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HomeMy WebLinkAboutItem 3.1 Approve 06-11-1984 Minutes REGULAR MEETING - JUNE 11, 1984 A regular meeting of the City Council of the City of Dublin was held on Monday, June 11 , 1984 in the meeting room of th*e Dublin Library. The meeting was called to order at 7 : 40 p.m. by Mayor Peter Snyder . ROLL CALL PRESENT: Councilmembers Hegarty, Jeffery, Moffatt, Vonheeder and Mayor Snyder . PLEDGE OF ALLEGIANCE The Mayor led the Council, Staff and those present in the pledge of alleg- iance to the flag . CONSENT CALENDAR On motion of Cm. Jeffery, seconded by Cm. Moffatt , and by unanimous vote, the following were approved : Minutes of Regular Meeting of May 29 , 1984 ; Warrant Register in the amount of $65 , 667 . 95 ; adopted RESOLUTION NO. 56 - 84 ACCEPTANCE OF FINAL MAP - TRACT NO. 4749 adopted RESOLUTION NO. 57 - 84 ACCEPT' DEPOSIT IN LIEU PARKLAND TRACT NO. 4749 and authorized the Mayor to execute an amendment to the Engineering Services Agreement related to a rate change . INTRODUCTION OF PARK & RECREATION COMMISSIONER Recreation Director Firth introduced the City' s newest Park & Recreation Commissioner , Eric Ovlen . DUBLIN CONNECTION Mr . Richard Cochran, Murray School District Superintendent, has initiated an event called the Dublin Connection, and is requesting an endorsement from the ,+ CM-3-121 ��' ro �" / June 11, 1984 City of Dublin. He has also indicated that the City may wish to consider establishing a sister city relationship with Dublin, Ireland. Mr . Cochran expressed his pleasure at again appearing before the Council, and indicated his last appearance was to accept a proclamation for running in the Boston Marathon . Mr . Cochran explained that he would like to see the City Council ' s endorsement to proceed with plans for a sister city, Dublin, Ireland . Mr . Cochran indicated he would like to take greetings from the Council and a gift of some sort to the Lord Mayor when he travels to Dublin in October . He further explained that the winner of Dublin, Ireland 's annual marathon race would come to San Francisco and Dublin in July 1985 and would be honored with a week-long event as a VIP . Mr . Wayne Osterman read a list of endorsement sponsors and indicated that they have raised $4 ,000 thus far . On motion of Cm. Jeffery, seconded by Cm. Vonheeder , and by unanimous vote, the Council agreed to endorse this project and also to endorse proceeding with the sister city idea . TRUCKS ( INTERSTATE) EXITING ONTO CITY STREETS The City has received a letter from Cal Trans regarding a request to sign the Dougherty Road/ Hopyard Road exit and the San Ramon Road/Foothill Road exit as allowable exits for the new larger " interstate trucks . Staff has discussed the matter with the Pleasanton Public Works Staff . It is the opinion of the two cities , that traffic safety and maintenance would be impacted. Therefore, Staff recommended against the allowance of. these new larger trucks on City streets. Staff presented a draft letter to Cal Trans for Council review. Staff ' s understanding was that the State will need concurrence from both Pleasanton and Dublin to sign these exits for interstate trucks . Mayor Snyder questioned the fact that since Dublin does have a truck stop on Dougherty Road, could Dublin deny the trucks access. It was felt that the truck stop could not adequately accommodate the turning space required for . the new larger trucks . City Engineer Thompson explained that at least 2 of the 3 viable services should be available in order to designate allowing the trucks access . ICC and California PUC regulations were discussed. On motion of Cm. Moffatt , seconded by Cm. Hegarty, and by unanimous vote, the Council directed Staff to send a letter to CalTrans requesting that Dublin ' s off-ramps not be designated to allow the new interstate trucks to exit into Dublin . CM-3-122 Regular Meeting June 11, 1984 FESTIVAL ENTERPRISES PLANNED DEVELOPMENT REZONING On May 29 , 1984 , the City Council adopted a resolution approving the Festival Enterprises Planned Development Rezoning, introduced an Ordinance amending the Zoning Ordinance, and adopted a resolution approving the site development review. Mayor Snyder opened the public hearing . No comments were made by the public . Mayor Snyder closed the public hearing. On motion of Cm. Jeffery, . seconded by Cm. Moffatt, and by unanimous vote, the Council waived the reading and adopted ORDINANCE NO. 14 - 84 AMENDING ZONING ORDINANCE TO PERMIT THE REZONING OF REAL PROPERTY WITHIN THE CITY OF DUBLIN COUNCILMEMBER SALARIES At its meeting of May 29 , 1984 , the City Council directed the City Attorney to draft an amendment to Ordinance No. 6 which provides a salary for City Councilmembers in accordance with State Law. Section 36516 . 2 of the Government Code provides that the compensation of Councilmembers may be increased by ordinance or amendment by an amount not to exceed 5% for each calendar year from the operative date of the last salary adjustment . Ordinance No. 6 , which established City Councilmember salaries at $150 per month, became effective on March 15 , 1982 . Since two years have elapsed, the City Council may adopt an ordinance increasing the salary of Councilmembers by 10% , or to $165 per month. This amendment to Ordinance No. 6 would become effective 30 days after the second reading of the ordinance, or July 25, 1984 . Mayor Snyder opened the public hearing . No public comments were made . Mayor Snyder closed the public hearing . On motion of Cm. Hegarty, seconded by Cm. Moffatt, and by unanimous vote, the Council waived the reading and introduced an ordinance Amending Ordinance No. 6 , by Increasing the Salary for Members of the City Council . CM-3-123 Regular Meeting June 11, 1984 I ' AWARD OF BID FOR JANITORIAL SERVICES SHANNON COMMUNITY CENTER At its regular meeting of May 14 , 1984 , the City Council authorized Staff to accept bids for janitorial services for Shannon Community Center . A total of 18 contractors received bid packages . Five bids were received with Barry' s Janitorial submitting the low bid of $608 . 90/month for 5 day service and $852 . 46/month for 7 day service . Cm. Jeffery questioned whether or not the current provider of janitorial services submitted a bid. Staff responded negative. It was pointed out that the low bid was approximately 1/2 that of current service. On motion of Cm. Vonheeder , seconded by Cm. Jeffery, and by unanimous vote, the Council awarded the bid to Barry ' s Janitorial and authorized the Mayor to execute the Agreement . DOUGHERTY ROAD STORM DRAIN PROJECT AUTHORIZATION TO BID CONTRACT 84-3 During the 1983-84 review of the Five-Year Capital Improvement Program, the City Council approved a project on Dougherty Road fronting the Arroyo Vista housing complex . This project was to include the installation of sidewalk , curb, gutter and street storm drains on the west side of Dougherty Road. The project was also to be phased over a 2 year period with the curb, gutter and sidewalk being installed during 1983-84 and the storm drains being installed during 1984-85 . Since that time, the City Council has authorized the City to obtain additional funding from the Community Development Block Grant Program in order to complete this project . The City Council also awarded a bid to install the curb, gutter and sidewalk during this fiscal year . This project is nearly complete. In order to complete the improvements originally envisioned in the Capital Improvement Program, Staff has prepared plans and specifications for the construction of the storm drain project phase. On motion of Cm.Hegarty, seconded by Cm. Moffatt, and by unanimous vote, the Council authorized Staff to advertise for bids for the Dougherty Road storm drain project . 1984-85 STREET MAINTENANCE AGREEMENT Since incorporation, street maintenance and related functions have been performed by the Alameda County Public Works Department . In addition, their efforts have been supplemented by direct contracts in specifi-c areas where the County could not respond in a timely fashion. CM-3-124 Regular Meeting June 11, 1984 MCE has proposed to have a Contract Manager who would complete the following : ( 1 ) inspections of the streets and related facilities to identify and record specific work needs, ( 2 ) contact residents on the City' s behalf to discuss and resolve maintenance problems or respond to related concerns ; ( 3 ) develop monthly work schedules and reports for review by City Staff ; ( 4 ) scheduling, supervision and control of work performed by MCE employees and subcontractors, and ( 5 ) preparation and coordination of emergency call-out procedures . It is anticipated that by having a consistent individual providing this information to City Staff, an improved service level can be provided to the residents of Dublin . MCE has also made arrangements to either directly or through subcontractors provide services in the areas indicated in Section A: Scope of Work , shown in Attachment 1 of the proposed agreement . Where appropriate, MCE has provided unit costs . In other areas, the work will be provided on a time and materials basis . MCE has indicated that they will be able to provide many of the labor intensive tasks now provided by the County. The use of the Contract Manager will reduce City Staff time utilized to develop specifications and monitor performance in areas where. the County has been unable to provide service . Staff recommended a dual approach to the provision of street maintenance services in the 1984-85 fiscal year . MCE would be providing the day-to-day maintenance services in the areas noted in Attachment 1. The City would continue to have the master agreement with the County, which would be amended to specify when they were to respond to activities . The City would include a clause which specified that work by the County Road Department should only be conducted within the City of Dublin upon receipt of a written service request . It has been noted that in specific areas, the County is capable of responding in an effective manner . Cm. Moffatt questioned if the 90 day cancellation clause was bilateral . City Manager Ambrose explained that it could be cancelled by either party. Cm. Moffatt questioned who would ultimately determine if work was performed at an acceptable level . City Manager Ambrose indicated he would be the responsible person, just as he was the one who answered to the Council for all other services . Several specific areas of service were discussed. Cm. Vonheeder questioned the status of slurry seal projects. City Manager Ambrose indicated the City had been advised that the County will no longer provide this service. On motion of Cm. Jeffery, seconded by Cm. Vonheeder , and by unanimous vote, the Council approved the contract with MCE Corporation and agreed to renew the Alameda County contract for other services as discussed. CM-3-125 Regular Meeting June 11, 1984 OTHER BUSINESS Planning Area Property The City recently received correspondence from Congressman Stark regarding 2 parcels of property, 450 acres owned by the East Bay Regional Park District and 139 acres where DSRSD ' s sewage facility exists . Recent publicity indicated a national cemetary on part of the property was being considered. Congressman Stark would like to hear from Dublin regarding the disposition of these 2 parcels, prior to a hearing scheduled for the following morning . Cm. Jeffery felt perhaps the best approach would be to simply ask for what we want . Mayor Snyder felt that, given a choice, the City would rather see a. park developed on the property than a cemetary. Dublin 's main concern at this point in time was the question of access . Council consensus was that Mayor Snyder would call Congressman Stark the following morning, convey the Council ' s feelings with regard to the access, and defer comment on the back section of property. Tickets/Alameda County Fair City Manager Ambrose indicated the City had received tickets to the Alameda County Fair and Councilmembers should notify Staff of how many they wished. Discussion was held with regard to FPPC reporting responsibilities . Extended Planning Area Field Trip City Manager Ambrose reminded the Council of the June 14th and June 20th dates for the field trip to the extended planning area. Cable Television Advisory Committee Cm. Hegarty gave a report on the recent meeting of the Cable Television Advisory Committee . Viacom agreed that all four cities (Livermore, Pleasanton, San Ramon and Dublin) will participate in negotiations and have voting rights . Home Repair Fund/City of Pinole Cm. Jeffery reported that she had recently read an interesting newspaper article regarding a fund that had been set up by the City of Pinole, whereby they helped finance repairs made to homes in their City. CM-3-126 Regular Meeting June 11, 1984 Revenue & Taxation Committee Meeting Cm. Jeffery reported that she had recently attended a Revenue & Taxation Committee meeting and indicated that SB 1300 and AB 2468 had both been adopted, but were stuck in committee . SB 2641 - Infrastructure Bill - Discussions now being held re developing a new commission to determine who gets the monies ( similar to the way ABAG pooling works ) . AB1073 Cortese - Investment Bill - Cm. Jeffery indicated the League will support this bill, however , she was opposed because it gave the State control rather than local agencies . Cm. Jeffery felt there was a clear analysis of the Jarvis initiative in this months Western City magazine . Pleasanton/Dublin/Livermore/Alameda County Transit Authority City Manager Ambrose reminded the Council that the Bylaws would be agendized for discussion at the City Council meeting of July 23 , 1984 . ' ACTEB/ACAP Cm. Moffatt reported that the Valley will receive funding in the amount of $9 . 2 million. This compares favorably in that Fremont 's allocation is approximately $1 , 200 to $1 , 500 per student capita, while the Valley' s allocation is $2 ,500 per student capita . The Berkeley question is being mitigated and, according to Cm. Moffatt , has most likely been resolved by now. BART Park & Ride Lot Mayor Snyder reported on a conversation with Cliff Sherwood, Castro Valley, regarding a proposed site ( I-680 @ Alcosta Boulevard) for a park & ride lot . Mr . Sherwood suggested the City get together with Castro Valley and work together to pressure BART for a park & ride lot . Alameda County Transportation Committee Cm. Jeffery questioned if Staff had heard any news with regard to the representative on this committee . City Manager Ambrose replied negative, and that he understood that the City of Livermore had written a letter to the County giving them the name of who they wished their appointment to be . CM-3-127 Regular Meeting June 11, 1984 RECESS TO CLOSED SESSION The Council recessed to closed session to discuss personnel and litigation matters at 9 : 47 p.m. ADJOURNMENT There being no further business to come before the Council., the meeting was adjourned at 10 : 20 p.m. Mayor ATTEST: City Clerk CM-3-128 .lnna 1 1 7 UQA