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HomeMy WebLinkAboutAgenda Statement AGENDA STATEMENT PLANNING COMMISSION MEETING DATE: February 24, 2004 SUBJECT: ATTACHMENTS: Planning Commission Goals and Objectives Report Prepared by: Eddie Peabody Jr., Community Development Director Adopted 2003-2004 Goals and Objectives, Bi-monthly Report as of 01/31/04. Strategic Plan Mission, Vision and Values. Strategic Plan Strategies, Goals and Objectives. Preliminary Goals and Objectives 2004-2005. RECOMMENDATION: Receive Staff Report. Receive Public Comment. Deliberate and Prioritize Preliminary Goals and Objectives 2004- 2005. PROJECT DESCRIPTION: The City Council has scheduled the Annual Goals and Objectives Study Session for Monday, April 19, 2004 at 5:00 p.m. This Study Session provides the City Council with an opportunity to reach consensus on the primary direction and allocation of City resources for the upcoming year. As has been done in past years, the Planning Commission has been asked to provide input on the preliminary Goals and Objectives for Planning. ADOPTED 2003-2004 GOALS AND OBJECTIVES The adopted 2003-2004 Goals and Objectives included 28 objectives that were assigned to the Planning function. Of those objectives, 17 objectives were given high priority, seven objectives were given medium priority and four objectives were given a low priority. Staff has prepared a status report that outlines the level of accomplishment for the 28 objectives assigned to Planning (Attachment 1). Of the 28 objectives, five are complete or will be complete by the end of the fiscal year (June 30, 2004), 14 are underway and will be carried over to next fiscal year and nine have had no progress. STRATEGIC PLAN In January of 2004 the City Council had a Strategic Planning Workshop. During the Strategic Planning Workshop, the City Council worked on the development of a draft Mission, Vision, and Value Statements for the City of Dublin. The primary focus of the Strategic Planning Workshop was the development of strategies that would provide a focused framework for City's Goals and Objective program and the ultimate allocation of resources for the City over the next ten (10) years. The Mission, Vision and Values are Attachanent 2. The Strategies, Goals and Objectives are Attachment 3. Only those Strategic Objectives that relate to Planning have been included in Attachment 3. At this time, Staff has concluded that all of the six Strategies relate to Planning: COPIES TO: In-House Distribution G:\Agendas~2004\PCSR 2-24-04 GO.doc ITEM NO. Strategy Strategy Strategy Strategy Strategy Strategy #1 Establish villages within the City of Dublin #2 Facilitate and encourage continue investment in Downtown Dublin #3 Develop a transportation system that facilitates ease of movement throughout the City #4 Create an open space network that ensures environmental protection and provides public access where appropriate #5 Continue to develop a community that provides a balance of jobs, housing, and services in a fiscally sound manner #6 Develop dynamic community facilities that provide unique recreational and cultural experiences in the region PRELIMINARY 2004-2005 GOALS AND OBJECTIVES Staff has prepared a preliminary list of 2004-2005 Objectives for Planning (Attachment 4). Staff has identified the new objectives for 2004-2005. The remaining eight objectives have been carried over from the previous year. Of the 26 objectives, 15 relate back to the Strategic Goals in Attachment 3 and will be instrumental in the accomplishment of the goals. Three objectives are recommended for deletion and two that are being addressed with new objectives and one that Staff has determined is not necessary. Included on the 2004-2005 Preliminary Goals and Objectives form is a column identified "Benefit/Need" to assist the Commission in assessing the importance of each objective. Also included on the form is a column identified "Additional Resources Required". This column identifies whether additional staffing or funding resources over and above the City's current service capability is required to accomplish the objective with the next year. The priority assigned by Staffto each objective is also shown on the form. In advance of the meeting, Staff recommends that the Commission individually prioritize the objectives by giving a rating of high, medium, low or no priority (delete) and come prepared to the meeting to collectively establish priorities. The Commission priorities will be provided to the City Council for consideration as they deliberate the priorities of the overall City Goals and Objectives program. Staff has also provided additional space at the end to identify and prioritize any other objectives that individual Commissioners wish to have considered as part of the 2004-2005 Goals and Objectives Program. Staff has prepared the following definition of a "high" priority objective: an objective which significantly improves the City's ability to affect the overall quality of life in the community, provides basic services or is required by Law. Objectives should receive a "medium" or "low" priority if the degree that they affect the above criteria is not as great. COUNCIL/COMMISSION GOALS AND OBJECTIVES WORKSHOP In preparation for the City Council Goals and Objectives Study Session and in order to have a dialogue with the City Commissions, the City Council has scheduled a Council/Commission Workshop for Saturday March 20, 2004 at 8:00 a.m. The purpose of the workshop is to provide the Commission with an opportunity to discuss Goals and Objectives under their purview and the reason for their respective Goals and Objectives rankings with the Council. The Council will take no action until the City Council Goals and Objectives Study Session. RECOMMENDATION: It is recommended that the Planning Commission take the following action: 1) receive Staff report; 2) receive public comments; and 3) deliberate and prioritize Preliminary Goals and Objectives 2004-2005.