HomeMy WebLinkAboutItem 4.5 1983-84 Budget Modifications ZZO ._3v
CITY OF DUBLIN
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: November 26, 1984
SUBJECT 1983-84 Budget Modifications
EXHIBITS ATTACHED Budget Change Forms
RECOMMENDATION Approve Budget transfers and additional appropriations
FINANCIAL STATEMENT: See Below
DESCRIPTION The City presently accounts for expenditures and
revenues on a modified accrual basis . This means that the City incurs
expense during the fiscal year based on the criteria of delivery of goods or
the provision of service within that fiscal year , even if the billing is not
received until after the close of the fiscal year . This makes it difficult
to anticipate some budget modifications until all of the accrued expenses
have been accounted for .
During the process of closing the books for fiscal year 1983-84 , Staff has
identified several accounts that will exceed the previously approved 1983-84
budget . These overruns cannot be taken care of at an administrative level
because it would either require a transfer from another activity account, or
exceeds the $2 ,500 limit the City Manager can presently transfer up to
within any individual activity account .
As indicated in the attached budget change forms, there are in some cases
sufficient funds within an activities budget to transfer to those sub-
accounts which may be lacking sufficient funds . For example, in the
Recreation activity budget , the sub-account including professional services
will exceed the approved budget for that sub-account . However , there are
sufficient funds available in the postage account in the Recreation
Department to cover the deficit . Those activity budgets which will require
transfers of this kind include the Legal Services budget, Police Services
budget, Recreation budget, and the Planning budget .
There are other activity budgets that do not have sufficient funds budgeted
to cover anticipated expenditures incurred during 1983-84 . These include
the Beautification budget , Engineering Services budget , Crossing Guard
budget, Street Maintenance budget , Para-Transit Services budget and the
Traffic Signals & Street Lighting budget . These budgets will either require
a transfer from another activity account, or a transfer from a non-
departmental contingent reserve account . The most significant transfer of
this type which is required occurs in the Engineering budget . As indicated
on the budget change form, the increased cost of Engineering Services budget
was primarily due to the inclusion of the Street Lighting Assessment
District engineering costs, the increased level of development activity
which is covered by fees , additional time related to complex encroachment
permits such as the GTE Sprint project, and the overall additional demand
for general engineering services from the public, City Council and City
[Manager ' s office .
In addition to the need to transfer funds to cover cost overruns, there is
also a need for additional appropriations in sub and capital project
accounts . The budgets for these capital projects was overrun for a variety
of reasons . An explanation for each overrun is indicated on each project ' s
respective budget change form.
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COPIES TO:
ITEM NO. Z� .
CITY OF DUBLIN
BUDGET CHANGE FORM
FROM TO
/-7 APPROPRIATION
7 TRANSFER ACCOUNT AFOUNT ACCOUNT P oullF
i - �3 ,zZ 4L4 o� i - -X03- -7 05. �� 4q(/
�] a�iEi JDMENT � - I .
JUSTIFICATION FOR CHANGE �'�Z� 15 w �r" LEGA 5�/CS. Arco i, ti r-
I T E'lIZE COSTS
TOTAL I L+y (. i
CITY MANAGER APPROVAL DATE
CITY COUNCIL APPROVAL DATE
CITY OF DUBLIN
BUDGET CHANCE FORM
FROM TO
/-7 APPROPRIATION
TRANSFER ACCOUNT AN'pUNT ACCOUNT pNOUr'�
1-710 09
o� . 3c4�
/-7 AMENDMENT av
I- I - t —� r0- , oi � -�- ao �-
JUSTIFICATIOi� FOR CHANCE Ti2r��NSrc�L cwt r rr„� �ot.tc� Sr-YCk/tccs Acco�a`
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ITe.lIL COSTS
Co+.:, �r3c.T Sr�t2IcCS � SJ ?��►`s 3 ��ts
TOTAL I -1 9
CITY hWti GER APPROVAL DATE
CITY COUNCIL APPROVAL DATE
CITY OF DUBLIN
BUDGET CHANGE FORM
/-7 APPROPRIATION FROM TO
0 TRANSFER ACCOUNT WOUNT ACCOUNT AMOUNT
AMENDMENT i— i — o Z— eS. uZ 4i�4 i- I - -7o Z--7 o S, b S y6g
JUSTIFICATION FOR CHANGE j►ZANSFt2 w )TH►.-3 )kcc0L)`
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ITE IIZE COSTS
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TOTAL 1-4 (:)9
CITY h1APWGER APPROVAL DATE
CITY COUNCIL APPROVAL DATE
CITY OF DUBLIN
BUDGET CHANGE FORM
/7 APPROPRIATION FROM TO
k7 TRANSFER ACCOUNT WOUNT ACCOUNT ANOUNT
_/7 AMENDMENT I -1 - 9 o 1 --7D I • o S -7 j b 5 I-I - 9 0 1 - -7 o 5 , o y y l
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JUSTIFICATION FOR CHANGE i 12ri�s►=tYz w �� N �� ��► r4 '�j C-' ACc00
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ITEIIZE COSTS
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TOTAL 4 y
CITY MANAGER APPROVAL DATE
CITY COUNCIL APPROVAL DATE
CITY OF DUBLIN
BUDGET CHANGE FORM
FRO
/7/I APPROPRIATION
TRANSFER ACCOUNT AMOUNT ACCOUNT Woutff
/7 AMENDMENT 1-J- 30, 1 G
JUSTIFICATION FOR CHANGE 1 IZANSFEIZ ►�'^'` gT2`CT �"e.A,'T,� IN c c o�
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IT9YlIZE COSTS
( C&-S
TOTAL. a `7
[CITY APPROVAL DATE
CITY COUNCIL APPROVAL DATE
CITY OF DUBLIN
BUDGET CHANGE FORM
I/7- APPROPRIATION FROM TO
/57 TRANSFER ACCOUNT WOUNT ACCOUNT AMOUNT
_/7 AMENDMENT - - 9 v 3 - -7 +2. +q 2 s 5 to j- i= 9 v 3 -73 S, 0 t SZ��i S
ti0
JUSTIFICATION FOR CHANGE-(',Za as-�.e�`�2o,.� `-'`'�"'� � `���� 5��•.'�s Arc.�-
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TOTAL S2- 9 e
CITY NA`AGER APPROVAL DATE
CITY COUNCIL APPROVAL DATE
CITY OF DUBLIN
BUDGET CMNGE FORM
APPROPRIATION FROM TO
_A7 TRANSFER ACCOUNT WOUNT ACCOUNT Woulff
1ENDMENT 10!-, z..z q h t - + - 3 - +Z. +(0 9
Ah
JUSTIFICATION FOR CHANGE �_z��S �= Cn �2°�'` N°� �����'�' "' � ')N C—J
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Cu��AGT S1�2V1CCS ��'
TOTAL q
CITY FANAGER APPROVAL DATE
CITY, COUNCIL APPROVAL DATE
x•
CITY OF DUBLIN
BUDGET CHANGE FORM
FROM TO
/I APPROPRIATION
f7 TRANSFER ACCOUNT WOUNT ACCOUNT WOURT
/I AMENDMENT
1-t -io8 - I .1.,-7-75
JUSTIFICATION FOR CHANGE N° �� � � � ��� •��i
�h�s ins s 1 i c& ,. e.h z uv ct„z.ct-t1 ate•-7� 7 x,19
FTS',ZE COSTS
TOTAL I z,-7 ' s
CITY hIANAGER APPROVAL DATE
DATE
CITY COUNCIL APPROVAL
CITY OF DUBLIN
BUDGET CHANGE FORM
TO
/-7 APPROPRIATION FROM
IK TRANSFER ACCOUKT AYOUYT ACCOUNT
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JUSTIFICATION FOR CHANGE ►2 �s��� F 2`"'' ��� `
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ITEI- IZE COSTS
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TOTAL I Z-
CITY MANAGER APPROVAL DATE
CITY COUNCIL APPROVAL DATE
CITY OF DUBLIN
BUDGET CHANGE FORM
/-7 APPROPRIATION FROM TO
TRANSFER ACCOUNT AMOUNT ACCOUNT ApioulfT
1-7 AMENDMENT I - -io8 --)os . ZZ `� b7 -S-2os-7 o5 . 1► �8�
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JUSTIFICATION FOR CHANGE �i2A�►sF�� �M �T�� �� FJ^'''
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ITEMIZE COSTS
TOTAL U -7
CITY MANAGER APPROVAL DATE
CITY COUNCIL APPROVAL DATE
F1
CITY OF DUBLIN
BUDGET CHANGE FORM
FROM TO
APPROPRIATION
ApUVT ACCOUNT A7U«
/T TANSFER ACCOUNT
/-7 PENEMENT
JUSTIFICATION FOR CHANGE A NLP?2p�,2+�4;
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I T a-112E COSTS \
TOTAL
CITY PIA`lAGER APPROVAL DATE
CITY COUNCIL APPROVAL DATE
CITY OF DUBLIN
BUDGET CHANGE FORM
FROM TO
APPROPRIATION
7 TRANSFER ACCOURT AMOUNT ACCOUNT ANOUi�T
-7
/-7 AMENDMENT I - y
I -
JUSTIFICATION FOR CHANGE A -D c> as` L zo Q'z' '°'"'A Fcz c�r�l L-
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ITEt1IZE COSTS
TOTAL I a c-,
CITY MANAGER APPROVAL DATE
CITY COUNCIL APPROVAL DATE
CITY OF DUBLIN
BUDGET CHANGE FORM
1, APPROPRIATION FROM TO
I TRANSFER ACCOUNT AvpUNT ACCOUNT �iuUf�t
3— boos_ Uo3-�S.
/-7 AENDMENT 1-1-y cS �5 i
JUSTIFICATION FOR CHANGE o �
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vxf rvt -e,
C>C:>0
I T E,IIZE COSTS
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TOTAL �{ I
CITY rIA`IAGER APPROVAL DATE
CITY COUNCIL APPROVAL DATE
�1
CITY OF DUBLIN
BUDGET CHANGE FORM
FROM TO
JAI APPROPRIATION
/7 TRANSFER ACCOUNT ANOUNT ACCOUNT Wf
/-7 AMENDMENT
JUSTIFICATION FOR CHANGE
I i91IZE COSTS
TOTAL
CITY rANAAER APPROVAL DATE
CITY COUNCIL APPROVAL DATE
CITY OF DUBLIN
BUDGET CHANGE FORM
FROM TO
APPROPRIATION
/-7 TRANSFER ACCOUKF WOUNT ACCOUNT AVOUNT
/-7 AMENDMENT _ 1 - y 1 3 433 coo'7 -3y 33
JUSTIFICATION FOR CHANGE A-0 D T ' °i� a '- ���X2°''.2► ►�-� o� �_P.�N. GZ�r�rz.a-�.
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Il9'1I L COSTS
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TOTAL 13 y 3 3
CITY NANAGER APPROVAL DATE
CITY COUNCIL APPROVAL DATE
CITY OF DUBLIN
BUDGET CHANGE FORM
FROM TO
APPROPRIATION
/—J TRANSFER ACCMF AK)UW ACCOUNT AP�U�ff
/-7 AMENDMENT
JUSTIFICATION FOR CHANGE Rdot��',a��al 7r �('�� `'`�'; �P_�vv� Fo
JUST P n,
c�0`,ts cti.�c-�
0-+ 't'�2 T'��c. �'�� �-� ��-�� .L�•.�c�ve.�.,e;�' Flo-� ..�G...S cue v ego�,� --
ITEI. IL COSTS
TOTAL
CITY hIA`IAGER APPROVAL DATE
CITY COUNCIL APPROVAL DATE
CITY OF DUBLIN
BUDGET CHANGE FORM
FROM TO
APPROPRIATION
7 TRANSFER ACCOUNT WOUNT ACCOUNT ANOUi�i
� i - ytt� 8193 3-va2(�,_ 9a3-�a5�s �' ��r3
Ai 1ENDMENT I -
JUSTIFICATION FOR CHANGE
F��� �;2 i IM ? 2�Jr�nt �-�. 2�Si1lZ\IC-
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✓a �v,..�
ITEMIZE C STS `J
TOTAL I X93
CITY TANAGER APPROVAL DATE
CITY COUNCIL APPROVAL DATE