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HomeMy WebLinkAboutItem 6.1 MAD 83-1 Hear Date • CITY CLERK File # 039111 -5 AGENDA STATEMENT CITY COUNCIL MEETING DATE: July 21, 1998 SUBJECT: Public Hearing: Citywide Street Lighting Maintenance Assessment District 83-1 Report Prepared by: Lee S. Thompson, Public Works Director • EXHIBITS ATTACHED: 1) Resolution approving engineer's report, confirming diagram and assessment, and ordering levy of assessment 2) Engineer's Report RECOMMENDATION: 1) Open public hearing 2) Receive Staff,presentation and public comment 3) Question Staff and the public 4) Close public hearing and deliberate 5) Adopt resolution approving engineer's report, confirming diagram and assessment, and ordering levy of assessment FINANCIAL STATEMENT: '1998-99 Sources And Use of Street Light Maintenance District Funds Revenues: • Gross Amount Proposed to be Assessed: $147,664 Estimated Interest Revenue: 5,500 Prior Year Collections and Penalties 3,600 Reimbursement for Public Damage: 2,000 Less Estimated Collection and Delinquency Cost: (5,464) Net Total Revenues $153,300 Expenditures: Contract Maintenance and Utilities: - 130,987 Administration and Engineering: 6,024 Total Operating Expenses: $137,011 The $16,289 difference is proposed to be added to the reserve for future pole replacement. The proposed assessment, $13.26 per single family home, is the same as the 1997-98 assessment. COPIES TO: - p`�' ITEM NO. . 6.1 g:\assessdist\83-1\agsthrng DESCRIPTION: In 1983, the City Council formed a Citywide Street Lighting' Assessment District to replace the County of Alameda Lighting Service Area. On August 13, 1984, the City Council approved the annual Engineer's Report and ordered levy of assessments for the first time. In 1995-96, the City of Dublin and other agencies in Alameda County took possession of PG&E-owned street lights in order to reduce maintenance costs. The 1996-97 assessment was reduced from the 1995-96 level by 30%. Over the past two years, a portion of the reserve in this District was utilized for the purchase of street lights from Pacific Gas and Electric Co. A reserve remains for future pole replacement funding. The City owns approximately 1,800 street lights, a number of which exceed 30 years of age. Staff recommends that the City Council conduct a public hearing, deliberate, and adopt the resolution approving engineer's report, confirming diagram and assessment, and ordering levy of assessment Page 2 RESOLUTION NO. -98 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN APPROVING ENGINEER'S REPORT, CONFIRMING DIAGRAM AND ASSESSMENT, AND ORDERING LEVY OF ASSESSMENT CITY OF DUBLIN STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT 83-1 WHEREAS,by its Resolution No. 62-98, a Resolution Directing Preparation of Annual Report for City of Dublin Street Lighting Maintenance Assessment District No. 83-1 (the "District"),this Council designated the City Engineer as Engineer of Work and ordered said Engineer to make and file a report in writing in accordance with and pursuant to the Landscaping and Lighting Act of 1972; and WHEREAS, said report was made and filed with the City Clerk and duly considered by this Council and found to be sufficient in every particular,whereupon it was determined that said report should stand as Engineer's Report for all subsequent proceedings under and pursuant to the aforesaid Resolution and that July 21, 1998, at 7:00 p.m. in the Council Chambers,Dublin Civic Center, 100 Civic Plaza,Dublin, California,was appointed as the time and place for a hearing by the Council on the question of the levy of the proposed assessment,notice of which hearing was published and posted in accordance with the Landscaping and Lighting Act of 1972; and WHEREAS, at the appointed time and place, said hearing was held, and all persons interested desiring to be heard were given an opportunity to be heard, and all matters pertaining to said levy were heard and considered by this Council, and this Council thereby acquired jurisdiction to order said levy and confirmation of diagram and assessment prepared by and made a part of the report of said engineer to pay the cost and expenses.thereof; NOW, THEREFORE,BE IT RESOLVED that the City'Council of the City of Dublin does hereby approve that: (a) The property owners owning more than fifty percent of the area of assessable land within the District had not, at the conclusion of said hearing,filed written protests against the said proposed levy, or against the Engineer's Estimate of costs and expenses, or against the maps and description, or against the diagram or the assessment to pay for the costs and expenses thereof; (b) The public interest, convenience, and necessity require that said levy be made; (c) The District benefited by said improvements and to be assessed to pay the costs and expenses thereof, and the exterior boundaries thereof are shown by a map thereof filed in the office of the City Clerk,which map is made a part hereof by reference thereto. PASSED,APPROVED AND ADOPTED this 21st day of.July, 1998. AYES: NOES: ABSENT: Mayor A1T1EST: Deputy City Clerk , .X •�t t 2d)183-1\resolevy CITY OF DUBLIN STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT NO. 1983-1 FISCAL YEAR 1998-99 ENGINEER'S REPORT OF Du4), 119 laud — 82 4-(i/Fog CONTENTS 1. Assessment: Including Estimate of Costs, and Method of Apportioning (Assessment Roll Under Separate Cover) 2. Assessment Diagram exmart •..........„ ASSESSMENT • WHEREAS, on May 19, 1998, the City Council of the City of Dublin, California, pursuant to the provisions of the Landscaping and Lighting Act of 1972, adopted its Resolution Directing Preparation of Annual Report for Maintenance Assessment District 1983-1 for the acquisition and maintenance of improvements more particularly therein described; and WHEREAS, said Resolution directed the undersigned to prepare and file a report pursuant to Section 22565, et. seq., of said Act; NOW, THEREFORE, the undersigned, by virtue of the power vested in me under said Act and the order of the Council of said City, hereby make the following assessment to cover the portion of the estimated cost of acquisition of and maintenance of said improvements and the cost and expenses incidental thereto, to be paid by said District. ESTIMATE OF COSTS (1) (2) (3) As Preliminarily As Finally As Filed Approved Approved Cost of Maintenance $134,901 $134,901 ■ Incidental Expenses 127,815 127,815 TOTAL COST $262,716 $262,716 Estimated 1998-99 Interest Income Applied to 1998-99 Operating Costs $5,500 $5,500 Prior Year Collections and Penalties 3,600 3,600 Reimbursement for Public Damage 2,000 2,000 Estimated Surplus from 1997-98 Fiscal Year 103,952 103,952 NET TO BE ASSESSED FOR FISCAL YEAR 1998-99 $147,664 $147,664 Assessment per factor rate of"1" $13.26 $13.26 2 As required by said Act, a diagram is hereto attached showing the exterior boundaries of said street light maintenance assessment district and also the lines and dimensions of each lot or parcel of land within said landscaping maintenance assessment district as the same existed as of January 1, 1998, each of which lots or parcels having been given a separate number upon said diagram. I do hereby assess the net amount to be assessed upon all assessable lots or parcels of land within said street light maintenance assessment district by apportioning that amount among the several lots or parcels in proportion to the estimated benefits to be received by each such lot or parcel from the acquisition and maintenance of said improvements, and more particularly set forth in the list hereto attached and by reference made a part hereof. Said assessment is made upon the several lots or parcels of land within said street light maintenance assessment district in proportion to the estimated benefits to be received by said lots or parcels respectively from the acquisition and maintenance of said improvements. The diagram and assessment numbers appearing herein are the diagram numbers appearing on said diagram, to which reference is hereby made for a more particular description of said property. The scope of work includes the cost of energy and maintenance of street lights within the City of Dublin. The scope of work shall also include the cost of purchase of street lights. Each lot or parcel of land assessed is described in the assessment list by reference to its parcel number as shown on the Assessor's Maps of the County of Alameda for the Fiscal Year 1998-99 and includes all of such parcels excepting those portions thereof within existing public roads or rights of way to be acquired in these proceedings for public road purposes. For a more particular description of said property, reference is hereby made to the deeds and maps on file and of record in the office of the County Recorder of said County. Because the names of the several owners are unknown to me, I hereby place the word "unknown" opposite-the number of each lot of parcel of land assessed, the amount assessed thereon, and the number of the assessment. Dated: July 1, 1998 / f City En0 3 ENGINEER'S COST ESTIMATE FISCAL YEAR 1998-99 The estimated cost for the maintenance of improvements described in this Report for Fiscal Year 1998-99 is as follows: Maintenance (1) Electric Energy $74,592.00 (2) Contract With Caltrans 370.00 (3) Contract With Alameda County 33,000.00 (4) California Street Light Association 1,125.00 (5) Other Repairs and Maintenance Costs including pole painting 21,900.00 (6) Administration 3,914.00 $134,901.00 Incidentals (1) Engineer's Report and Proceedings $2,110.00 (2) Cost of Collection (County of Alameda) 2,510.00 (3) Delinquencies 2,954.00 (4) Contingencies/Reserve 120,241.00 $127,815.00 TOTAL: $262,716.00 4 METHOD OF APPORTIONMENT OF ASSESSMENT The assessments shall be spread using a method of"factor rates" assigned to different land uses. The establishment of the apportionment of a factor rate of"1" will be calculated by dividing the total assessment of the year by the sum of factor rate numbers assigned wherein the factor rates are assigned as follows: Use (x = any single digit number) Factor Rate (x 1/2 if vacant) Ox Exempt 0 lx& 73 Single Family Residential & Condo 1 22 Duplexes 2 23 Tri-Plexes 3 24 Four-Plexes 4 3x Commercial 5.5/ac. 4x Industrial 5.5/ac. 5x Rural 0.5 6x (except 65) Institutional 5.5/ac. 7x (except 73) Apartments 6 8x Commercial 5.5/ac. 9x Commercial 5.5/ac. 65 Cemeteries 0 xx9 Common Open Space 0 The assessment of each parcel shall be established by multiplying the factor rate for that parcel by the apportionment for a factor rate of 1. 5 CITY OF DUBLIN LANDSCAPING AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT 83-1 CERTIFICATIONS FISCAL YEAR 1998-99 I, the City Clerk of the City of Dublin, California, hereby certify that the foregoing Engineer's Report, including Assessment, in the amounts set forth in Co,umn(1), with the diagram thereto attached, was filed with me on July 1, 1998. I, the City Clerk of the City of Dublin, California, hereby certify ' at the foregoing Assessment, with the diagram thereto attached, was preliminarily approved and confirmed by the City Council of said City by its Resolution No. 100-98 duly adopted by said C. it on July . 1'98. I, the City Clerk of the City of Dublin, California, hereby certify . at the foregoing Assessment, with the diagram thereto attached, was finally approved and confirmed by the City Council of said City by its Resolution No. -98 duly adopted by said Council on July 21, 1998. I, the City Clerk of the City of Dublin, California, hereby certify that a certified copy of the Assessment and diagram was filed in the office of the County Auditor of the County of Alameda, California, on , 1998. g:(ad)183-1183-1 engr 6 NOTE.THE INDIVIDUAL PARCELS ARE INCORPORATED THE METES AND BOUNDS DESCRIPTION OF THIS MAP ASSESSMENT DIAGRAM BY ROLL IN REFERENCE FECT TO THE COUNTY ASSESSORS' COTERMINUS WITH THE CITY LIMIT 92103 OF THE STREET LIGHTING MAINTENANCE JANUARY lase ALAMEDA COUNTY BOARD OF SUPERVISORS. ASSESSMENT DISTRICT 83-EFFECTIVE FEBRUARY I,932,.EXCEPT AS MODIFIED BY SUBSEQUENT ANNEXATIONS. FISCAL YEAR 1998-99 - '' CITY OF DUBLIN ALAMEDA COUNTY, STATE OF CALIFORNIA SANTINA a THOMPSON CONSULTING CIVIL ENGINEERS,INC. 1040 OAK GROVE ROAD 1 CONCOon ,"'IFORNIA OASIR CITY LIMIT LINE AND • ASSESSMENT DISTRICT BOUNDARY, C01)"" 1 GDST A 0014 I , �__ CONZRA LJ A,AMED A CITY LIMIT LINE AND ASSESSMENT DISTRICT BOUNDARY N�cem" "�\ N D Z P ¢ i C Fpm 1...! 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