HomeMy WebLinkAboutItem 4.05 MAD 83-1 PrelEng CITY OF DUBLIN
AGENDA STATEMENT
City Council Meeting Date: May 24, 1993
SUBJECT: Citywide Street Lighting Maintenance Assessment District 83-1:
Preliminary Engineer's Report
Report by: Public Works Director Lee Thompson
EXHIBITS ATTACHED: 1) / History of Assessment District Costs
2) /Preliminary Engineer's Report
3) / Resolution Approving Preliminary Engineer's Report
4) / Resolution Appointing Time and Place of Hearing
Protests of Proposed Assessments
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(July 26 and August 9, 1993)
5) /Assessment Diagram
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RECOMMENDATION: c1` Adopt resolutions.
FINANCIAL STATEMENT: The proposed District cost estimate for Fiscal Year 1993-94 is
$351,489, including an accumulated reserve for future pole replacement. An estimated $145,388 will
be carried over from 1992-93 in the form of reserves. $191,621 is proposed to be assessed to
property owners for the 1993-94 street lighting costs.
DESCRIPTION: In 1983, the City Council formed a Citywide Street Lighting
Assessment District to replace the County of Alameda Lighting Service Area. On August 13, 1984,
the City Council approved the annual Engineer's Report and ordered levy of assessments for the first
time. The District expenditures for the last three years and the budget for 1993-94 are detailed on
Exhibit 1.
It is anticipated that the 1993-94 district costs will increase slightly over the 1992-93 costs due to
increased energy costs and new street lights being added to the system. The 1993-94 District
assessment, in turn, is proposed to increase by approximately $10 882 (or 6%) compared to Fiscal
Year 1992-93. This will require a use of reserve monies in the amount of$2,320.
A reserve fund has been built into previous budgets for future pole replacement at the economic life of
the pole and for unexpected costs to the District.
For Fiscal Year 1993-94, no change is recommended with respect to the method of determining the
assessments. The District boundary, which includes the incorporated limits of the City of Dublin,
will not change from 1992-93. The actual assessments to the individual property owners will be
calculated once the City receives the tax rolls from the County Assessor's office.
Last year's assessment for a single-family house was $18.62. The estimated single-family assessment
for 1993-94 is expected to increase to approximately $19.70 due to inflation and a slightly increased
number of street lights.
The new noticing and hearing requirements for assessment districts state that property owners must be
provided with a 45-day mailed and published notice prior to the public hearing at which the City
Council takes action on the assessment. Prior to the noticed public hearing, the City must hold an
additional public hearing at which property owners have an opportunity to give testimony regarding
the proposed assessment. Since the deadline for providing assessments to the County Auditor is mid-
August, Staff recommends that the first public hearing be held at the July 26th City Council meeting
and that the noticed public hearing be held at the August 9th meeting.
Staff recommends that the City Council adopt the resolutions approving the preliminary Engineer's -
Report and setting a public hearing dates of July 26 and August 9, 1993. O
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ITEM NO. 4. 5.
COPIES TO:
CITY CLERK
FILE I I3I0F{5iO
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HISTORY OF ASSESSMENT DISTRICT COSTS
ACTUAL ESTIMATED BUDGET
91-92 92-93 93-94
ENERGY $162,004 $171,720 $178,800
ENGR'S REPORT &
CALIF. ST. LIGHT ASSN. 9,207 7,384 7,665
COST TO REPAIR
POLE KNOCKDOWNS 606 7,370 12,950
TOTAL EXPENDITURES: $171,817 $186,474 $199,415
ASSESSMENTS, INCLUDING
COUNTY COLLECTION &
DELINQUENCIES: $181,940 $180,739 $191,621
ACTUAL COLLECTIONS TO
THE CITY: $177,615 $172,246 $182,615
INTEREST: 7,507 6,700 6,980
REIMBURSEMENT FOR POLE
KNOCKDOWNS: 3,361 5,600 7,500
TOTAL INCOME: $188,483 $184,546 $197,095
YEAR-END INCREASE
IN RESERVES: $ 5,848 ($ 1,878) ($ 2,320)
ESTIMATED RESERVES: $147,266 $145,388 $143,068
ASSESSMENT FOR A
SINGLE-FAMILY LOT: $18.80 $18.62 $19.70
Hibroeke . CFcosh: -
CITY OF DUBLIN
STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT
NO. 1983-1
FISCAL YEAR 1993-94
PRELIMINARY
ENGINEER'S REPORT
CONTENTS
1. Assessment: Including Estimate of Costs, and Method of Apportioning
(Assessment Roll Under Separate Cover)
2. Assessment Diagram
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ASSESSMENT
WHEREAS, on January 25, 1993, the City Council of the City of Dublin,
California, pursuant to the provisions of the Landscaping and Lighting Act of 1972, adopted its
Resolution Directing Preparation of Annual Report for Maintenance Assessment District 1983-1
for the maintenance of improvements more particularly therein described; and
WHEREAS, said Resolution directed the undersigned to prepare and file a report
pursuant to Section 22565, et. seq., of said Act;
NOW, THEREFORE, the undersigned, by virtue of the power vested in me under
said Act and the order of the Council of said City, hereby make the following assessment to cover
the portion of the estimated cost of the maintenance of said improvements and the cost and
expenses incidental thereto, to be paid.by said District.
ESTIMATE OF COSTS
(1) (2) (3)
As Filed As Preliminarily As Finally
Approved Approved
Cost of Maintenance $ 192,500 •
Incidental Expenses $ 158,989.
TOTAL COST: $ 351,489
Estimated 1993-94
Interest Income Applied
to 1993-94 Operating
Costs: $ 6,980
Reimbursement from Pole
Knockdowns $ 7,500
Est. Surplus from
1992-93 Fiscal Year $ 145,388
NET TO BE ASSESSED FOR
FISCAL YEAR 1993-94 $ 191,621
As required by said Act, a diagram is hereto attached showing the exterior
boundaries of said landscaping maintenance assessment district and also the lines and dimensions
of each lot or parcel of land within said landscaping maintenance assessment district as the same
existed as of March 1, 1993, each of which lots or parcels having been given a separate number
upon said diagram.
I do hereby assess the net amount to be assessed upon all assessable lots or parcels
of land within said landscaping maintenance assessment district by apportioning that amount
among the several lots or parcels in proportion to the estimated benefits to be received by each
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such lot or parcel from the maintenance of said improvements, and more particularly set forth in
the list hereto attached and by reference made a part hereof.
Said assessment is made upon the several lots or parcels of land within said
landscaping maintenance assessment district in proportion to the estimated benefits to be received
by said lots or parcels respectively from the maintenance of said improvements. The diagram and
assessment numbers appearing herein are the diagram numbers appearing on said diagram, to
which reference is hereby made for a more particular description of said property.
Each lot or parcel of land assessed is described in the assessment list by reference
to its parcel number as shown on the Assessor's Maps of the County of Alameda for the Fiscal
Year 1991-92 and includes all of such parcels excepting those portions thereof within existing
public roads or rights of way to be acquired in these proceedings for public road purposes. For a
more particular description of said property, reference is hereby made to the deeds and maps on
file and of record in the office of the County Recorder of said County. Because the names of the
several owners are unknown to me, i hereby place the word "unknown" opposite the number of
each lot of parcel of land assessed, the amount assessed thereon, and the number of the
assessment.
Dated: May 24, 1993
City Engineer
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ENGINEER'S COST ESTIMATE
FISCAL YEAR 1993-94
The estimated cost for the maintenance of improvements described in this Report for Fiscal Year
1993-94 is as follows:
Maintenance
1. Electric Energy (PG and E) $178,500
2. Contract with Caltrans 300
3. Replacement of Pole Knockdowns 9,000
4. California Street Light Association 750
5. Operating Supplies/Replacement Parts 3,950
$192,500
Incidentals
1. Engineer's Report and proceedings: $ 6,915
2. Cost of Collection (County of Alameda): 3,258
3. Delinquencies: 5,748
4. Contingencies/Reserve: 143,068
$158,989
TOTAL: $351,489
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METHOD OF APPORTIONMENT OF ASSESSMENT
The assessments shall be spread using a method of "factor rates" assigned to different land uses.
The establishment of the apportionment of a factor rate of "1" will be calculated by dividing the
total assessment of the year by the sum of factor rate numbers assigned wherein the factor rates
are assigned as follows:
Use (x = any single digit number) Factor Rate (x 1/2 if vacant)
Ox Exempt 0
lx & 73 Single Family Residential & Condo 1
2x Small Multiples (2 - 4 units) 3
3x Commercial 5.5/ac.
4x Industrial 5.5/ac.
5x Rural 0.5
6x (except 65) Institutional 5.5/ac.
7x (except 73) Apartments 6
8x Commercial 5.5/ac.
9x Commercial 5.5/ac.
65 Cemeteries 0
xx9 Common Open Space 0
The assessment of each parcel shall be established by multiplying the factor rate for that parcel by
the apportionment for a factor rate of 1.
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CITY OF DUBLIN
LANDSCAPING AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT 83-1
CERTIFICATIONS
FISCAL YEAR 1993-94
I, the City Clerk of the City of Dublin, California, hereby certify that the foregoing Engineer's
Report, including Assessment, in the amounts set forth in Column (1), with the diagram thereto
attached, was filed with me on May 24, 1993.
I, the City Clerk of the City of Dublin, California, hereby certify that the foregoing Assessment,
with the diagram thereto attached, was preliminarily approved and confirmed by the City Council
of said City by its Resolution No. -93 duly adopted by said Council on May 24, 1993.
I, the City Clerk of the City of Dublin, California, hereby certify that the foregoing Assessment,
with the diagram thereto attached, was finally approved and confirmed by the City Council of
said City by its Resolution No. _-93, duly adopted by said Council on , 1993.
I, the City Clerk of the City of Dublin, California, hereby certify that a certified copy of the
Assessment and diagram was filed in the office of the County Auditor of the County of Alameda,
California, on , 1993.
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RESOLUTION NO. -93
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
APPROVING PRELIMINARY ENGINEER'S REPORT,
CONFIRMING DIAGRAM AND ASSESSMENT
CITY OF DUBLIN STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT 83-1
WHEREAS, by its Resolution No. 20-93, a Resolution Directing Preparation of
Annual Report for City of Dublin Street Lighting Maintenance Assessment District No. 83-1 (the
"District"), this Council designated the City Engineer as Engineer of Work and ordered said Engineer
to make and file a report in writing in accordance with and pursuant to the Landscaping and Lighting
Act of 1972; and
WHEREAS, said Engineer of Work has made and filed with the City Clerk a
preliminary report in writing as called for in said Resolution No. 20-93 and under and pursuant to said
Act, which report has been presented to this Council for consideration; and
WHEREAS, said Council has duly considered said report and each and every part
thereof and finds that each and every part of said report is sufficient; and that said report, nor any part
thereof requires or should be modified in any respect;
NOW, THEREFORE, BE IT RESOLVED
a) That the Engineer's estimate of the itemized and total costs and expenses of maintaining
said improvements and of the incidental expenses in connection therewith, as contained in said report
be, and each of them are hereby preliminarily approved and confirmed;
b) That the diagram showing the assessment district, description of the improvements to
be maintained, and the boundaries and dimensions of the respective lots and parcels of land within
said District, as contained in said report be, and it is hereby preliminarily approved and confirmed;
c) That the assessment of the total amount of the cost and expenses of the proposed
maintenance of said improvements upon the several lots and parcels of land in said District in
proportion to the estimated benefits to be received by such lots and parcels, respectively, from said
maintenance, and of the expenses incidental thereto, as contained in said report be, and they are
hereby preliminarily approved and confirmed.
PASSED, APPROVED AND ADOPTED this 24th day of May, 1993.
AYES:
NOES:
ABSENT:
Mayor
ATTEST:
City Clerk a
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—• RESOLUTION NO. -93
A RESOLUTION OF THE CITY COUNCIL ,
OF THE CITY OF DUBLIN
APPOINTING TIME AND PLACE OF HEARING PROTESTS
IN RELATION TO PROPOSED ASSESSMENTS
CITY OF DUBLIN STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT 83-1
WHEREAS, by its Resolution No. 20-93, a resolution directing preparation of annual report
for City of Dublin Street Lighting Maintenance Assessment District (the "District") this Council designated
the City Engineer as Engineer of Work and ordered that Engineer to make and file a report in writing in.
accordance with and pursuant to the Landscaping and Lighting Act of 1972; and
WHEREAS, said Engineer of Work has made and filed with the City Clerk a preliminary
report in writing as called for in said Resolution No. 20-93, and under and pursuant to said Act, which report
has been presented to this Council for consideration; and
WHEREAS, said Council has duly considered said report and each and every part thereof,
and finds that each and every part of said report is sufficient;
NOW, THEREFORE, BE IT RESOLVED that a public hearing shall be held on July 26,
1993, at 7:30 p.m. at the Dublin Civic Center, 100 Civic Plaza, Dublin, California, at which the City
Council shall take public testimony regarding the proposed assessment;
BE IT FURTHER RESOLVED that a public hearing shall be held on August 9, 1993, at
7:30 p.m. at the Dublin Civic Center, 100 Civic Plaza, Dublin, California, at which time the City Council
will hear protests and will consider and finally act upon the Engineer's Report.
BE IT FURTHER RESOLVED that the City Clerk is hereby directed to give notice of said
hearing by the following means: publishing a notice once a week for two weeks in a local newspaper
published and circulated in the City, conspicuously posting a notice at not less than three public locations;
and a postage-prepaid mailing via U. S. Mail to each property owner in accordance with Government Code
Section 54954.6, said noticing to be completed at least forty-five (45) days before the date herein set for
hearing of protests.
BE IT FURTHER RESOLVED that said notices shall contain the following information:
the estimated assessment per parcel, the general description of the purpose or improvements the assessment
will fund, the address to which a protest may be mailed, and the date, hour, and place set for the
abovedescribed public hearings.
PASSED, APPROVED, AND ADOPTED this 24th day of May, 1993.
AYES:
NOES:
ABSENT:
Mayor
ATTEST:
City Clerk
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NOTE,THE INDIVIDUAL PARCELS ARE INCORPORATED THE METES AND BOUNDS DESCRIPTION OF THIS MAP ASSESSMENT DIAGRAM
L BY ROLL IN REFERENCE
ECT MARCH COUNTY ASSESSORS' ESTABLIISHEDI"BY RESOLUTION INO.192103 OFETHE STREET LIGHTING cMAINTENANCE
• ALAMEDA COUNTY BOARD OF SUPERVISORS. ASSESSMENT DISTRICT 83- I
EFFECTIVE FEBRUARY 1,1982, EXCEPT AS MODIFIED BY
SUBSEQUENT ANNEXATIONS.
CITY OF DUBLIN
ALAMEDA COUNTY, STATE OF CALIFORNIA
FISCAL YEAR 1993/94 SANTINA & THOMPSON
N CONSULTING CIVIL ENGINEERS,INC.
1040 OAK GROVE ROAD
CONCORD, CALIFORNIA 94518
MALE: 111.10001 CITY LIMIT LINE AND
■V�i�IIVV ASSESSMENT DISTRICT
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