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HomeMy WebLinkAbout03-054 CrosWindChrchCUP 03-09-2004 AGENDA STATEMENT PLANNING COMMISSION MEETING DATE: March 9, 2004 SUBJECT: ATTACHMENTS: RECOMMENDATION: PUBLIC HEARING: PA 03-054 CrossWinds Church Conditional Use Permit to allow an existing church to continue operating within an industrial building in a M-1 (Light Industrial) Zoning District located at 6444 Sierra Court. ,~-,~' ~ Report prepared by: Deborah Ungo-McCorrnick, Contract Planner: 2. 3. 4. 5. Resolution approving a Conditional Use Permit; Project Plans; Applicant's Written Statement regarding Church activities Applicant's Written Statements regarding special events; and Shared Parking Agreement 2. 3. 4. Open public hearing; Receive Staff presentation and public testimony; Close public hearing and deliberate; and Adopt a Resolution (Attachment 1) approving a Conditional Use Permit for CrossWinds Church BACKGROUND: On August 17, 1992, the Planning Commission approved Conditional Use Permit (CUP) PA 92-038 to allow CrossWinds Church to establish a church within an industrial building at 6444 Sierra Court. The Conditional Use Permit was approved for a total seating capacity of 700 persons within the auditorium with a minimum requirement of 175 on-site parking spaces for the church use. This permit allowed the church to operate from 8:00 a.m. to 12:00 p.m. on Sundays and 6:00 p.m. to 9:00 p.m. on three weekday evenings. Activities were limited to the following: Sunday school; childcare during church services only; weekday evening meetings; and administrative operations conducted during normal business hours. The Conditional Use Permit was approved for five years. On June 10, 1994, the Zoning Administrator approved a minor amendment to Condition #1 of this CUP to allow a small bookstore within the church for use by the parishioners during the Sunday and Wednesday evening church services. On March 20, 1995, the Planning Commission approved a CUP amendment to allow the expansion of the church auditorium seating capacity by 484 additional persons to total capacity of 1184 persons. This required additional off-site parking to accommodate the increased seating capacity. CrossWinds Church obtained a shared parking agreement with B&G Management, the property owner, to utilize 150 off-site parking spaces at 6780 Sierra Court. According to the agreement, parishioners of CrossWinds Church COPIES TO: G:\PA#k2003\03-054 Crosswinds\PC Staff Reportrev I .doc Applicant Project File Project Planner ITEM NO. were allowed to park their vehicles in the parking lot during Sunday morning and Wednesday evening church services. In March of 2003, CrossWinds Church received approval of temporary use permit to allow a trailer for the use of storage. The trailer is located in the north-west portion of the site in an area that does not impact on-street parking. The temporary use permit was approved for one year and will expire this March. The original CUP (PA 92-038) expired on August 17, 1997. The Applicant, CrossWinds Church, was unaware that an application to renew the CUP was required prior to the date of expiration in order to legally continue operating the church. The Church use has continued operating with an expired CUP. The Planning Department became aware of this lapse in permitting when the CrossWinds Church attempted to apply for a temporary use for an outdoor event at the site last summer. The Applicant is reqUesting renewal of the expired Conditional Use Permit to allow the church to continue operating at its current location for an additional five years. CrossWinds Church is concurrently processing a building permit for interior improvements to reconfigure some of the class room space and a portion of the auditorium. DESCRIPTION: The church is located in an M-1 industrial site at 6444 Sierra Ct. The site contains a 110,000 sq. fi. industrial building and a parking lot with 225 parking spaces. The building is currently occupied by three tenants (Sybase, Central Wholesale Electrical Distributors and CrossWinds Church). CrossWinds Church occupies approximately 40,000 square feet of area that includes the upper level and lower levels in the front portion of the building. The other two uses consist primarily of warehousing activities with limited office space. The Church operations within the first floor include an auditorium, meeting rooms, classrooms, lobby, kitchen and a small bookstore. The upper floor of the Church contains additional meeting rooms, administrative offices, and an open area that has been used as an assembly area for special events. The upper level assembly area was not approved with the original CUP for the church. The Applicant submitted an application along with a written statement describing all the events occurring at the church (see Attachment 3). The regular weekly events are listed below: Regular · · · · · · · · · · Weekly/Daily Events' Administrative office use Church services with children's classes Youth Group meetings Women's Bible Study with children's classes Moms/toddler play group Men's Bible study groups Professional Counseling Board of Elders meeting Board of Director's meeting Band/choir/drama rehearsals Monday- Friday, 8 am - 5 pm Sunday, 8 am - 10 pm Tuesday, Wednesday, Thursday, 6 pm - 1 Opm Tuesday, 9 am - I pm and 7pm - 10 pm Ihursdays, 9 am - 12 noon Wednesday, 6 pm - 10 pm; Friday 6 am - 8 am Monday - Friday, 10 am - 10 pm Every other Monday, 5 pm - 10 pm 2nd Tuesday of the month, 5pm- 1 Opm Monday, Tuesday and Thursday, 6 pm - 1 Opm Church Sponsored Non-routine activities · Weddings · Funerals · Seminars/support groups Counseling · Indoor Music Concerts · Group event (indoors) Saturdays, 12 noon - 8 pm Typically, weekday afternoons or Saturday Saturday, 8 am- 5 pm; weeknights 6pm-1 Opm Sunday, 12 noon - 8 pm Friday or Saturday, 5pm - 10 pm Saturdays, anytime between 8am - 10 pm In addition to regular weekly activities, the Applicant indicates the Church holds regular annual events as listed below: Annual Events Vacation Bible School · High School Graduation · Easter meditations · Good Friday service · Family Fall Festival · Women's Christmas Tea · Christmas Eve services · Services in the Garden One week in the summer, M-F, 9 am - 12:30 pm June, 12 pm - 10 pm Easter week, M-F, 7 am - 8 am Friday, 5 pm One Saturday in October, 12 noon - 10 pm Two (2) Saturdays in December, 10 am - 4 pm 1 pm - 9 pm, and a 11:30 pm - 12 am Summer months, Two (2) outside evening services The Applicant is requesting that the Conditional Use Permit be approved to allow all uses listed above. CrossWinds Church is currently processing a conditional use permit through the City of Livermore for the construction of its permanent facility. CrossWinds Church anticipates that the construction of the facility will take 2 -3 years to complete. The Church has experienced some unforseen delays in the conditional use permit process in Livermore. Therefore, it is requesting that the CUP for the site at 6444 Sierra Court be approved for 5 years to ensure that they have sufficient time to accommodate any potential delays in their construction schedule. ANALYSIS: The site is located in the M-1 (Light Industrial) Zoning District. CrossWinds Church operates under a use type that is defined as a "Community Facility" (Section 8.08.020) in the Zoning Regulations. Pursuant to Section 8.12.050 (Permitted and Conditionally Permitted Land Uses) of the Zoning Regulations, a Community Facility use type requires a Conditional Use Permit. A CUP may be granted if the proposal conforms to all of the required findings prescribed under Section 8.100.060 of the City's Zoning Ordinance. Differences Between Proposed and Previous CUP: The Applicant's proposal for a CUP is different from the earlier CUP (PA 92-038) in that the church's membership has grown over the past 11 years. This expansion has created a need for more church services, activities and events. As a result of the church's increasing membership, church services, bible study groups, auxiliary groups and other church related events have increased over the years. Most daily and weekly classroom and administrative office activities have been accommodated within the space that was approved under the original use permit. In order to accommodate the larger attendance numbers, the Church was required to provide 150 spaces off-street parking to be located on an adjacent site during Wednesday evening and Sunday morning services. This off-site parking agreement continues to be in- place with the adjacent property owner, but would require re-negotiation with new owners should that property be sold during the timeframe of the Conditional Use Permit. As indicated in the previous Background Section, the Applicant is processing an application for interior modifications to the building. As part of this review, the Deputy Fire Marshall is limiting the capacity of the auditorium to 970 persons (maximum Stage occupancy 150; maximum auditorium capacity 820) which is 214 persons less than approved by the conditional use permit amendment in 1995. Additionally, the Deputy Fire Marshall is restricting assembly areas of 50 and over to the lower level of the building. According to the Applicant these smaller assembly areas are not utilized at the same time as the larger auditorium, rather, they provide an alternative for smaller groups that do not need to use the larger space. Special Events: One of the main differences from the original CUP is the increase in the special events activities. In order to evaluate how these activities fit within the context of daily and weekly church on-site parking requirements, the applicant has submitted a written statement which describes each activity with a related site exhibit for each (See Attachment 4). Most of the special events are held indoors with the exception of the Services in the Garden event, which is held outdoors on two evenings in the summer during the Wednesday evening service (from 7:00 pm - 8:30 pm). Approximately 400 chairs are set up outside, in the front landscape area, with a temporary platform and amplified sound system. In addition to the Services in the Garden special event, the Church also holds a fall festival, which is held primarily indoor with an anticipated attendance of less than 600 person. However, the fall festival also includes one rental trailer that is utilized for food sales that is placed in the south parking lot, near the entrance to the building. A portion of the parking lot is blocked off to accommodate the trailer and area for food consumption. A key element in evaluating whether or not some of the special events can be included in the CUP, is to determine whether or not the parking provided can meet the anticipated parking demand. The following is an assessment of circulation and parking issues associated with proposed project Circulation and Parking: The project site has 220 parking spaces to serve approximately 110,000 square feet of industrial tenant space. The three tenants that currently lease building space at this site share these parking stalls. The parking lot configuration allows for parking in the front and rear of the building, which prevents congestion and circulation problems on site. The original use permit required 175 parking spaces on-site to accommodate a maximum capacity of 700 people in the assembly area and other church uses. At the time, the church included 16 classrooms. Weekly church services/bible study: The parking lot at 6444 Sierra Ct. consists of 225 parking spaces. The parking requirement for the other two tenants of this site is 70 parking spaces, which leaves 155 spaces available for the church use. Based on city parking requirements (1 per 50 feet for non-fixed seating in the assembly area, plus 1 per classroom), the church is required to provide 208 parking spaces. The greatest demand for parking for the church occurs when the assembly area is use for the weekly church services on Wednesday evenings and Saturday mornings. Pursuant to Section 8.76.050 (C) of the Zoning Ordinance, where required parking for a use type cannot feasibly be provided on site as an approved use, the Planning Commission may allow the required parking to be located on an adjacent parcel. The church has secured written permission from B & G management (the same property owners of the church site) to use 150 parking spaces at an adjacent site on 6780 Sierra Court. The agreement provides for usage during Wednesday evening service hours and Sunday mornings, when these spaces are not being utilized as the on-site businesses are closed. The shared parking agreement is for the duration of the CUP, however, it would need to be renegotiated with any future owner if the property is sold (a recommended condition of project approval would require the Church to replace any off-site parking that is lost in kind, or reduce the occupancy accordingly). With this agreement, the total amount of parking spaces available to the church on Wednesday evening and Saturday mornings would be 300 spaces which exceeds the parking requirement of 208 spaces for the church use. Special events: With the exception of the Fall Festival, special events listed would not have result in an increase demand for parking. The Vacation Bible School runs for one week during the summer, and while it accommodates up to 500 students, there is sufficient on-site parking demands to accommodate the use (most are drop-off/pick-up trips from parents). The closing ceremonies occur Friday evening after the other tenants are closed. Thus, the full parking lot is generally available. Similarly, the High School Graduation ceremonies occur on Friday evenings and Saturdays when other tenants are closed. The one use that can potentially have an impact on parking is the fall festival, which would require additional City review. Thus, it is recommended that this a temporary use permit be obtained for this use (see discussion below) Activities Requiring a Temporary Use Permit: Outdoor events that include temporary facilities such as tents or outdoor seating typically required a Temporary Use Permit in accordance with Section 8.108.020, Temporary Use Permit, of the Zoning Ordinance. The Applicant would have to submit an application for a Temporary Use Permit, and receive approval from the Director of the Community Development Department. This guarantees that other City departments are involved in the review process and the necessary requirements and inspections are conducted for the outdoor event. The Applicant is requesting that the annual fall festival and the Services in the Garden events be "folded into" the Conditional Use Permit and has provided a description of activities and related exhibits (Attachment 4) that show the layout of outdoor elements for each. Fall Festival Event: Staff is recommending that the fall festival event not be included in the CUP because it includes a temporary food trailer and may impact on-site parking areas. A Temporary Use Permit would guarantee that other City departments are involved in the review process and the necessary inspections are performed of the facility. Services in the Garden: Based on the information provided by the applicant, this event would generally not impact on-site parking as all seating would be located in the front lawn. This is a regularly scheduled Wednesday evening service and children's bible study classes would occur indoors. It occurs in the evenings when most tenants in the Sierra Ct. area are closed for business. However, there is placement of approximately 400 chairs in the front yard area, a platform for performers during the service and the use of an amplifier system for the service. Staff is recommending that this event also be subject to a Temporary Use Permit so that other City departments are involved in the review process and the necessary inspections are performed for this use Use Permit Findings: The approval of this CUP is consistent with the Dublin General Plan. The Church will not be located in close proximity to any residential uses. With the exception of the Church, this area is characterized by its concentration of warehouses and manufacturing facilities along Sierra Court. It is not anticipated that the church will have any negative impacts on any adjacent uses. Furthermore, the hours of operation of the Church, generating the most parking demand, are during the hours that other uses at the site are closed. Staff finds that there will be no negative impacts to surrounding properties or uses along Sierra Court based on the proposed activities of the church, and is able to make the following findings: mo The church is compatible with other land uses, transportation and service facilities in the area and has been a conditionally permitted land use for the past 11 years within the M-1 Zoning District. In accordance with the City's Zoning Ordinance, a church is considered a conditionally permitted land use within most zoning districts. Bo The use will not adversely affect the health or safety of persons residing or working in the vicinity, or be detrimental to the public health, safety, and welfare because the church has its functions and meetings during non-peak hours. Co The use, under all circumstances and conditions of this permit, will not be injurious to property or improvements in the neighborhood because the permit would allow an existing church to continue operating at the same location held for the past 11 years. There are adequate provisions for public access, water, sanitation, and public utilities and services to ensure that the proposed use and related structures would not be detrimental to the public health, safety and welfare because the existing activities of the church will continue to be operated within an existing building. All proposed outdoor activities will be held when nearby business are closed and be subject to a Temporary Use Permit (Chapter 8.108) of the Dublin Zoning Ordinance. The subject site is physically suitable for the type, density and intensity of the use and related structures being proposed because the existing roadway network leading to the site and the existing on-site and off-site parking has been adequate to serve the proposed use in the past. F. The approval of this Conditional Use Permit is consistent with the Dublin General Plan. Noticing: In accordance with State law, a public notice was mailed to all property owners and occupants within 300 feet of the proposed project, to advertise the project and the upcoming public hearing. A public notice was also published in the Valley Times and posted at several locations throughout the City. To date, the City has received no contact or objections from surrounding property owners or tenants regarding the Church's proposal. Environmental Review: This project has been found to be Categorically Exempt from CEQA under Section 15301, Class 1 of the California Environmental Quality Act Guidelines. The project consists of minor modifications to an existing building and is consistent with all General Plan and Zoning regulations and is currently served by all required utilities and public services. CONCLUSION: Staff recommends that the Planning Commission adopt a Resolution (Attachment 1) approving a Conditional Use Pemfit to allow an existing church to continue for five additional years within a 40,000 square foot tenant space located at 6444 Sierra Court. GENERAL INFORMATION: Property Owner: Sam Genirberg B& G Enterprises, LLC 2520 College Avenue Berkeley, CA 94704 Applicant: David Nielson CrossWinds Church 6444 Sierra Court Dublin, CA 94568 Location: 6444 Sierra Court Existing Zoning: M-1 (Light Industrial) RESOLUTION NO A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF DUBLIN APPROVING PA 03-054 THE CROSSWINDS CHURCH CONDITIONAL USE PERMIT REQUEST TO CONTINUE OPERATING AS CHURCH WITHIN A 40,000 SQUARE FOOT TENANT SPACE LOCATED AT 6444 SIERRA COURT WHEREAS, the Applicant, the CrossWinds Church, has filed an application requesting a Conditional Use Permit for five years to allow a church within an existing 40,000 square foot tenant space located at 6444 Sierra Court in a M-1 Light Industrial Zoning District as shown on the floor layout, site and parking plans, consisting of three sheets labeled Attachment 2, prepared originally by Ambiance Associates and modified by Michael Goldsworthy, Architect, dated received September 9, 2003, and updated First Floor Plans dated received February 24, 2004; and WHEREAS, the Applicant, the CrossWinds Church has applied for Conditional Use Permit for a period of five (5) years; and. WHEREAS the Planning Commission held a properly noticed public hearing on said application on March 9, 2004; and WHEREAS, the California Environmental Quality Act (CEQA), together with the State guidelines and City environmental regulations require that certain projects be reviewed for environmental impact and that environmental documents be prepared; and WHEREAS, the project has been found to be Categorically Exempt from the California Environmental Quality Act (CEQA), according to Section 15301(a), Class 1; and WHEREAS, the Planning Commission did hear and consider all said reports, recommendations and testimony herein above set forth and used his independent judgment to make a decision; and WHEREAS, the Planning Commission has found that the proposed project is appropriate for the subject site. NOW, THEREFORE, BE IT RESOLVED THAT THE Dublin Planning Commission does find that: mo The church is compatible with other land uses, transportation and service facilities in the area and has been a conditionally permitted land use for the past 11 years within the M-1 Zoning District. In accordance with the City's Zoning Ordinance, a church is considered a conditionally permitted land use within most zoning districts. The use will not adversely affect the health or safety of persons residing or working in the vicinity, or be detrimental to the public health, safety, and welfare because the church has its functions and meetings during non-peak hours. The use, under all circumstances and conditions of this permit, will not be injurious to property or improvements in the neighborhood because the permit would allow an existing church to continue ATTACHMENT f Do Uo operating at the same location held for the past 11 years. There are adequate provisions for public access, water, sanitation, and public utilities and services to ensure that the proposed use and related structures would not be detrimental to the public health, safety and welfare because the existing activities of the church will continue to be operated within an existing building. All proposed outdoor activities will be held when nearby business are closed and be subject to a Temporary Use Permit (Chapter 8.108) of the Dublin Zoning Ordinance. The subject site is physically suitable for the type, density and intensity of the use and related structures being proposed because the existing roadway network leading to the site and the existing on-site and off-site parking been adequate to serve the proposed use in the past. The approval of this Conditional Use Permit is consistent with the Dublin General Plan. BE IT FURTHER RESOLVED THAT THE Dublin Planning Commission does hereby approve PA 03-054, a five year Conditional Use Permit to allow the CrossWinds Church, to continue to operate within an existing 40,000 square foot tenant space located at 6444 Sierra Court as generally depicted on Exhibit A, stamped approved and on file. The project approval shall be subject to compliance with the following conditions: CONDITIONS OF APPROVAL: Unless stated otherwise, all Conditions of Approval shall be complied with prior to the issuance of building permits or establishment of use, and shall be subject to Planning Department review and approval. The following codes represent those departments/agencies responsible for monitoring compliance of the Conditions of Approval: [PL.] Planning, [BI Building, [PO] Police, [PW] Public Works [ADM] Administration/City Attorney, [FIN] Finance, [FI Alameda County Fire Department, [DSR] Dublin San Ramon Services District, [CO] Alameda County Department of Environmental Health. o The Applicant shall comply with the conditions of approval dated and approved on March 9, 2004 by the Planning Commission. In the event of conflict between these conditions and the Conditions of Approval for the expired CUP (PA 92-038), these conditions shall prevail. [PL] Activities of the church shall be limited to the following activities listed on the Applicant's Written Statement (consisting of two pages, dated received by the Planning Department on December 18, 2003, labeled Attachment 2), with the exclusion of the outdoor activities that are subject to review and approval by the Community Development Director. For all outdoor activities and activities involving the use of outdoor areas, such as but not limited to, the Fall Festival and the Services in the Parks events, the Applicant must contact the Community Development Department and apply for a Temporary Use Permit in accordance with Section 8.108 of the Dublin Zoning Ordinance. [PL] Any other events and activities proposed by the church shall first be subject to review by the Community Development Director. [PL] In the event that the adjacent property at 6780 Sierra Court is sold during the timeframe of this Conditional Use Permit, the Church will be required to replace any off-site parking that is lost in kind, or reduce the occupancy accordingly. [PL] Any outside events shall be subject to the Temporary Use Permit requirements (Section 8.108) contained within the Dublin Zoning Ordinance. All outside activities must be planned well in advance to allow the Applicant time, at a minimum two weeks before the event, to notify adjacent 2 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. businesses of their outdoor event via a letter specifying the day, time and hours of the outdoor event. The name of a contact person, with a local telephone number, who will be responsible for the event, must be included in this notification letter. [PL] The Applicant shall construct an accessible walkway from the public sidewalk on Sierra Court to the building's primary entrance in order to comply with the current State Title 24/ADA requirements. Parking stalls designated for persons with disabilities shall also be constructed and identified per current Title 24/ADA requirements. Any ramps required between the disabled parking stalls and the building and between the public sidewalk and the building shall comply with current State Title 24/ADA requirements and City of Dublin Standards. [PW, BI Any signage on site shall be subject to the Sign Requirements contained within the Dublin Zoning Code. [PL] The Applicant shall be responsible for ensuring that all activities related to the church be maintained in a manner, which minimizes the impacts on surrounding businesses. [PL] The Applicant shall comply with all applicable Planning, Building, Alameda County Fire Authority, and Police Department regulations and ordinances. [PL, B, F, PO] The applicant shall comply with the Uniform Building and Fire Codes as adopted by the City of Dublin. [B, F] The Applicant shall comply with all applicable City of Dublin Non Residential Security Ordinance requirements. [PO] Lighting used after daylight hours shall be adequate to provide for security needs (1.5 foot candles). Exterior lighting shall be provided around the entire perimeter of the building and in the parking areas. [PO] The Applicant and/or Property Owner shall keep the site clear of graffiti vandalism on a regular and continuous basis at all times. Graffiti resistant paints for the structures and film for windows or glass should be used. [PO] No cooking or other food preparation that would require the approval of Alameda County Environmental Health Services is hereby approved. In the event that food preparation is desired, the Applicant shall submit a written request, subject to review and approval by the Community Development Director. The Applicant will also be required to receive proper approval by Alameda County Environmental Health Services prior to commencing food preparation. [PL] The Automatic fire sprinkler system shall be modified as required by any renovation, wall installation or change in floor or room configuration. A permit for the system shall be completed and all fees paid prior to installation, if applicable. [F] Exiting from all areas of the building shall meet the minimum requirements of the California Building Code. The project shall meet the requirements of the Uniform Building and California Fire Codes. [B, F] The occupant load for any room on the second floor used for other than office shall be 49 or less. [B, FI All fire lanes shall be kept clear at all times. Combustible decorative materials are not allowed in the building unless they are fire retardant treated (See Title 19). The applicant shall schedule a meeting with the Fire Department before any outdoor event is scheduled, including but not limited to those that have booths or tents (i.e., the Fall Festival) to 20. discuss the particulars and determine whether or not an inspection is required by the Fire Department to ensure that all outdoor events are in accordance with the applicable Fire Codes. IF] Candles shall be used in accordance with the UFC article 25. 21. 22. Prior to the annual Fire Department inspection in December, some additional exit signs and door hardware changes may be required on the second floor. Contact the Fire Prevention Bureau at (925) 833-6606 to ask what type of signage and door hardware is required to satisfy this requirement. [FI This permit shall be revocable for cause in accordance with Section 8.96.020 (I) of the Dublin Zoning Ordinance. Any violation of the terms or conditions of this use permit shall be subject to citation. [PL] PASSED, APPROVED AND ADOPTED this 9th day of March, 2004. AYES: NOES: ABSENT: ATTEST: Planning Commission Chairperson Planning Manager 4 ALAMD CANAL %I{- ~A CO JRT ' - I ?'~t~t~ Impr~wm~ q , Cx ,,t ., CRo sWIND _ CHURCH Ms. Jonelyn Whales City of Dublin Planning Department 100 Civic Plaza Dublin, CA 94568 ;IECEIVED 2003 ~UBt.IN PLANNING December 17, 2003 Subject: Requested Hours of Operation PA 03-054 Renewal of CrossWinds Church Conditional Use Permit 6444 Sierra Court, Dublin Dear Jonelyn: As requested, I am writing to detail the anticipated uses and hours of operation for the continuing operations of CrossWinds Church. Over the past 11 years at this location, the church has mn into the need to expand the facility use as our auendance has grown. Most of these uses and hours of operation are consistent with our previous CUP issued by the City of Dublin. Regular weekly / daily events · Administrative office use · Church services with children's classes · Youth group meetings Women's Bible study group with children's classes Moms / toddler play group Men's Bible study groups · Professional counseling · Board of Elders meeting · Board of Director's meeting · Band/choir/drama rehearsals Monday - Friday, 8am - 5pm Sunday, 8am- 10pm Saturday, 5pm - 10pm Wednesday, 6pm- 10pm Tuesday, Wednesday, Thursday, 6pm- 10pm Friday, 5pm- 10pm Tuesdays, 9am - 1 pm and 7pm - 10pm Wednesday 6pm - 10pm Thursdays, 9am- 12 noon Wednesday, 6pm- 1 Opm Fridays, 6am - 8am Monday - Friday, 10am - 10pm Every other Monday, 5pm - 10pm 2nd Tuesday of every month, 5pm - 1 Opm Monday, Tuesday and Thursday, 6pm- 10pm 6444 Sierra Court. Dublin, CA 94568 · (925) 551-3300 ATTAC ] EHT One-time annual events · Vacation Bible School · High school graduation · Easter meditations · Good Friday service with children's classes · Family Fall festival CrossWinds Church, PA 03-054 December 17, 2003 Page 2 One summer week, M-F, 9am - 12:30pm 2-3 schools, one day in June each, 12 noon - 10pm Easter week, M-F, 7am - 8am 5pm · Women's Christmas Tea · Christmas Eve services · Outside amplified sound Events scheduled on as-needed, sporadic basis One Saturday in October, 12 noon - 10pm or on Halloween Two (2) Saturdays in December, 10am - 4pm lpm - 9pm, and 1 l:30pm midnight service Two (2) outside services during the summer · Weddings · Funerals Typically Saturdays, 12 noon - 8pm Typically weekday afternoons or Saturday However, scheduled per needs of family Seminars / support groups / counseling workshops · Music concerts · Outside group event Saturday, 8am - 5pm Sunday, 12noon - 8pm Weeknights 6pm - 10pm Friday or Saturday, 5pm - 1 Opm Typically Saturdays, anytime between 8am and 1 Opm In addition, the church hosts a variety of non-routine, one-time events. We'd like to include some flexible condition for the permit that would allow the use of the building for the bulk of these anticipated uses. Maybe these events could be conditioned based on size, use, or some combination of factors. Please contact me at (925) 560-3834 if you have any further questions, or would like to discuss this matter further. Thank you for your assistance in updating our permit. Sincerely, Dave Nielsen Building Project Manager February 2.4, 2004 C ossWn, ms Cmmc Mx, Andy Bide Ms, Deborah Undo-McCormick City of Dublin Planning Department i00 Civic Plaza Dubljn~ CA 94568 Subject: PA 03~054 Renewal of CrossWinds Church Conditional Use Pei:iiiit 6444 Sierra Court, Dublin Dear Andy and Debra: As requested, I ate writing to clarify some of the events CrossWinds Church would like to include in our Conditional Use Permit. This letter superc, edes our previous correspondence tinted ~17/04. Several of these events might normally require a Temporary Use Pern'iit.from the City of Dub'lin, but since we are lirnited to 2 Temporary Use Permits per year, we are asking to include some of these regularly-held events in our Conditional Use Permit. A description of these events follows: Sunday Evening Ser~,ice CrossWinds holds a young adult service on Sunday night from 6pm - gpm, The Auditorium is re-configm~ed to 500 seats or less for this service. There are no chumh services between 12:30pm and 6pm on Sunday afternoons. Vacation Bible School Vacation Bible School runs for one week each summer, Monday through Friday. In 2004, VBS is scheduled for July 26 - 30. The hours are Monday through Thursday, 8:30am - 12:30pm, and Friday from 8:30am - 2pm and 6pm - 8pm. VBS draws a maximum of 500 children, ranging in age from 4 years old through 5~n grade. There are approximately I00 adult volunteers on-site with the children during the event times. The attached site map (Drawing 1) shows the room use and exterior front lawn use for the different VBS stations that children attend by age group. 'l'herc are 5 age groups the children are placed in, a_~d the groups rotate through each s[atitm over ~he course of the morning. Each station on the room map is being used concurrently and sees an average of 100 children plus 20 volunteers per station session, There is also an alternate Auditorium seating arrangement for the VBS Friday night pro,am attached for review (D~'awing 2). Under this arrangement, the exit stair between the Stage and the Green Room would bc closed off with a temporary gate, so that stage exiting would only 6444 Sierra Court, Dublin, CA 94568 ° (925) 551-3300 TT,,ICF EENT CrossWinds CUP Uses F,bruary 24, 2004 Page 2 occur from one of the two front stage exits. The maximum occupancy of the stage area would be 150, and,a maximum of 820 stacking chair seats would be set up on the Anditorium floor. High School Baccalau,reate or Graduation As a community service, CrossWinds allows several local high schools to use our Auditorium for their .year-end assemblies. This typically does not exceed' 2 schools per year. Baccalaureates o~cur prior to graduation on eiaher Friday night from 6pm to 9pm or Saturday from 2pm to 6pm. Graduations occur either the last clay of school, the day before the last day of school, or on the Saturday' after the last day of school. The hours of use for gr.,aduation ~r~,ices are betwee~ 2pm and 8pm. An alternate Auditorium seating arrangement (Drawing 2) may be used during these services. Th~ high schools would choose either our stalndard church service arrangement with a slage occupancy .of no mOre than 49 and an Auditorium stacking chair arrangement not exceeding 970, or they would use the alternate VBS Friday night program arrangement detailed in the section above. Famil. y Fall Festival The' Family Fall Festival occurs the Saturday prior to Halloween fr$'m 2pm m .10pm, All activities occur within the building structure, with. the exception of.one rental food trailer .(such as In-N-Out Burger, Cabana Dave's, etc.) §et up in r_he front parking lot to provide dinner service (see Drav~ing'3). Attendance does not exceed 600 children and adults. Approximately 12 portable tent canopies are set up within the Auditorium for game stations, and 4 bounce- house inflatables are operated. Stacking chair seating is removed from the AUditorium for ~ais event. Wednesday Night Outside Service Up ro 2 times per summer, CrossWinds holds our Wednesday night service on the' front lawn outside of the facility. Service times are from 7pm - 8:30pm, and up tO 400 chairs are set up on the lawn area. Children's services continue to take place inside the building, as they do,during every other Wednesday service.' A temporary 'platform with amplified sound is set up for the... band and preaching. The event layout map is attached (Drawlng.4).. Outside.Storage Trailer CrossWinds w°uld like to continue to store office furniture, administrative records, decorations., and other dry goods in a 25-foot long by 7-foot wide trailer in the rear .parking lot ~EB 24 2004 11:4S FR CROSSWING CHURCH 925 551 ~ TO [408~67840 P. 0~ CrossWira:t$ CUP Uses February 24. 2004 Page 3 of the building. This trailer is currently under City of Dublin Tempor _spy Use Permit 03-006. Please refer to the attached sit~ map (Drawing 5) for the exact location of the trailer. In 1997, CrossWinds Church purchased a 25-acre parcel in Livermore. We intend to build our new church home on this parcel, and in November of 2001,"submitted our Planned Development application to the City of LJvermore. For the pas~ several years, we have been going th. rough the land use approval process, and anticipate ~that we will receive project .approval some-time in 2004. Our hope is that the church will be moving ro our permanent location in the next 2-3 years. Once the church recei,,'es City Com:cil approval on our PD: we wilt be able to move the temporary storage trailer off our Sierra Qourt location, and park it on our property in LiVermore. Thus, W.e are asking .the. City of Dublin to allow, us to leave the trailer at the Sierra Court location for one year or less, Pexnding appro~¥al of our PD wis Livermore. We prefer this occur under our CUP, as then we ,xOuld not have torte one of our 2 allowable TUPs for 2004 for the. trailer. Hdwever, if. Ire. City is uncomfortable with this approach, then we request that CrossWir~ds be allowed to extend our current TUP on the uzailer for up to one additional year, wi~, the understanding that we will move it off-site within that year if we get approval on our PD from Livermore. CrossWinds has been at our current Sierra Cou;'t location for over 12 years, We understand how important it is to keep the neighboring businesses informed of events ~he church has that can impact the parking' and driveway access to the site. We routinely discuss 'high-attendance events 'in advance with our neighbors, and agree to a parking and traffic circulation arrangement that. is acceptable to all parties. We often modify our parking and site use plans based on the needs of the other tenants with whom we share this building. Also, just to clarify'our use, CrossWinds does not solicit outside groups to use our .facility. When an outside group does ask to use our rented space, it is typically because they are also' a non-profit organization, do not have a location of their own to host an event, and, are asSOCiated with a member of our church. CrossWinds charges a nominal fee for use of the facility by an Outside group, but this charge is meant only to cover the staff~ost of hosting the event (janitorial, technical system~, etc,) and the wear and mar on the building. If the ,vent the outside group was holding met the City of Dublin Temporary Use Permit criteria, then the church would require the group to obtain a TUP prior to holding the event at our location. Please contact me at (925) 560-3834 if you have any further questions, ,or would like to discuSS our application further. Thank you for your assistance in updating our permit. Sincerely? Dave Nielsen Building Project Manager ~,:~ TOTRL PRGE.04 ~: LJ bc~rrlcoct~ 2.2'/~ 5.1=. A5 · 152 #Ill E~OF-...STOt~,E I~OST~O ~x. ~01 ALLO~I~2 ~ PW. EV'I~ I="LWe,.HI T ~E~d. ED ~ 21"/ HALF ~ C. AI.C,ULATION 4,,~.~,.2E~ · 510 E40 X ..2 · IO2' · II LO #101 I ~_ ~ _<I II i",.. , AUDITO~.IUt'4/STA®~ AI~t~kN~tEIv~NT ¢& w ~ ^ ~ t=Ot~. C, ONDITIONAL USE t=EI~I'41T ~.ENEI~IAL ~ _ .~ ALTL=W. NATE HIr.~H 5¢.,HOOL I~Ar_..~ALAUI~EATE AN~ VAC, ATION ~IBL~ 5C. HOOL t=~IDA'r' NIC=4"IT F'R~,R, AM 2.- {l~l o H November 4, 2003 We, the undersigned, do hereby agree that CrossWinds Church has permission to use the approximately 150 parking spaces at the property located at 6780 Sierra Court in Dublin on Sunday mornings and Wednesday evenings for the duration of their five year use permit with the City of Dublin. In the event that the property transfers ownership during that time period, CrossWinds will need to obtain approval from the new property owner. While CrossWinds is using these spaces, the church agrees to pay up to 5% of paving costs if the parking lot is re-paved during that time period. It is also agreed that CrossWinds Church shall hold harmless B/G Management Company and its employees and tenants for any liability matters arising as a result of persona] in,jury or property damage while parking on B/G Management Company premises. CrossWinds Church understands that it will utilize the ac[jacent parking area on this property al its own risk. Sam Genirberg B/G Management Company David Nielsen CrossWinds Church