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HomeMy WebLinkAboutItem 3.1 Approve 12-06-1983 and 03-26-1984 Minutes ADJOURNED REGULAR MEETING - DECEMBER 6 , 1983 An adjourned regular meeting of the City Council of the City of Dublin was held on Tuesday, December 6 , 1983 in the Murray School District Board Room. The meeting was called to order at 7 : 40 p.m. by Mayor Peter Snyder . ROLL CALL Present : Councilmembers Drena, Jeffery, Hegarty, Moffatt, and Mayor Snyder . PLEDGE OF ALLEGIANCE The Mayor led the City Council , Staff and those present in the pledge of allegiance to the flag . GENERAL PLAN PROGRAM REVIEW OF WORKING PAPER NO. 3 Planning Director Larry Tong gave a brief background on the Dublin General Plan Program and the General Plan Consultant work on the Alternative Sketch Plans . The Alternative Sketch Plans were generally identified as : minimum change ; higher density-mixed densities/uses ; and higher density. The General Plan Consultant , John Blayney explained the thinking behind the development of each alternative plan . Mr . Blayney discussed the density concepts associated with each plan. The Planning Commission ' s recommendations on the Alternative Sketch Plans were shown in an exhibit attached to the agenda packet. The City Council proceeded to select the following land use components for inclusion in the Draft General Plan . Dolan School Site : Planning Commission recommended Alternative B, required mixed dwelling types , medium density. Majority of City Council favored Alternative B, while Cm. Hegarty and Moffatt preferred Alternative A, Single Family. Fallon School : Planning Commission recommended Alternative B, Community Park . Majority of City Council favored Alternative C, medium density on 8 acres , 5 acres neighborhood park , while Cm. Moffatt favored Alternative B . Frederiksen School : Planning -Commission recommended Alternative C, medium density on 7 acres , 5 acres neighborgood park . City Council favored Alternative C. CM-2-225 December 6 , 1983 East Side of Dougherty Hills : Planning Commission recommended Alternative B, required mixed dwelling types , medium density. City Council favored Alternative B . Starward at San Ramon : Planning Commission recommended Alternative B, medium-high density. Majority of City Council favored Alternative A, no residential, while Cm. Drena and Jeffery favored Alternative B . Amador Valley Boulevard at Dougherty Road : Planning Commission recommended Alternative B, medium-high density on 2 acres . . Majority of City Council favored Alternative B, while Cm. Hegarty and Moffatt favored Alternative A, no residential . West end of Dublin Boulevard: Planning Commission recommended Alternative C, mixed use/medium density . City Council favored Alternative A, no residential. West end of Betlen Drive : Planning Commission recommended Alternative B, medium density. Majority of City Council favored Alternative B, medium density, while Cm. Drena and Hegarty favored Alternative A, single family. West of Silvergate Drive : Planning Commission recommended Alternative B, neighborhood park . Majority of City Council favored Alternative A, medium density, while Cm. Drena and Moffatt favored Alternative B . North of Hansen Drive : Planning Commission recommended Alternative B, medium density. Majority of City Council favored Alternative A, single family, while Cm. Jeffery and Moffatt favored Alternative B . Murray School : Planning Commission recommended Alternative A, neighborhood park . Majority of City Council favored Alternative B, no change, while Cm. Moffatt favored Alternative A. Shannon Park : Planning Commission recommended Alternative B, no change . City Council favored Alternative B . Dublin School : Planning Commission recommended Alternative B, neighborhod park development . City Council favored Alternative A, no change. Downtown Center and Automotive : Planning Commission recommended Alternative B, intensification opportunity area . City Council favored Alternative B with automotive uses as currently allowed. I-680 Interchange, transit corridor , BART station: Planning Commission recommended these 3 transportation items . City Council favored the 3 transportation items with a BART overlay. Extended Planning Area, Residential : Planning Commission recommended allowing new single family development but attempting to protect existing rural residential . ' City Council favored single family on slopes under 300 plus allowing pockets of higher density where appropriate . City Council favored slopes over 30% to remain in open space. CM-2-226 Adjourned Regular Meeting December 6, 1983 Extended Planning Area , Commercial : Planning Commission recommended both high and low coverage' business park with auto center . City Council favored not showing auto center on plan, but discussion in text with auto uses permitted in area . City Council favored both high and low coverage business/industrial park , but low coverage should be higher than 20% coverage . Extended Planning Area, Circulation : Planning Commission recommended Alternative 3 , a road running parallel to freeway bisecting the business park . City Council favored Alternative 3 . Staff and General Plan Consultant stated that the Draft General Plan would reflect City Council direction. DISCUSSION RE : LAFCO HEARING City Manager Ambrose discussed the presentation of a letter with attachments to the next LAFCO meeting on December 15 , 1983 . ADJOURNMENT There being no further business to discuss, the meeting was adjourned at 12 : 20 a .m. Mayor ATTEST: City Clerk CM-2-227 Adjourned Regular Meeting December 6, 1983 r REGULAR MEETING - MARCH 26 , 1984 A regular meeting of the City Council of the City of Dublin was held on Monday, March 26 , 1984 in the meeting room of the Dublin Library. The meeting was called to order at 7 : 35 p.m. by Mayor Peter Snyder . ROLL CALL PRESENT : Councilmembers Drena , Hegarty, Jeffery, Moffatt and Mayor Snyder . PLEDGE OF ALLEGIANCE The Mayor led the Council , Staff and those present in the pledge of alleg- iance to the flag . INTRODUCTION OF NEW CITY EMPLOYEE City Manager Ambrose introduced the new Recreation Director , Gaylynn Firth, stating how fortunate the City was to have a person of her background and experience to head up a new department . The City Council welcomed Ms . Firth aboard. CONSENT CALENDAR On motion of Cm. Hegarty, seconded by Cm. Moffatt, and by unanimous vote, the following were approved: Minutes of Regular Meetings of November 28 , 1983 and March 12 , 1984 ; Authorized budget transfer from the Contingent Reserve to the City Council "Dues and Membership" account in the amount of $1, 105 in order to pay the ABAG 1984-85 Assessment Invoice in the amount of $1 , 858 ; Warrant Register in the amount of $70 , 465 . 53 ; Financial Report for Period Ending February 29 , 1984 ; Denied claim of Carolyn Jean Smith and directed Staff to notify claimant and insurance company. DUBLIN BOULEVARD EXTENSION BEYOND DOUGHERTY ROAD Shirley Corallo, representing the Valley Boat House on the corner of Dublin Boulevard and Dougherty Road addressed the Council and expressed concern related to the extension of Dublin Boulevard to the SP tracks . The proposal would bring Dublin Boulevard right through her property. Ms . Corallo was very upset with this as she stated their boat house had literally put Dublin on the map in the recreational boating industry, and they had contributed substantially to Dublin ' s tax base . Ms . Corallo felt there must be another way of extending Dublin Boulevard without going through their property. She felt they were in a "Catch 22 " situation, and further that she considered this a slap in the face . They wished to make improvements to their property, but needed an answer before they could proceed. CM-3-62 Regular Meeting March 26, 1984 Mayor Snyder explained that this proposal was only a line on a map and that no decisions had yet been made , and further , nothing can happen until the Federal Government makes a decision related to Dublin ' s request for access through Camp Parks . City Attorney Nave explained the rights of property owners in situations such as this . Cm. Drena urged Ms . Corallo to attend the April 5th meeting where there would be more discussion related to the extension of Dublin Boulevard. John Corallo asked to go on record stating he will "fight like hell" with anyone who tries to put a bulldozer to his business. Ora Elliott , a property owner on Scarlett Court and a registered civil engineer felt the proposed route was absolutely wrong . Mr . Elliott suggested putting the road to the north up Dougherty Road. BARRATT SAN JOSE - PUBLIC HEARING On March 12 , 1984 , the City Council adopted a resolution approving the Barratt San Jose Planned Development Rezoning and introduced an Ordinance amending the Zoning Ordinance . The Planned Development rezoning involves 40 residential condominiums and 44 residential townhouses at Silvergate Drive and San Ramon Road. Mayor Snyder read a letter from Barratt asking for a delay in Council consideration of their project until April 23 , 1984 . . Barratt was requesting the time in order to allow them sufficient time to formulate an offer with regard to the purchase of the . 7 acre parcel from the City. On motion of Cm. Jeffery, seconded by Cm. Hegarty, and by unanimous vote, the Council granted a continuance to Barratt until the regular Council. meeting of April 23 , 1984 . Several members of the audience asked to speak on the Barratt issue at this time . Mayor Snyder and City Manager Ambrose explained that the public hearing process was continued until April 23rd, and no public comments would be taken until the applicant had a chance to respond. CM-3-63 Regular Meeting March 26 , 1984 PERSONNEL SYSTEM At the regular City Council meeting on March 12 , 1984 , an Ordinance Establishing a Personnel System was introduced. Minor changes were made in the language of Section 3 ( e ) and Section 7 . Mayor Snyder opened the public hearing . No members of the audience wished to speak on this subject . Mayor Snyder closed the public hearing . On motion of Cm. Hegarty, seconded by Cm. Jeffery, and by unanimous vote, the Council waived the reading and adopted ORDINANCE NO. 07 - 84 ESTABLISHING A PERSONNEL SYSTEM A draft Resolution Establishing the Personnel System Rules was also reviewed at the City Council meeting on March 12 , 1984 . Based on the input from the City Council the draft was revised and presented in final form. This resolution will designate the procedures to be utilized in administering the Personnel System. On motion of Cm. Hegarty, seconded by Cm. Jeffery, and by unanimous vote, the Council adopted RESOLUTION NO. 29 - 84 ESTABLISHING PERSONNEL SYSTEM RULES LITTLE LEAGUE TEAM SPONSORSHIP The City has received a request from Dublin Little League to permit the Dublin Police Department to sponsor a Little League team at a cost of $225 . 00 . Little League representatives and Lt . Shores believe that sponsorship of a Little League team would help promote police-youth relations . Mayor Snyder questioned Recreation Director Firth as to what is typically done in other communities in this regard . Chief Shores indicated that in the past the Sheriff ' s Association had sponsored various teams , but no longer did this . He explained problems associated with this . Cm. Drena suggested a community fundraiser as a means of obtaining the necessary dollars to sponsor this team. Cm. Moffatt felt perhaps it might be inappropriate to single out one team or one group for sponsorship. CM-3-64 Regular Meeting March 26, 1984 Consensus of the Council was that the Police Department would have the support of the City Council should they wish to hold a fundraiser for this purpose . Cm. Jeffery felt the Council should have a policy that says the City will not single out a particular group, but rather look at the entire program. In this way, it will not be necessary to come before the City Council each time there is a request . CABLE TV CONSULTANT The City of Dublin has received a request from the Citizen ' s Cable Television Advisory Committee to participate in the hiring of a Cable Television Consultant . This Consultant would be used to provide the following services : 1 ) provide additional technical and legal expertise in drafting a cable tv ordinance and an agreement that will implement the Cities concerns ; 2 ) identify options realistically available to cable subscribers and professionally evaluate the offer made by Viacom Cablevision as part of the Pleasanton and Livermore franchise negotiation process ; 3 ) provide up-to-date information regarding changes in the legal structure under which cable systems must currently operate . It is estimated that the cost of obtaining a Consultant is approximately $8 , 000-$10 , 000 . The CCTAC has interviewed four consulting firms and is recommending that the services of Mr . Carl Pilnick of Telecommunications Management Corporation of Los Angeles be selected . Attached is an impressive list of references for this Cable Television Consulting Firm. It is the position of the Citizen ' s Cable Television Advisory Committee that it would be beneficial for the cities of San Ramon and Dublin to participate in the franchise negotiation process that is going to take place in the cities of Livermore and Pleasanton even though the cable tv franchises for the cities of San Ramon and Dublin will not expire until 1986 and 1988 respectively. Since Dublin subscribers only represent 12% of the total subscribers served by Viacom in this area, Staff concurs with the CCTAV' s recommendation. If the City of Dublin does not participate, it would be very difficult in 1988 for the City to obtain any different services than the Cities of Pleasanton and Livermore received in 1985 since the City has such a small percentage of the total subscribers . If all four Cities served by Viacom discussed the services provided by Viacom as part of the 1985 franchise renewal process with Pleasanton and Livermore, the Cities which are served will have the ability to more effectively negotiate with Viacom. CM-3-65 Regular Meeting March 26 , 1984 As indicated in an attached letter , it is recommended that the cost of a Cable TV Consultant be distributed to each City on the basis of its percentage of the total number of subscribers . The letter further indicates that it is standard practice that the Cable TV operator awarded the franchise, reimburse the City for any expense incurred in obtaining specialized services as are proposed . The timing of a possible refund were discussed . Staff has met with the City Managers of Livermore and Pleasanton and discussed the means in which a negotiating committee would be developed. It is anticipated by the City Managers of those Cities that a steering committee will be developed consisting of City representatives . Cm. Moffatt felt that getting in on the ground floor would be advantageous to Dublin . Cm. Drena questioned what assurance Dublin had that the Consultant cost would be no more than $10 ,000 . On motion of Cm. Drena, seconded by Cm. Jeffery, and by unanimous vote, the Council authorized funds for City participation in hiring a Cable Television Consultant and authorized budget transfer . If the amount exceeds the quoted estimate of $10 , 000 , then it will be brought back to City Council for further consideration . DUBLIN BOULEVARD TRAFFIC STUDY This study has been undertaken at the direction of the City Council as part of the 1983-84 capital budget to determine deficiencies of and remedies for the Dublin Boulevard configuration as it relates to traffic. Improvements identified and approved by Council will be included in this years update of the Five Year Capital Improvement Program. This meeting is to be informational especially to the property owners fronting Dublin Boulevard and to elicit public feedback . As this is the only major street that will probably require right-of-way acquisitions and the fact that access in and out of several parcels may be altered, this study session is being held in advance of the Public Hearing . The recommended month between this meeting and the Public Hearing will give the property owners and tenants time to review plans at City Hall and inform themselves of the proposed improvements . As to the Shell Station request for an additional access from Dublin Boulevard or San Ramon Road, Staff is recommending against this request from a traffic safety standpoint . However , Staff has reviewed the site for the most feasible location and found it to be on San Ramon Road . CM-3-66 Regular Meeting March 26 , 1984 To add this San Ramon Road driveway would require removal of the free right turn at the subject corner together with attendant signal modifications . The applicant ' s traffic engineer has estimated these improvements to be in the $50 , 000 to $60 , 000 range . Also, as the State originally purchased access rights , these rights should be purchased back by the applicant . If it is the Council ' s desire to allow this access , Staff will draft up an agreement with the applicant as to payment for the improvement modifications and cover the possibility that should this change be determined not to work , that the applicant pay for restoring the corner to its previous configuration . The Council set a public hearing date for the plan line adoption of April 23 , 1984 . City Traffic Engineer , Chris Kinzel explained the proposed improvements to Dublin Boulevard . Cm. Hegarty questioned projections on Silvergate Drive intersection when properties are developed. Cm. Moffatt questioned if Silvergate could be graded in such a was as to improve the visibility of the intersection . City Engineer Lee Thompson responded that it could be done, but would be very very expensive . George Zika, Peppertree Road, questioned the deletion of commuter parking . Mayor Snyder explained that 'Park & Ride ' lots were being discussed to accommodate commuters . Martin Locus , Betlen Drive, felt that the Dublin Sports Field parking lot could be used as an ideal 'Park & Ride ' lot, and felt the City should act immediately to get approval for this . Mr . Locus felt the City should also look into the possibility of relocating the bus stop closer to the sports field . Greg Soulet , representing McKesson questioned whether any timed surveys had been conducted on how long it took to travel Dublin Boulevard . Howard Cassner , representing K-Mart questioned what effect this would have near the K-Mart intersection . Bob Wolverton, Crown Chevrolet questioned how much footage would be required in front of his property and when the project would be completed. Mayor Snyder indicated that the timing would be discussed at the public hearing on April 23rd . Lee Thompson explained that the improvements being proposed would be put into the Five-Year Capital Improvement Program and the City Council would prioritize . Discuss-ion was held related to the Shell Station access . Larry Patterson , DKS Associates, representing Shell, presented a proposal that they felt would allow an additional opening on San Ramon Road . CM-3-67 Regular Meeting March 26 , 1984 Ed Fitzsimmons , representing Shell was present at the meeting . Mr . Ben Maghsoudi , owner of the station, stated that if he were allowed to have the additional opening on San Ramon Road and if it were determined at some future point in time to be unsatisfactory, he would pay to have the driveway again closed . Cm. Moffatt questioned the criteria that would be used to determine if it were necessary to close the driveway back . CalTrans ' position was discussed. Cm. Moffatt felt that Mr . Maghsoudi deserved a lot of credit for developing his business and felt the Council should go along with his request if Shell would finance the project . City Manager Ambrose indicated the cost to modify this intersection would be substantial and would benefit only 1 property owner . Tanker truck deliveries were discussed . Cm. Moffatt felt the request should be granted provided trucks can make it through and that Shell pays for the intersection modifications . City Attorney Nave felt the City rather than Shell , should purchase the access rights from the state . On motion of Cm. Moffatt , seconded by Cm. Hegarty, and by majority vote, the Council agreed to allow Shell to draft an agreement setting forth the conditions discussed and bring back to Council for final approval . The City should proceed with necessary requests to acquire access rights . Voting NO on this motion was Cm. Jeffery . DUBLIN BOULEVARD/DOUGHERTY ROAD INTERSECTION MODIFICATIONS The City Council approved as part of the 1983-84 budget the Dublin Boulevard/Dougherty Road intersection modifications project . A total of $32 , 000 was budgeted for this project including $5 , 000 for design and inspection . This project, as proposed, would provide for an additional right turn lane on Dublin Boulevard for motorists proceeding southbound on Dougherty Road. Since the City Council approval of the project , Staff applied to the State for a "Hazard Elimination Safety Grant" . On March 19, 1984 , the City received a letter from the State of California, Department of Transportation indicating that this project did not score high enough to receive funding during this fiscal year . Therefore, this project will have to be undertaken with General Fund money as was anticipated in the 1983-84 budget . CM-3-68 Regular Meeting March 26, 1984 At the time this project was preliminarily developed, it was anticipated that additional right-of-way would need to be acquired. Since that time, the City Engineering Staff has determined that no additional right-of-way will be needed at this time and therefore, the cost of the project would be reduced substantially. In addition, Staff has determined that some of the signal modifications originally included as part of the project should more properly be included in the freeway overpass improvements which are to be undertaken by the North Pleasanton Assessment District . As you may recall , the City entered into an agreement with the City of Pleasanton to provide for a signal at the westbound off-ramp of I-580 and associated road and signal work . Staff has proposed that a letter be sent to the Engineer for the Assessment District outlining those modifications which should be properly included in that project ( see attached) . The current estimate for establishing the dual right turn lanes is $7 , 000 . This includes approximately $5 , 000 in signal modifications and $2 , 000 in signing and striping . The County of Alameda has indicated that it would undertake the signing and striping modifications under its existing contract for maintenance services for the City of Dublin . With respect to the signal modifications , Staff would propose that the City Council authorize Staff to secure informal quotations on the modifications , and if the quotations exceed the $5 , 000 that the City Council authorize Staff to advertise this project for bid in accordance with the City ' s Purchasing Ordinance . On motion of Cm. Jeffery, secondea by Cm. Moffatt , and by unanimous vote, the Council approved the plans ; authorized Staff to obtain informal quotations for signal modifications and if quotations exceed $5 , 000 , authorized Staff to go out to bid; authorized Staff to secure services of County Road Department for installation of striping and signing . RECESS A short recess was called . The meeting reconvened at 10 : 20 p.m. with all Councilmembers present . JOINT USE OF SCHOOL DISTRICT FACILITIES FOR RECREATION PROGRAMMING As part of the Park & Recreation Advisory Committee recommendation which was reviewed and accepted by the City Council in September 1983 development of recreation programs for after-school and summer time activities was addressed. Since the City does not presently own any facilities in which to house recreational services for the residents of this community, it will be necessary to negotiate joint use agreements with other government entities within the community, specifically the school districts . CM-3-69 Regular Meeting March 26 , 1984 At the March 20 , 1984 meeting of the Parks & Recreation Commission it was unanimously decided to recommend to Council pursuing a Joint Use Agreement . School Sites are prime locations to target when servicing school aged residents , as they are already at the site . Transportation demands on parents are minimized and supervision and safety conditions for the children are maximized . Once City Staff and school district staff have had an opportunity to complete a draft agreement it will be brought back to the City Council for review. On motion of Cm. Jeffery, seconded by Cm. Drena, and by unanimous vote, the Council authorized Staff to continue discussions with the School District . LIVERMORE-AMADOR VALLEY WASTEWATER PLANNING STUDY As part of the Livermore-Amador Valley Wastewater Planning Study, a capacity Steering Committee was formed to help develop wastewater flow projections . On December 12 , 1983 , the City Council directed Mayor Snyder and the Planning Director to participate in the Capacity Steering Committee . The Committee met on December 15 , 1983 , and again on February 23 , 1984 . The consulting firm of CH2M-Hill has sent to the City a technical report on wastewater flow estimates . The 1995 and 2010 employment projections are somewhat lower than shown in the Draft City of Dublin General Plan . The report shows the following employment projections : 1995 2010 13 ,500 21 , 000 The Draft General Plan would indicate the following: 1995 2010 15 , 400 29 , 400 The 1995 figure is based on full build-out , in the Primary Planning Area, and 1/3 build-out in the Extended Planning Area . The 2010 figure is based on full build-out in both the Primary and Extended Planning Areas . The total wastewater flow projections of 3 million gallons per day, in 1995 , and 4 million gallons per day in 2010 are consistent with the Draft General Plan . The report also provides for one million gallons per day wastewater flow projections for Camp Parks , Santa Rita Jail , and other development in the DSRSD service area . CM-3-70 Regular Meeting March 26 , 1984 With the above adjustments to the employment projections and minor corrections to the employment projections and minor corrections to the Sphere of Influence diagram and General Plan Boundary diagram, the technical report will include sufficient wastewater flow projections to accommodate the development shown in the Draft General Plan. Following discussion, City Council consensus was that the Planning Director forward these comments to the consulting firm. ALAMILLA SPRINGS & REDWOOD GROVE POTENTIAL DESIGNATION FOR PUBLIC USE Upon the request of Park & Recreation Commissioner McCormick , Staff completed a preliminary review of records related to the Springs development . It appears that the developer was required to convey an easement to DSRSD for the purpose of historical preservation and public use and enjoyment . The easement was subject to DSRSD acceptance . Paul Ryan, General Manager of DSRSD has indicated that they do not show any record of accepting this easement . Therefore , the status of the property cannot be determined without further investigation . If this is not currently within the public right-of-way, the City would be assuming maintenance and other liabilities . The location of the Springs is 1 ) the site of the first home built in Dublin in 1826 by Jose Marie Amador and 2 ) recognized by the Dublin Historical Preservation Association as one of the few historical sites remaining in the City. At the March 20 , 1984 Park & Recreation Commission meeting, the Commission asked that the City Council consider whether the original easement of the Springs area ( approximately . 4 acres ) , as well as the frontage easement ( an additional . 4+ acres ) is a project that the City would want to acquire for public park use . Cm. Moffatt felt it was a good idea for the City to acquire this site, and that the Park & Recreation Commission should take a look at it to see what could be done . Cm. Jeffery felt that since the site was not in a state of disrepair , it should be left as is . She felt the area will mainly be used by residents of The Springs, and since it is now being maintained by the owners of that apartment complex , it should remain . Cm. Jeffery felt that if the City pursued this, it would be a ' piecemeal ' approach and that the Council should instead look at the entire parks situation . CM-3-71 Regular Meeting March 26 , 1984 Mayor Snyder recommended, and the City Council concurred that Staff should get out the CC&R ' s and determine whether the property in question was .being maintained in accordance with the CC&R ' s . RECREATION DEPARTMENT SECRETARY RECRUITMENT In September of 1983 , the Park & Recreation Advisory Committee recommended a first year level of recreation programming for the City which the City Council adopted . This level included the services of a Recreation Director which the City has hired and the services of a Secretary to serve in the Recreation Department . Since that time, the City Council has authorized Staff to negotiate a proposal for managing the Shannon Community Center , As the City Council may recall , included in the proposed budget for ,managing the Shannon Community Center was 300 of a Secretary position which would be required just to undertake the responsibilities necessary to effectively manage the Community Center . The services of a Recreation Department Secretary will also be necessary to provide the necessary support for recreation programming which the City will undertake in the future . These secretarial services are needed for recreation brochure preparation, class registration, provision of general recreation information, handling telephone calls, receiving visitors , etc. Without the services of a Secretary, the Recreation Director ' s effectiveness would be extremely minimized in not only managing the Community Center , but also developing and supervising recreation programs within and without the Center . It is Staff ' s recommendation that the City Council authorize an additional secretarial position for the Recreation Department . This secretarial position will function under the same job description as the Secretary positions in Planning , Building Inspection and Engineering Services . In addition, the salary range would be $1 ,350 - $1 , 775 in accor- dance with the salary range already established for the other secretarial positions in the City Offices . On motion of Cm. Jeffery, seconded by Cm. Drena , and by unanimous vote, the Council authorized the City Manager to proceed with recruitment for a Recreation Department Secretary and authorized a budget transfer from the Contingent Reserve in the amount of $3 , 600 . ESTABLISHMENT OF A CLASSIFICATION PLAN In the past the City Council has adopted job specifications prior to the establishment of each position . In order to provide a coordinated personnel system it is advantageous to consolidate authorized job classifications into one document . CM-3-72 Regular Meeting March 26 , 1984 It should be noted that the procedure of adopting formal classifications was not utilized when the Planning Director position was established . Therefore, Exhibit C reflects job specifications which are consistent with the requirements when the current incumbent was hired . They are also comparable to surrounding agencies which service a similar population . The designation of a specific class is intended to account for all positions performing similar duties and requiring the same qualifications . Therefore, the Secretary job specifications have been revised to establish a general classification. This is a common practice in the personnel field. The resolution specifies the number of authorized positions for each classification . The three Secretary positions are found in the following departments : Planning ; Building Inspection; Engineering and Recreation. The provision for a classification plan is contained in the Resolution Establishing Personnel System Rules . On motion of Cm. Jeffery, seconded by Cm. Hegarty, and by unanimous vote, the Council adopted RESOLUTION NO. 30 - 84 ESTABLISHING A CLASSIFICATION PLAN ESTABLISHMENT OF A SALARY AND BENEFIT PLAN The establishment of a comprehensive personnel system requires the adoption of a Salary and Benefit Plan. This component is referred to in the Resolution Establishing Personnel System Rules . The plan will designate the salaries and benefits available to employees in the City service. Article I specifies current salary ranges as previously adopted by the City Council . This section incorporates the existing salary structure and no evaluation of the current market has been conducted at this time . Article II specifies employee benefits as adopted by the City Council. As noted in the Personnel System Rules , any adjustment to this Plan requires the City Council to adopt an appropriate resolution. The adoption of the Salary and Benefit Plan completes the package of documents necessary to implement a formal personnel system. City Manager Ambrose indicated that this plan would be reviewed annually. On motion of Cm. Moffatt, seconded by Cm. Jeffery, and by unanimous vote, the Council adopted RESOLUTION NO. 31 - 84 ESTABLISHING A SALARY AND BENEFIT PLAN CM-3-73 Regular Meeting March 26 , 1984 ESTABLISHMENT OF EMPLOYEE HEALTH CARE BENEFITS Staff has evaluated various opportunities to participate in Health Insurance Programs . The most effective method of providing health care benefits to City employees is through the Public Employee ' s Hospital and [Medical Care Act . In establishing a health insurance package insurers look at the size and composition of the group to be insured. Given the small size of the City Staff it is difficult to establish a comprehensive program at a competive rate. Therefore, Staff recommended participating in the program coordinated by the California Public Employees Retirement System (PERS) . This provides options to the employee which would otherwise be difficult to provide directly to a small group. The arrangement allows employees to have the option of selecting traditional indemnity coverage or a helth maintenance organization ( HMO) , such as Kaiser . The legislation -creating this program contains specific stipulations, which the City must follow. Included in the requirements are the following : a . All active and retired employees who are members of P . E .R. S . must given an opportunity to enroll in the qualified plan of their choice . b . The agency must contribute at least $16 . 00 per month toward the cost of both the active and the retired employee ' s premium. C . Agencies are required to contribute equally for retired and active employees . d . The City would contribute 3 percent of the total gross monthly premium of employees ( active and retired) to the Employee Contingency Reserve Fund . This is used to reduce premiums , improve benefits or offset premium increases . The primary use is to offset the costs of retired employees enrolled in the basic plans . The legislation creating this fund provides for it to be variable, but is shall not exceed 4 percent of the total monthly premium. e . The agency must pay . 5 percent of the total gross monthly premium to cover the administrative costs associated with the program. Costs of the various plans were submitted and discussed. The issue of cost containment in the provision of health benefits is an important consideration . The P . E.R. S . Health Benefits Division has advised the City that a comprehensive report has been submitted to the P. E.R. S . Board . The Board has indicated an interest in containing costs and the report indentifies key areas where this may be accomplished. One consideration is to offer a single indemnity plan . The report also identifies the fact that P . E.R. S . is a large group which should provide leverage in the insurance market . P . E .R. S . health plans now cover over 500 , 000 individuals . The options afforded by being a member of a large group are significant to small agencies such as Dublin. CM-3-74 Regular Meeting March 26 , 1984 The proposed resolution establishes a maximum City contribution of $199 per month . If an employee selected a plan with a higher premium, the difference would be paid by the Employee through payroll deductions . It is anticipated that P . E .R. S . will receive a rate increase July 1, 1984 . At such time, Staff will evaluate the extent of the increase and may recommend an adjustment of the City contribution . It has been recognized that by participating in the plan the City becomes obligated to pay health insurance costs for employees who retire . The City must contribute at the same level as it provides to active employees . The City could terminate its obligation if at a future date the council chose to withdraw from the P . E.R. S . health plan . However , at the present this plan offers the most effective. method of providing benefits . Staff will continue to monitor the provision of health care benefits to assure that they are provided in a cost effective manner . On motion of Cm. Jeffery, seconded by Cm. Hegarty, and by unanimous vote, the Council adopted RESOLUTION NO. 32 - 84 ELECTING TO BE SUBJECT TO. PUBLIC EMPLOYEES ' MEDICAL AND HOSPITAL CARE ACT AND FIXING THE EMPLOYER ' S CONTRIBUTION AUTHORIZATION TO PARTICIPATE IN AMERICAN BUSINESS DENTAL TRUST Staff has contacted several insurance brokers and requested proposals for dental insurance coverage . Due to the small size of the group to be insured, the availability of comprehensive plans is limited . Three brokers provided the City with ten ( 10 ) carriers which specialize in providing benefits to small groups . A thorough comparison of each alternative was completed and the options were discussed with the employees . The proposal offered by California Dental Health Plan offers many advantages to the City and its employees . First , thE! rate structure is divided into three tiers . In many of the other plans evaluated, an employee and one dependent would be required to pay the family rate . Also, this plan offers the option for employees to select a panel provider program. This option applies the concept Kaiser uses in health care to dental care . The City is not required to have a minimum number of employees select this option . The employee will have a choice of programs once each year during open enrollment . Finally, the cost of this type of insurance is competitive with other proposals . Cm. Moffatt questioned whether Staff had looked into the possibility of joining with other public agencies or ABAG with regard to a dental program. CM-3-75 Regular Meeting March 26 , 1984 On motion of Cm. Drena , seconded by Cm. Moffatt , and by unanimous vote, the Council adopted RESOLUTION NO. 33 - 84 AUTHORIZING PARTICIPATION IN AMERICAN BUSINESS DENTAL TRUST OTHER BUSINESS ACTEB/ACAP City Manager Ambrose reported that the City had received communication from the City of Berkeley regarding their position on the ACTEB/ACAP consortium. ACTEB had submitted an interim plan and it was rejected by the State, and they have been given until March 30th to comply. Berkeley has .notified the State that they will file suit on April 3rd. Discussion was held related to the recent resolution which Dublin had adopted. Cm. Moffatt clarified that originally Berkeley was asked to join in the consortium, but they refused . Cm. Moffatt felt we should contact ACTEB ' s attorney to hear their side of the story before taking any action. City Attorney Nave felt he should review the resolution that was adopted to determine Dublin ' s liability . Council consensus was that Dublin should revoke the resolution in order to protect the City ' s assets , and they wait to see what ACTEB does . On motion of Cm. Drena , seconded by Cm. Moffatt , and by unanimous vote, the Council adopted RESOLUTION NO. 34 - 84 RESCINDING RESOLUTION NO. 28-84 WHICH APPROVED THE AMENDMENT TO THE ALAMEDA COUNTY TRAINING AND EMPLOYMENT BOARD/ASSOCIATED COMMUNITY ACT=ON PROGRAM JOINT POWERS AGREEMENT BART Engineering Committee Meeting Mayor Snyder reported that he , Cm. Jeffery and Paul Rankin had attended a BART Engineering Committee meeting and obtained a copy of the resolution which that Committee adopted . BART ' s position is to acquire as much property as Possible for the station sites and develop it commercially. Mayor Snyder indicated there would definitely be more dialogue on this in the future . CM-3-76 Regular Meeting March 26 , 1984 EXECUTIVE SES;;ION The Council went into a closed ses::ion at 11 : 30 p.m. fc,r discussion of personnel related matters . CITY ATTORNEY ' S CONTRACT At 11 : 44 p.m. , the public meeting was reconvened with all Councilmembers present . On motion of Cm. Hegarty, seconded by Cm. DrE;na , and by unanimous vote, the Council agreed to raise the City Attorney ' s billing rate from $75 . 00/hour to $90 . 00/hour . ADJOURNMENT There being no further business tc, come before the Council , the meeting was adjourned at 11 : 46 p.m. to an adjourned regular meeting on April 5 , 1984 for Council consideration of the General Plan at Howard Johnson ' s Monterey Room, 6680 Regional Street . Mayor ATTEST : City Clerk CM-3-77 Regular Meeting March 26 , 1984