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HomeMy WebLinkAboutItem 4.1 Approve 02-25-1985 Minutes REGULAR MEETING - FEBRUARY 25 , 1985 _ A regular meeting of the City Council of the City of Dublin was held on Monday , February 25 , 1985 ,in the meeting room of the Dublin Library . The meeting was called to order at 7 : 34 p.m. by Mayor Peter Snyder. ROLL CALL PRESENT: Councilmembers Hegarty , Jeffery , Moffatt , Vonheeder and Mayor Snyder. PLEDGE OF ALLEGIANCE The Mayor led the Council , Staff and those present in the pledge_ of alleg- iance to the flag. STOP SIGN REQUEST VIA ZAPATA @ LOS RANCHITOS COURT Mr. Joseph Hatchie , Jr. , addressed the Council and expressed concern regarding speeding motorists in the vicinity of Via Zapata and Los Ranchitos Court . Mr. Hatchie cited an instance where a dog had recently been run over, and over the weekend , a child had almost been hit . Mr. Hatchie requested that the City install stop signs , speed bumps , or use radar. Lt . Tom Shores indicated he would investigate the location and report back. CONSENT CALENDAR On motion of Cm. Jeffery , seconded by Cm. Vonheeder, and by unanimous vote , the Council took the following actions : Approved Minutes of Regular fleeting of February 11 , 1985 ; Approved Warrant Register in the amount of $370,068 . 82 ; Denied claim of Joseph F. Martinez and directed Staff to notify insurance carrier and clai.mai-it ; Authorized City participation in the production of a Senior Citizen' s Gold Card Directory; Related to a Senior Citizen' s Cen-l' authorized Staff to request a 1985 State Bond Act RFP Packet and to conduct a needs assessment of Dublin Se ..fors ; CM-4-30 Regular Meeting February 25 , 1985 I On motion (:f Cm. Moffatt , seconded by Cm. Hegart;r,. and by unanimous vote , the Council. directed Staff to notify Zone 7 of opposition to the development of tails adjacent to those Zone 7 facilities within the City of Dublin, due to the additional security and maintenance expenses which would be incurred by the City. Staff was also directed to emphasize in the letter that Zone 7 maintain and keep the channel running through Dublin free of debris . CALIFORNIANS FOR BETTER TRANSPORTATION MEMBERSHIP Californians for Better Transportation (CBT) proposes to conduct a public awareness campaign regarding the deterioration of local streets and roads . The City has been invited to join CBT at a membership cost of $250 . Cm. Jeffery stated she felt the letter from CBT was very enlightening, but questioned the use of public funds for education/lobbying. Cm. Jeffery questioned if this was a legal expenditure of funds . She felt there were other options available ; i . e . write to Governor Deukmejian in support of Senator Foran' s bill . Dublin could support this group in ways other than financial . Cm. Moffatt questioned what the process would be after the $250 was paid . Consensus of the Council was for Staff to investigate those concerns expressed and agendize for a future City Council meeting. PUBLIC HEARING ESTABLISHMENT OF SPEED LIMITS Mayor Snyder opened the public hearing. At the regular meeting on February 11 , 1985 , the City Council conducted a public hearing for the purpose of establishing speed limits on specified streets . The California Office of Traffic Safety has provided funding for a comprehensive Traffic Engineering Study. JHK & Associates is conducting the study of which the first element is the establishment of realistic speed limits . The California Vehicle 'Code - (CVC ) "requires that on"specified streets a traffic engineering study must be conducted to �stablish appropriate speed limits , provided that radar is used as an enforcement method . When the following conditions exist , a study must be conducted : 1 . Roadway width of more than 40 feet . 2 . More than one-half mile of uninterrupted length. 3 . More than one traffic lane in each direction. The CVC also establishes the criteria to be utilized in the study. As required by State Law, the traffic engineering study must include the following area : CM-4.-31 Regular Meeting February 25 , 1985 1 . Measurement of existing speeds of motorists . 2 . Accident records . 3 . Situations not readily apparent to the driver. Based on these legal requirements , JHK & Associates have conducted a traffic engineering study . The law requires prevailing speeds to be a factor in establishing speed . limits . An initial starting point is the 85th percentile speed . State Law recognizes that 'the majority of drivers drive -at a safe speed and that this :,must be "a '.consideration in establishing speed limits . The Traffic Engineer "-""`then ,reviews ;--road ;conditions and :accident .:records . _* JHK & Associates has considered '" areas and based their. recommendations on the required : . , factors . : No public 'comments were made . Mayor Snyder closed the public hearing. On motion of Cm. Hegarty, seconded by Cm. Moffatt , and by unanimous vote , the Council waived the reading and adopted ORDINANCE NO . 5 - 85 ESTABLISHING TRAFFIC REGULATIONS PUBLIC HEARING ENEA PLAZA PLANNED DEVELOPMENT REZONING APPLICATION Mayor Snyder opened the public hearing. John & Sal Enea, property owners , and Ron Findleton, their architect , are requesting the City to rezone approximately 16 net acres of property at Amador Plaza Road & Dublin Boulevard from PD/C-0 (Planned Development/Admin- istrative Offices) District to PD/C-1 (Planned Development/Retail Business ) :. District . - They are .requesting the rezoning to allow future consideration and .• development 'of a hotel ; •restaurant , two five-story office buildings , an addition to , the existing theater, shops and offices . sr Planning "Director explained the :three 'primary .issues related to the application processing of Development Plans , Environmental considerations and Design .considerations . Mr. Tong explained that as a matter of policy, the Council should decide at what point the Development Plans need to be processed . Staff identified three options which addressed this issue . As a part of the PD application, the applicants propose a reduction in the number of parking spaces required by the movie theaters . Instead of the 480 spaces typically required , the applicants propose 408 stalls with temporary provision of 50 stalls on an adjacent parcel . CM-4-32 Regular Meeting February 25, 1985 Related to Design considerations , a primary benefit of a Planned Development is 'typically superior quality design, with better site design, landscaping, architecture , and signing than conventional zoning would produce . Since the applicants have not submitted information in sufficient detail to permit a complete analysis , the City will not know if there will be a superior quality design until the Development Plans are processed. Staff felt that the best course of action to follow would be to . 1) allow the applicarit to process _-the theater additions under the existing PD and 2) process the Development Plans for the .overall •site 'concurrently with the new PD application:, ,,�The:'City °_would ,be.'-provided with architectural drawings and more complete' site'` plans and landscaping plans 'f or review and approval . The development _of .the entire site would be . coordinated . The City would see what the overall 'development -would look like . This process avoids the piecemeal development approach used prior to incorporation. It also avoids the situation where a PD is granted allowing certain uses without the benefit of Development Plans to show what the project will look like . Jerry Lemm stated he felt this project was like a marriage with the City. The Enea Brothers have owned the property since 1974 and they now want to develop the property in a way that the City desires . They have been offered $600 , 000 per acre for the property. They have been approached by numerous individuals and companies regarding the site . They have had requests for various hotels , but feel that if a hotel were to go in, it would have to be a first class hotel . They feel this is a key. location and should be developed very carefully, as it is the last remaining parcel of this size in Dublin. Cm. Moffatt questioned how long the build out was expected to take . Mr. Lemm stated it would probably be 10 to 12 years. The 2 .retail buildings and 2 theater additions would be the first phase with office space probably being next . Cm. Jeffery felt the plan needed more thought . A good business person should determine the -tenants ..they `want , Wand •.then go 'out .and seek them.-1 Cm. Jeffery stated she had a real problem using a .piecemeal approach, and questioned why they could not •submit a concept for . the entire property. John Enea indicated they would have to have, 'an architect ;make a drawing of the entire '.16 `acres." ; This would not be feasible as' they may not even get a hotel . They are asking to come before the Council for approval af ter , each phase .. Cm. Jeffery questioned why, if they only want to expand the theaters , are they asking for the zoning now. Jerry Lemm gave an overview of the history of the property . Mayor Snyder closed the public hearing. CM-4.-33 Regular Meeting February 25 , 1985 Cm. Vonheeder felt the City Council was losing site of what a Planned Development is . It allows the City to put more conditions on a project and it is to the benefit of the City to approve a PD in phases . Cm. Vonheeder stated she felt very comfortable with being able to review the PD prior to each phase of development . Cm. Jeffery felt a PD is granted in trade for something that the City will get . In this case , we. need to know what the City can expect . -Mayor Snyder questioned Staff regarding the process for an applicant applying for modifications :if .the entire ;,PD is approved , and then they decide that a certain usage is ;economically .urifea'sible . Mayor .Snyder.also expressed concern about the number of possible modifications that could be requested from now until the ultimate buildout . City Manager .Ambrose stated 'he felt it `was premature to zone until there is a major ,tenant . Mayor Snyder questioned if there was a sincere intent to build on this site as soon as possible . Mr . Lemm stated they want to proceed with the 2 retail offices right away. On motion of Cm. Jeffery, seconded by Cm. Hegarty, and by umajority vote , the Council adopted RESOLUTION NO. 13 - 85 ADOPTING A NEGATIVE DECLARATION FOR PA 84-040, ENEA PLAZA PLANNED DEVELOPMENT REZONING and RESOLUTION NO. 14 - 85 REQUIRING DEVELOPMENT PLANS BE SUBMITTED AND PROCESSED CONCURRENTLY WITH THE PLANNED DEVELOPMENT REZONING CONCERNING PA 84-040 ENEA PLAZA PLANNED DEVELOPMENT REZONING Voting NO on this motion were Cm.' Moffatt and Cm. Vonheeder. TRANSIT AUTHORITY JOINT EXERCISE OF POWERS AGREEMENT For the last year, the City has been participating with the Cities of Pleasanton and Livermore ; and Alameda County in the development of a Joint Exercise of Powers Agreement that would facilitate the provision of local bus service to each respective entity. The Policy Committee has developed a final draft Transit Authority Joint Exercise of Powers Agreement for City Council review. This Joint Exercise of Powers Agreement has been reviewed by the City Attorney. City Manager Ambrose discussed the basic features , as contained in the Staff Report . CM-4-34 Regular Meeting February 25, 1985 Cm. Jeffery explained the process by which the Transit Committee had gotten to this point with the JEPA. Cm. Jeffery answered various questions and elaborated on certain points related to the JEPA. Cm. Jeffery did not feel a need to appoint an alternate for the 2 members from Dublin due to the fact that if one member is unable to attend , the other member has 2 voting rights On motion"bf Cm.*' Jeffery,-.seconded by Cm. .Hegarty, and by unanimous vote , the ;Council approved'1i.. ri concept , • with changes discussed , .the Joint Exercise of ,Powers .Agreement . -.The Summary Report was discussed .with regard to routes . Cm. Jeffery recommended :2.b. *I but '*indicated there ,was a need for 'public hearings. The timing of the public hearings was discussed. ST. PATRICK' S DAY CELEBRATION Saturday , March 16 , 19$5 is the 2nd Annual St . Patrick' s Day Celebration coordinated by the Dublin/San Ramon Lion' s Club . The days events include a parade through Dublin, entertainment and community organization booths at Shannon Center and a dinner/dance at Shannon Center. A committee meeting is .scheduled for February 2$ , 19$5 to finalize the arrangements . Dave Beighley, Chairman of the Lion' s Club parade committee was present in the audience . Cm. Jeffery stated it looked like a fun day was being planned. Mayor Snyder commented on the letter received from William Burnham inviting all Councilmembers to be a part of the parade . All Councilmembers were asked to contact Mr.' Burnham indicating their willingness to participate . On motion of .Cm. `Hegarty, °^seconded` by Cm. Moffatt ; and by unanimous vote , the .Council approved .the -St .•I-Patrick' s .Day Celebration; authorized utilization of personnel ,'';if.,.necessary, -for ..parade _ control ; and authorized the installation of .a' banner. :. . POLICE SERVICES ANNUAL REPORT FOR CALENDAR YEAR 19$4 ' Dublin Police Services prepared and presented an annual report of crime activity and officer workload for 1984. The report compared 19$4 statistics with 19$3 and gave a percentage increase/decrease for evaluation assistance . City Manager Ambrose commented on how inclusive -the report was. Cm. Moffatt questioned the types of duties assigned to the part time crime prevention assistant . February 2 1 $ Regular Meeting CM-4-35 Y 5 , 9 5 Cm. Jeffery had questions related to narcotics siezed and narcotics enforcement activities . Cm. Hegarty commented on the high number of volunteer hours and asked what the City could do to recognize these volunteers and show its appreciation. Lt . Tom Shores indicated he felt .perhaps a picnic or similar type of activity would be nice . RECESS .. . ,*A short recess was called All Councilmembers were .present when the meeting reconvened . , FISCAL YEAR 1984-$5 • -MID-YEAR FINANCIAL REVIEW . Staff prepared and presented a report providing an overview of the City' s financial condition at the mid-point of Fiscal Year 1984-85 . The report reviewed both revenues and expenditures , as well as their impact on reserve funds . The Council received the report and Cm. Jeffery stated she felt the report looked very good . 1985 ANNUAL PROPERTY & LIABILITY INSURANCE RENEWAL The City' s property and liability insurance is scheduled for renewal on March 1 , 1985 . The City' s Insurance Broker has outlined options for the 1985-86 program. The current policy has no deductible . Cost proposals were obtained for similar coverage and also policies offering $5 ,000 and $10,000 deductibles . Ben Fernandez addressed the Council and gave a brief synopsis of the insurance industry situation facing not .only Dublin, but all municipalities. Cm. Hegarty'.questioned approximately ' how much :Dublin had paid out in claims . Mr. ,Fernandez responded that he .could not be specific , but approximately $200,000 had °been 'reserved 'for claims . . Mayor Snyder asked if+x the 'City should be working toward 'some' kind of -legislation to' .'alleviate this situation. Mr. -Fernandez felt it would be wise for the City to'�work with the League of California Cities . On motion of Cm. Vonheeder, seconded by Cm. Jeffery, and by unanimous vote , the Council approved Option A in Staff Report , a fully insured program with no deductible ; authorized appropriate budget adjustment of $27,800; and authorized City Manager Ambrose to bind police professional liability insurance if available . CM-4-36 Regular Meeting February 25 , 1985 OTHER BUSINESS Revenue & Taxation Committee Meeting Cm. Jeffery reported that she would be attending a Revenue & Taxation Committee meeting in a couple of weeks and asked if the Council felt it would _ be beneficial to request that the League look into setting up some type of risk management system. They could get like cities together. Cm. Jeffery suggested some sort of resolution related to a self-insured program. She also felt the public needed to be aware of the deep pocket legislation. ,':Traffic • Signal San Ramon Road @ Alcosta 'Boulevard City Manager Ambrose .reported th at "the Dublin and San Ramon Council Liaison Committees had reached an agreement that they wished to. propose .to their respective Councils regarding the funding of the traffic signal at San Ramon Road and Alcosta Boulevard. The proposed cost distribution would provide that the City of Dublin would pay 1000 of the construction cost , which is estimated to, be $130,000. The City of San Ramon would be responsible for assuming the energy and mainten- ance costs of the signal in perpetuity and for the future replacement of the signal at such time that the equipment necessitated replacement . On motion of Cm. Jeffery, seconded by Cm. Moffatt , and by unanimous vote , the Council agreed to proceed with the installation of the signal per the recommendation of the Liaison Committees . DSRSD Garbage Franchise Renewal City Manager Ambrose reported that it had been brought to the City' s attention that DSRSD is in the process of renewing their garbage franchise agreement with Oakland Scavenger, approximately 1 year before its - expira- ;,tion "Since the City Council had , at a previous meeting, indicated a .desire to j,`•^':'.proceed with a review of:, the DSRSD .services, 'Staff felt ,it would be "' appropriate to send .a. letter ;to `DSRSD requesting that ;they delay .,any con- ,r. -sideration .regarding` the renewal of their 'garbage franchise until represen- tatives of the Cities of .Dublin and San Ramon have had an opportunity to discuss the matter with representatives of the District . On motion of Cm. Hegarty , seconded by Cm. Moffatt , and by unanimous vote , the Council directed Staff to send a letter to the Dublin San Ramon Services District requesting that they delay any consideration regarding the renewal of their garbage franchise with Oakland Scavenger until representatives of the Cities of Dublin and San Ramon have had an opportunity to discuss the matter with representatives of the District . CM-4-37 Regular -Meeting February 25 , 1985 Harbor Bay Tour City Manager Ambrose reported that he had talked with the people regarding the Hover Express tour and they indicated they could accommodate Dublin after April . Camp Parks Activity City „Manager Ambrose'.reported he had been contacted by a member of the press related to some .kindw.of an :agreement madebetween :Alameda .County, the Army and the`'Navy '`related to some ;type”;of exchange of Camp Parks property. xj Dougherty Hills Open :Sp'ace Cm. Vonheeder questioned the status after the recent field trip to the Dougherty Hills open space . City Manager Ambrose reported that Fire Chief Phillips has requested a little more time with regard to weed abatement . Dublin Connection Cm. Vonheeder requested further direction regarding the City' s reception for the Irish Marathon Runner being planned. A room has been tentatively reserved at Shannon Center on July 15th from 5 : 00 to 7:00 p.m. Lew Doty Cadillac - Appeal Discussion was , held regarding the Planning Commission' s recent decision to t :. -- allow Lew Doty Cadillac:-a ,90 ,day: extension to meet the `conditions set forth Fallowing them to open for business. Cm.` Hegarty .felt -the Council `shouldY;:review ahe situation and reported that he would ,appeal the Planning`Commisson' s ' decision: II. Yj a Staff was directed to .notice. a+,public hearing for the Council to hear the appeal at its regular meeting on'March 'll ,' 1985 • CM-4-38 Regular Meeting February 25 , 1985 ADJOURNMENT There being no further business to come before the Council , at 11 :10 p.m. , the meeting was adjourned to a special meeting on Monday , March 4, 1985 at 7 : 00 p.m. , for a study session for 1985 City Goals & Objectives . r Mayor. ;• . . .• , • . .,ATTEST: City Clerk CM-4-39 Regular Meeting February 25 , 1985 ADJOURNED REGULAR MEETING - March 4, 1985 A regular meeting of the City Council of .the City of Dublin was held on Monday , March 4 , 1985 in the meeting room of the Dublin Library. The meeting was called to order at 7 : 05 p .m. by Mayor Peter Snyder. ROLL CALL PRESENT: Councilmembers Hegarty , Jeffery, .Moffatt , Vonheeder and Mayor Snyder. GOALS & OBJECTIVES STUDY SESSION Staff presented a report representing a review of those goals & objectives adopted by the City Council at its last Goals & Objectives Study Session in February 1984; and which identified proposed Goals & Objectives for 1985 • One year ago , at the City' s annual Goals & Objectives Study Session, the City Council identified 62 objectives which were to be undertaken by the City. During the year, an additional 29 objectives were identified to be under- taken. This brought the total number of objectives for 1984 to 91 . The status of these objectives were reported : Complete 42 Underway 31 No action to date 11 Ongoing 7 Total 91 In addition to those objectives identified above , a total of 35 Capital Improvement projects were approved last year. A summary breakdown of the City' s progress on these projects was discussed : Complete or nearly complete 9 Contract awarded or project underway . .14 Design complete .or underway :- j4 .No action/pending .agreements, with . .. other agencies or litigation 4 No action to date _4 Total 35 A list of the preliminary goals & objectives identified for calendar year 1985 were presented to the Council . The list of goals & objectives was a compilation of those objectives that were not completed during 1984 and were therefore carried over into 1985 , and those new goals that were felt to be of particular importance to City Staff . A brief review of 1984 goals & objectives progress was given by Staff. CM-4-40 Adjourned Regular Meeting March 4, 1985 A Staff review of goals & objectives within each program area was made . The Council made comments on each and members of the public were invited to comment . GENERAL GOVERNMENT Administration Cm. Moffatt asked Staff to explain the meaning of codification and it relates to the City' s ordinances and the adoption of the County' s ordinances . Cm. , Jeffery commented 'on 'the business license ordinance and questioned what .effect this ordinance.,would have , - sincet Dublin is close to its Proposition 4 ,limit u i f '.,,Cm. Jeffery felt 'that .Shannon Center as a meeting place for City Council meetings .should •beremoved from the list : She .felt the City should continue :to' hold -their `meetings at the -Library until such time- that permanent facilities are available . Cm. Vonheeder questioned the need for renegotiating the Cable TV franchise on this list as Dublin' s franchise is not up until 1988 . City Manager Ambrose explained that even though we are not signing an agreement with Viacom this year, we are negotiating the future contract . Mayor Snyder felt that the Shannon Center offered greater flexibility for a meeting location than the Library. John Alexander, Kolb Place , complimented the Council and Staff on some of the -improvements that are very visible to the community: Village Parkway drainage problem resolution, Village Parkway upgrading of street lights and resurfacing, Village Parkway wall and the installation of block number signs in downtown area. Mr. Alexander also requested that Shannon Center be considered as a meeting place for the Planning Commission. ., ,.,," Following discussion, the Council established the following priorities for <;Administration Y rFire ' Service ;Study ,DSRSD -Sej7vices' Study r ..City Offices Study Business License '.ordinance .Codification . Cable TV Franchise Negotiation Use of Shannon Center for City Council & Planning Commission Meetings Finance Cm. Jeffery requested clarification that the accounting function did not pertain to the audit . Cm. Hegarty requested that budget items that are getting close somehow be highlighted. CM-4-41 Adjourned Regular Meeting March 4, 1985 Cm. Hegarty felt it would be very prudent to have a Dublin representative attend the various financially oriented seminars that are being conducted by the League of CA Cities and/or private concerns. Cm. Vonheeder felt that several of the items were ongoing in nature and didn' t necessarily need to be on the list . City Manager Ambrose reported that he had -included the items because of the huge amount of Staff time involved . Cm. Vonheeder' felt the City should look at adding people in the area of accounting Following .discussion, ;';the `Council established 'the "following priorities for Finance . Budget a Capital Improvement Program Mid Year - Financial Forecast Accounting Function Review Review Charges for Service Review of Data Processing Finance Training/Additional Staffing Intergovernmental Relations Cm. Jeffery felt we should work toward some type of formal meetings with other Valley agencies in order to discuss regional issues . Cm. Moffatt stated he would like to see the City become more involved with other agencies that are involved with parks and recreation and regional parks , i . e . the school districts . Cm. Hegarty felt the City should strive for stronger relations with the County and should be meeting with them on a joint basis regularly. Cm. Vonheeder felt the City needs to meet with DSRSD, the school districts , etc . , in an open format °at 'least quarterly Cm. Moffatt :questioned the value of.,these :meetings..' Mayor Snyder .reported that .Supervisor, Campbell. had suggested ongoing informational meetings. The intent is to have 3 people from each 'City in the . .Valley involved , - tentatively being the Mayor, Vice ' Mayor and City Managers . Alan Lucke felt park and recreational issues should receive top priority. Following discussion, the Council established the following priorities for Intergovernmental Relations : Arroyo Vista Jurisdiction Joint meetings with representatives of other agencies including discussion of regional planning issues and potential impacts CM-4-42 Adjourned Regular Meeting March 4, 1985 I Public Relations Cm. Jeffery liked the idea of 2 community newsletters , but felt perhaps one should -be a calendar. Cm. Jeffery felt that because of the vast amount of talent within Dublin, a speaker' s bureau should be set up . Cm. Jeffery felt that because Dublin has many many unique things to offer, these things should be played up and presented to those looking to move into our City or locate ,'their businesses here . - The information should be provided . to the best source , perhaps commercial ,,realtors would, be -a good start . Cm. Jeffery felt a community suggestion box should be set up in City offices and at Shannon Center. Cm. Moffatt suggested developing groups of people that are interested in a particular subject would be advantageous . The City should have more committees and citizen input and needs to find a good way to solicit this input . City Manager Ambrose clarified that the more committees the City has , the more Staff that will be needed . Cm. Hegarty felt the newsletter is a good idea and its success will depend on the format and how attractive the information is presented . Cm. Hegarty felt Dublin should seek to get press coverage on the good things that are occurring. c Cm. Vonheeder felt an economic development program should be added. Perhaps the City could provide funding and the Chamber .of Commerce could actually run the program. Eddie Jo Mack, Ann Arbor Way, questioned the timing of the community newsletter. It was reported that the first one is scheduled to go out with the Recreation Brochure in May. Martin Locus , Betlen Drive , stated he felt the City needs to enhance its public image to the constituents . Mr. Locus ,also stated he _felt the agendas were not being sent out in a timely manner. . John Alexander stated he was very interested in promoting the City' s public image through the 'use of caps and/or t-shirts or something of this nature . Diane Hanus , Bonniewood Lane , stated she liked the idea of a suggestion box and questioned how the responses would be handled. Eddie Jo Mack questioned if there is a public notification list for Park & Recreation Commission meetings . Staff reported that there is, and they would see that Ms . Mack is added to the agenda list . Following discussion, the Council established the following priorities for Public Relations : CM-4-43 Adjourned Regular Meeting March 4, 1985 Distribute Two Newsletters Develop information and/or method of providing business related information promoting area Continue to seek publicity of City accomplishments through press releases and conferences focusing on accomplishments Establish Speaker' s Bureau Establish Suggestion ' Box Utilize Citizen Committees COMMUNITY DEVELOPMENT ; Planning Cm. Vonheeder felt • the entire Council could use' a' better understanding of the planning process with regard to the different stages a developer or home owner would go through :in obtaining the necessary permits . Cm. Hegarty felt the City Council and Planning 'Commission could benefit from some type of team building conference. Dublin should have its own workshop. John Alexander felt the Planning Commission would support the efforts for a joint workshop with the Council , and it should include policies and objectives discussion. Brian Raley , Dillon Way, felt the City needs to take a close look at when the Planning Commission should conduct a site development review. Is it approp- riate when there is a change in a business? Policy needs to be established . Cm. Jeffery felt this could be dovetailed with the business license being the trigger mechanism. Dick Hopkins , Calle Verde Road , felt the downtown improvement committee should be a high priority item. Following discussion, the Council established the following priorities for Planning: Sign Ordinance Revise Zoning Ordinance Annexation of Camp .Parks 'and surrounding area Downtown Ad Hoc Committee Workshop with Commissioners related ,to '.planning .issues Annexation fiscal impact review SDR guidelines and manual -'-.: / Community Development handouts Environmental Guidelines Revision Building & Safety Cm. Moffatt felt a concern that many people are making improvements to their homes without obtaining the necessary permits , or understanding why permits are needed . City Manager Ambrose stated this information could be included in the newsletter. CM-4-44 Adjourned Regular Meeting March 4, 1985 Following discussion, the Council established the following priorities for Building & Safety : Evaluation of Contract Provide General Information to Public on Permit Requirements Engineering Cm. Hegarty felt the City should strive to complete all of the items listed. Cm. Jeffery.'felt .the Dublin Boulevard extension 'ahrough Camp .Parks should be ;of the highest priority Cm. Moffatt questioned the timing of the improvements to San Ramon Road . City .Engineer 'Thompson explained the timing -of,;,the. various phases of work to be done . r? Dick Hopkins stated residents were impatient in trying to understand why things are moving so slowly in Dublin, as opposed to Hacienda. City Manager Ambrose explained that the entire concept of Hacienda Business Park had been in the planning stages for many years , even prior to Dublin' s incorporation. Following discussion, the Council established the following priorities for Engineering: Amador Valley Boulevard - Residential Traffic Study San Ramon Road Assessment District Dublin Boulevard Extension . School Safety Study Library Access Contract Review CULTURE & LEISURE Recreation Cm. Jeffery felt the City should have a day . set aside to honor those who have done :somethirig special for the community. s Cm. Jeffery felt 'a high 'priority item should be 'to .talk to DSRSD regarding future disposition of ,parks Cm. Vonheeder felt a need to determine who is going to be in charge of parks. She further felt that several of the items on the . priority :list fall within the operation of the Recreation Department on an ongoing basis. Cm. Vonheeder stated she felt rest stops at various locations with benches could greatly enhance the City . Cm. Vonheeder. felt the City should take over the scheduling of the Sports Grounds . Also , she felt that windbreaks were needed at the Sports Grounds . Mayor Snyder .felt that working with DSRSD to determine future disposition of parks and park responsibilities needed to be moved to the top of the list . CM-4-45 Adjourned Regular Meeting March 4, 1985 Dave Petty felt that the development of plans for the enhancement of existing parks should be given a higher priority. Liz Schmitt felt that the acquisition and development of Kolb Park should remain as the top priority and felt that investigating the feasibility of accepting 90 acres of the Dougherty Hills as open space be placed at the bottom of the list . . - .Lloyd Shreave , Beverly .Lane , . stated. he was delighted to see 15 items scheduled for ­' felt that the 'teen ,program should be moved up .iron t he list `and ,that a Dublin' Youth 'Center.is very important . John Alexander, ,speaking for a :gentleman who' had 'left the meeting, wanted to emphasize the 'need .for.'a"teen"center. ."Diane Hanus felt --that"a teen center was 'very •important and also that the swimming pool should be open for a longer season. Following discussion, the Council established the following priorities for Recreation: . DSRSD Disposition Kolb Park Acquisition Enhance Shannon Center 90 Acres Dougherty Hills Acquisition Teen Program Senior Needs Assessment .Enhance existing parks & recreation sites Joint use of facilities ' After School Program Increase Classes Conduct Special .Events Conduct Public Service Program Shannon Rental Policy Review Increase Utilization of Shannon Center Install I .D . Sign r. — PUBLIC SAFETY Police , Cm. Vonheeder felt _,,the City ,.should conduct some type of vehicle inspection program once a .year, to check cars for safety. Chief Shores stated there might be some legal reasons that would prohibit this , but perhaps some general types of checks could be made . Cm. Jeffery felt the City should be very aggressive with its narcotics program. Cm. Moffatt felt a traffic control officer would be a good goal , and also the acquisition of a 4-wheel drive vehicle . CM-4-46 Adjourned Regular Meeting March 4, 1985 Dick Hopkins expressed concern regarding the number of inoperable vehicles that are parked on Dublin' s streets , and also large trucks and recreational vehicles . Following discussion, the Council established the following priorities for Police : Narcotics Enforcement Increase Neighborhood Watch Groups Increase Foot Patrol ` `.'..Increase Merchant' Participation 'Increase number of media "presentations .—inc,luding newspapers '. Vehicle Abate men t'"Program (Inoperative ) z?f . Contract Review Traffic Enforcement Animal Control Liz Schmitt felt Dublin should have a local animal registration location, instead of having to go to Santa Rita. Staff explained that licensing could be accomplished by mail . Diane Hanus questioned the possibility of Dublin having its own dog catcher. Following discussion, the Council established the following priorities for Animal Control : Review & Evaluation of Animal Control Contract Review & Evaluation of Vector Control Contract Disaster Preparedness Cm. Hegarty stated that Camp Parks has the capability of communicating anywhere in the world in 3 hours . City Manager Ambrose explained that we are mainly looking at communicating with our own people in the event of a disaster. .Cm. ' Vonheeder felt it would be wise to look at `coordinating some type of -Valleywide, communication,'.and .also the feasibility ,of ,a highly .trained it . hazardous waste technician.;that �could serve all the agencies . Cm. Moffatt questioned who .would be developing the disaster preparedness plan. City Manager Ambrose explained that it is the responsibility of the City to develop this plan. Therefore , Staff would develop the plan and the City Council would hold public hearings . Cm. Jeffery questioned developing an ordinance restricting the transportation of hazardous materials . It was reported that we are pre-empted by state law, but Dublin could request that it be notified when hazardous materials would be coming through. It would be necessary to work through state legislators to modify the rules . CM-4-47 Adjourned Regular Meeting March 4, 1985 Following discussion, 'the Council established the following priorities for Disaster Preparedness : Develop response plan Hazardous Materials Storage Ordinance Report on Communications Equipment . Development of transportation restrictions on vehicles transporting hazardous materials :Joint effort ' with surrounding agencies in having response personnel TRANSPORTATION J •Maintenance p Cm. .Hegarty stated - he would -like to see Sari Ramon Road lined with redwood trees Cm. Moffatt felt we should see what concerns the people living along San Ramon Road may have with regard to planting redwoods . Cm. Moffatt felt the City needed to work on its relationship with Zone 7. Mayor Snyder stated that he served on the Zone 7 liaison committee and would be willing to take any Council concerns and present them to Zone 7. Following discussion, the Council established the following priorities for Maintenance : .Street Sweeping Notification System Pavement Maintenance System Street Tree Policy 3 Day Routine Response Contract Evaluation ' Transportation Cm. Moffatt felt the City should develop an ordinance addressing the issue of : .parking of boat's :,.and recreational vehicles on residential streets . ' : : Dick Hopkins . felt.-the .City should consider acquiring land where truckers could park their1-large,ttrucks Staff reported ;that ..there is a truck stop in :.Dublin. Mayor ySnyder .felt,"the * price .of -.land would not make this a viable use Dublin: of property in Following dis'cussion,' the Council established the following priorities for Transportation: Joint Exercise of Powers Agreement (Transit Authority) Bus Shelter Commuter Parking Paratransit Service Review Evaluate issues of truck parking & address as appropriate SP Right-of-Way . CM-4-48 Adjourned Regular Meeting March 4, 1985 CAPITAL IMPROVEMENTS Cm. Jeffery stated she would like to add for replacement , the deteriorated brick structure at the corner of Village Parkway and Tamarack Drive . Cm. Jeffery stated she was concerned with making improvements at Shannon Center prior to settling the situation with DSRSD. Cm. Jeffery felt that City offices acquisition needed to have top priority. . : Cm. Hegarty .felt City Hall acquisition should 'not be rushed. - . Other cities have been -criticized. F . , P Cm. Hegarty felt that Dublin .should form a redevelopment agency and mentioned ,"..'Scarlett Court as a .possible ,area •for. redevelopment Cm. Moffatt felt that Dublin should form a housing authority. Lloyd Shreave reiterated the need for .a youth center now. Dick Hopkins felt the City needed to ,take over parks as soon as possible . Also , street signs need to be larger. Dublin needs to embark on a campaign to beautify .the community. Diane Hanus expressed concern regarding the lack of adequate street lights on Village Parkway. Ms . Hanus also questioned if the reason for the redwoods along San Ramon Road was to cover up the eyesore of the homes that are in a state of disrepair. She would like to see the City adopt an ordinance requiring homeowners to take care of their property. Cm. Hegarty pointed out that an ordinance of this type would be impossible to enforce . Cm. Jeffery felt the City should pursue investigating the possibility of allowing Dublin' s youth to create some type of painting or mural on the two freeway underpasses . Following discussion, the Council established the following priorities for -Capital Improvements . City Facilities City Storage Facility Shannon Play. Area •• Shannon Kitchen Improvements Replace Fending on Arterials Dougherty Hills Passive Park Development Dougherty Road Improvements Signal at Amador Valley Boulevard and Amador Plaza Road Lighting on Amador Valley Boulevard and Village Parkway Underground Utility Projects I-680/Amador Valley Boulevard Interchange Improvement of brick entry @ Village Parkway & Tamarack Drive CM-4-49 Adjourned Regular Meeting March 4, 1985 Cm. Hegarty left the meeting at 11 : 30 p.m. ADJOURNMENT There being no further business to come before the Council , the meeting was adjourned at 11 : 50 p.m. ` Mayor ATTEST: City Clerk - CM-4-50 Adjourned Regular Meeting March 4, 1985