HomeMy WebLinkAboutItem 6.4 MAD 83-1 Hear Date CITY OF DUBLIN
AGENDA STATEMENT
City Council Meeting Date: July 25, 1994
SUBJECT: Public Hearing: Citywide Street Lighting Maintenance
Assessment District 83-1
Report by: Public Works Director Lee Thompson
EXHIBITS ATTACHED: 1) //Engineer's Report
2) /Resolution approving engineer's report, confirming
diagram and assessment, and ordering levy of assessment
3) /Assessment Diagram
RECOMMENDATION:Afi‘ 1) Open public hearing
2) Receive Staff presentation and public comment
3) Question Staff and the public
4) Close public hearing and deliberate
5) Adopt resolution approving engineer's report, confirming
diagram and assessment, and ordering levy of assessment.
FINANCIAL STATEMENT: The proposed District cost estimate for Fiscal Year 1994-95 is
$353,179, including an accumulated reserve for future pole replacement. An estimated $148,133 will
be carried over from 1993-94 in the form of reserves. $191,621 is proposed to be assessed to
property owners for the 1994-95 street lighting costs. This is the same assessment as for 1993-94, as
no increases are proposed for 1994-95.
DESCRIPTION: State Law provides that if an assessment is being increased over
the previous year's assessment, the City must hold two public hearings and publish notices at least 45
days prior to the second public hearing. Since the proposed 1994-95 assessment is the same as the
1993-94 assessment, only one public hearing is required. Staff has complied with the 10-day posted
and published noticing that is required by the Landscaping and Lighting Act of 1972.
In 1983, the City Council formed a Citywide Street Lighting Assessment District to replace the
County of Alameda Lighting Service Area. On August 13, 1984, the City Council approved the
annual Engineer's Report and ordered levy of assessments for the first time.
Scope of Work
This assessment district funds the maintenance and repair cost of street lighting in the City of Dublin.
By far, the greatest portion (over 90%) of the cost is the energy bill the City receives from PG&E.
The rates paid to PG&E include electricity (unmetered service) and the cost of the specific street
lighting maintenance which PG&E performs under each rate. Residential area street lights and some
of the older arterial street lights are owned and maintained entirely by PG&E. The arterial street
lights which were installed as part of City projects are owned by the City, and the rate paid to PG&E
for those lights is proportionally lower. PG&E maintains bulbs, photocells, and lenses under the rate
charged for the City-owned street lights. The City is responsible for other repairs and maintenance,
including head replacement, fuses and other parts, accident damage repair, and so forth. This work is
performed by contractors who are selected according to both expertise and price quoted.
A very portion of the cost funded by the assessment district is administrative in nature. This
.. includes`preparation of the Engineer's Report, the cost of collection charged b :°the Coun Assessor; a..
P P g P � Y tY"
a small delinquency percentage, and some ongoing Staff time to monitor maintenance of the street
lighting system.
The 1972 Act Assessment Districts are "benefit" districts; in other words, a benefit is provided to
property owners in return for assessments levied. Residential property owners receive the benefit of
lighting on.their specific streets and also the benefit of lighting on arterial and collector streets which
are used to access their homes. Commercial property owners receive the benefit of lighting on the
arterial a'reet;s on which their businesses are located and on the streets used to access those streets. )(
OJ
HEM NO. 644 COPIES TO: CITY CLERK
-FILE . I 1516ItR-61
Street lighting is primarily considered to be "safety lighting" and reduces the City's liability exposure
in relation to traffic safety and, to some extent, crime prevention.
Proposed Street Light Purchase -
As has been previously discussed with the City Council, it is proposed to purchase the PG&E-owned
street lights for long-term savings to this assessment district. Funding for the capital purchase of the
street lights is proposed to be loaned to the district from the General Fund and to be paid back through
the annual savings in energy and maintenance costs. The proposed 1994-99 Capital Improvement
Program includes $400,000 for purchase of the PG&E-owned street lights within Dublin, pending the
results of an appraisal that will be conducted over the next several months. The description of work
in this year's Engineer's Report has been modified to include repayment of the General Fund loan.
Reserve Pole Replacement Fund
Pole Nbr. City- Nbr. PG&E- Avg. Repl. Total Cost
Type Owned Owned Cost of Replacement
Galvanized Steel or
Aluminum 150 865 - $1,500 $1,522,500
Painted Metal
257 100 $1,500 535,500
Arm Only (Wood Pole)
0 389 $ 200 77,800
Soffit Lights (no pole) 8 0 N/A
TOTAL: 415 1,354 $2,135,800
The cost of pole replacement, assuming that multiple replacements would be made at the same time, is
estimated to be $1,500 each. The cost to replace an arm only on a wood pole would be approximately
$200. The City of Dublin has not yet had to replace any poles due to age, and, to the best of Staff's
knowledge, neither has PG&E.
However, assuming that over the next 30 years all of the poles will need replacement, the City would
either need to reserve $2,135,800 for this purpose or build a replacement factor into the annual
assessments equal to 1/30 of the total replacement cost plus an inflation factor. In this scenario,
$71,200 would be needed each year for total replacement. The savings realized from the City's
owning the lights could go toward pole replacement to keep from raising future assessments. The
need for a replacement reserve will be greater in 20 or 30 years when we may see the rusting out of
pole bases. At the present time, the poles are in relatively good shape.
Proposed Assessment
The proposed assessment for 1994-95 is the same as the 1993-94 assessment; i.e., $19.34 per single
family or condominium lot and $116.04 per apartment building. Commercial lots are assessed at the
rate of$106.37 per acre.
Recommendation
Staff recommends that the City Council conduct a public hearing, deliberate, and adopt the resolution
approving the engineer's report.
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CITY OF DUBLIN
STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT
NO. 1983-1
FISCAL YEAR 1994-95
ENGINEER'S REPORT
CONTENTS
1. Assessment: Including Estimate of Costs, and Method of Apportioning
(Assessment Roll Under Separate Cover)
2. Assessment Diagram
a.AY 4'i 'i�'- sF3�: S�'
C nom('` 'Reper�'
ASSESSMENT
WHEREAS, on February 14, 1994, the City Council of the City of Dublin,
California, pursuant to the provisions of the Landscaping and Lighting Act of 1972, adopted its
Resolution Directing Preparation of Annual Report for Maintenance Assessment District 1983-1
for the maintenance of improvements more particularly therein described; and
WHEREAS, said Resolution directed the undersigned to prepare and file a report
pursuant to Section 22565, et. seq., of said Act;
NOW, THEREFORE, the undersigned, by virtue of the power vested in me under
said Act and the order of the Council of said City, hereby make the following assessment to cover
the portion of the estimated cost of the maintenance of said improvements and the cost and
expenses incidental thereto, to be paid by said District.
ESTIMATE OF COSTS
(1) (2) (3)
As Filed As Preliminarily As Finally
Approved Approved
Cost of Maintenance $ 194,415 $ 194,415 $
Incidental Expenses $ . 158,764 $ 158,764 $.
TOTAL COST: $ 353,179 . $ ' 353,179 $
Estimated 1994-95
Interest Income Applied
to 1994-95 Operating
Costs: $ 7,700 $ 7,700 $
Reimbursement from Pole
Knockdowns $ 5,725 $ 5,725 $
Est. Surplus from
1993-94 Fiscal Year $ 148,133 $ 148,133 $
NET TO BE ASSESSED FOR
FISCAL YEAR 1994-95 $ 191,621 $ 191,621 $
As required by said Act, a diagram is hereto attached showing the exterior
boundaries of said landscaping maintenance assessment district and also the lines and dimensions
of each lot or parcel of land within said landscaping maintenance assessment district as the same
existed as of March 1, 1994, each of which lots or parcels having been given a separate number
upon said diagram.
I do hereby assess the net amount to be assessed upon all assessable lots or parcels
of land within said landscaping maintenance assessment district by apportioning that amount
among the several lots or parcels in proportion to the estimated benefits to be received by each
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such lot or parcel from the maintenance of said improvements, and more particularly set forth in
the list hereto attached and by reference made a part hereof.
Said assessment is made upon the several lots or parcels of land within said street
light maintenance assessment district in proportion to the estimated benefits to be received by said
lots or parcels respectively from the maintenance of said improvements. The diagram and
assessment numbers appearing herein are the diagram numbers appearing on said diagram, to
which reference is hereby made for a more particular description of said property.
The scope of work includes the cost of energy and maintenance of street lights within the
City of Dublin. The scope of work shall also include the cost of purchase of street lights and/or
the repayment of any loans to the District obtained for the purchase of street lights.
Each lot or parcel of land assessed is described in the assessment list by reference
to its parcel number as shown on the Assessor's Maps of the County of Alameda for the Fiscal
Year 1994-95 and includes all of such parcels excepting those portions thereof within existing
public roads or rights of way to be acquired in these proceedings for public road purposes. For a
more particular description of said property, reference is hereby made to the deeds and maps on
file and of record in the office of the County Recorder of said County. Because the names of the
several owners are unknown to me, I hereby place the word "unknown" opposite the number of
each lot of parcel of land assessed, the amount assessed thereon, and the number of the
assessment.
Dated:
City Engineer
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ENGINEER'S COST ESTIMATE
FISCAL YEAR 1994-95 -
The estimated cost for the maintenance of improvements described in this Report for Fiscal Year
1994-95 is as follows:
Maintenance
1. Electric Energy (PG and E) $177,400
2. Contract with Caltrans 350
3. Replacement of Pole Knockdowns 9,000
4. California Street Light Association 845
5. Operating Supplies/Replacement Parts 6,820
$194,415
Incidentals
1. Engineer's Report and proceedings: $ 6,011
2. Cost of Collection (County of Alameda): 3,258
3. Delinquencies: 5,748
4. Contingencies/Reserve: 143.747
$158,764
TOTAL: $353.179
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METHOD OF APPORTIONMENT OF ASSESSMENT
The assessments shall be spread using a method of "factor rates" assigned to different land uses.
The establishment of the apportionment of a factor rate of"1" will be calculated by dividing the
total assessment of the year by the sum of factor rate numbers assigned wherein the factor rates
are assigned as follows:
Use (x = any single digit number) Factor Rate (x 1/2 if vacant)
Ox Exempt 0
lx & 73 Single Family Residential & Condo 1
22 Duplexes 2
23 Tri-Plexes 3
24 Four-Plexes 4
3x Commercial 5.5/ac.
4x Industrial 5.5/ac.
5x Rural 0.5
6x (except 65) Institutional 5.5/ac.
7x (except 73) Apartments 6
8x Commercial 5.5/ac.
9x Commercial 5.5/ac.
65 Cemeteries 0
xx9 Common Open Space 0
The assessment of each parcel shall be established by multiplying the factor rate for that parcel by
the apportionment for a factor rate of 1.
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CITY OF DUBLIN
LANDSCAPING AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT 83-1
CERTIFICATIONS
FISCAL YEAR 1994-95
I, the City Clerk of the City of Dublin, California, hereby certify that the foregoing Engineer's
Report, including Assessment, in the amounts set forth in Column (1), with the diagram thereto
attached, was filed with me on June 8, 1994.
I, the City Clerk of the City of Dublin, California, hereby certify that the foregoing Assessment,
with the diagram thereto attached, was preliminarily approved and confirmed by the City Council
of said City by its Resolution No. 42-94 duly adopted by said Council on June 13, 1994.
I, the City Clerk of the City of Dublin, California, hereby certify that the foregoing Assessment,
with the diagram thereto attached, was finally approved and confirmed by the City Council of
said City by its Resolution No. _-94, duly adopted by said Council on July 25, 1994.
I, the City Clerk of the City of Dublin, California, hereby certify that a certified copy of the
Assessment and diagram was filed in the office of the County Auditor of the County of Alameda,
California, on , 1994.
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RESOLUTION NO. -94
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
APPROVING ENGINEER'S REPORT, CONFIRMING DIAGRAM AND ASSESSMENT,
AND ORDERING LEVY OF ASSESSMENT
CITY OF DUBLIN STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT 83-1
WHEREAS, by its Resolution No. 10-94, a Resolution Directing Preparation of
Annual Report for City of Dublin Street Lighting Maintenance Assessment District No. 83-1 (the
"District"), this Council designated the City Engineer as Engineer of Work and ordered said Engineer
to make and file a report in writing in accordance with and pursuant to the Landscaping and Lighting
Act of 1972; and
WHEREAS, said report was made and filed with the City Clerk and duly considered
by this Council and found to be sufficient in every particular, whereupon it was determined that said
report should stand as Engineer's Report for all subsequent proceedings under and pursuant to the
aforesaid Resolution and that July 25, 1993, at 7:30 p.m. in the Council Chambers, Dublin Civic
Center, 100 Civic Plaza, Dublin, California, was appointed as the time and place for a hearing by the
Council on the question of the levy of the proposed assessment, notice of which hearing was mailed,
published and posted in accordance with the Landscaping and Lighting Act of 1972; and
WHEREAS, at the appointed time and place, said hearing was held, and all persons
interested desiring to be heard were given an opportunity to be heard, and all matters pertaining to
said levy were heard and considered by this Council, and this Council thereby acquired jurisdiction to
order said levy and confirmation of diagram and assessment prepared by and made a part of the report
of said engineer to pay the cost and expenses thereof;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Dublin does hereby approve that:
(a) The property owners owning more than fifty percent of the area of assessable
land within the District had not, at the conclusion of said hearing, filed written protests against the
said proposed levy, or against the Engineer's Estimate of costs and expenses, or against the maps and
description, or against the diagram or the assessment to pay for the costs and expenses thereof;
(b) The public interest, convenience, and necessity require that said levy be made;
(c) The District benefited by said improvements and to be assessed to pay the costs
and expenses thereof, and the exterior boundaries thereof, are as shown by a map thereof filed in the
office of the City.Clerk, which map is made a part hereof by reference thereto.
PASSED, APPROVED AND ADOPTED this 25th day of July, 1994.
AYES:
NOES:
ABSENT:
Mayor
ATTEST:
City Clerk rtg
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ASSESSMENT DIAGRAM
is NOTE THE INDIVIDUAL PARCELS ARE INCORPORATED THE METES AND BOUNDS DESCRIPTION OF THIS MAP STREET LIGHTING MAINTENANCE
BY REFERENCE TO THE COUNTY ASSESSORS' ARE COTERMINU9 WITH THE CITY LIMIT LINE AS
ROL,I IN EFFECT MARCH 1994 ESTABLISHED BY RESOLUTION NO.192103 OF THE
ALAMEDA COUNTY BOARD OF SUPERVISORS. ASSESSMENT . DISTRICT 83-
CITY OF DUBLIN
EFFECTIVE FEBRUARY 1,, ASMO 1982, EXCEPT AS MODIFIED sY
SUBSEQUENT ANNEXATIONS.•
ALAMEDA COUNTY, STATE OF CALIFORNIA•
FISCAL YEAR 1994-95 SANTINA . a THOMPSON •
CONSULTING CIVIL ENGINEERS,INC.
1040 OAK GROVE ROAD
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