HomeMy WebLinkAboutItem 7.1 Crickets for Cubs
STAFF REPORT
CITY CLERK
File #600-30
CITY COUNCIL
DATE:March 29,2016
TO:
Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
Update on the Agreement with Cricket for Cubs
Prepared by Linda Smith, Assistant City Manager/Interim Parks and Community
Services Director
EXECUTIVE SUMMARY:
The City Council will receive an update and review the final draft of the Agreement between the
City of Dublin and Cricket for Cubs regarding construction of a batting cage facility at Emerald
Glen Community Park.
FINANCIAL IMPACT:
Funding for the construction of the batting cage facility will be borne by Cricket for Cubs. The
City will provide in-kind services not to exceed $999 for tree removal and irrigation
modifications. These costs will be absorbed out the Parks and Community Services Operating
budget.
RECOMMENDATION:
Staff recommends that the City Council receive the update, affirm the Agreement as drafted or
provide direction to Staff.
DESCRIPTION:
On December 15, 2015, the City Council authorized the City Manager to enter into an
agreement with Cricket for Cubs regarding the construction of a batting cage facility at Emerald
Glen Park(Attachment 1). Shortly thereafter, Staff began working with Cricket for Cubs on the
formal design of the facility and the final agreement language, both of which are attached tothis
Staff Report (Attachment 2and 3respectively).
In preparing the final documents, Staff identified an inconsistency that warrantsaffirmation by
the City Council. In the original staff report on December 15, 2015, Staff indicated that Cricket
for Cubs was newly incorporated in the City of Dublin. However, Staff has determined that this
is not the caseat this time. While Cricket for Cubs serves Dublin school age students through
its program, the actual principal office for Cricket for Cubs is located in Pleasanton, which is the
homeaddress for the organization’s Board President. However, the Board of Directors also
includes members of the Dublin community. Staff wanted to affirm the City Council’s continued
support for this Agreement in light of this information.
ITEM NO. 7.1
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Summary of Agreement
The Agreement allows Cricket for Cubs to construct two batting net/cages (one facility) within
Emerald Glen Community Park in an area adjacent to Field #1 (Attachment 4). Cricket for Cubs
would transfer ownership of the improvement to the City upon completion. In exchange for
constructing the facility, Cricket for Cubs would have exclusive use of the facility for its
membership for a period of 15 years at no charge. Cricket for Cubs will have the responsibility
to maintain the facility during this period.
The City does reserve the right to terminate the exclusivity or the Agreement in the event that
Cricket for Cubs fails to satisfy any obligation under the Agreement, including but not limited to,
certain hours of operation and proper maintenance of the facility. Further, the City reserves the
right to terminate the exclusivity or the Agreement if Cricket for Cubs disregards or violates the
laws or regulations of the City of Dublin.
Summary of Facility
The batting cage facility will include:
•Two nets/cages and will be installed on a concrete pad that is 59-feet long by 28-feet
widesurrounded by a chain link structure;
•Artificial turf for the pitch in each of the cages on top of the concrete;
•Safety screens would be installed in the cages to protect the pitcher;
•Gates that could be locked when not in use;
•A shed facility located inside of the cages for equipment storage.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
A copy of this Staff Report has been provided to Cricket for Cubs.
ATTACHMENTS:
1.City Council Staff Report, dated December 15, 2015
2.Batting Cage Facility Design
3.Agreement between the City of Dublin and Cricket for Cubs
4.Aerial Map of Site Location
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STAFF REPORT
CITY CLERK
File #215-20
CITY COUNCIL
DATE:December 15, 2015
TO:
Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
Request from Cricket for Cubs to Construct Cricket Batting Cages at Emerald
Glen Park
Prepared by Paul McCreary, Parks and Community Services Director
EXECUTIVE SUMMARY:
The City Council will consider a written request from Cricket for Cubs to construct batting cages
for cricket at Emerald Glen Park.
FINANCIAL IMPACT:
Cricket for Cubs would construct the improvements at no cost to the City. It is estimated the
batting cages could cost $15,000 to $20,000. The City would absorb nominal costs to
coordinate and inspect the project, and provide MCE assistance as needed.
RECOMMENDATION:
Staff recommends the City Council approve the request from Cricket for Cubs to construct two
batting cages at Emerald Glen Park and direct the City Manager to develop and execute an
Improvement and Use Agreement with Cricket for Cubs.
Reviewed By
Assistant City Manager
DESCRIPTION:
Last month, the City received an inquiry from Cricket for Cubs about the feasibility of
constructing batting cages for cricket at Emerald Glen Park. The organization is newly
incorporated here in Dublin and its mission is to promote the sport, in schools and local
communities with no child left behind who wants to learn and play cricket, thereby facilitating
community building, sportsmanship and team spirit. Staff has been meeting with Cricket for
Cubs to determine the necessary size and site requirements, as well as evaluating various
locations in the park system for the cages.
ITEM NO. 5.1
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As a result of those discussions, Cricket for Cubs has made a formal written request to the City
for authorization to construct two cages in one location at Emerald Glen Park (Attachment 1).
As proposed, the project would include installation of a concrete pad that is 78-feet long by 28-
feet wide. A chain link structure that is 41-feet long by 28-feet wide by 10-feet high with two
cages would be installed on the concrete pad. Artificial turf would be installed for the pitch in
each of the cages on top of the concrete. Attachment 2 is a conceptual photo and drawings of
the proposed cages. Safety screens would be installed in the cages to protect the pitcher. The
cages would have gates that could be locked when not in use. The group would place a shed
adjacent to the cage for equipment storage. Attachment 3 is a sample of the proposed shed.
Attachment 4 shows the proposed location for the cages, in a turf area just to the north of
Soccer Field #1. The proposed location has no conflicts with underground utilities. However,
two olive trees would need to be transplanted to another area in the park. There would be minor
modifications to the irrigation heads in that area. While the group preferred to locate the cages
closer to the actual cricket pitch by Soccer Fields #3 and #4, the size requirements, slopes
around those fields and utilities running through the area made it unachievable.
Cricket for Cubs proposes to construct the batting cages in early 2016 to have them available
for use by March 2016. The group would be responsible for preparing plans and specifications
for permit review by the Building Division and Public Works Department to ensure the cages
meet all regulations and are designed to be durable maximize the usable life.
Upon completion, the improvements would be donated to the City and become a City asset. In
consideration of Cricket for Cubs funding the construction of the cages, the City would grant the
group exclusive use of the cages. The group would need to indemnify the City and provide
liability insurance. The group would not be allowed to sub-lease the cages to other
organizations. This is the same process the City used in 2003 when Dublin Little League built
batting cages at the Dublin Sports Grounds. If the City Council approves the request, Staff
would develop an Improvement and Use Agreement with Cricket for Cubs for execution by the
City Manager.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
A copy of this Staff Report was sent to Cricket for Cubs.
ATTACHMENTS:
1. Letter from Cricket for Cubs Requesting Batting Cages
2. Conceptual Photo and Drawings of Proposed Cages
3. Conceptual Photo of Proposed Shed
4. Proposed Location of Batting Cages at Emerald Glen Park
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