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Home My WebLink AboutItem 4.3 Award Bid Acoustical Screens CITY OF DUBLIN AGENDA STATEMENT CITY COUNCIL MEETING DATE: December 10, 1984 SUBJECT Award of Bid for Acoustical Screens EXHIBITS ATTACHED 1 ) Bid Results 2 ) Copy of Bid Documents RECOMMENDATION Award Bid to Inner Living Business Furniture & Design and authorize Staff to proceed with procurement FINANCIAL STATEMENT: Total cost of panels and installation - ;•$71"697 .00 - sufficient funds are included in the Building Management Account. DESCRIPTION As part of the preliminary budget--..process, the City ; Council approved the lease of additional office space to 'accommodate additional employees in the Development Services Office and to create an office area for City Councilmembers. Pursuant to the City of Dublin Purchasing Ordinance, purchases of goods and services over $5 ,000 must be awarded through a formal bid process, with certain exceptions . The design of the office partitions was completed to minimize the cost of creating the new work stations. Given the existing acoustical screens, specifications were drafted to provide for comparable screens in the new area. Staff provided five vendors with bid specifications . Attached is a copy of the bid results . The low bid was presented by Inner Living Business Furniture & Design for $7 ,697 . 00 . The City has purchased other items from this company and Staff has found their workmanship to be acceptable. Staff recommends that the City Council award the bid to Inner Living Business Furniture & Design, and authorize Staff to proceed with the procurement and installation. .r 0 ---------------------------------------------------------------------------- Q COPIES TO: 3 ITEM N0. �T• ACOUSTICAL SCREEN BID RESULTS VENDOR COST OF NEW PANELS COST OF INSTALLATION TOTAL Inner Living Business Furniture & Design $ 6 ,097 . 00 $ 1,600 .00 $ 7,697 . 00 Jack Bodeewes Associates, Inc. 6 ,564 .50 - 1,724 .00 8,288 .50 Pillsbury' s Office Products 6 ,612 .00 1.11765 .00 8,377 .00 Dublin Office Supply 6 ,718 .00 . 1,767 .00 8,485 . 00 Office Planning Associates. 7 ,400 .00 3;000 .00 10 ,400 .00 1 NOTICE INVITING SEALED BIDS FOR ACOUSTICAL SCREENS FOR CITY OF DUBLIN ''NOTICE IS HEREBY GIVEN that bid proposals ,.wi11 be ,xeceived _unti11-10 :00 a.m. December -71 :1984, ' at the - City of =Dublin .,Offices;'==which'aare";:located at 6500 :i.. ;,Dublin Boulevard,°`18uite Dublin;`:California'ti94568`' Sealed`':bids will be - 1 accepted for -room -partitions as S outlined .`ins An =The = _ . competency and responsibility of the bidders -'will�,.be ::.considered in making the award. .;:The City reserves the ,right :.to.;reject'any;°or ;all ;:proposals,-.to . ' •- determine 'the ` lowest -responsible -bidder ."and Ito`° waive-i-. any'��Finformality Y-or irregularity in the proposals submitted. A complete set of bid documents is available at City . Off ices,,`.6500 Dublin Boulevard, Suite 101 , Dublin, CA 94568 . For further information concerning this bid, contact Paul S. Rankin, Administrative Assistant to the City Manager at (415) 829-4600 . Ri a C. Ambrosd, City Cle CITY OF DUBLIN BID SPECIFICATION - OFFICE PARTITIONS Type 1. The partitions shall be Prima Acoustical Screens manufactured by: - Prima Products, Inc. 2102 Adams Avenue ;San Leandro, CA 94577 2 . The-partitions shall 'be ..78 `inches;;high'and :have .'a Noise., ,r :Reduction :Coefficient (NRC) 'of 0 91 aY ' Eti� ,.<b_ �. ,x _ 3 . The fabric shall be 150 Wedgewood,r with a walnut radius trim. Existing Layout Exhibit A shows a diagram of the existing layout. Bidders may also request a site review of the site. The office is located at 6500 Dublin Boulevard, Suite D. Proposed Design Exhibit B shows a diagram of the layout to be installed. The following is a summary of panels required: New Panels 60" 0 54" 1 48" 13 42" 11 36" 2 30" 1 24" 0 The following hardware will be required in addition to existing hardware: "L" Posts 5 "T" Posts 4 End Caps 6 Wall Brackets 2 Installation The bid shall include the cost of installing the partitions as shown in Exhibit B . This will require movement and/or the reassembly of some existing panels . Bid Opening The Bids will be received and opened in the City Offices, 6500 Dublin Boulevard, Suite 101, Dublin, California on Friday, December 7 , 1984 at 10 : 00 a .m. CITY OF DUBLIN PRIMA ACOUSTICAL SCREEN FABRICATION AND INSTALLATION BID PROPOSAL FORM I have received the documents titled City. of Dublin Bid-. Specification 7:;Office Partitions,--Instructions to 'Bidders;.,and -. _- : Bid Proposal :form and have-an myself as "to ',the'.scope'-of - the ".work and the conditions required x'� e e t �.' ♦t 4• � M r .. ,.•. i� �`�rt a a Sb 4` 4 1 i ' . .. !.>. 7. r � f •it.� r ♦ r 4i t` L l t 1 .'In :submitting :this ;proposal, ,I _agree f 'r u!'5 ` 1 To hold my ,bid open :for -30 calander days 'from the date of ? this p roposal x ;; r. ...'. • ...y. .1 r. 1 c4 ... r:' `.4 .1 P �i .w 1 w3'i5.k/..1 4.tv b-•5 Yf'J..F1 2 . To comply with the provisions of the Notice Inviting Bids, Instructions to Bidders, and Bid Specifications. .= 3 . To enter into a contract based on a purchase order reflecting the specifications, if awarded on the basis of this proposal. A. Cost Proposal - = 1 . Cost of New Panels $ 2 . Cost of Installation $ ( Including movement & reassembly per layout) TOTAL COST $ B . References (Please list 3 references to whom you have supplied Prima partitions) Name Address Phone 1 . 2 . 3 . Name of Firm Signature of Authorized Representative Date Title Address INSTRUCTION TO BIDDERS PROPOSALS Bids shall be made upon the form obtained at the office of the City Manager properly and with all items filled out. The signature of all persons signing shall be in longhand. The completed form shall be without interlineations, alterations or erasures. Any irregularity may be cause for rejection of the bid.. Bids shall not contain any recapitulation of the work to be done. Alternative proposals will not be considered, unless called for. No oral, telegraphic or telephone proposals or modifications shall be considered. Before submitting a bid, bidders shall carefully read the specifications and .;_ shall fully inform themselves as to all existing conditions and limitation. !:,. ,, OPENING OF BIDS 1x ' ,i"�." t� 't • "` _ Bids will be opened and read publicly"at the time,setJn the .City Manager's ''.Conference Room as indicated -in the Invitation for Bids,••-:Bidders or their cs a } ;.'- representatives and other interested persons permitted by the Owner, may be present at the bid opening. a AWARD AND REJECTION OF BIDS „• Award of bid will be determined by the lowest total charges submitted by a responsible bidder and criteria pursuant to the City's Purchasing Ordinance. The bid shall include the total cost of fabrication installation, including : the movement of existing partitions to accommodate the new layout. : The City reserve:• the right to reject any or all bids, and to waive any informality in bids received. The competency and responsibility of Bidders and of their proposed subcontractors will be considered in making the awards. — WITHDRAWAL OF BIDS Bids may be withdrawn by the Bidder prior to, but not after the time fixed for opening of bids. FORM OF AGREEMENT The form of contract, which the successful Bidder, as the Contractor will be required to execute, will be based upon the bid specifications. A purchase order will be issued to the successful bidder upon award of the bid. INTERPRETATION OF DOCUMENTS If, any person contemplating submitting a bid for the proposed contract is - in doubt as to the true meaning of any part of the specifications, he may submit to the City a written request for an interpretation thereof. The person submitting the request will be responsible for its prompt delivery. Any interpretation of the proposed documents, which in the City's judgement is necessary, will be made only by Addendum duly issued, and a copy of such Addendum will be mailed or delivered to each person receiving a set of such documents. The City will not be responsible for any other explanations or interpretations of the proposed documents. ADDENDUM OR BULLETINS Any Addendum or Bulletins issued during the time of bidding, or forming a part of the documents furnished to the Bidder for the preparation of his bid, shall be made a part of the Contract. The receipt of each Addendum shall be acknowledged on the Bid Proposal Form as submitted by the Bidder. SITE REVIEW Bidders wishing to review the office area may phone for an appointment one day in advance of their visit. Arrangements should be made with Kay Keck or Paul Rankin at 829-4600. Reviews arranged with shorter notice will be accommodated if possible. ' j i j42 42 A •� �o A 6v - • • . 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