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HomeMy WebLinkAboutItem 7.3 Street Sweeping Litter Pickup Agreement CITY OF DUBLIN AGENDA STATEMENT CITY COUNCIL MEETING DATE: October 8, 1984 SUBJECT Award of Street Sweeping and Litter Pick-up Agreement EXHIBITS ATTACHED Bid Comparison; Agreement for Street Sweeping and Litter Pick-up Services RECOMMENDATION Award the contract to MARC Sweeping Service and authorize the Mayor to execute the agreement Y g FINANCIAL STATEMENT: Estimated annual cost - $56 ,588 . Adequate funding is provided in the 1984-85 budget . DESCRIPTION At the City Council meeting on August 27 , 1984 , the City Council authorized Staff to seek formal bids for the provision of street sweeping and litter pick-up services . Notices inviting sealed bids were mailed to eight ( 8 ) contractors . On September 26 , 1984 the City received a total of three ( 3 ) bids . The results of the bids are summarized on the attached Bid Comparison. MARC Sweeping Service was the low bidder . MARC Sweeping Service is currently providing these services to the City of Dublin . Given the company ' s responsiveness and the cost proposed, it is recommended that the contract be awarded to MARC Sweeping Service. It is further recommended that the Mayor be authorized to execute the agreement . ---------------------------------------------------------------------------- _J COPIES TO: ITEM NO. . 5 1984 STREET SWEEPING BID COMPARISON NOTE: The following breakdown indicates both unit costs and an annual estimate. The annual estim«te is based on the following estimated quantities: 3,700 curb miles of street sweeping, 300 hours of vacuum service and 375 trash receptacles. Trash Emergency Street Parkway Trash Receptacle Total Call Out Sweeping Street Sweeping /Median Parkway/Median Receptacle (Annual Estimated Bidder Per Hour (Per Curb Mile) (Annual Estimate) (Per Hour) (Annual Estimate) (Each) Estimate) Annual Cost A-1 Enterprises $60.00 $15.00 $30.00 $1.50 $55,560 $9,000 $562.50 $65,062.50 MARC Sweeping $48.00 $11.74 $42.33 $1.15 Service $43,438 $12,699 $431.25 $56,588.25 Universal $55.00 $13.95 $50.00 $3.25 Sweeping $51,615 $15,000 $1,218.75 $67,833.75 CITY OF DUBLIN AGREEMENT FOR STREET SWEEPING AND LITTER PICK-UP SERVICES THIS AGREEMENT is made and entered into this day of , 1984, by and between the City of Dublin, a municipal corporation, hereinafter referred to as the "City", and MARC Sweeping Services located at 18764 Byron Road, Tracy, California, hereinafter referred to as the "Contractor" . W I T N E S S E T H : WHEREAS, the Contractor has submitted to the City a proposal to sweep the public streets and provide litter pick-up within the limits of the City; and WHEREAS, the City has determined that it is advantageous and in the best interest of the City to enter into the Agreement hereinafter set forth. NOW, THEREFORE, in consideration of the mutual promises, conditions and covenants herein contained, the parties agree as follows: 1. Street Sweeping Contractor shall use and furnish at his own expense, all labor, equipment, and materials necessary for the satisfactory performance of the street sweeping work set forth herein. After sweeping, curbs and gutters shall be left in a clean condition. A clean condition is defined as the absence of residue in the streets and gutters upon the completion of the sweeping operation. The sweeping shall include as many passes as necessary to leave the street in a clean condition. a. Schedule Exhibit A outlines the sweeping schedule to be utilized for residential streets. Any change must be approved by the City Manager. Contractor shall provide a sweeping plan for commercial streets, which must be approved by the City Manager. All street sweeping shall be performed as follows: (1) Residential Streets Residential streets are defined as all paved and public streets which are not identified as commercial streets in the following paragraph. All residential streets, including any center or median strips therein, shall be swept every other week. Exception: the contractor shall sweep specified residential streets once every week during the heavy leaf-fall season. The duration of the one week schedule and streets to be included shall be determined by the City Manager or his designee. (2) Commercial Streets The following streets are defined as commercial streets, and shall be swept once every week: Amador Valley Boulevard (San Ramon Road to Village Parkway) , Village Parkway (Clark Avenue to Kimball Avenue) , Regional Street (Amador Valley Boulevard to southerly end) , Amador Plaza road (Amador Valley Boulevard to Southerly end) , San Ramon Road (Amador Valley Boulevard to Dublin Boulevard) , Scarlett Court (Dougherty Road to east end) , Dublin Boulevard (Hansen Drive to Dougherty Road) . The center medians within the limits specified shall also be swept once every week. Any portions of the above streets which are not within the limits above shall be defined as a residential street and shall be swept in accordance with paragraph (1) above. Page 1 (3) Intersections Contractor shall sweep the intersection of all major cross streets. (4) Delays in Sweeping Schedule In the event of inclimate weather, Contractor shall not be required to perform either the regular sweeping schedule or a makeup schedule. Contractor shall, if requested by the City Manager, sweep any streets which become littered with storm debris. b. Miles to be Swept The total annual estimated curb miles to be swept shall be as follows: Residential - 2500, Commercial - 1200. It is recognized that a need may arise to increase the frequency of sweeping during the heavy leaf fall season, and thus increase the total numbers of miles swept. In the event that such a need does arise, Contractor shall increase the frequency of sweeping as directed by the City Manager. Any streets added to the City during the term of this agreement, either by new construction or annexation shall be swept according to the appropriate schedule beginning as soon as said streets are accepted officially by the City. The additional cost for sweeping these streets shall be based on the per mile cost submitted with this bid. The Contractor shall be capable of providing emergency sweeping outside of scheduled hours when requested by an authorized City employee. Contractor will be paid for a minimum of two hours when sweeping is requested outside of the hours when Contractor is normally providing services in the City. C. Street Sweeping Complaints Contractor shall, in person or by his agent, investigate any complaints which may concern or involve the performance of this contract. Contractor shall report to the City Manager, or his designate, on the following working day as to the action or procedure taken with reference to any complaints, and when necessary, complete the citizen's request form which will remain on file in the City Offices. d. Disposal of Sweepings Contractor shall dispose of all refuse collected by hauling the same to legally established refuse disposal sites, or other site approved by the City Manager. Refuse shall not be stored on the street, but shall be loaded into trucks or in appropriately placed containers which shall be approved by the City Manager. If containers are used, they shall be approved by the City Manager. If containers are used, they shall be dumped upon completion of the sweeping cycle. e. Water The Contractor shall provide, at his own expense, sufficient water for the street sweeping equipment necessary to comply with these specifications. 2. Center Median and Parkwav Area Cleanup The Contractor will clean those parkways and center medians identified below of all litter and debris: a. Locations (1) The parkway and median of San Ramon Road between freeway route I-580 and Amador Valley Boulevard; (2) The parkway and median of Village Parkway between Amador Valley Boulevard and Kimball Avenue; Page 2 (3) The parkway and median adjacent to fenced areas only of Amador Valley Boulevard between Village Parkway and the railroad tracks. (4) The area in the public right of way adjacent to bus stops along Dublin Boulevard and Village Parkway. b. Schedule Contractor shall clean the above described parkway and median areas whenever requested to do so by the City Manager, provided, however, that said cleaning shall not be on a regular sweeping day. It is estimated that annually 300 hours of service will be required. C. Method of Compensation Contractor shall maintain a timelog which shall reflect the total number of hours incurred by Contractor in cleaning the above described parkway and median areas, and shall submit said timelog to the City with the mileage log submitted by Contractor for sweeping services. Payment for said services rendered shall be made on an hourly basis. Said cost shall be inclusive of labor and equipment. ~ 3. Street Side City Trash Receptacles Pick-Up The Contractor shall empty those City owned trash receptacles which are located on Dublin Boulevard and Village Parkway and are marked distinctively with the City seal. Also, metal trash receptacles along the San Ramon Road Bike trail shall be emptied. Contractor shall also empty any receptacles which the City adds in the future. Street side trash receptacles shall be emptied on an as-needed basis and whenever requested to do so by the City Manager. It is estimated that on an annual basis 375 receptacles will be emptied. Contractor shall maintain a timelog which will reflect the total number of times that the receptacles are emptied, and shall submit said timelog to the City Offices, along with the log submitted for street sweeping and parkway and center median cleanup. Payment for services rendered shall be based on a cost per receptacle per pickup. d. Method of Providing Litter - Pickup The litter pick-up shall be completed using a suitable vacuum equipped sweeper to pick up litter. This will require a sweeper operator and an individual walking alongside the vehicle, with a vacuum attachment. 4. Supervision by City Manager The Contractor shall faithfully and regularly provide service in accordance with this agreement, the work shall be done in a prompt, thorough, lawful and workmanlike manner, according to the provisions of this agreement. Performance of each provision of this agreement shall be under the supervision of the City Manager or his designate. 5. Compliance with Laws Contractor, his agents and employees, shall comply with all laws, ordinances, rules and regulations of the State, County, the City of Dublin, and all governing bodies having jurisdiction applying to work done or to be done under the agreement. Page 3 6. Insurance and Indemnification Contractor shall assume liability and pay all costs of defense, including legal fees and court costs, and hold the City harmless from loss, damages, costs or expenses caused by any negligent or wrongful acts or omissions of Contractor's officers, employees and agents which may occur in the performance of the term, duties and obligations of this agreement. Contractor shall provide a certificate of insurance to the City, to be included as part of this agreement, which will give evidence of general liability and auto liability insurance of not less than $1,000,000 for personal injury and accidental death per occurrence, and $500,000 for property damage per occurrence. The city shall be named as an additional insured in any such liability insurance policy. The Contractor shall pay all premiums for said insurance. Contractor shall also provide City with a certificate of insurance, to be included as part of this agreement, which will give evidence that Contractor's employees are covered by Worker's Compensation Insurance. Contractor shall provide City with a performance bond issued by a corporate surety, naming City as obligee, in an amount equal to the estimated street sweeping charges for a one month period as determined by the City Manager. Said performance bond shall be included as part of the agreement with the City. All certificates of insurance and performance bonds which are part of the agreement with City shall be approved by the City Manager and City Attorney as to form and content. 7. Sub-Contractors The name, background and experience of any and every firm to which any work outlined in these specifications is to be sub-contracted by the person or firm to which the prime agreement is awarded, must be submitted to the City Manager for his approval. Unless a subcontract is approved by the City Manager, the holder of the prime agreement must do all the work outlined in these specifications, using his own equipment and personnel. It must be clearly understood that the holder of the prime agreement, irrespective of any approved sub-contract, will be held entirely responsible for the quality and quantity of work done under the terms of the agreement. No sub-contract to do any work'outlined in these specifications is to run longer than the term of the agreement, and the extension or renewal of any such sub-contract agreement can only be made with the approval of the City Manager. The agreement will not be assignable in all or part, without the express written approval of the City Manager. 8. Terms of Agreement This agreement shall be for a two (2) year period from the date of execution by both the Contractor and the City. Sixty days prior to the second year the Contractor shall have an option to submit any proposed rate changes, which must be agreed to in writing by both parites. This contract may be cancelled by either party upon thirty (30) days advance written notice. 9. Notices Any written notices to the parties hereto shall be sufficient if they are deposited in the U. S. Post Office, in envelopes, postage prepaid by registered or certified mail addressed as follows: CITY. City Manager City of Dublin P. 0. Box 2340 Dublin, CA 94568 CONTRACTOR: Richard Figueroa MARC Sweeping Service P. 0. Box 824 Tracy, CA 95376 1 Page 4 10. Payment to Contractor Payment for services rendered per the specifications will be made at the first regular City Council Meeting following the month during which services have be,er., pE•rformed, provided that the specified reports have been submitted. Exhibit "B" shall contain the unit prices for the performance of services pursuant to this agreement. These shall remain in effect for the term of the agreement unless otherwise modified as provided for in Section 8 above. IN WITNESS WHEREOF, the parties hereto have executed this Agreement at Dublin, California the day and year first above written. CITY OF DUBLIN, Mayor MARC Sweeping Service ATTEST: City Clerk Page 5 EXHIBIT "A" STREET SWEEPING SCHEDULE Contra'Costa County line wednesday. l Tuesday Thursday Silvcrgate Dr• � .� .•.. L�'�`1cy �. L Monday EXHIBIT "B" UNIT PRICES FOR STREET SWEEPING SERVICES 1. Street Sweeping (cost per curb mile) $ 11.74 2 . Parkway and Median Litter Pick-up (cost per hour ) $ 42.33 3 . Trash Receptacle Pick-up (cost per receptacle) $ 1. 15 4 . Emergency Call-out (cost per hour ) $ 48 .00