HomeMy WebLinkAbout7.1 Fallon Sports Park Ph IIor
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DATE:
TO:
FROM:
SUBJECT
STAFF REPORT
CITY COUNCIL
April 5, 2016
Honorable Mayor and City Councilmembers
CITY CLERK
File #600 -35
Christopher L. Foss, City Manager "
Fallon Sports Park Phase II (Project pk0414) -Award of Contract and Additional
Consultant Services for Construction
Prepared by Rosemary Alex, Parks and Facilities Development Coordinator
EXECUTIVE SUMMARY:
The City Council will consider awarding the construction contract and additional consultant
services for Fallon Sports Park Phase II, (Project pk0414). The proposed project provides two
synthetic turf soccer fields, a lighted 90 -foot baseball diamond, a group picnic area for 100
people, restrooms and a concession building, parking, and supporting elements as further
detailed in the report.
FINANCIAL IMPACT:
Construction
Approved Construction Budget $12,362,151
CalRecycle Grant $99,445
Total Available Construction Funding $12,461,596
Robert A. Bothman Bid Results for Base Bid $12,996,500
10% Construction Contingency $1,299,650
Total Potential Construction Cost for Base Bid $14,296,150
Proposed Bid Alternates
Add Alternate #1 Playground ( +10% Contingency) $308,000
Add Alternate #2 Soccer Lights ( +10% Contingency) $640,200
Subtotal, Alternates $948,200
Total Potential Construction Cost including Alternates $15,244,350
Funding Shortfall for Base Bid with both Alternates - $2,782,754
Potential Additional Funding Sources
Public Facility Fees Fund (with potential advance from the
General Fund, approved by the City Council in June 2015) $2,782,754
Page 1 of 4 ITEM NO. 7.1
Consultant Services During Construction
Geotechnical Services (Lai and Associates +10% Contingency) $157,740
Construction Administration (Carducci and Associates) $129,725
$287,465
Sufficient funds are budgeted within the project for the consultant services.
RECOMMENDATION:
Staff recommends that the City Council receive the report and take the following actions-
1 ) Determine whether the identified bid alternates will be included in the project;
2) Adopt the Resolution Awarding Fallon Sports Park Phase II (Base Bid), or adopt the
Resolution Awarding Fallon Sports Park Phase II (Base Bid and Alternates);
3) Adopt the Resolution Approving a Consulting Services Agreement between the City
of Dublin and Lai and Associates;
4) Authorize the City Manager to execute Contract Amendment #3 to the Consulting
Services Agreement for construction administration services from Carducci and
Associates.; and
5) Authorize the City Manager to amend the project budget to reflect the City Council's
actions.
�� Ir l
ubmitte d By /_ �eviewe'd By
Director Administrative Services Di
Public Works for
DESCRIPTION:
On April 21, 2015, the City Council rejected all bids received for Fallon Sports Park Phase 11
because the base bids exceeded the available construction budget by approximately 20 %.
Subsequent to that decision, Staff and the project's consultants developed options for value
engineering the project to reduce the overall costs of the project while retaining the primary
features related to the major programmatic elements of the park.
On December 15, 2015, the City Council reviewed the revised scope of work and authorized
Staff to advertise Fallon Sports Park Phase II for bids with two additive alternates.
Base Bid
Fallon Sports Park Phase II base bid scope of work includes the following elements:
• Entry road and parking for 145 vehicles
• Park pedestrian circulation
• Utilities
• Landscaping and erosion control
• Two synthetic turf soccer fields with conduits stubbed for future lighting
• One lighted 90 -foot baseball diamond
• Scorekeepers booth and scoreboard
• Restrooms and concession building
Page 2 of 4
• Park identity and directional signs
• Group picnic area for 100 people
• Fallon and Central Parkway landscape and sidewalk
Bid Alternates
As part of the bid package, additive alternates were included to provide flexibility in terms of
project scope and meeting the current project budget. The following additive alternates are for
City Council consideration:
• Additive Alternate #1 will provide for a playground adjacent to the group picnic area.
Contract Increase (includes 10% contingency): $308,000
• Additive Alternate #2 will provide for lighting of the soccer fields.
Contract Increase (includes 10% contingency): $640,200
After a five week bid period, on March 14, 2016, the City received bids from three bidders with
results shown in Attachment 1. Robert A. Bothman Construction submitted the lowest apparent
bid. Upon review of the bid proposals it was determined that Robert A. Bothman Construction
was the lowest responsive and responsible bidder.
Consultant Services During Construction
If the City Council awards the project, consulting services would be required to support the
construction of the project. The City has an existing on -call agreement with Lai and Associates
to perform a variety of geotechnical consulting services, and Lai and Associates provided such
services for the Fallon Sports Park Phase I. As the on -call agreement expires June 30, 2016,
Staff would like to engage in a new agreement for the additional geotechnical services needed
during construction of Fallon Sports Park Phase II. Such services would include observation and
testing during site preparation and grading. Additionally, on an as- needed basis, Lai and
Associates would provide inspection and testing during the construction of utilities, retaining
walls, soccer fields, building, trash - enclosure, pavement, concrete, and drilled piers for site
structures, as further detailed in Attachment 4.
The project also requires consulting services related to construction administration. The scope
of services during construction provided by the design firm, Carducci and Associates, would
include site visits, attendance at 25 progress meetings, responding to requests for information,
review of submittals and preparation of a project punch -list, as further detailed in Attachment 5.
Schedule
If the City Council awards the project at this time, the schedule will be as follows:
1)
Notice to Proceed
April 2016
2)
Construction
May 2016 — June 2017
3)
Maintenance Period
June 2017 — August 2017
4)
Park Opening
Fall 2017
NOTICING REQUIREMENTS /PUBLIC OUTREACH:
Copies of this Staff Report were sent to Bidders. No further public noticing is required.
ATTACHMENTS: 1. Bid Results
2. Fallon Sports Park Phase Two - Site Plan
3a). Resolution: Base Bid
Page 3 of 4
3b). Resolution: Base Bid with Alternates
4. Resolution Approving a Consulting Services Agreement between the
City of Dublin and Lai and Associates
5. Exhibit A to Resolution — Consultant Services Agreement with Lai
and Associates
6. Contract Amendment Construction Administration — Carducci and
Associates
Page 4 of 4
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RESOLUTION NO. XX - 16
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
* * * * * * * * * **
AWARDING FALLON SPORTS PARK PHASE TWO
(BASE BID) TO
ROBERT A. BOTHMAN, INCORPORATED.
WHEREAS the City of Dublin approves the plans and specifications for Fallon Sports Park
Phase Two (Project pk0414); and
WHEREAS, the City of Dublin did, on March 14th, 2016, publicly open, examine and declare
all sealed bids for doing the work described in the approved Plans and Specifications for Fallon
Sports Park Phase Two (Project pk0414), which Plans and Specifications are hereby expressly
referred to for a description of said work and for all particulars relative to the proceedings under the
request for bids; and
WHEREAS, said bids were submitted to the City Engineer, who has reviewed the bids to
determine the lowest bid which was responsive to the requirements of the bid documents;
NOW, THEREFORE, the City Council of the City of Dublin does hereby award Fallon Sports
Park Phase Two (Project pk0414) to the lowest responsible bidder, Robert A. Bothman,
Incorporated, at a base bid of $12,996,500, the particulars of which are on file in the office of the City
Engineer.
BE IT FURTHER RESOLVED that the City Council of the City of Dublin authorizes the City
Manager or his designee to approve the project's contract change orders based on the appropriated
funds designated for Fallon Sports Park Phase Two, up to the contingency amount of $1,299,650.
BE IT FURTHER RESOLVED that the City Manager is authorized to execute the Agreement.
PASSED, APPROVED AND ADOPTED this 5th day of April, 2016, by the following vote-
AYES-
NOES-
ABSENT-
ABSTAIN-
ATTEST-
City Clerk
Mayor
ATTACHMENT 3(a)
RESOLUTION NO. XX - 16
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
* * * * * * * * * **
AWARDING FALLON SPORTS PARK PHASE TWO
(BASE BID AND ALTERNATES) TO
ROBERT A. BOTHMAN, INCORPORATED.
WHEREAS, the City of Dublin approves the plans and specifications for Fallon Sports Park
Phase Two (Project pk0414); and
WHEREAS, the City of Dublin did, on March 14th, 2016, publicly open, examine and declare
all sealed bids for doing the work described in the approved Plans and Specifications for Fallon
Sports Park Phase Two, which Plans and Specifications are hereby expressly referred to for a
description of said work and for all particulars relative to the proceedings under the request for bids;
and
WHEREAS, said bids were submitted to the City Engineer, who has reviewed the bids to
determine the lowest bid which was responsive to the requirements of the bid documents;
NOW, THEREFORE, the City Council of the City of Dublin does hereby award Fallon Sports
Ground Phase Two (Project pk0414), to the lowest responsible bidder, Robert A. Bothman,
Incorporated, at a base bid $12,996,500 and alternates(s)
at ($ ) the particulars of which bid are on file
in the office of the City Engineer.
BE IT FURTHER RESOLVED that the City Council of the City of Dublin authorizes the City
Manager or his designee to approve the project contract change orders based on the appropriated
funds designated for Fallon Sports Park Phase Two, up to the contingency amount of $
BE IT FURTHER RESOLVED that the City Manager is authorized to execute the Agreement.
PASSED, APPROVED AND ADOPTED this 5th day of April, 2016, by the following vote-
AYES-
NOES-
ABSENT-
ABSTAIN-
ATTEST-
City Clerk
Mayor
ATTACHMENT 3(b)
RESOLUTION NO. XX - 16
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
* * * * * * * * * **
APPROVING AN AGREEMENT WITH LAI & ASSOCIATES FOR GEOTECHNICAL
SERVICES FOR PROJECT PK0414 FALLON SPORTS PARK — PHASE II.
WHEREAS, the 2014 -2019 Capital Improvement Program includes a project to construct
Project Number PK0414, Fallon Sports Park Phase II; and
WHEREAS, the City has solicited proposals from Lai & Associates to perform geotechnical
services for the construction phase; and
WHEREAS, Lai & Associates has demonstrated ability to perform geotechnical services for
the construction phase of said project; and
WHEREAS, Lai & Associates is available to perform the work as specified; and
WHEREAS, the City Council authorizes the City Manager to approve contract amendments to
Lai & Associates contract up to the 10% contingency;
NOW, THEREFORE BE IT RESOLVED, the City Council of the City of Dublin does hereby
approve the Agreement with Lai & Associates, attached hereto as Exhibit A and authorize the City
Manager to execute the Agreement.
PASSED, APPROVED AND ADOPTED this 5th day of April, 2016, by the following vote-
AYES-
NOES-
ABSENT-
ABSTAIN-
ATTEST-
City Clerk
Mayor
ATTACHMENT 4
llEXllh °IlIlll; 111 "'If'
11 All AND ASSOCIIAITSL-
"in ill AGlRElFlMli::::l 'T fair consulting services !is made Iby and betweein the City of I[;)uubllirn ("City ") and
Il...an and Associates ( "Comsuultaruli ") as of Alpirili 51, 2016,
Section 1. SERVICES, C lbpect to the terns and condifoms set fotlh in this Agreement, Consultant
.... „,....._ eshalll provide to City the services
in the , �wpe of Work attached as Exhibit A of the time nd
place and in the rmnanneir specified theirelrn, Ini the event of a conflict in oir inconsistency Ibetweern the tenr ns
of tlNs Agreement and If hJlbiit A, the Agreement shalll 1pirenmaiil,
1u,i 1Cenrlffri of ............... ;. The term of this c reemmment slhallll Ibegirn on the date Hirst mote ' above
and slhallll end on Ii:)ecermbeir 'l„ 201'x„ and Consultant slhallll complete, the work described !in
If 'xlhii i'it..A prloir to that date, u�nnlless the 'term of the gire irnnent !is otheirwiise lierrmmiinated' oir
extended, as pironuiided for in Section B., The tlimmne provided to Conisuulltaint to coirmnpllete the
services irequired Iby, this Agreement slhallll not affect the City's right to terminate the
greeirnnemnt„ as provided for irn 13ec 'uo n 8,
1 Standard of Performance. Consultant shall performrn allll services requlred pursuant to this
Agreement in the imanner and according to the standards observed by` a competent
practlflorneir of the profession !in which Comsultaint !is engaged ini the geographlical area in
which, Consuullamt )practices Is profession. Consultant shall) pirepare all wuaurairk products
required Iby this Agreement !in a suilbstamflal, first- -Mass im rnineir and slh-nalll conform to the
standards of quality normally observed by a person practicing in, Consultant's pirofessio n.
1w i lrlm i _ _I it lrtirr, llm Comsuulfarrt slh9all assign orally, cornnpetent persornrnell to perform
services 1puuirsuuamt to this Agreennemt. In the event that City, 'lira !ifs sole diisciret'lorn, at any
flrrne during the term of this Agreement, desires the reassignment ment of any such 1peirsoins„
Consultant shall, iirmimediiately, upon reGelving notice firornn Clity of suuclh desiire of City,
ireassign suuol'x person oir ipeirsoos,
1. 4 Consultant shallll devote such time to the performance of seiMces puuirsunant to this
Agreement as moray Ibe re,asoinalbly necessary to irme^et the stand'aird of per-foirrmamce
1pmMded um ectnonn 1.1 albove, and to satisfy Consunlltarnt's obingatuorns hereunder,
Section 2. , ,II ......I NSKi;oils. City hereby agrees to pay Consultant a suuirm not to em-mid 143,4001
(one hu ndired and forty thiree Plouusan d four, Ihuumdired dollars even), notwithstanding any contrary indications.
that rmay Ibe contained in Consultant's proposal), for services to be performed and reimrilbuuirsablle costs
incurred urndeir this Agreement. In the event of a oonffliict. between this Agreeir ewit and Consultant's
piroposall, attached as Ii :” VxhHIM A, regard) nag the arrnouunt of coirmpemsatiorn, the gireermnent shall)) pirevaiiI., City
slhalll pay Consultant four serv'lces rendeired puuirsuuanrt to this Agreement at the time and in the rmarnme�r set
forth Iheireliin, The 1payments spu;CMed bellows shualll Ibe the ornlly payments fnrorm City to Consultant for seirviices
rendlere ' puirsu.uamt to th!is Agreement. ComsuIltamt shallll suulbmnit all limvoiices to City in the irruarnrneir slpeclfiied
heireliin.. E.:! rcept as specifically auutlhoirized Iby City, Consultant shualll not Ibill City for buAlpllcate services
performed Iby more tharir one person,
............ � ............................... �............................................................................... �............................................................................... ............................... Ip
Consunllflmi Services Agreement between A rlll 5,1 20,16
City of Dublin and Il...aii and Associates IFlage 1 of 1
Notwithstanding the "not to exceed" compensation amount in the preceding paragraph, the Contract
Administrator may authorize payment above the "not to exceed" amount to allow Consultant to provide
additional services, or, 'to compensate Consultant for services provided within the original scope of work in
excess of the hours specified in Exhibit A. In no event, however, shall the Contract Administrator authorize
payment of such additional payments in excess of 10% of the "not to exceed" amount.
2 ®2 MMo2nn!hkIkRjyManti City shall make monthly payments, based on invoices received, for
services satisfactorily performed, and for authorized reimbursable costs incurred. City
shall have 30 days from the receipt of an invoice that complies with all of the requirements
above to pay Consultant,
2.3 Final P
BnALEamot City shall pay tie last 10% of the total sum due pursuant to this
Agreement within sixty (60) days after completion of the services and submittal to City of a
final invoice, it all services required have been satisfactorily performed,
Consulting Sentices Agreement behtweeni April 5, 2016
Ciity. of IDuNiin and Lai and Associates Page 2 of 13
2.4 To2ijaAI t City shall pay for the services to be rendered by Consultant pursuant to
this Agreement. City shall riot pay any additional sure for, any expense or cost whatsoever
incurred by Consultant in rendering services pursuant to this Agreement. City shall make
no payment for any extra, further, or additional service pursuant to this Agreement,
In no event shall Consultant submit any invoice for an amount in excess of the maximum
amount of compensation provided above either for a task or for the entire Agreement,
unless the Agreement is modified prior to the submission of such an invoice by a properly
executed change order or amendment.
2.5 Hourly Fees® Fees for work performed by Consultant on an hourly basis shall not exceed
the amounts shown in Exhibit A
Section 3® FACILITIES AND EQUIPMENT. Except as set -forth herein, Consultant shall, at its sole
cost and expense, provide all facilities and equipment that may be necessary to perform the services
required by this Agreement. City shall make available to Consultant only the facilities and equipment listed
in this section, and only under the terms and conditions set forth herein.
Section 4. INSURANCE REQUIREMENTS. Be-fore beginning any work under this Agreement,
Consultant, at its own cost and expense, shall procure "occurrence coverage" insurance against claims for
injuries 'to persons or damages to property that may arise from or in connection wrth the pe rformance of the
work hereunder by the Consultant and its agents, representatives, employees, and subcontractors,
Consultant shall provide proof satisfactory to City of such insurance that meets the requirements of this
Consulting Services Agreement between April 5, 2016
City of Dublin and Lai and Associates Page 3 of 13
section and ulnd'elr forms of insurance satisfactory !in all] respects to the City. Consultant shall Irirnaiinta'iln the
!insurance poll'icies required (by, thiis section throuuglhouut'the term of this Agreement. T'he cost of such
!insurance shall be iilrncluded !in the Consultant's bid. Consultant shall not alllow any suulbicomtractor to
corrnlrnence work on any sulbcontract uountill Consultant Ihas obtained all !insurance required hereiim for the
subcontractor(s) and provided evidence thereof to City. Verification of the required llnsuurarnce shall be
su.ubunnitted and made part of this Agreement prior to execution,
4,1 orIkelrs" Coirinneinsation. Consultant shall, at its solle cost and expense, Irrnaiintaiin
Statutory Workers' Compensation Insurance and ll : :. ::mlployelrps Ii...ialbillty Insurance for any
and all Ipersons employed directly or indirectly Iby Consultant. The Statutory Workers'
Compensation Insurance and Employer's Liability Ilnsuunance shall Ibe provided with Ilurmts of
not (less than C,INIl:= I Mill-LION D01II...LA,I' (h,(')00„00O., 0) Ipelr acclidelnt. Illn the alltermat ve,
Consultalnt may rely on a self.-insurance Iprogram to irnne^et those reguniirelments, but only !if
the progrann of self.-Insurance complies fully with the provisions of the California Labor
Code, Determination of whether a self- linsurance proglrarn meets the standards of tt,ie
Il...abor Code slhallll be sollelly !in the discretion of the Contract Adirnilinistrator., The insurer, !if
iimsuralnce Its Iprovided, or the Consultant, if a program of self- Insuuralnce its provided, shall
wallv6e all lights of su.ulblrogation against the City and its off oelr , officials, errnployees, and
vollurnteelrs for loss alrisling 'from work performed under tHs Agreelrrnent,
An endolrsement slhnalll state that coverage shall not The cancelled except after thiilrty (30)F
days' prior written notice lby certified mall, return Irecellpt (requested, has been given to, the
City. Consultant shall (notify City within 14 days of notification frornn Consultant's imsurelr if
such cw iverage its Ru spe,nnded, voided or Ireduuced iun coverage or in Ill nniit .,
„2 olrrnrmnercliall ernelrall aln A,utor nolbille I1,,,,lalbiillt, Ilmsgiranc ,
4 21 lrnelrall Ire uL'irelrrtnelnts, Con,,, u.ulltant, at !its ommi cost and expense, shall Irnnaiilntailn
corn melrcial general and autolimolbile llllabllllllty Ilrnsulramn; -e for the terlrnn of th'nlls
Agreement !in an arrnount not (less than ONE IMIl1 ...t...II01IN D011 I AL ($1,000,000100)
per occurrence, colnnbilrned single Il1miit coverage for (risks associated wit-ii the work
contelrmpliated by this Agreement. If a Cornnmerciiall General Il...liability Insurance or an
Autolrnnoblile II...lability, fornrn or rather form with a general aggregate, linilt is used,
either the general aggregate Iliilrnit shall apply separately to the work, to be
perforlrrned under this Agreement or the general aggregate Iliinrniit shall Ibe at (least
twice, the required occurrence Illilrrniiil, Such coverage shall include but shall l not Ibe
limited to, protection against clainns arising ffrorn bodily and personal injury,
including deaths resulting therefrom, and damiage to propelrty resulting from
activities, contennplated undelr tJhiis Agreerrnentu including the use of owned and morn
owned auutornnobillles.
,2 ®2 I lini u�irlrr�„ pg _ ... f:..g yrelra s, Commercial general coverage shall Ibe at least as
Ibroad as Insurance Services C'flfiice Cornnlmerciall General l li,,,lability occurrence folrirn
CG 000, 1, Au.utorrnobiilie cn,)velrage s1h all Ibe at least as broad as Ilunsu.urance Selr'vice. s
Office Automobile Il.Jalbiliity foam CA 0001 Code 'I ("any auto"),
Consulting Services Agreement between April 5, 20,1
City of Dublin and Lai and Associates (Page 4 of 13
4,2,E itli ini ll Ire unilreim t , l:.::.aclh of the folllowling shall the included lun the
insurance coverage or added as In endorsement to the (policy:
a, City avid its officers, employees, agents, and volurit.r..,eirs shall be covered
as additional insureds with (respect to each of the following: Iliab'illity arising
out of activities Ip rf lrmnod by, or on behalf of Consultant, including the
in rug red's, general supervision of Consultant; nt; Iproducts, and completed
operations of Cons unitant, prennises owned, occuplled, or used lby
on uIlt nth arid automobiles owned, leased, oir used Ibly the Consultant.
'The coverage shall contain no specjal limitations on the scolpe of
protection afforded -to City or Is officers, elrmnpll yees, agents, oir
vollunteem.
"The insurance shall covelr on an occurrence oir an accident basis, and not
on a daims made Ibasis.
G, An endoir ernent must state that coverage its primary insurance mlitlhi
respect to the City and its officers, officials, elrmploy es and vollu irnteelr „
and that no insurance, or self- iimimnc (ma'inta'ined by the Dty shall be
called upon to co rvfrilbu to to a loss u rider tJhe coverage,
d Any faiiiuro of CONSUL"TAN"T to colimplly )unritlh reporting provisions, of the
policy shall not affect coverage provided to, CIFTY and its officers,
empllonyee , agenhs, and volunteers.
o. An endorsement shall stag: that coverage shall not be cancelled c'elpt
aftolr thirty (30) days' prior written (notice by certified Irnaiilla return reoelpt
(requested, has been giiveln to the City, Consultant ltalnt halll notify City within
14 days of notification from Consultalnt's insurer of such coverage Its
suspended, voided or reduced in coverage or in Ililrnit ,
Professional II...,lu illlI ,_ Dr 5.!u ; rn onaulltant, at its own coat and expense, 9hnalll
............... ............................... . .........................
maintain for the per'ion:j covered by this Agreement Iprofe iional liability dnsurance for
licensed professionals Ipelrforimiiing work pursuant to this Aglrea�-,Mlrrnervf in an arnount not (less
than OINIE:: IMIII I,,.ON ID t,,,LAI ($1,000,000) covering the licensed plrofe;aa'iolnals' elrrcnlr;9
and omniiwSSiions.
4,11 Any deductible or self.-Insured retention shall not exceed $1501,000 per cllalim.,
4x32 An endorserrient shall state that coveirage shall not I suspended, voided,
canceled by either (party, reduced !in coverage or in l'innits, except after thirty (36)
days° Iprior written notice by ceffified Imalll, return Ireceiilpt Ireque to ', has been giiveln
to the City.,
4,33 "The Ipolicy Imn.nst contain a croons Iliatriilliity or sevorabiillity of intelre st clause..
Consulting Services Agreement between April 5, 2016
City of IDublin and If...aii and Page 5 of 13
4,.3,.4 The 'folllowiiing Iprovisions shall apply if the professional Iliiaffuiillty coverages are
wiriiftern our7i a ollaiinns.made form
The retroactive date of the policy muuat Ike showin and must the Ibefore the
date of the Agreement.
Its.. Insurance must the maintained and evidence of insurance must he
provided for at least furore years after completion of the Agreement or the
work, so long au;;a cournmerciialllly available at reasonable rates,
If coverage its canceled or not renewed and It is not replaced wit-ii arnotheur
cllaiirns made Ipolltcy fornfli Wth a retroactive date that precedes the date of
this .Agreement, Consultant must provide extended reporting coverage for
a rntniirnuurm of five years afteir completion of the Agreement our the work.
The City shall have the right to exercise, at the Consultant's sole coat and
expense, any, extended reporting provisions of the policy, if the Consultant
cancels oir .foes not re new the coverage,
A colpy of the ollalrn ireportung requirernents must The submitted to the City
prior to the Gornmencernent of any work under this Agreement.
4,4 III Poll!! i I uiir r ints.
.................................. _ l
4,4A g ![insurers,, AII insurance required by this section I to The placed
with insurers with a Bests' ratlrng of no less than ANI L
4,4„ iriifiicadoin of oo era eu Prior to beginning any work under this Agreement,
onsuultarnt shalll furnish City with cerfiiftcatea of insurance and )Arpin original
erndoraernents effecting coverage required herein. The certificates, and
eindomernerits for each insurance policy are to The signed Ituy a person authorized
by that In uuireir to Ibind coverage on its (behalf. The City reserves the right to
require coirrulpllete, certified colpiiea of all required insurance policies, at any f nie..
4.4.3 Subcontractors. Consultant shall include all subcontractors a insureds under it
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
p::adliiciiea or shall furnish separate certificates and endorsernent -for each
subcontractor, All coverages for subcontractors alhalll the subject -to all of the
requirements stated herein.
4,x,.4 d ii irn.. The City may approve a variation in the foregoing insurance
requirements, upon a determination that -the coverages,, scope, Iliirniit > and forms of
such insurance are either not comirnerclally ava'llahle, or that -the City's iinteTests
are otherwise 'fully protected.
4,45 l eduuott lle and Self-Ilinsured Retentilains. Coirisultant shall diszlose to and
olhtaiiin the approvall of City for the aellfInsuured iretentions and deductibles (before
beginning any of the services or work callle„d four lby any term of this ,A( reernent.
Cornauullfing Service. a Agreeirneirit Ibetween April 5, 2016
City of IDublin and I,,.a'i and Associates Page 6 of 13
4.0 Notice of eduction In Covers ® in the event that any coverage required by
.............
this section is reduced, Iimited, or materially affected in arty other manner,
Consultant shall provide written notice to City at Consultant's earliest possible
opportunity and in no case later than five days after Consultant is notified of the
change in coverage.
4.5 Remedies. In addition to any other remedies City may have if Consultant Malls to provide
or maintain any insurance policies or policy endorsements to the extent and within the time
herein required, City may, at its sole option exercise any of the following remedies, which
are alternatives to other remedies City may have and are not the exclusive remedy for
Consultant's breach
® Obtain such insurance and deduct and retain the amount of the premiums for such
insurance from any sums due under the Agr rnents
Order Consultant to stop work under this Agreement or withhold arty payment that
becomes due to Consultant hereunder, or both step work and withhold any payment,
until Consultant demonstrates compliance with the requirements hereof; and/or
® Terminate this Agreement,
Consulting Cervices Agreement between April , 1
City of Dublin and Lai and Associates Page 7 of 1
uulrndenr this iilril erne niification and h6d harmless Ilea. This iir derriniiff ratio n and hoid harmless clause shall
apply to any damages or claims ffor damages whether or not such insurance pollllcues shall Ihave been
determined to appllyr. I13yF execution of this Agreement, nt, Consultant acknowledges and agrees to the
provisions of this Section and that it is a material ellerrnennut of consiiderafiioln.
Notwithstanding the ffolregoi ng, io the extent thnat this Agreement Its a "construction contract" as defnlnowl Illn
California Civil Code section 2783, as amended from time to tirrne, such duty to Indemnify shall not apply
when to do so would be Prohibited by aliifolriniia Code section, 2782.
In the event that Consultarit or any employee, agent, or subcontractor of Consultant Providing services
nulndelr trolls Aglreenwint Its deterrrnllr ed by court of co rrmpeten't jurisd iction or they Qii1iforn ll a Flublic ll::IrrnIploye s
Il: etilreumnemt stern (PII::::P ) to Ilse eligible for e nrollllnrnernt In II::III :: as an e mplloyee o-ff ity, �.�Irmsn�llffarllff shall)
indermnlniifyy, defferndk and Iholld Iharmless City for the payment of any olmplloyee alrndyor employer contributions
for Ii::-'Ii::.::IiRS benefits on, Ihelhahff of Consultant or its employees, agents, or subcontractors, as well as for the
payment of any penallifies arid !Interest oln such corntriihuuatlorn;s, wIhliiclh wol,ulld otll'nelrw ise be the Iresponsiildiiliityr of
iitY.
,1i II , im „ u it .tractor... At. all times duurirng the term of this Agre�ernurnt, onsu.ulltant slhalll
e an indelpendennt corntractolr and shall) not The an employee of City., City shall have the
right to (,.zintroll Consultant only !insofar as the results of Consuulltarnt's services rendered
pursuant to this Agreernent and assignment of personnel pursuant to Subparagraph 1.,3;
however, otherwise City shall` moot Ihave the rig ht to control tlhe mean by, wIhiclh Consu It@nt
accomplishes services rendered Ipuursn.uarnt to this Agreement. Notwithstanding any other
City, state, or ffederall policy', rule, regulation, law, or ordinance 1fo the contrary, Caonsuulitarnt
and any of its employees, agents, and subcontractors, Iproviidiilnlg services under this
Agreelrnent shall not quality for or become entitled to, and Ihenrelffayr agree to waivw e any and
Ml clanlrns to, alny, compensation, hueln ffnt, or any incident of employment by City, including
but not llmnlilt(,d to elliigiilbliiityy to enroll in the Callfbirinia Public IE.:,impllo,yees Retirement Systern
(IPIE.RS) as an employee of City, and erntitlelrnenit to any contribution to the paid by City for
ernlployar contributions amdyor emnployree contributions four PERS beinefllts.
„2 sul t.l Int, Except as City may, specify in writing, Consultant shall have no
....................................... .
authority
, express or iirmplliied, to act on behalf of City In any capacity whatsoever as an
agent, Consultant shall Ihave Ino authority, express or iilrmpfl d, Ipuulrsuualnt to this Aglreei nent
to Ibind City to any obligation whatsoever,
Section 7. 11 .... GAL I REQUIREMEINT&
7A Goverinlipq I1,,,aw . The Ilawu'Irs of the State of California shall gowuelrin this Agreement.
olrnllii ii-A...... lliiclle I1,,,a olrnlsuulltalnt slid any suulrmcolntlractcrs shall colrmllpllyritlh
..... . . . . . . . ........ .
all Ilawm~cs applicable to the performance of the work Ihereu.ulnlder.
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Consulting Services Agreennaunt Ihiatw ee n April 5, 2015
City of Dublin and Il...a'i and Associates Page 8 of 1
7.
rp ... r.rn r. ll...... u �r lr a r r Ir 'I r � funded
....., . .. ., iii� i. ...
ffll scat assistance from another goyernrnein4 entity, Consultant and any subcontractors
slhallll caulrnpiy with allll applicable and regulations, to which City its Ibound by the telrinms of
such fiscal assistance program.
7,4 11 licenses alm i IrIrrll't , Consultant ralprassnts and nalrrants to City that Consultant and
.....
its arnnptcyaas, agents, and aln'y su bcontraclors have aill licenses, pc''rrn'nnts, qualifications,
and applroval s ofw'Ihatsoeveir natu ire that are i gaily Irequired to practice flne'!Ir respective
plrcf ssiianns. Consultant represents and walrlralnts to City, that Consultant and its
alrrnlpioye s, agents, any suulbc lntlractolrs slhallll, at their sole cost and axlpa lm e, (keep in effect
at all dime's during the talrrmn of this Agreement ent any llicelm, °4es, 1perlrniits, alma;J applravalls that alra'
ie allly required to, 1plractiica' tlhuaiir respective 1plramfassiorns., in addition to the fcrc ollIn ,
Con suulltalnt alma am y, suulbcclmtractolrs stnalli obta liln and Inna in ta i i n aturiin g the tacnrn of thlis
A Ircalrnelnt valliid li::tuusliiness t...!c nses flroir n City.
7, i � IrulYi rrfi � �fl..11 I.E.... . 4. 11. f IrtMn! oI suIt Irnt shall rnM d1,s „rlllnmli nate, In the
basis of a palrsDin's (race, Irallii ion„ coilloilr, Inatliclnai origin, age, plhysiicall olr m lmtall Iharn icalp olr
diisalbiilliity, Irna' iic9all s,Iloricliitiioln, Imnalriitall status, sex, or su" ;~'x. M olrii 'Imt tiion, against ally
a lrnpivatrea, appticaunI for a'Imnpioyment, subcontractor, b ddeir for a suubcuuntract, or Ipalrticiipant
in, recipient cf, cr applicant fclr any' seirvices olr programs 1provided Iby Consultant unrlld 'Ir this
Agreement. Consultant stnahll comply with allll applicable alrall, state„ and llocall lam,
1poki s, Irules, and requirements Ir tatad to u•;quuall oppoiquinity and nondiscrimination in
aslmnplloymnalmt, contracting, arid the provision of any services ttnat are the suulbject of this
Agreement, nt, incllu thin but not llinnited to, tlhea satisfaction of any positive obligations required
of ConsiAtaint theruxb .
Consultant slhalll include the Iprovisions of this Subsection in any sn,ubcclntlract approved Ibly
the Contiract Adimnlllnllstiratolr or lihis Agreement.
Section 8. 'irlEIRIM11INKirlIOIN AI ID I MOIDIFICKnON.
8. 1 Termination. CIlty Im"nay cancel tlhulis Agreement at any time and Wlltlhcuut cause uulpaalm written
na flcatlion tc C nsuuitant.
In the event of terinniinatiion, Consuftaint shall be entitiad to compensation folr seuntiices
p ;lrfolrrned to the effective data' of termination; Uty, however, imay condition payime'nt of
such compensation uulpan Consultant delivering to City any or Mll dccuulrnants, photographs,
connlpu.uteir software, video and audio talpes, and otlhna'Ir Irnata *Iriiats provided tea Consultant oir
1plra'lpalre, Iby olr for Colinsultaint a•.ulr the City !in cumnnactiio n with this Agreement.
81 I , t insli n. City Imna , iiln !its soli all exclusive isclr tion„ extend the elind date of this
Agreement beyond that 1pirovided for in Subsection 1.1. Any such extension) slhallll Irequire a
wiritten alrneridlmnent to this Agireeirrient, as provided folr her llln. Consultant understands and
agrees tlhat, if City grainits SUGhi all extension, City slhatll have no obligation to provide
Consultant with compensation Ibeyond the Irnaximu.urn arrncuunt provided famlr!in this
Aa lreerna'Imt. Slimilairly, unless authoirized Iby the Contract Administrator, City shatll Ihava no
Consulting Servic es Agreement between een Alplriil 5, 201
City of IDunulblllin and Il...ali and Associates IPa a' 9 of 1
obligation to reirnburse, Consultant for any otherwise is reirriblursalbIle, expenses incuulrred
during the eaten iicln period.
,3 ,mend serf The Ip lrtii Irr'n y a�rnnend this Agreement oMy� Ibyr Writing signed by anii the
prtiic,
3„ , nment Ir u lntrr ctiin City n Consultant recognize and n lr that this
Agreement cclrnt rmlpll tc Iper on li performanc e by Consultant and IIs based upon a
determination of Consultant's unique peru•onna li comp fence, experience, and sp ciaRzed
p r crnall knowledge. Moreover, sub t nrtii li ilnduc ern ent to City for entering into this
A Ir e, rin not win and its the profu• ssiion ll reputation and competence of Consultant.
Consultant may not assign this Agreement or any interest tlher in without the Iplrllcr written,
Iplprcv f of the Contract Administrator. Consultant fna lIll not subcontract any portion of the
performance contemplated and provided for herein, other than to the subcontraclors subcontractors noted
iirn the proposa 1, w4iou.ut (prior written approva l of -the Contract Ad min ii trrat r,
8.5 Su Ir ii ll, All obligations ri iiln prior to, the tclrmin nation of tfn!is Agreement and (III
piroviisions of this Agreement lloc tiiln liability between City and Consultant 91ha llll survive
the tcrnnniiln -son of this Agreement.
t n on Birea i i b Irh r ft IPll „ If Co,ingulitaint materially breaches any of the terrn"ns
of this Apr ern lntr City" reirnedles shallli Iilnclluuded, Ibut (not be Ilnlnnllt d to, the following:
84.1 IlnninnedlaWyr terminate the A Ir rnec,ntr
8,6,2 Retain the plans, specifications, drawings, reports, de u In docuurnents, a lnd any
ctlh lr w o� rlk product Iplr par d by Consultant pursuant to this Agreement;
3,6,3 Retain a different cclrn suull't lnt to cornpll ll tl`-le work described ini Ii::::xlhiilbiit A not
finished Ibyr cln a ll'f lnt; or
B..6..4 lhar on ult not tlhc diiff lr rncc bletwuwr cn the cost to complete the w olrk
described iirn Ii::xhilbiit A that its unfinished t the tribe of Ibrc clh In tfnc Irncu�rut that
. . . . . . . ..................................
Gity woidd have Ipa id Consuiltaint pu rwa of tc Section 2 if Consultant had
corrnpll to the work.
ctii rn I , KEEPING AII" I "m' IF IIi I 11 11 ,
.................. ............................... .................................................................................................................................. ..............................—
,1 Records ,... Created ... .. .(Palm„ f Con llt n-t' (Pail Irimainc , Alll reports, data, (asps',
_-
models, charts, studies, surveys, Iplhctc ralphs, n1nerrnoralnda, pllanns, stuatles, sp ciifiic liiiclns,
(record's, fflles, or any other documents or materials, iirrn electronic. or any other forim, that
onsuullt lnt Iplrc'Ipgar s or obtains pursuant to, this A Ireeirnernt and that belate, to the Imatters
covered hereunder Iha ll The the property of the City, Consultant herclby agirccs to deliver
those docurneints to the City upon 'tclrlrciination of the A reer7n iM. It its u ndclrstoold and
agreed d tlh t the dOGUirnents and other rrnantcria s, including buut not fiilrnnii'ted to those described
above, Iprelp red Ipuurrsuu ant to ttn!is Ag rc rrnnent are prepared slpcciifiicaufllyr for tlhe City and are
Consulting Se ntiiccs A Ir e rnn lnt Ib huecrn Apriill ', 2016
City of If;;tuulblli n and Ii,,, i and Associates IPage 10, of 13
not necessarily suitable for any future or other uuse, City and onsuuttaint agree that, uuintill
fiinlall approvall by City, allll data, plans, specifications, reports and other d'ocuurneants are
confidential and Willi not Ibe rellease ' to thiird parties wiithouut. Iprior written oonseint of both
parties,
N Consultant's lBoolk Ir...................... � 1 Records. Consultant Ihalll maintain ;ern and lIl ledgers, boolk
of account, invoices, vouchers, canceled Checks, and other records-,, or docurnents
ewuideinoilinw or relatinq to, olhar es -for services or e Iperu iltuures and disIbu irsernents charged
to the City under this Agreement fair a r irliiumuunn of tlhree () ~ears, or -for any longer Iperiod
required by law, from tlhe date of fnnall payment to the Consultant to this Agreement,
9.3 Ilime a tuoirr airu uu ut f I e w it , Any ireoord's or doouurmernts that Seotnon 9.2 of this
Agreement requires Consultant to maintain slhlallll be Irma 'e available for inspection, audit,
am for copying at any tiirme during regular business hours, upon oral or wriifteru request of
the City., Under California Government Code Section 5546, 7, !if the amount of public funds
expended uinder'tlhiis Agreement exceeds TIi::.:N TIHOUSANID IC..701II...LAIRS ($10,01001.,00), the
gireelrnernt shalt Ibe subject to the examination and audit of ft'Ile State A,nuditolr, at the
request of City, or as (part of any audit of the City, for a (period of three ( ) years after fiirnall
payrrneint uunder the ireeirinent.
III�II��I I�III�IIIII�JU
10,1 At terine y,l ,,,, Ilf 9a Ipairt to tlhiisu , reermerut brings any action, including and action for
,,,,,, „,,,,,,,,,,,,,,,,,,,,,,,,,,,,, ,,,
deciaralloiry relief, to enforce or interpret the provision of this A reeirmeint, the Iprevailing
(party shallll hie eintlitlled to treasonable attoriney s” fees in addition to any other~ rei'lef to M'filolh
that party r nay, tae entitled. The court rn"nay set such 'fees in the sarme action or !in a
separate? action brought for that purpose.
10,2 nee. In the event ,that either (party brings, any action against the other under this
ireerrnent, the parties agree that trial of such action sh all ll be vested exclusive 1l y tin the
state courts of California iini the Couinty of Alameda or !in the United States (District Court for
the INortlherin [ iistrict of California.
10,3 e eiralb lliit� If a court of oormpeternt puuriisdiotiion fiends or rules that any provision of this
Agreement its invalid, votd, or unenforceable, tine Iprovisions of tlhilis Agreernent not so
adpuudged shall) remain in, fuulll force and effect. The iiinvalliidiity tin Whole or in (part of any
provision of this Agreement slhalll not void or affect the validity of any other Iprovision of this
Agreement.
t 0o 4 I e limplied Waliver of I ire oh . The waiver of any Ibreanlrin of a specific provision of this
Agreeirment does not constitute a waiver of any other Ibireaolh of that terra or any other term
of this Agreement,
10,6 Use .. f..i ; , II ...I lrp, , , Consultant shall prepare and submit alll reports, written
stun'd'n'."s anrf ontl�nn r plrurntaml material onn recycled palpeir to, the extent !it is available at equal or
less cost tJhaln virgin paper,
'10,7 infIlii t f IIinterest. InsWtant. Irnawy serve their c�iin Int ak but Inane wnanfn sa activiitiiw�s w�niithi n
the corpoirate Iliilrniits of City or whose business, (regardless of location, would (place
Consultant in a "conflict of interest," as that to rlrrn its defined in the Political Reform Act,
Mdiified at CaHfornla Government Code Section 810,01) ayes„
C',cnnsulltalnrt shall not employ any City Offliciiall in the work performed pu.arsuaalnt to thiis
Agreement. I Noofficer or u:.anmpllrnnyea of City shall have, any financial interest iilrn this
Agreernelrnt that would violate Callfomla Government Code Sections 10,90, ear seq.
Consultant hereby warrants that !it its (not now, (nor has it been iiln the Iplraviiouas fAle.I e (12)
rmoinths, aIn alrrnlpllayaa agalnt, appolnttaa, or official of lilha Qty, Ilf onsualtalntwuwuas aIn
alnnlpllo ea, agent, appointee, air offhciiall of the City iirn the previous twelve months,
Consultant warrants that !it did not palrtilciipata iiln any rnalnrner !in the forming of this
Aglru..; Irrn rnf. Cclnsuatttalnt uan eirstarn s fJhat, if this Agr ernent is Irn"na de !in violation of
ovemrnant Cody, §1090 af, q.,a the alntiilre. Agra rmuwnnt its void and Consulltrant miilll not be
entitled to any cclrnpeInsatiion for services Iperformed pursuant to this Agr almalrnt, iirncllu.ading
Ir lrrlllhulra lrlrmalnt of expenses, and Corisu,taint will be required to ruaiilrnlhrarse the City frnlr any
suarns paid to the onsuitan't. Co nsu.oltant understands that, iiln addition to the foregoing, it
Imay, The suub,l'acf tO crflrniilnall prosecution for a violation of Govern lrn rnt Code § 1090 and, if
alplpllilcable, will be disquallifled flrclran holding Ip'unlhilc office in, the Stag of California,
10,8 Solicitation. Con satart agrees not t solicit business at any Inn atilng, focus group, nlr
...................................
iin'teIrw /ii w iralated to thus Aglraarmarmt, aiitlhalr orally or throunglh any wIriitte�,In Irnnatar'lals.
10.9 Contract , A Inilniistlratio. Thiis Agree ment shall The a ministered by the City, Marl ager
.........................
_...
"'Contract A mirnistlrat r"). Adll correspondence shall be diiract d to air through the Contract
Administrator or his or fnalr designee.,
10,10 Notlices. Any written notice, to Coinsultairnt shall the sent try,
tt,,.a aalnd Associates
Attln. ilaull Sal-Wing I...al, Vice IFIresident
4406, IMarket Street
Oakland, CA 94608
Any w irlltt n notice two City s'Ihnallll be saint V
City of Dublin
blliiln
Attln, ll'nlrlls II.... IFoss, City Manager
1610 Civic IF''ttaza
Dublin, CA 94568
10.11 FIr f ssion ll S all, 'WIhalra aplplliicabIla iirm tlha datalrrmnllnatioirn of tlhu coIntlract awwflrrniilniistlrator,
the first Ipage of a teclhnullcall Ireport, first page of designi specifications, and each page of
Consulting Swslrwnriicas Agreement between � April 5, 2016
iity of Dublin and Laii and Associates Page 12 of 1
construction drawings slhallll be stalnnlped /sealled and signed by the licensed Iplrotessiional
Ireslpen;slible telr the IrelpoiMesligln preparation. The stalrrnlp /'sea11 shall the !in a Ibllock entitled
"Seal and Signature of Registered Professional with IrelpoiNd slgln IreslpelnsiilNilliity, "° as in the
fie1111owling example.
S"eat and Signature of Registered Professional with
report/design Iresponsibility.
10,12 Illru�t _w ra ii l�n„ This Agreement, including the scolpe of Work attached Ihereto and
incorporated hel6ni as F tniibiit A, Irelplreselnts the entire and ibteglrated aglreemelnt Ihetwveeln
City and Consultant an supelrsedes all Prior negotiations,, representations, or aglreelnents,
eitlhnelr written or oral ,
CITY OF IDUBILIIN
COI' CUIL AII~ "T
Chris t_, 11 -oss, City Malnagelr IPau ll Sal Wing ILai
MIM
Caroline Soto, City Clerk
Approved as to Form.,
John Bakker, City Attorney
,, ........ .... ..... .... ... ............................................................. ...............................
Consulting Cervices Agreement . between April 5, 20116
City of Dublin and ILaii and Associates IRage 13 of 't3
LAI . m m y...., S
GEOTECITNICAL ENGINEERS
Via Email
January 20, 2016
Job No, 2103 00
Ms,, Rosetnary A lo: x
Park and Facilities .Development Coordinator
.rinnautor
City of Dublin
100 Civic Plaza
Dn:alhappm. Cali :fornnpan 94568
Suub.pea Gec)tecli.nicaII .IF.ni.,, �ne� °;.min Services during Co.nstructi o:irn.
Fallon Sports Panrk... .... .Phase 2
Fallon Road -a nd Central Parkway
Dubli n, ;aal<>ifo min
Dear Ms. Apex
We are pleased aased tea present this proposal to provide geotechnical engineering services uri nA
construction of the .Faup.pa:n.rn Sport Park .......:Phan 2 in :l[ up4nli n, California. The pnaur:ryk � is located at t:lln +;
mua.rtp west corner of ]Fallon Road and Central Parkway and t::lhn site c:a,:pit:pne :p�:lhnase 2 nmrmpnrove n e nts is
located at the southern and lower terrace portion n of the pna r.11:. We previously p erfornnned as geotechnical
investigation :fianr the project and presented the results in our : pr.iit .11.:II 2014 report (Job No., 21(12M.
.As shown n u: n t:lie :lRev:iised :Master :Plan, the proposed :ii:rn:iprunvenn-nn.,:rnts include two synthetic tur:r soccer
fields,, a baseball field, au reer do nr' eu)rncessic)uilrestru)u)nnii building, lk ncce cc,uurts, an e.rntiry road, two
parking Ws, retaaiirning, walls, plaza aarea, walkways, side -wal and :flights. Mode -rant as .n,, is
anticipated for the proposed .>iarnpn:runveaiernts.
SCOPE OF SERVIC::IIEC
Based n:nrun our e ps rnernce with sir nflanr projects and your April 6, 201 letter, we recommend that the
scope of our services, include,, the pianp:llow nng.
II . C;ua,naanu:lltaatpan.mn .nrrprn va t ue engi.nn A rmn aumnup &rauap.nnrn :Ilnpan.rn ra; p :iiunmi :iin:n .M..,iy /.,pua ne 2(:)Mp
I Consultation during value engineering erpnn; anrnap project plan nn uup date in l' are t- ,;rrnlberr'.E)ec e nnber 201 ;H
3. As :nneedtNi, provide geot ;c::lhlmicaup m;an:rnsua:ptaut:inanrn during construction;
4. As, needed, attend one 2 hour pre. construction rnneetprn „ and fifteen 2 hour construction
parop ress ,s.
5. On an piuupp -timrn. lhnaasis, provide g unt:ec:flnrnpcaa:ll observation amnd testing, during site pnr ll:ran.:raatpunnn and
grading;
;;
,. On au part time basis., provide geotechnical observation and testing, duurinnp;, unn er�;runurrnd utility
installation, retaapmpmn aall a:soristruact:iionn and suulEn¢:lrau:iim :iinnstappatnon-
;a. On as par(-time basis, :provide eotech npcaap oikaser'yvi Torn and testing c.Iuarprng soccer :p:p.ep
construction;
4400 .Ma °ke( Strept, Oakland, CA, 9460 Call.µ (925) 39 ,,.3 :36; .IIN mail tn, ,u;! ,!k1 I1;4 ,gn E„ 2g!!;
Jairusary 210, 21016
Jol-) No. 21,01.3010,
IPH,ge 2
8.. ()n a part-finie basis, pr(,.wide geotech.nkal observation alid testing durfiqg, building and. trash
enclo anus e construction;
% 0n an part tirrie basis, rpr(,:)vide ge(.)Ilechnical obseniation and testing dt.u-ing pavement
con.structk'.m.,',
10., (..)n a part time basis, provide geotechnical. obse�rvation and. testing services during comerete
pathWO,y ?,, pla,za and sidewalk
I L On an on call bmis, observe thedrilIed pier lioles for the Musco pf.Aes, basebafl scoreboards.,
shacie stri.,whires, : flag pole, trettis and fencing of 10 feet or higher;
12, Laboratory testing to sur.q.:)ort the field. operation; mu d
13. Prepare a rGjm,,)rt summarizing flier esuft.s ofouj- observation and testitig.
FEE'EsnmATE
........................................................ ... . .......................................................
We propose to provide ow-, smices on a finne and exl-)ense basis in accor(Jance with the attac'hed Fee
Sclfiedt,d.e — 2016., We ue prt"pafed 10 pro,vide flie,q;cf,.Ype of sery ices above for an estimated cost
of $143,400, distributed roughly as ffillow& We will. not exceed the astiniate.d (,x)st without yum.tr
written. authorization.
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TASK DESCRIPTION
. ... . ............................
EsTmArO ..............
COSTS
....................................................................................................
........
Consultation duri-ingUay/JuRie 2015
...
$ 2,000
....................................................................................................................................................................... ....... . .....
Consultmion during Noveinber/Deciuffl)er 2015
....
4010
...................................................................................................................................................................... . ................ .
Consultation during Constnm,uion
6:,0010
Prc.r-constimction and.11'ragress.mectings
(estirnated sixleen 2 hot r . .
. .... ....................................................... ................................................... .11.,.meelin . .....................................................................................................
techinical Observationand'Festing during S1te.1areparation and Grading
$13,000
(.I'm.wchnical Ol-lsea-vadon and'Twing during lJnderground Rdaining
Wall Canstniction and. Subdrain IDsta fimion
S 72,000
h ur weeks at $4:900/Nveek.)
....................................... ................................................................................................................................................................................................................ -- .............................................................................................................................
(.im�echulic,al (Rmervation and Testing duiring Soccer liel.d (..(,.)nstrucIion
akd two 20 hour weeks at S3,000/wed(j
S6,000
........................ ........................... . . . ..........................................................................................................................
Gedechnical Observadon and Tc.qAiII::I1.g and Trash Enclosure Cons�rudi(.m
m
................................................................................
$6,000
�JioakA f%vo 20 houir weeks at $3,0100/m/cek) -- .
. .......................................
.................... ....................................................................................................................................................................................... ;; .......... . ...................... ..................................................................................................
Geotechnical Observationand,resting during Pla�vcnaent Constmetion
$6,000
(Lsairnuted t�yo 20 hour mveeks al,14,0010./wex.,k)
. .................................... .
Gfex.if..hnical 0I-)sffvation,md .FtNiting during Pat1hWay, Plaza, and Sidemmlk Constnid1011
$16,000
�es[imatrxl four 30 houlr mw'.,ks at $4,000/mm:,ek)
.......................................................................................................................... . . ....
ieoechnicall Ob!� ;;rvation,of Drillul Pk. T, Holes
$ 4,0100
t visiW at $500/visit)
ed..eig,
......................................... .......... ..... ............................................................................................................................................................................................................................. ............... . . .......................................
GeoWlinical I .,al-)oratory,resting
$ 4,0100
.. .......................................................................
..................................................................................................................................................... I ... . .... . ................................................................................................................................................................................................................................................................................................................................................
Conm,uction Repw
............................................................................
$4,000
ESTIMA'TED TO"FAL
$143,400
'[be time estimate Rm- our services is not exact bex-,ause many factors during
construction (i.e.,
constru(.1ion schedulle, contracto•'s rat.e (..i,f progress, weather., and actual subsurface
conditions
4400 Market Strect, Oaklanc� CA 94608� CeIII: (92:5) 639 3836; Emalkpg
!!Wqi.. . .1j.(
. .......
Janum 20; 201 16
lob A. 2UM3DO
Page 3
encA,nuitercid), zi,re bii our ocmtrol, 'I'li o, e cost esfirnate does niot includie charges fol,
obsei-vation an retesUng Aming the ii:Z uns,atisfactic,)ry w(.,)rk performeid by the contractor, We
have asswmed an Mmur day and a fivie•iday week. (Monday tlu oagh. Fniday), ovi will result in
extra com In addit,im, thIC abovic i t."'Sfi..Inute doies not luide, show-up, time MUM DUr fteld
tiechnician is schicdulluld for the project and tho contractor canceLs work wfthioi,:�t adequatip.., noticc, Wirn
I'lame ".1. thriele liour minimum harge for shominup fin.')ie. Sh.ou[dsiucli charges be inicurred, they will, 1)e
billed to you So: coulict bie itimiaized if
We will keep you advisied Of Our jDb cha..rg1e,,,., by issuing, monthly progress bil I Ngs and %wi H ii�Iftxl rx]. You
i0fzmy changleid oondition. virl'aich might significantly affeir..',t i (iotal fee.
If you have alit' C1111�rStiOns regardix'ig our f'oe Or S'0013 of''Sim'icii please do not hesitaft',, tic.) cal[ ti s. If
this pri mit.,,lets your appri p1lease priavide ia i
�! of Dablin. commet U) us as the muUmorhaition
i wierkc, Thank you f5or the oppiotturlity tOV0,91)(Mid tjC) YOUr 111ek"dS,
Respectfully submitted
1111[JU A' Clik" ES
Pau, Sai-Wing Lai
111 IS OL
Vi, President
("Ir➢ 23210
PSUPROPOSAL2
Attachn.iejit; 1."'e gip 'Sick cidtilc - 21011.6
4400 Pdarket Strod, Goldnad, CA'946018; CeH: (925) 639,306; EMU
J.A
sicill1l.1f:Wk11l, -210 il 6
��ad'
Expert "i I nes s ie s ti me nyf d epo s ifio n mi n I An u rn c ha rgec$3,/00/day.$2,|mVha If-day; prepamtiono/opplIcable»v`rly ra les.
t-sid e c o ,ts/ n c /di p
Weight ite ms are bi 11 ed a t cost + 20%, 1 n lie u of i n d I v1du al ly c h arg I n g for: pho to c o pJi es, fede ra I expres s, fac s I mile, telepho ne a nd clerica I N me a fl at fee of
each additional copy- Specific quotes for larger reports and/or reports containing drawings larger than 81/� X I I inches.
(Unit charge for laboratory testing including the normal laboratory work and report of results only. Unusual or time-consuming sample
preparation or special tests are loilled at hourly charge for the laboratory technician. C hcrges for testing which are not listed will be given upon
request. Similarly, a reduction of the Fee Schedule rate con be given for a large number of tests).
Billing
A. 4-mch Mold ................................... .........................
......................... zm
B, 6-mcx Mold ............................................................
................ ........ -am
C, Cal Impact ... ..............................................
-..................... x*
D_ Cal
__._'----_an
B.nemomou ...... '-.......... -----------...... ---...........
/n
Word Processor --------- .............. ------......
6a00
clewcp-----_---___-----_----... ...... ................ .........
-------_------ ---------- ------------------ 440
ovmuexerviom..................... ............ ........ -_----...... ------- .............. ___ --___
...... ...... ____ ............ ....................................... .... Cost +:u%
Vehicle..................... ....... -------_--------------...................... .... .............................................................................................
43
moisture Content/Unit
/uo
Triaxiial Compression, Per Point
^'onconsoo dated, unurameu--_-- ...... -----/+o
B. Unconsolidated, o^ummod &xocksotumnon-_--
uo
c�covy,mdoted,unuro/mou ... .... .... --- ........ --............
�29n
o.00noo liuoteaonum/n*u&uocksommteu------mm
E. Consolidated. Drained ----------------------------------- -------------
rm
o,ernme work performed vxmw real vwmv, the cmy tn,necmpnalwd by Conoac for work[ ne overt[ mewobemnaum).5ome,mehvvnvmtes
above-
G. Remolded
Expert "i I nes s ie s ti me nyf d epo s ifio n mi n I An u rn c ha rgec$3,/00/day.$2,|mVha If-day; prepamtiono/opplIcable»v`rly ra les.
t-sid e c o ,ts/ n c /di p
Weight ite ms are bi 11 ed a t cost + 20%, 1 n lie u of i n d I v1du al ly c h arg I n g for: pho to c o pJi es, fede ra I expres s, fac s I mile, telepho ne a nd clerica I N me a fl at fee of
each additional copy- Specific quotes for larger reports and/or reports containing drawings larger than 81/� X I I inches.
(Unit charge for laboratory testing including the normal laboratory work and report of results only. Unusual or time-consuming sample
preparation or special tests are loilled at hourly charge for the laboratory technician. C hcrges for testing which are not listed will be given upon
request. Similarly, a reduction of the Fee Schedule rate con be given for a large number of tests).
Billing
A. 4-mch Mold ................................... .........................
......................... zm
B, 6-mcx Mold ............................................................
................ ........ -am
C, Cal Impact ... ..............................................
-..................... x*
D_ Cal
__._'----_an
B.nemomou ...... '-.......... -----------...... ---...........
/n
Direct Shear, Per Point
A. Undisturbed .... --_-................... --.......
43
moisture Content/Unit
/uo
Billing
A. 4-mch Mold ................................... .........................
......................... zm
B, 6-mcx Mold ............................................................
................ ........ -am
C, Cal Impact ... ..............................................
-..................... x*
D_ Cal
__._'----_an
B.nemomou ...... '-.......... -----------...... ---...........
/n
A, Fine .......................... ................................... ....................................... 1n
B, Coarse ................................................................................................. 1m
-------------------'
R-Value Tests
Ieqvi(i n 9_- -_- ..........................
.................... .......... am
Cement, Lime, Other �������������������������9
CQL)r.mtPe _Tmi5 (including moisture content
A. oa
A new Fee ocxeuv|o is i,mog at the beginning of opr-» year. Unless other arrangements have been made, charges for all work
performed after December 31, 2016, (including projects initiated in the p(ior year) will be based on the new schedule of charges.
Ao*rvicm pnvnmovnu
not paid within ondays, payment m om mbe applied first to accrued interest and then to the principal unpaid omovnt. Any
attorney's fees or other costs incurred in collecting any delinquent amount shall be paid by the Client.
Billing
ShrinklSwell Tests (Including moisture content
x. Undisturbed. -_---------------_-------$/oo
B.nemomou ...... '-.......... -----------...... ---...........
/n
Direct Shear, Per Point
A. Undisturbed .... --_-................... --.......
43
uxomolded
/uo
Triaxiial Compression, Per Point
^'onconsoo dated, unurameu--_-- ...... -----/+o
B. Unconsolidated, o^ummod &xocksotumnon-_--
uo
c�covy,mdoted,unuro/mou ... .... .... --- ........ --............
�29n
o.00noo liuoteaonum/n*u&uocksommteu------mm
E. Consolidated. Drained ----------------------------------- -------------
rm
F. Pore Pressure
-----'pr
G. Remolded
Unconfined Compression
*` Undisturbed --- --........... _------'......
-----1ou
B. Remolded. .... -............ -'_------....... --
...... -163
Consolidation Tests �including moisture content
a.nomomou-_--- ------- ------ ___ --------------------- -------------
---- o/u
C. Ti m e
___m
Asphaltic Concrete
A. Maximum oo,sity--- .... ---------_......
--'/e»
n Extraction
165
A new Fee ocxeuv|o is i,mog at the beginning of opr-» year. Unless other arrangements have been made, charges for all work
performed after December 31, 2016, (including projects initiated in the p(ior year) will be based on the new schedule of charges.
Ao*rvicm pnvnmovnu
not paid within ondays, payment m om mbe applied first to accrued interest and then to the principal unpaid omovnt. Any
attorney's fees or other costs incurred in collecting any delinquent amount shall be paid by the Client.
CITY OF DUBLUN
111ROJECT. Fallon Sports Park . ...... ]Phase 11 RAGE I. OF I
TO� Cardu cri and Associate +s.,.]I.ncii�rporated AGRUEEMENINDATE11) October 1, 2013
between, Carduce! andAssoclates,
Incorporated and the City of Dudblin
You are hereby directed to make the herein described charges from the scope of services or do the following described work- not included
in the scope of services an this contract.
NOTE: This e order is not effective until approved by the _Citv Manager
Description of work to be done, estimate of quantities, and prices to he paid. Segregate between additional work at contract price, agreed
price and force account.
Change re guested by: City of Dublin
L The City requested that Carducci and Associates, Incorporated provide additional services for Fallon Sports Park
— Phase H to assist with constiuction administration through project construction based on the scope of work dated
March 18, 2016 as further detailed in proposal attwhed hereto. In addition the term of services on the Agreement
dated October 1, 2013 %hall be extended to December 1, 2017 to cover the timeframe in which construction will
occur.
........... ............................................................................................................................. -
We, the undersigned contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved,
that we will provide all equipment, furnish all materials, except as may otherwise be noted above, wid perform all services necessary for the
work above specified, and will accept as full payment therefor the prices shown above.
AcceptNI, Date ....................................... . ................... Contractor: Carducci and Associates, Ineorporated.
13Y........................................................................................................................... Title: Principal
....................... ........... I ..............
.................................................................................
If the Contractor does not sign acceptance of this order, his/her attention is directed to the requirements of the specification.,, as to
proceedi ng with the ordered work and tiling a written protest within the time therein specified,
"'r "'> 1 111MIEim r #5
EMMMEIENR=
City of f.' . hiblin
100 Civk.. Plan as
Dublin, CA 94568
Attn: RosemarV Alex
S
Subject FaIllon Sparts Park, Phase 2
JM) Nurnbec Du6aU..02
Add itio rm I Serv! ces Ag ree m en It #3
EXar Rosernary:
T111iiis ietter is in response to ffie by of Dublin's request for CardUmi Assoclates to
provide additionM services on the projert referenced allbove. "The soopie of 0,,iese services
will be to ProOde cm!strucfloni adrninistraflon as follows:
C(.mstruction Admlr,�KdI
ConStrUCtiOrl Adn"Onistration rrmy include reviewing contractor's sul.'a-rfluals, responding
to contractor's request for inforrnaflGn, pmviding supplemental information and
attending twenty Five (25) progi ass en s a It m g � n tPrva s a ppro priate to 1111te sta.-mges of jub
construrtion and at compleflon to deten"nine gerieral corJormity of the work to the 1plans
and specifications as appIlled to each area lrwdependenflV as fimed above, Tl-fls is not as
full tirne ur- exhausfive inspection and the 1-andscape Archilect shaH not Iles responsible
for job !safety, construction rnetN)ds OF M...'quences, or work that has been negfilgently
and ln(:zrrectly installed bytN,..,.� r.:,.ontracltar.
a. Attendancaa at pire-cunstruct'aon rneeting
b. Resjprm,,rd to Request% for inforrnatlon
c. Review, contractor's submiUalls. 0 ne re slubrnittal Mil be a(,x.*pted. AiriV furti"m
re-submittal wffl be reviewed ar-W charged as addillional services.
d. Provide supplernerital iinforimation and darilfications as required
e. Attr..,;,n d tminty-five (2bl progress rfmkefings duving construction
f. Site observation and prior to ffie commencem V...,nt of ftie corrtractor's
maintenarme period
9 ite observatioin and punchlist for acceptance of contractor's work
h. site viqith, if req .msteid, will be Wiled as addifif..)rml senJees pik..,,,r our corflsact.
dated Oclober 1, 2011
"I hawse services wi l III lim- bi I l ed to you u nde r our Draw
deCt jr) u ni 1r.)er D U B1 3 02 per t he lerrns
and conditkms of our cantmct with you dated (NAol:m..,,,r 1, 2011 "T'he f4e for ffiese-
services will be for as lump surn p0ce of $1:29,7:25.00 lorm tmndred �and twenty nine
thousand seven hundred and twenty Five dollars) vvKhout further authorization.
00,
i55 BENCII i STRF.T..T ir .'MJR 11:i I FILGIr.Y1, 11 ".5 ITTeUr.) 111"r'N", I w I
CARDUM F� Wr�l T RAN(r,' 1 1—' it $,1, 11 3 .4 Y G T'l 0 v R19 [V
A S S 0 m 1 A1' l",
We yir
�iur wiiiMan apWmvM of th is aiuCharIzatlarii fr.xr aldcIltibirial servlces by sllgriilhnq
mind retiuirnlkli.] Dine rollry of till-iiiis [9ft8II" f011" IDUII" VIIIBS
S�hmc.bmreflly Vauirs,
CAF-TkiD'U,C,Cll &, ASSCICIIATIEi , 111INIC', ClTY If:: IDUIBILIHIN
Accepted by
WHIliBM E.-.- F:ae, ASIl A, AII,Cl:::'
LA license No. 2537 We:
Amachraent Ekknate of f4ours
411,
mm
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C�
ffi
cm, 10
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0
0
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Fallon Sports Parks –
Phase 2
April 5, 2016
Fallon Re-Bid
•On 12/15/15 CC authorized staff to re-bid the project
•Bids included base bid and two additive alternates
•3 bids were received on 3/14/16
•Robert A. Bothman, Inc. is the lowest responsive and responsible bidder
•If the City Council awards the contract additional consulting services will be needed from Carducci & Associates and Lai & Associates
Funding
Base Bid + 10% Contingency $14,296,150
Proposed Bid Alternates:
Add Alt 1 – Playground $308,000
Add Alts 2 – Soccer Lights $640,200
Total Base Bid & Alts $15,244,350
Total Available Construction Funding $12,461,596
Funding Shortfall $2,782,754
Public Facility Fee Fund (with potential advance from the
General Fund approved by the City Council in June 2015)
Recommendation
1.Determine whether the identified bid alternates will be included
in the project;
2.Adopt the Resolution Awarding Fallon Sports Parks Phase II
(Base Bid); or adopt the Resolution Awarding Fallon Sports
Parks Phase II (Base Bid and Alternates);
3.Adopt the Resolution Approving Consulting Services
Agreement between the City of Dublin and Lai & Associates;
4.Authorize the City Manager to execute Contract Amendment
#3 to the Consulting Services Agreement for construction
administration services from Carducci & Associates; and
5.Authorize the City Manager to amend the project budget to
reflect the City Council’s actions.