HomeMy WebLinkAboutItem 8.1 Recreation Summer Program CITY OF DUBLIN
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: April 23 , 1984
SUBJECT Recreation Summer Programs
EXHIBITS ATTACHED Budget Adjustment
RECOMMENDATION 1 ) Approve proposed summer programs
l� 2 ) Authorize budget transfer
FINANCIAL STATEMENT: Total Program Cost - $9 , 119-$16 , 786
Estimated Program Revenue - $9 , 715-$20 , 120
Budget transfer required for 1983-84 program costs
and department set-up costs - $16 , 795
DESCRIPTION In accordance with the Park & Recreation Advisory
Committee report approved by the City Council on September 23 , 1983 , Staff
has developed several summer recreation programs for City Council
consideration . A description of each of these programs follows :
"TENDERFOOT SUMMER CAMP" is geared to the developmental and social needs of
preschoolers ages 3-5 years . The camp will include arts and crafts ,
movement and rhythm, songs and games , theme days , water play and
environmental discovery. Each new session is designed to invite interaction
and exploration. Four two-week sessions will be introduced July 2 - Aug-
ust 23 . Fee : $36 . 00 for each 16 hour session = $2 . 25 per hour .
If a minimum number of 10 enrolled per session, expenses will total $1,360
and revenue will be $1, 440 . If a maximum of 30 children are registered,
expenses will top at $3 , 470 and revenue at $4 ,320 .
"DIRECTION DISCOVERY CAMP" will cater to entering 1st-6th graders and will
provide childcare options for families after Summer School hours . Each
enrichment camp will provide the children with a variety of experiences :
creative crafts, sports, film review, games, art , cooking, and computer
technology. Each week will feature swimming at the High School , picnicking
and a special field trip by bus ( tentative arrangements for Knowland Zoo,
San Francisco Exploratorium, Old St . Raymond ' s historical site, Sunol
Regional Park and Alexander Lindsay Museum) . Five one-week sessions will be
introduced June 25 - July 27 . Fee : $55 . 00 for each 25 hour session = $2 . 20
per hour .
If a minimum of 20 enroll per session, expenses will total approximately
$5 ,365 and revenue will be $5 , 500 . If a maximum of 35 enroll , expenses will
total $8 , 460 and revenue $9 , 625 . Drop-in options will also be available on
field trip days at $12 . 00 per person in order to accommodate the 66
passenger buses and also provide a one-day excursion option to families not
interested in week long activities .
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COPIES TO:
ITEM NO. S•
IL
"THE SPORTS CLINICS" will introduce 2nd-6th graders to skills development on
an individual as well as group/team basis in the following areas : soccer ,
baseball , football , basketball , and tennis . Five one-week sessions will be
initiated June 25 - July 27 . Fee. $25 . 00 per 7� hour clinic = $3 .30 per
hour . Please note that fee includes t-shirt, accident insurance and
refreshments . If a minimum enrollment of 15 is received, expenses will
approximate $1 , 630 and revenue $1, 875 . If maximum enrollment is achieved at
35 per session, expenses will be $3 , 328 and revenue $4 ,375 .
"THE VALLEY BASKETBALL CLINIC" is a joint effort with the Dublin and Amador
Valley High School Coaches to initiate interest from and introduce skills
development to local 7th-9th graders . The clinics will provide intensive
instruction in the fundamentals of basketball . Each session will include
warm-up, handling, shooting, and rebounding drills, as well as game time and
strategy building . Two one-week sessions are proposed June 25-29 . Fee:
$30 for 10 hours of instruction = $3 . 00 per hour . Again, fee includes
instruction, t-shirt, accident insurance and refreshments . Minimum
enrollment is projected at 15 per session, which would incorporate $764 in
expenses and $900 in revenue . If maximum enrollment of 30 is maintained,
expenses would total $1 ,528 and revenue $1 , 800 .
With a minimum enrollment for all four programs, the City would realize a
net revenue of approximately $600 , with expenses totaling $9 , 119 and revenue
totaling $9 , 715 . With a maximum enrollment for all four programs, the City
would realize a net revenue of approximately $3 , 334 with $16 ,786 in expenses
and revenue totaling $20 , 120 . The expenses identified above are direct
program expenses and do not include the administrative cost of the
Recreation Director or Secretary. The fee structure is comparable to fees
being charged by other Recreation Departments in the area .
Since summer recreation programs typically begin in one fiscal year and end
in the following fiscal year , a budget transfer from the contingent reserve
will be required to fund the 1983-84 portion of the summer recreation
program. The remaining costs for the summer recreation program will need to
be budgeted in 1984-85 . The budget transfer ( see attached) totaling $16 ,795
includes $9 , 130 for direct program costs and $7 , 665 for supplies and
equipment necessary to set up the Recreation Department .
Because of the recent election and the uncertainty of the status of the Park
and Recreation Commission, the Commission has not had an opportunity to
formally review the recommended programs . However , Staff has contacted the
members of the Commission individually to solicit comments . Since the
proposed summer programs commence on June 25 , 1984 it is critical that the
City Council approve the programs proposed along with a budget transfer so
that there is adequate time to prepare a brochure to advertise the programs,
hire personnel and purchase necessary equipment and materials. If the City
Council ' s decision is deferred until its next regular meeting, there would
NOT be enough time to undertake the summer recreation programs proposed .
RECOMMENDATION
Approve recreation programs and authorize budget transfer .
1983-84 BUDGET ADJUSTMENT
702 RECREATION
Personal Services ( 701 )
. 01 Salaries , Full-Time $ -0-
. 02 Salaries , Part-Time 640 . 00
. 04 Retirement -0-
. 05 Group Insurance -0-
. 06 Worker ' s Compensation 25 . 00
Total Personal Services $ 665 . 00
Services & Supplies ( 705 )
. 01 Office Supplies $ 1,500 . 00
. 02 Postage 700 . 00
. 03 Reproduction Services 250 . 00
. 04 Program Materials 2,340 . 00
. 08 Advertising 300 . 00
. 09 Printing 3 ,800 . 00
. 12 Repairs & Maintenance -0-
. 14 Books, Publications & Subscriptions 50 . 00
. 15 Memberships & Dues -0-
. 16 Auto Mileage & Allowance -0-
. 17 Travel , Conferences & Meetings 30 . 00
. 18 Training -0-
. 19 Community Promotion -0-
Total Services & Supplies $ 8, 970 . 00
Contract Services 2,210 . 00
Capital Outlay 4 ,950 . 00
TOTAL RECREATION COSTS $16 ,795 . 00