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HomeMy WebLinkAboutItem 7.8 Vector Control Services Agreement oo - �-® CITY OF DUBLIN AGENDA STATEMENT CITY COUNCIL MEETING DATE: October 8 , 1984 SUBJECT Vector Control Services Agreement EXHIBITS ATTACHED Draft Agreement RECOMMENDATION Consider report and authorize Mayor to execute Agreement with Alameda County Health Care Services Agency and authorize a budget transfer from the ` contingent reserve to an account established to record charges related to Vector Control Services. The amount of the transfer shall be $8 ,925 . FINANCIAL STATEMENT: The cost for the remainder of the current fiscal year shall not exceed $8 ,925 , unless additional services are requested pursuant to the agreement . This cost continues to be ,less than the $15 ,750 which would have been assessed to the City of Dublin taxpayers had the City been included in the County Vector Control Service Area . DESCRIPTION At the regular City Council meeting on August 13 , 1984 the City Council received a report relating to the provision of Vector Control Services . Effective July 1, 1984 , the Alameda County Vector Control Staff and its entire budget were transferred to the newly created Vector Control District . Therefore, the County has requested that the City provide the services or make an attempt ' to have the services provided on a contractual basis . Since that time, the City Staff has received calls related -to vector-related situations and Staff has attempted to deal with them in an appropriate manner . However , the size and lack of expertise of the City Staff limits the City' s ability to respond to resident ' s needs in this area . At the City Council meeting on August 13 , 1984 , Staff was directed to investigate other alternatives which may be available to the City. State Mandate Staff has contacted Mr . Jack McGurk of the State of California Environmental Health Services and handles coordination of services within Alameda County. Mr . McGurk has indicated that the provisions of State law which designated which areas a health department must provide were tied to State subventions . The County is in the same situation as cities which no longer receive the subvention monies with which the mandates were originally connected. Therefore, he has indicated that it is difficult to have any enforcement over a county as to which services are provided. In addition, Section 510 of the Health & Safety Code indicates that when funding is not sufficient from the State, the Local Health Officer can charge a fee for service. Mr . McGurk noted that throughout the states, environmental health agencies are using assessment districts in order to provide funding for services . City of Fremont Staff has also held discussions with a representative of the City of Fremont relating to their operations . Mr . Pat Hayes, Supervisor , indicated that their animal control officers are currently doing the service related to the vector control . He noted several potential problems with a contractual arrangement between *the Cities of Dublin and Fremont . ---------------------------------------------------------------------------- COPIES T0: Gerald H. Winn, Division of .. Environmental Health ITEM NO. � AGENDA STATEMENT: Vector Control Services Page 2 One significant problem is the distance. Also, the fact that they are using animal control officers . When these employees are not performing the duties related to vector control, they are engaged in animal control areas . Mr . Hayes also noted the difficulties the Fremont organization was experiencing with the transition from the County. Specifically, this will require a complete revision of Fremont ' s municipal codes to indicate that the County Health Officer is no longer responsible for enforcement of specific duties . It does not appear as if a contract with the City of Fremont would, be an appropriate solution to effectively providing these services in the City of Dublin . Contra Costa County Contra Costa County currently provides the services through its Division of Environmental Health. The Environmental Health duties are performed by registered sanitarians who also perform other health inspections. Staff attempted to contact the Director of this program, however , phone calls were not returned. It is presumed that a contract with this agency would not be possible. Lawrence Livermore Lab Staff has also contacted the Lawrence Livermore Lab relating to their ability to provide similar services to the City. The Lab has just completed a survey of employees indicating outside interest in areas in which they would perform services . However , the individual responsible for collecting this information indicated that none of the current employees indicated an interest in this area . Private Sector Contractor Staff has considered the possibility of utilizing the services of a private exterminator . However , this type of company would only be capable of addressing one portion of a comprehensive vector control program. A pest control service would not be able to address questions of sanitation and the scientific testing which is performed on vectors collected. This is a specialized service which requires expertise related to all associated portions of the program. The scope of a comprehensive program is discussed further in the next section. Alameda County Health Care Services Agency Staff has continued to work with the County in order to identify a method by which the City could contract for services on an as-needed basis . Mr . Gerald Winn, Director of Division of Environmental Health has indicated that the service would have to be provided by personnel possessing a degree and certified with the State Department of Health. -The personnel operating in Dublin would have higher qualifications than those working in the Vector Control District . Asa result of this change, the cost of service would be $51 . 00 per hour . This charge would include any costs associated with overhead, materials , vehicles or other charges . A contract with the County would also assure coordination of related services . In 1982-83 , the City used a total of 131 hours . Staff believes that a maximum of 175 hours of service for the upcoming fiscal year should be adequate . This is contained in the proposed agreement which is attached for your consideration. The maximum cost for this level of service would be $8 , 925 . AGENDA STATEMENT: Vector Control Services - Page 3 If the City had determined at the outset to fund the cost of being a member of the Vector Control Services District, the cost to the General Fund would have been approximately $14 ,965 . However , the cost of participating in the District represents 593 hours of service, provided by vector control technicians . Mr . Winn has indicated to Staff that with the establishment of the District, a computerized reporting system has been implemented. This will allow the County to advise cities of the amount of service received compared to the revenues collected in that area . Given the fact that the City of Dublin is not a member of the Vector Control Assessment District , this would not be possible during the current year . - As information, City Councilmembers should be advised that on September 20 , 1984 , LAFCO did adopt a sphere of influence for the District which included the City of Dublin. This allows the opportunity for the City of Dublin at some future date to join the County Service Area if the City Council wished to proceed with membership in the Vector Control Assessment District . The scope of services provided by vector control - includes-.. areas beyond complaints regarding rodent problems . Vector control also includes related nuisances such as complaints related to trash piles, etc. It is important to have an agency which can appropriately respond - to , these problems. - "The Alameda County Health Care Services Agency has personnel knowledgable in these areas . Given the fact that Staff has been unable to identify a qualified contractor who is willing to provide vector control services to the City other than Alameda County and the need to have an agency available to respond to vector control and related complaints, it is recommended that the City engage the services of the Alameda County Health Care Services Agency. The services will be provided on an as needed basis as defined in the attached agreement . ' Staff believes that the County Health Services Agency has the manpower and technical ability to address these problems . In addition, due to the fact that current ordinances and codes refer to the County Health Officer as the individual having citation power , it would be consistent to continue with the County for this service . In the future, Staff will continue to monitor the services rendered and evaluate any alternative proposals for the provision of this service. C O N T R A C T This agreement made and entered into this day of , 1984 , by and between the County of Alameda, a body corporate and politic of the State of California,. hereinafter referred to as the "County" and the City of Dublin, a municiipal corporation, hereinafter referred to as "City" . W I T N E S S E T H WHEREAS, City is not located within the boundaries of the County Service Area for Vector Control (V.C. No. 1984-1 ) , but requests to contract for vector control services from the County Service Area; and WHEREAS, the City has agreed to pay for the costs of services outlined in this agreement from its general funds . NOW, THEREFORE, it is mutually agreed as follows : 1 . The County shall perform the following vector control services : a . Enforcement of Dublin City Ordinances and State Health and Safety Code and Administrative Code relating to vector control including refuse and animal wastes . - b. Investigation of public complaints and requests for services concerning insect, rodent and .other animal vectors as well as conditions conducive to harboring vectors . 3 . The City shall pay for services provided at a rate estimated at $51 . 00 per hour of service rendered under this agreement . This charge shall be all inclusive of any costs associated with overhead, materials, vehicles or other charges . 4 . The city shall be invoiced on a quarterly basis and payment rendered to the County within 30 days of receipt of said invoice. Invoice shall specify the number of hours of service provided. Total charges for the term of this agreement shall not exceed $8 ,925 unless the agreement is amended, in writing, by the City Council . The money shall be expended by the County solely to provide those vector control services as described in Paragraph One ( 1 ) above, within the City of Dublin. 5 . The County shall keep a record of the monies received from the City to assure proper accounting of the funds, which will be deposited to the revenue account of the County Service Area for Vector control (V. 0 1984-1 ) . 6 . The term of the contract begins on the date first mentioned above and terminates on the 30th day of June, 1985 . 7 . The County shall defend and hold harmless the City, its officers , and employees from any liability arising out of the performance of this agreement . 8 . The contract shall be automatically renewed each subsequent fiscal year subject to the following: a . Provided neither party has terminated this - agreement pursuant to provision ( d) below. an addendum shall be approved by the governing bodies of the City and County at the beginning of the fiscal year . b. Said addendum shall identify the amount of funds allocated by City and projected level of service, which will be provided. c. This contract can be amended only by written agreememt of both parties . d . Either party shall have right to terminate this contract by giving at least 30 days written notice prior to the effective date of such termination. IN WITNESS WHEREOF, the City and County hereto have executed this contract in quadruplicate on the first day and year mentioned above. COUNTY OF ALAMEDA City of Dublin By . By Chairperson, Board of Peter W. Snyder , Mayor Supervisors ATTEST: Richard C. Ambrose, City Clerk APPROVED AS TO FORM : RICHARD J. MOORE County Counsel By Deputy County Council I hereby certify under penalty of perjury that the chairperson of the Board of Supervisors was duly authorized to execute this document on behalf of the County of Alameda by a majority vote of the Board on , and ' that a copy has been delivered to the Chairperson as provided by Government Code Section 25103 . Dated: William Mehrwein, Clerk Board of Supervisors County of Alameda By Deputy