the expenses incidental thereto, as contained in said report be, and they are hereby preliminarily approved and confirmed. PASSED, APPROVED AND ADOPTED this 8th day of June, 1992. AYES: NOES: ABSENT: • Mayor ATTEST: City Clerk a: (ad)\83-2\resopre RESOLUTION NO. -92 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN APPOINTING TIME AND PLACE OF HEARING PROTESTS . IN RELATION TO PROPOSED ASSESSMENTS CITY OF DUBLIN LANDSCAPING AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT 83-2 WHEREAS, by its Resolution No. 33-92, a resolution directing preparation of annual report for City of Dublin Landscaping and Lighting Maintenance Assessment District (the "District") this Council designated the City Engineer as Engineer of Work and ordered that Engineer to make and file a report in writing in accordance with and pursuant to the Landscaping and Lighting Act of 1972; and WHEREAS, said Engineer of Work has made and filed with the City Clerk a preliminary report in writing as called for in said Resolution No. 33-92, and under and pursuant to said Act, which report has been presented to this Council for consideration; and WHEREAS, said Council has duly considered said report and each and every part thereof, and finds that each and every part of said report is sufficient; NOW, THEREFORE, BE IT RESOLVED that August 10, 1992,. at the hour of 7:30 p.m. in the regular meeting place of said Council, Dublin Civic Center, 100 Civic Plaza, Dublin, California be, and the same are hereby appointed and fixed as the time and place when and where said Council will consider and finally act upon the Engineer's Report. BE IT FURTHER RESOLVED that the City Clerk Is hereby directed to give notice of said hearing once a week for two weeks in the local newspaper published and circulated in said City, and by conspicuously posting a notice thereof at public locations, and not less than three in all; said posting and first publication to be had and completed at least ten (10) days before the date herein set for hearing of protests. BE IT FURTHER RESOLVED that said notices shall be headed "Notice of Assessment" and shall, in legible characters, state the fact and date of the passage of this Resolution and. approving the preliminary Engineer's Report and of the date, hour, and place set for the hearing of said protects and briefly describe the assessments proposed to be made, and refer to said Resolution and report for further particulars. } PASSED, APPROVED, AND ADOPTED this 8th day of June, 1992. AYES: NOES: ABSENT: Mayor ATTEST: City Clerk a: (ad)\83-2\resotime