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Home My WebLink About03-01-2016 Adopted CC Min MINUTES OF THE CITY COUNCIL rr #� OF THE CITY OF DUBLIN \ REGULAR MEETING —MARCH 1, 2016 A regular meeting of the Dublin City Council was held on Tuesday, March 1, 2016, in the City Council Chambers of the Dublin Civic Center. The meeting was called to order at 7:00 p.m., by Mayor Haubert. ROLL CALL PRESENT: Councilmembers Biddle, Gupta, Hart, Wehrenberg, and Mayor Haubert ABSENT: None PLEDGE OF ALLEGIANCE The pledge of allegiance to the flag was recited by the City Council, Staff and those present. ORAL COMMUNICATIONS Certificates of Recognition for City of Dublin 2015 Citizen, Young Citizen, and Organization of the Year, and Mayor's and Mayor's Legacy Award Recipients 7:00 p.m. 3.1 The City Council presented the Certificates of Recognition to the winners. St. Patrick's Day Festival Update 7:11 p.m. 3.2 The City Council received the update on the City's upcoming St. Patrick's Day Festival activities. DUBLIN CITY COUNCIL MINUTES T 1 VOLUME 35 REGULAR MEETING 1, 2016 Proclamation for American Red Cross Month, March 2016 7:15 p.m. 3.3 The City Council presented a proclamation for American Red Cross Month, March 2016. Public Comments 7:23 p.m. 3.4 Kerrie Chabot, Dublin resident, provided public comment. Don Babbitt, Dublin resident, provided public comment. R. Jing Firmeza, Dublin resident, provided public comment. Billie Withrow provided public comment. Nickolai Pehrum provided public comment. By consensus, the City Council agreed to agendize at the next City Council meeting, a proclamation proclaiming November 1, 2016 as Ned Yost Day. By consensus, the City Council agreed to agendize, for a future City Council meeting, an item discussing recently implemented procedures to monitor City contracts. By consensus, the City Council agreed to agendize, for a future City Council meeting, an item to discuss the possible creation of a Youth Expo. CONSENT CALENDAR 8:03 p.m. Cm. Hart pulled Item 4.7 for further discussion. Items 4.1 through 4.9 (Item 4.7 pulled): On motion of Mayor Haubert seconded by Cm. Hart and by unanimous vote, the City Council took the following actions: DUBLIN CITY COUNCIL MINUTEST 2 VOLUME 35 REGULAR MEETING Etg! MARCH 1, 2016 Approved 4.1 Minutes of the February 16, 2016 Regular City Council Meeting and the February 16, 2016 Special City Council Meeting; Adopted 4.2 RESOLUTION NO. 25 - 16 DIRECTING PREPARATION OF ANNUAL ENGINEER'S REPORT FOR LANDSCAPING AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT 83-2 (STAGECOACH ROAD AREA) RESOLUTION NO. 26 - 16 DIRECTING PREPARATION OF ANNUAL ENGINEER'S REPORT FOR LANDSCAPING AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT 86-1 (VILLAGES AT WILLOW CREEK) RESOLUTION NO. 27 - 16 DIRECTING PREPARATION OF ANNUAL ENGINEER'S REPORT FOR LANDSCAPING AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT 97-1 (SANTA RITA AREA) RESOLUTION NO. 28 - 16 DIRECTING PREPARATION OF ANNUAL ENGINEER'S REPORT FOR STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT 99-1 (DUBLIN RANCH AREA AND TRACTS 7067, 7856, 8024, 8073, 8074) RESOLUTION NO. 29 - 16 DIRECTING PREPARATION OF ANNUAL ENGINEER'S REPORT FOR CITYWIDE STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT 83-1 Adopted 4.3 RESOLUTION NO. 30 - 16 AUTHORIZING THE CITY MANAGER TO EXECUTE A GOVERNMENTAL MONEY PURCHASE PLAN AND TRUST ADOPTION AGREEMENT WITH INTERNATIONAL CITY MANAGEMENT ASSOCIATION RETIREMENT CORPORATION Accepted 4.4 the Annual Progress Report on the Status of the Dublin General Plan and Housing Element Compliance for Calendar Year 2015; and directed Staff to forward the Annual DUBLIN CITY COUNCIL MINUTES T 3 VOLUME 35 43t:0 ,1 REGULAR MEETING ; MARCH 1, 2016 Progress Report to the California State Office of Planning and Research and the California Department of Housing and Community Development. Adopted 4.5 RESOLUTION NO. 31 -16 AUTHORIZING SUBMITTAL OF APPLICATIONS FOR CALRECYCLE PAYMENT PROGRAMS AND RESCINDING RESOLUTION 109-10 Adopted 4.6 RESOLUTION NO. 32 - 16 AMENDING THE BENEFIT PLAN RESOLUTION NO. 33 - 16 AMENDING THE CLASSIFICATION PLAN Adopted 4.8 RESOLUTION NO. 35 - 16 AUTHORIZING THE EXECUTION OF A MEMORANDUM OF UNDERSTANDING WITH THE CITY OF LIVERMORE TO CONDUCT A PRELIMINARY ENGINEERING STUDY FOR THE DUBLIN BOULEVARD EXTENSION TO NORTH CANYONS PARKWAY IN LIVERMORE Adopted 4.9 RESOLUTION NO. 36 - 16 APPROVING THE PLANS AND SPECIFICATION AND AUTHORIZING BIDDING; AUTHORIZING THE CITY MANAGER TO EXECUTE AGREEMENTS WITH ALAMEDA COUNTY TRANSPORTATION COMMISSION; AND APPROVING AMENDMENT NO. 2 TO THE AGREEMENT BETWEEN CITY OF DUBLIN AND KIMLEY-HORN & ASSOCIATES, INC. FOR CONSULTING SERVICES FOR THE DOUGHERTY ROAD IMPROVEMENTS PROJECT (NO. ST0911) Cm. Hart pulled Item 4.7, Fiscal Year 2015-16 2nd Quarter Financial Review, for further discussion. DUBLIN CITY COUNCIL MINUTES t 4 VOLUME 35 4,4,0 REGULAR MEETING '. MARCH 1, 2016 On motion of Cm. Hart, seconded by Cm. Wehrenberg and by unanimous vote, the City Council adopted RESOLUTION NO. 34- 16 APPROVING AN AMENDMENT TO THE AGREEMENT BETWEEN THE CITY OF DUBLIN AND FEHR AND PEERS FOR CONSULTANT SERVICES WRITTEN COMMUNICATIONS — None. ♦- PUBLIC HEARINGS — None. UNFINISHED BUSINESS Agreements Between the City of Dublin and the Dublin Unified School District Relating to the Ground Lease of the Jordan Ranch School/Park Site, Updates to the Master Joint Use Agreement and Approval of a New Use Agreement for the Center for Performing Arts and Education at Dublin High School 8:08 p.m. 7.1 Dan Cunningham, President of the Dublin Unified School District Board, provided comment on this item. Stephen Hanke, Superintendent of Dublin Unified School District, provided comment on this item. Amy Miller, Dublin Unified School District Board Trustee, provided public comment on this item. Simon Harrison, Dublin resident, provided public comment on this item. Greg Tomlinson, Dublin resident, provided public comment on this item. Peng Zhou, Dublin resident, provided public comment on this item. Gregg Henningsen, Dublin resident, provided public comment on this item. Sameer Hakin provided public comment on this item. DUBLIN CITY COUNCIL MINUTES ,, r 5 VOLUME 35 i�. :t ,4 REGULAR MEETING MARCH 1, 2016 R. Jing Firmeza, Dublin resident, provided public comment on this item. Bhakar Tetali provided public comment on this item. Ling Zhong, Dublin resident, provided public comment on this item. Juan Wu, Dublin resident, provided public comment on this item. Ganesan Ramu provided public comment on this item. On motion of Cm. Biddle, seconded by Cm. Hart and by majority vote (Vm. Gupta voting no), the City Council adopted RESOLUTION NO. 37 - 16 APPROVING THE OPTION TO GROUND LEASE BETWEEN THE CITY OF DUBLIN AND THE DUBLIN UNIFIED SCHOOL DISTRICT AND AUTHORIZING THE CITY MANAGER TO ENTER INTO A GROUND LEASE AGREEMENT IN SUBSTANTIALLY THE FORM ATTACHED TO THE OPTION FOR THE JORDAN RANCH SCHOOL/PARK SITE; APPROVING THE SECOND AMENDED AND RESTATED AGREEMENT BETWEEN THE CITY OF DUBLIN AND DUBLIN UNIFIED SCHOOL DISTRICT REGARDING USE OF FACILITIES FOR COMMUNITY RECREATION; AND APPROVING THE AGREEMENT BETWEEN THE CITY OF DUBLIN AND THE DUBLIN UNIFIED SCHOOL DISTRICT FOR USE OF THEATER FACILITIES AT DUBLIN HIGH SCHOOL CENTER FOR PERFORMING ARTS AND EDUCATION Creation of a Capital Improvement Project to Relocate Dublin Police Services to the Public Safety Complex and Approval of an Amendment to the Agreement with Indigo/Hammond + Plavle Architects, LLP 10:10 p.m. 7.2 On motion of Cm. Biddle, seconded by Vm. Gupta and by unanimous vote, the City Council adopted RESOLUTION NO. 38 - 16 APPROVING A NEW CAPITAL IMPROVEMENT PROJECT— DUBLIN POLICE SERVICES BUILDING AND APPROVING AN AMENDMENT TO THE AGREEMENT WITH INDIGO/HAMMOND + PLAYLE ARCHITECTS, LLP DUBLIN CITY COUNCIL MINUTES .-T 6 VOLUME 35 ` REGULAR MEETING MARCH 1, 2016 NEW BUSINESS Utility Box Art Pilot Project 10:36 p.m. 8.1 On motion of Cm. Wehrenberg, seconded by Mayor Haubert and by unanimous vote, the City Council approved the budget change allocating $8,000 from the Public Art Fund for the purpose of implementing a Utility Box Art Pilot Program, and directed Staff to return this item to the Heritage and Cultural Arts Commission for implementation. City Council Salary Options 10:40 p.m. 8.2 By consensus, the City Council postponed this item to the next regular City Council meeting. Designation of Agency Labor Negotiators, Unrepresented Employee: City Manager 10:41 p.m. 8.3 On motion of Cm. Hart, seconded by Cm. Wehrenberg and by unanimous vote, the City Council selected Cm. Wehrenberg and Cm. Hart as representatives to discuss conditions of employment for the City Manager. Discussion of Exemption of Consultant and Professional Services Contracts from Competitive Bidding Under Purchasing Ordinance (Chapter 2.36, Contracts and Purchasing) 10:40 p.m. 8.4 By consensus, the City Council postponed this item to the next regular City Council meeting. Consideration of New Date for January City Council Meeting 10:41 p.m. 8.5 On motion of Vm. Gupta, seconded by Cm. Wehrenberg and by unanimous vote, the City Council moved its regular meeting in January to the second Tuesday of the month. DUBLIN CITY COUNCIL MINUTES 7 VOLUME 35 ' ' IF. x 41 REGULAR MEETING MARCH 1, 2016 OTHER BUSINESS 10:44 p.m. Brief information only reports were provided by the City Council and/or Staff, including Committee reports and reports related to meetings attended at City expense (AB1234). By consensus, the City Council agreed to have a special meeting on Thursday, March 3, 2016, at 9:30 a.m., to hear an item regarding consideration of funding a portion of the cost of sending Dublin High School Irish Guard to Dublin, Ireland to march in the St. Patrick's Day Parade. ADJOURNMENT 10.1 There being no further business to come before the City Council, the meeting was adjourned at 10:54 p.m. in memory of Staff Sgt. Sean Diamond and our fallen troops. Minutes prepared by Caroline P. Soto, City Clerk/Records Manager. re Fik4 ay ATTEST: 604 M City Clerk DUBLIN CITY COUNCIL MINUTES 4 ? 8 VOLUME 35 ' 4,4 REGULAR MEETING '. MARCH 1, 2016 E2,